The Southeast Youth Championship Regatta 2012

Please read all of this packet prior to arrival to venue, there have been several changes since 2011,

The Southeast Region is fortunate to have some of the top rowing venues in the country. The Southeast Youth Championship Regatta is honored to return to Sarasota, Florida for 2012. The Benderson Park Venue is an exciting new facility that will serve rowers in the state of Florida and the Southeast well.

Nathan Benderson Park, located at 2500 Honore Ave., Easy access from Interstate 75.is a unique 600-acre park which provides the public access to a 500-acre lake. The master planned pedestrian, rower, coach-friendly designed facility is in the second year of construction, but still has a standard 2000 meter buoyed course with the infrastructure to support regattas.

Site, lodging and logistic info will be placed on www.southeastjuniors.org by February 1, 2012.

The 2012 edition of the Southeast Youth Championship Regatta has been carefully overhauled to give the athletes a smooth and enjoyable championship experience. Please read the enclosed packet carefully as many things have been changed from years past.

INTRODUCTION

REGATTA STEWARDSHIP

SOUTHEAST YOUTH COACH ADVISORY COUNCIL

VENUE

REGISTRATION AND REGATTA TIMELINE

REGATTA FEES

REGATTA LIABILITY WAIVERS

ATHLETE AND TEAM CHECK-IN

USROWING YOUTH NATIONAL CHAMPIONSHIP REGATTA

REGATTA RULES & PROTESTS PROCEDURES

REGATTA ELIGIBILITY

GUEST CREWS

EVENT ENTRY LIMITS, DESCRIPTIONS, & PRIORITY

LIGHTWEIGHT AND COXSWAIN WEIGH-IN RULES

SEEDING

PROGRESSION

AWARDS

Attachment 2: 2012 ORDER OF EVENTS

Attachment 3: WEATHER PLAN

INTRODUCTION

The Southeast Youth Championship Regatta is a sprint competition and recognized district qualifier for the USRowing Youth National Championship Regatta held on the second full weekend in May. The Southeast Youth Championship Regatta shall be open to all teams of the 7 states that make up the Southeast District; Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, and Tennessee to compete for qualification to attend the  USRowing Youth National Championship Regatta. The Southeast Youth Championship Regatta attendance is between 1,200 and 1,500 participants not counting  coaches, support personnel, or spectators.

REGATTA STEWARDSHIP

The stewardship of the Southeast Youth Championship Regatta is the responsibility of the USRowing Youth Advisory Committee Southeast Representative. The USRowing election process elects the USRowing  YAC Southeast Representative in every three years, this process can be found on at www.usrowing.com. In addition to planning and organizing the Southeast Youth Championship the YAC Southeast Representative is required to attend USRowing Convention and the Youth National Championship in addition to quarterly conference calls. If you have questions, please contact the Southeast Youth Representative or check the Southeast Youth Rowing Association web site http://www.southeastjuniors.org prior to arrival at the venue for updated information. 

• USRowing YAC Southeast Representative:                     Allen Eubanks (Atomic Rowing) coach@orra.org    865-591-0566

SOUTHEAST YOUTH COACH ADVISORY COUNCIL

The Southeast Youth District is divided into two sub-regions; The “Dogwood” Region (Alabama, Georgia, Mississippi, North Carolina, South Carolina, and Tennessee) and the “Florida” Region (Florida). The Southeast Youth Advisory Council  is comprised of 4 coaches from Florida Region, 4 coaches from the Dogwood Region  as well as the USRowing Youth Advisory Committee Southeast Representative. Each representative will be selected by The FSRA President (Florida Region) and the USRowing YAC Representative (Dogwood Region) for the representative areas and serve a two year term. Regional coach representatives are required to be active youth coaches of programs that attend the Southeast Youth Championship Regatta. Coach representatives are required to attend the Southeast Youth Championship and the regional meeting held at the Head of the Hooch in early November. The Southeast Youth Advisory Council is as follows:

Florida Region

• North Representative:                                                     Dan Newman (Capital City Rowing)

• East Representative:                                                              Justin Knust (OARS)

• West Representative:                                                      Casey Galvanek (Sarasota Crew)

• South Representative:                                                    Andy Parrish (Coconut Grove RC)

Dogwood Region

 Alabama | Mississippi Representative:                            Jeffrey Coy (Rocket City RC)

• Georgia Representative:                                                        Jim Pickens (North Georgia RA)

• North Carolina | South Carolina Representative:               Byron Walthall (Charlotte Youth Rowing)

        

• Tennessee Representative:                                              Steve Fluhr  (Baylor School)               

All regatta questions of eligibility, qualifications, or interpretations of the rules shall be referred to the Southeast Youth Coach Advisory Council, whose decision shall be final. Amendments to the Southeast Youth Championship Regatta Rules shall be made six (6) months prior to the event by a majority vote of the Southeast Youth Coach Advisory Council. All questions not specifically provided for in the Southeast Youth Championship Regatta Packet or suggestions should be directed in writing to the USRowing Southeast Youth Representative.

VENUE 

The location of Southeast Youth Championship Regatta will travel annually to locations within the Southeast as decided by the SEYRA Coaches Committee. The course should be a straight seven lane course with no obstructions  two thousand (2000) meters or as close to this distance as the race venue safely allows. Rotating between the Dogwood Region and Florida Region sections of the district. Venues wishing to hold the regatta at their venue are encouraged contact the USRowing YAC Southeast Representative. Site information can be found on http://www.southeastjuniors.org Course Map and Traffic patterns will be posted at the Launch docks. All coaches, coxswains, captains, and scullers must read and familiarize themselves with the traffic rules before leaving the dock.

May 12-13, 2012 Sarasota Benderson Park (Cooper Creek) Sarasota, Florida host:  Benderson Development Inc.

May 11-12, 2013 The 1996 Olympic Rowing Center on Lake Lanier, Gainesville, Georgia host:  Lake Lanier RC  

REGISTRATION AND REGATTA TIMELINE 

NOTE: Times subject to change.

• Pre-registration will be conducted by USRowing  YAC Southeast Representative on http://www.regattacentral.com.

• Actual event times will not be available until after the entry deadline.

• All Scratches, Late Adds or Line-up changes done AFTER registration window closes require written documentation signed off by the Regatta Director or Register two (2) hours prior of the event effected.

• Each team is required to enter an actual participant and date of birth from the team’s roster. As of registration closes any entry with false names or dates may result in cancellation of entry.  

Regatta Packet Posted

Registration Opens

Nov 11, 2011

Feb 11, 2012

Entry Deadline

Late Entry Deadline

(crews will not be seeded)

May 1, 2012

May 2, 2012

Southeast Youth Coach’s Poll released

May 4, 2012

1st Lane Draws Posted

May 5, 2012

Scratches Deadline

Final Draws Posted

May 6, 2012

May 8, 2012

Payment & On-line Waiver Deadline

May  9, 2012

• Regatta Check-in                                                                         May 11. 2012, Friday  1:00p–6:00p

• Coxswain/Sculler Meeting & The Southeast Youth Coach’s meeting.                            May 11, 2012,  Friday 7:00p

• Time Trials (as needed,) QE Heats, NQE Heats,                             May 12, 2012, Saturday AM

• QE Repechages, NQE Semi Finals (as needed)                             May 12, 2012, Saturday PM

         

• QE Semi Finals (as needed), NQE Finals, QE Finals                                     May 13, 2012, Sunday AM

• All Events are to be completed, if for no unplanned delay such as weather, no later than 2:00 PM Sunday.

REGATTA FEES                       

8+ $100                4+/x  $75                2-/x  $50                1x $25

• There is not an entry fee cap for this regatta.

• Late Entries are subject to 20% increase on your total entry fee, and accepted only if it does not cause an additional heat. 

• Scratches made after the final lane draw are subject to forfeiture of entry fee. Scratches or no shows AFTER the C&C meeting will incur a $50.00 Scratch Fee due prior to following crews are allowed to launch or future entries accepted. Medical exceptions will be accepted.

• Entry fees must be paid on-line through Regatta Central prior to arrival. NO checks payments will be accepted on site.

Due to the large request for team tent space for the Southeast Youth Championship Regatta. Team Tent Reservation will be made through Regatta Central payment for this service will be done on-line only. ALL of the team tent area is within walking distance to boat trailers, parking, vendors and water front.

Option 1: $250.00 A tent and location will provided for the club usage during the event. The space is guaranteed on the waterfront. The tent will be installed prior to arrival. Tents tents 20’20’, teams needing more space will be required to purchase an additional tent.

Option 2: At no-cost team tent placement is based on first come - first serve basis. Waterfront space is not guaranteed. Teams that go with this option must check in with the Regatta Organizing Committee prior to tent placement. Walk-up tent space is limited to 20 foot (width) by 20 foot (depth).

• Tent Reservation Deadline Sunday   May 6, 2012

• Parking fees $5.

REGATTA LIABILITY WAIVERS

Waivers are to be signed on-line at https://rosters.usrowing.org/. No ‘hard-copy’ waivers will be accepted.

ATHLETE AND TEAM CHECK-IN 

Check-in will be available for on site conducted by volunteers from the Local Organizing Committee. The information tent will be open during the entire event for information, questions, etc. Coaches may check in their crews to verify paperwork and entries  are completed to pick up packets. Schedules, traffic patterns maps and all relevant venue information will be available at the information tent at time of check-in.

USROWING YOUTH NATIONAL CHAMPIONSHIP REGATTA

The Southeast Youth Championship Regatta is the designated qualifier of the USRowing Youth National Championship Regatta for the Southeast District. A crew must finish within the top three of the 1V or Lightweight events to earn a invitation  the USRowing Youth National Championship. Please read the rules and USRowing Youth National Championship packet that can be downloaded at www.usrowing.org. Qualified entries must be made on Regatta Central within 72 hours of the end of the regatta. Crews that failed to auto-qualify that desire entry, may submit an online petition the USRowing YAC within 72 hours of the end of the designated regatta.ON-LINE PETITION SUBMISSION FORM

 https://docs.google.com/spreadsheet/pub?key=0AlbTaStRuns4dExlbzR5WV9vWjlyUUt3TGx6QWhVMHc&output=html


REGATTA RULES & PROTESTS PROCEDURES

• The Chief Referee for the 2012 Southeast Youth Championship Regatta is Bob Weiss. The regatta is a registered regatta that will be conducted in accordance with the 2012 USRowing Rules of Rowing. The USRowing Rules of Rowing shall apply without exception or amendment. There shall be no exceptions or amendments to any provision designated as absolutely binding.

• The purposes of the USRowing Rules of Rowing are to:

(a) provide for the safety of competitors and officials;

(b) provide for fair and equitable racing under rules that are adapted to the needs of the sport of Rowing;

(c) promote consistent application of rules in situations where they apply.

• The USRowing Rules of Rowing shall be interpreted to effect the purposes described in the rule as stated above. Wherever possible, provisions of these rules shall be interpreted consistent with each other, but if such interpretation is not possible, the more specific language shall control the general, and provisions regarding safety shall control any other provision. Captions, titles and headings are part of these rules. In cases of ambiguity, these rules shall be interpreted consistent with the rules of the International Rowing Federation (FISA).

• The Southeast Youth Coach Council has made a few exceptions to these USRowing Rules of Rowing to improve the operations of the Southeast Youth Championship Regatta. The purpose of this packet is to publicize in writing  to every competing team.

• In situations not covered under these USRowing Rules of Rowing , race officials are empowered to make such decisions and give such instructions as are necessary to carry out their responsibilities, and to effect the purposes described above.

• A team is considered the way a program is  configured as of February 1 of the same year. A team represents a single organization, with distinct location, colors, and coaches for the entire competitive season is a team. All crews representing the team must wear similar uniforms.

• A boat that was excluded or disqualified while participating in an event at the Southeast Youth Championship regatta are considered ineligible to advance and compete at the USRowing Youth National Championship. Exception: A boat that is excluded due to a failure to make weight in a lightweight event.

• Race officials may in the course of their duties impose a penalty on crews as authorized under these Rules. It is not necessary for a competing crew to lodge a protest in order for a race official to impose a penalty.  A crew and its members are each responsible for the individual acts of its members. Unless otherwise provided pursuant to Rules, any penalty imposed on a crew shall also be deemed imposed on each member of the crew.

Definition of Penalties

Reprimand: A reprimand shall consist of an informal caution, and shall have no immediate effect upon a crew. Subsequent behavior by the crew inconsistent with the terms of the reprimand, however, may be evidence that the crew acted flagrantly or intentionally.

Warning: A crew that receives two warnings applying to the same race shall be excluded pursuant to subsection (c) below. A false start shall have the same effect as a warning.

Exclusion: A crew that is excluded shall be removed from the event. The excluded crew may still compete in other events.

Disqualification: A crew that is disqualified shall be removed from all subsequent races and events in the same regatta. Disqualification shall be presumed to be appropriate where a crew has acted in flagrant or intentional violation of rules concerning safety or fairness.

If the Referee finds that a crew has been deprived of its fair opportunity of winning, placing, or advancing, whether due to interference or other unfair condition on the course, he or she shall take such measures as are necessary to restore that opportunity. Such measures may include re-rowing a race with all or some of its original participants, or advancing the aggrieved crew into an extra lane in a semifinal or final. If the Referee advances an aggrieved crew into a semifinal or final, he or she may also require the crew to row over a portion of the course at a racing cadence, if such action is necessary to prevent the crew from gaining an unfair advantage over other crews. Apart from imposing one of the penalties or taking an above action, the Referee shall not alter the placement of crews in a race, except that:

Any crew claiming that a race in which it competed was not fair or proper, or that the Rules of Rowing were not followed, or that its opportunity of winning was unfairly deprived, may lodge a protest. Only matters that affect the substantial rights of a crew shall be subject to protest, and the Jury shall disregard harmless errors that did not affect the outcome of the race. To the extent that race officials acting within the scope of their duties make explicit findings of fact, those findings shall be final and not subject to review, by protest, appeal, or otherwise. Such findings shall include, but not be limited to, a finding by the Referee as to whether a crew was out of its lane, a finding by the Judge at Start as to whether a crew left the starting line early, or a finding by the Chief Judge and Judges regarding the order of finish.

A protest involving the conduct of a race shall be lodged by the crew at the finish while it is still on the water and before the Referee declares the race to be official, unless circumstances beyond its control prevent it from doing so. A coach or other team member may not lodge such a protest on behalf of a crew. A protest concerning exclusion of a crew at the start may be lodged with the Starter at the time.

A crew wishing to lodge a protest shall signal to the Referee immediately after finishing the race by having a member of the crew raise his or her hand until the attention of the Referee has been gained. The Referee shall thereupon inquire as to the nature of the protest.

Once a protest is lodged, a crew wishing to be heard before the Jury shall submit a concise written statement, describing the facts that underlie the protest and the relief that the crew seeks, to the Chief Judge, or with another race official designated by the Chief Referee whose identity is conspicuously posted, within one hour after it reaches land. The statement shall be accompanied by cash or check payable to the local organizing committee in the amount of $25.00. A protest in which such a statement is not filed shall not be heard.


REGATTA ELIGIBILITY

An athlete is eligible to participate in the Southeast Youth Championship Regatta;until December 31 of the current calendar year in which the competitor reaches the age of 18 or who is and has been continuously enrolled in secondary school as a full-time student seeking a primary diploma.

• USRowing organizational membership is a requirement for all team boats. Single entries that are not part of a USRowing organization is required to be USRowing Individual Membership.This must be taken care of prior to arriving on site. Membership may be activated or renewed online:http://www.usrowing.org OR, by contacting the USRowing membership office at 1-800-314-4769. If this is not enforced our regional event risks losing its qualification status.

Affiliation with only one program, which he/she is registered with as of the first competition (registered/ non-registered, not including indoor events) for the duration of the spring season, defined between January 1 and May 15 of that current calendar year, to participate in the Southeast Youth Championship Regatta. Exception: Athletes who are members of a junior rowing club existing as a composite of athletes with no stand-alone high school rowing program may row as a single (1x) in a regatta under the name of their school where they are not permitted to enter as “unaffiliated.” For the purposes of qualifying for the USRowing Youth National Championships in an individual event, the athlete must still represent the club (entered under the club’s name) with which he/she began the season. If athletes wish to compete in a team event under the name of their school with an established high school rowing program rather than as a club, a USRowing organizational member is required for that school for that purpose and the athletes must compete as this organization the entire spring season.

GUEST CREWS

Programs from outside the Southeast Region will not be allowed to participate in the Southeast Youth Championship Regatta. Without the permission of the USRowing Youth Committee and the Southeast Youth Coach Advisory Council to be able participate, and will be considered a guest. Teams may petition the YAC to permanently change their appointed district affiliation due to a hardship within their current district. The receiving LOC must endorse any transfer prior to registration. Guest entries are not able to qualify for the USRowing Youth Nationals at this regatta. In the event a guest crew attends may be allowed to row as exhibition only as lane availability allows.


EVENT ENTRY LIMITS, DESCRIPTIONS, & PRIORITY

• Athletes may compete in only two (2) events. The coach and competitor shall decide which event shall be their priority. Coaches should take into consideration that an illness or injury on race day should require an alternate rower not already seated in an event. Hot seating must be arranged with the dock master before the scheduled race. No consideration shall be given to scheduling conflicts of rowers and coxswains competing in multiple events, the regatta will proceed on time and will not be held for hot seating crews. Coxswains are NOT limited in the number of events they may enter; due to skill level, gender, or number of events that they may enter. However, U17 coxswains must be used in U-17 events.

• Multiple entries are allowed where specified under event categories. No “C” entries in any event will be allowed to enter, unless a program fills all 102 seats without doubling athletes. That program may request additional boat entries.

Events with two (2) or less entries at the registration deadline may be eliminated or merged with a similar higher category. Teams shall be notified of such changes when lane draws are posted.

ENTRY LIMITS

       8+

         4+

        4x

        2x

        1x

          2-

# of seats

1st Boat

1

1

1

1

2

2

22+

2nd Boat

1

1

2

2

-

-

22+

3rd Boat

2

2

-

-

-

-

24+

Lightweight

1

1

-

1

-

-

17+

Under 17

1

1

1

-

1

-

17+

 1st Boat Events (1V): Events in this category are eligible to earn an invitation to compete in the USRowing Youth National Championship.

2nd Boat Events (2V): Category intended for non-championship 2V youth crews. A 2V event may not be entered without entering a 1V event of the same boat class. Rowers that compete in the 1V may not enter a 2V event of the same boat class.

3rd Boat Events (3V): Category intended for non-championship 3V youth crews. A 3V event may not be entered without entering 2V event of the same boat class. Rowers that compete in the 1V or 2V  may not enter a 3V event of the same boat class.

Lightweight Boat Events (LT): Events in this category are eligible to earn an invitation to compete in the USRowing Youth National Championship. Crews competing in the lightweight category are required  to meet the weight standards.

U17 Boat Events (U17): Participation is allowed in a U17 rowing event until December 31 of the current calendar year in which the competitor reaches the age of 16. Athletes that do not meet this category must be entered in 1V, 2V,  3V, or LT events. U17 coxswains must be used in U17 events. There will be NO Novice or Freshman events in the Southeast Youth Championship Regatta. Use of U17 or “Junior B” is Sub-classification by Age found in USRowing rule 4-104(A.2), as opposed to the advisory definition “novice” which is not an official classification of USRowing.

NOTE: Newly established (within the first 5 years) programs may enter the 3V event for the first year, 2V the second year,  by the third year of the programs establishment a 1V entries are required at the Southeast Youth Championship Regatta.


LIGHTWEIGHT AND COXSWAIN WEIGH-IN RULES

NOTICE: There is a potential danger of excessive and rapid weight reduction in the form of dehydration and severe dietary restriction.

Excessive water loss by sweating can seriously compromise the ability of the body to regulate temperature, can negatively impact athletic performance, and more importantly, can threaten the health of the athlete. Catastrophic injury can result from excessive dehydration and there have been deaths in top level athletes. Water loss of more than 2% of body weight can reduce competitive and training performances. Re-hydration during the two hour period following weigh-in may not adequately restore an athlete to a healthy hydrated state for racing.

It is the responsibility of all athletes, coaches, medical staff, and officials of the rowing community to work together to ensure that lightweight rowing is healthy and safe. This means that no athlete should voluntarily or upon instruction, resort to extreme measures for excessive and rapid dehydration by use of occlusive clothing, saunas or diuretics. The practice of dehydrating by the use of diuretics and re-hydrating by intravenous infusion are both banned. It is recommend that lightweight rowers and coxswains intending to compete at Southeast Youth Championship Regatta should weigh no more than 6.5 pounds above the required racing weight on January 1. By March, they should weigh no more than 4.5 pounds above their racing weight. It is recommended that in the 24 hours prior to racing, weight reduction should not exceed 2.2 pounds.

The LOC strongly urges all coaches to refrain from unnatural weight requirements for rowers. A rower who appears severely dehydrated or to have used extreme means to lose weight shall be required to be checked by on site medical personnel before being cleared to race.  A rower who requires intravenous re-hydration will not be allowed to race.

LIGHTWEIGHTS 

A lightweight competitor in an event for men’s crews shall weigh a maximum of 160 lbs, with no crew averaging. A lightweight competitor in an event for women’s crews shall weigh a maximum of 130 lbs, with no crew averaging. Lightweight weigh-in will occur once a day, no more than two hours and no less than one hour before the competitor’s first race  in which the weight is relevant. Crews and alternates will weigh-in together and must be accompanied by a Coach or Program Designate. Competitors shall be weighed in wearing the same uniform, identical in style, color, and detail, including any insignia without shoes or other foot gear. No one will be weighed-in wearing more or less clothing. Crews are to step on the scale in the order that they row in the boat (i.e. bow to stern). Each rower shall have only one (1) initial opportunity to weigh in. Re-weighs will only be allowed if the rower is within one (1.0) pound of the event maximum as stated above and must be done within the weigh in time window. A competitor whose initial weight is greater than one (1.0) pound above the weight standard will be ineligible to compete in the event. No one will be allowed to "check their weight" on the official scale during the official weigh-in times. Un-official scales will be on site as of Friday at noon.

COXSWAINS

A coxswain in an event for men’s crews shall weigh a minimum of 120 lbs. A coxswain in an event for women’s crews shall weigh a minimum of 110 lbs. Coxswain weigh-in for qualification events (1V and LT) will occur once a day, no more than two hours and no less than one hour before the competitor’s first race in which the weight is relevant. Coxswains for non qualification events will not require a weigh-in.  Coxswains whose body weight, while wearing unisuit/ racing shirt, shorts and socks, is less than the required standard, will be required to carry deadweight such as sand or other ballast, in order to achieve the minimum weight. The maximum amount of deadweight that can be carried is 25 pounds.  A coxswain requiring more than the deadweight maximum limit will not be allowed to compete in the event. Any such deadweight shall be placed in the boat as close to the torso of the coxswain as possible, and it is specifically forbidden to distribute deadweight throughout the boat. Excess clothing, equipment, electronic systems, tools, or other utilitarian devices germane to competition, shall not be considered part of the coxswain’s weight and shall not be included as part of any required deadweight . The LOC will supply sand weights of small weight increments to the correct any difference in weight up to 5 pounds. Crews are to bring deadweight to weigh-in if coxswains are more than 5 pounds beneath minimum weight standards. DEADWEIGHT, whether provided by LOC or not, must be weighed and marked by the Clerk of Scales for specific individuals at the time of the coxswains weigh-in. Coxswains are required that they must display their weight to the Referee, if so requested.


SEEDING

Seeding and lane assignments for USRowing qualifying events only will by done be the Southeast Youth Coach’s  Poll, no consideration is given to regional distribution.  Seeding and lane assignments for non-qualifying events will randomly distributed between the lanes with no consideration given to regional distribution.

SEEDING PROCESS  

The votes are to be placed by the nine representatives of the Southeast Youth Coach Council. Voting will be conducted either by email or online three days after the registration window closes. The SE representatives MUST vote for his/her own crew in the poll. After the third day, all voting is final. At this point all votes WILL BE MADE PUBLIC. Seeded crews will be sorted into heats according to the poll results.  

Seeding Lane Assignments for Qualification Events

Lane 1

Lane 2

Lane 3

Lane 4

Lane 5

Lane 6

Lane 7

1-7 Entries

Final

6

4

2

1

3

5

7

8-14 Entries

Heat 1

12

8

4

1

5

9

13

Heat 2

11

7

3

2

6

10

14

15-20 Entries

Heat 1

18

12

6

1

7

13

19

Heat 2

17

11

5

2

8

14

20

Heat 3

16

10

4

3

9

15

21+ Entries

Time Trial

SEEDING FROM TIME TRIAL RESULTS

The top 12 crews will be seeded and advance to two semifinals. Time trials will be run first on Saturday. Seeding based on time trial for two semifinals (>21 entries)

Lane 1

Lane 2

Lane 3

Lane 4

Lane 5

Lane 6

Semi 1

9

5

1

4

8

12

Semi 2

10

6

2

3

7

11

• All Lane assignments and updates will be posted on the www.southeastjuniors.org and www.regattacentral.com

• The Southeast Youth Coach’s Poll voting and ranking will be made public on www.southeastjuniors.org once initial lane draws are posted.

• The actual order of events will be published by on www.regattacentral.com under the events tab once registration opens.  A sample “Order of Events” is included (see attachment 2) to assist with your planning.

PROGRESSION

The Southeast Youth Championship Regatta will uses the following progression systems all events shall consist of finals, and if necessary, heats, and semifinals. Qualification events will run repechages as well. The regatta progression is subject to change until 24 hours prior to the first race. In the event that heat entries fall below the number that are to advance the last place crew will not be permitted to progress.

Qualification Events

Entries

Heats

Adv

Reps

Adv

Semi

Adv

1-7

-

-

-

-

-

(FINAL ONLY)

8-11

2

(2)

1

(2)

-

-

12-14

2

(1)

2

(2)

-

-

15-16

3

(3)

1

(3)

2

(3)

17-20

3

(2)

2

(3)

2

(3)

21+

Time Trial

(12)

-

-

2

(3)

Non-Qualification Events

Entries

Heats

Adv

Reps

Adv

Semi

Adv

1-7

-

-

-

-

-

(FINAL ONLY)

8-14

2

(3)

-

-

-

-

15-21

3

(4)

-

-

2

(3)

22+

Time Trial

(12)

-

-

2

(3)

• The assignment of lanes for advancing crews shall be assigned from the center lanes outward according to the order of finish in the previous level of competition.

Seeding for 2 events to 1:

Lane 1

Lane 2

Lane 3

Lane 4

Lane 5

Lane 6

Lane 7

EVENT 1

B-3

A-2

B-1  

A-1

B-2

A-3

B-4

Seeding for 3 events to 1:

Lane 1

Lane 2

Lane 3

Lane 4

Lane 5

Lane 6

Lane 7

EVENT 1

C-2

A-2

B-1

A-1

C-1

B-2

C-3

Seeding for 3 events for 2:

Lane 1

Lane 2

Lane 3

Lane 4

Lane 5

Lane 6

Lane 7

EVENT 1

C-4

B-2  

A-1

C-1

A-3

B-4

A-5

EVENT 2

C-3

B-3

A-2

B-1

C-2

A-4

B-5

AWARDS

Medals will be awarded as results are finalized. Medals awarded to first, second, and third place for all races. A crew must not necessarily beat another crew to be awarded medals.

TRAVELING TROPHIES

The following traveling trophies shall be awarded to the crew winning the sponsored event at the Southeast Youth Championship each year. The trophies shall remain in the possession of the winning team for one (1) year and returned at the next Southeast Youth Championship Regatta. Teams failing to return trophies must pay a replacement fee ($400.00) before they will be allowed to compete. Team Trophies will be awarded at the awards ceremony at the conclusion of the day. Traveling trophies are sponsored by regional programs to celebrate outstanding achievements by regional youth crews. The regatta committee would like to thank the sponsors of these special awards. Regional programs wishing to sponsor events please contact the Southeast Region Youth Representative for details. Guest programs are not eligible for traveling trophies. Past winners of the event are posted on the regatta website www.southeastjuniors.org.

EVENT TROPHIES

The Spooner Cup Presented to the champion crew the Men’s Youth Champion Eight (M1V8+) category. Sponsor: Oak Ridge Rowing Association. Named for Steve Spooner founding coach of the Oak Ridge Junior Men’s program.

The Absher Cup Presented to the champion crew the Women’s Youth Champion Eight (W1V8+) category. Sponsor: Oak Ridge Rowing Association. Named for Lorena Absher Founding coach of the Oak Ridge Junior Women’s program.

The Allstate Cup Presented to the champion crew the Men’s Youth Champion Four (M1V4+) category. Sponsor by Augusta Rowing Club.

.• The Augusta Cup Presented to the champion in the Women’s Youth Champion Four (W1V4+) category. Sponsored by Augusta Rowing Club.

The Benderson Men's Cup Presented to the champion in the Men’s Youth Champion single (M1V1x) category. Sponsored by Benderson Development.

The Benderson Women's Cup Presented to the champion in the Women’s Youth Champion single (W1V1x) category. Sponsored by Benderson Development.

POINTS TROPHIES

The following traveling trophies shall be awarded to team based upon the points earned by that team’s crews in national championship events each year. The following table summarizes how points shall be awarded for events.In the event of a points tie, a coin toss shall be used as a tie break. All events will be scored. One boat per team scored in each event.  is a traveling trophy that is awarded for top scoring team overall.

Southeast Youth All Points Trophy  Presented to the team with the highest Combined point total. Sponsor: The Oak Ridge Rowing Association

Nathan Benderson Trophy  Presented to the team with the highest Men's point total. Sponsor:  Southeast Junior Development Camp. Named for Nathan Benderson (Nov. 20, 1917- April 7, 2012) for generous commitment of time, support & inspiration to the vision of rowing in Sarasota, the State of Florida and the Southeast Region.

Southeast Youth Women's Points Trophy  Presented to the team with the highest Women's point total. Sponsor:  Southeast Junior Development Camp

TEAM POINTS REFERENCE TABLE

The club of the winning boat in each event shall receive points based a modification of the "Barnes Scoring System" on the chart below. The teams of the remaining boats in the finals race of the event shall receive points according to the following percentage of the points awarded to the champion in that event. If more than six boats raced in heats in an event, points shall be awarded as if six boats raced in the final, regardless of the number of crews that actually race in the final. In the event of a points tie, a coin toss shall be used as a tiebreak. All events will be scored. One boat per team scored in each event.  

                                                                                         

# Boats in Event                                                       % of 1st Place Points

6 or more

100%

80%

60%

40%

20%

10%

5

80%

60%

40%

20%

10%

4

60%

40%

20%

10%

3

40%

20%

10%

2

20%

10%

QUALIFICATION EVENTS                                        NON-QUALIFICATION EVENTS

1V 8+

LT 8+

1st

2nd

3rd

4th

5th

6th

 2V 8+      U-17 8+

1st

2nd

3rd

4th

5th

6th

6 or More

160

128

96

64

32

16

6 or More

80

64

48

32

16

8

5

128

96

64

32

16

5

64

48

32

16

8

4

96

64

32

16

4

48

32

16

8

3

64

32

16

3

32

16

8

2

32

16

2

16

8

1V 4+

LT 4+  

1V 4x

1st

2nd

3rd

4th

5th

6th

2V 4+

3V 8+

 U-17 4+

1st

2nd

3rd

4th

5th

6th

6 or More

80

64

48

32

16

8

6 or More

40

32

24

16

8

4

5

64

48

32

16

8

5

32

24

16

8

4

4

48

32

16

8

4

24

16

8

4

3

32

16

8

3

16

8

4

2

16

8

2

8

4

1V 2x

LT 2x

 1V 2-

1st

2nd

3rd

4th

5th

6th

3V 4+

 2V 2x

U-17 4x

1st

2nd

3rd

4th

5th

6th

6 or More

40

32

24

16

8

4

6 or More

20

16

12

8

8

2

5

32

24

16

8

4

5

16

12

8

4

2

4

24

16

8

4

4

12

8

4

2

3

16

8

4

3

8

4

2

2

8

4

2

4

2

1V 1x

1st

2nd

3rd

4th

5th

6th

U-17 1x

1st

2nd

3rd

4th

5th

6th

6 or More

20

16

12

8

4

2

6 or More

10

8

6

4

2

1

5

16

12

8

4

2

5

8

6

4

2

1

4

12

8

4

2

4

6

4

2

1

3

8

4

2

3

4

2

1

2

4

2

2

2

1


Attachment 1 TIME TRIAL RULES

• All crews must have their assigned number securely fastened to the bow of their shell.

• Time trial will use the bottom 1900m, with staging area/ starting chute in the top 100m of course.

• Even numbered crews row in lane 4, odd numbered crews row in lane 5.

• 15 seconds between boats, 30 seconds between boats in same lane.

• Overtaken boats must move to lane 3 or lane 6 and yield to overtaking boat or be disqualified.

• A boat is deemed to be overtaking if it is within one length of open water.

• Any crew crossing the course during time trials will be excluded (disqualified).

THE START

• Upon arriving at the 2000 meter starting line, the marshals will direct you either into the chute for your time trial or to the warm-up area.

• It is your responsibility to be in numerical order, staying behind the numbers lower than yours and ahead of the numbers higher.

• Every effort will be made by the marshals to send crews down the chutes in ascending numerical order, but this can only be accomplished with your cooperation.

• When directed into the chutes, proceed quickly and safely.

• As you approach the chute, a Referee will be stationed in the middle of the course, between lanes 4 and 5. Odd numbered boats will keep the Referee to their port side, even numbered boats will pass with the Referee to their starboard side.

• Crews shall be responsible for maintaining their proper order at the start, for maintaining the proper interval between it and the other crews in the chutes, and for staying within the chutes as they approach the starting line.

• Crews not maintaining their proper position may be delayed, moved to the end of the starting order, penalized, or excluded (disqualified).

• The starter will tell you that you are approaching the starting line. You should increase pressure and cross the line at full pressure.

• Stay in your lane for the entire race course except for broken equipment or to yield to an overtaking boat.

BROKEN EQUIPMENT

• Move to lane 3 (if rowing in lane 4) or lane 6 (if rowing in lane 5).

• If the broken equipment occurs before in the first 100m, you will be allowed to attempt repairs. If they can be competed in 30 minutes, you will be allowed to restart.

• If the broken equipment occurs after 250m, proceed down the course, if possible, to the finish line without hindering racing crew. You will not be permitted to restart.

PASSING

• A crew is deemed to be overtaking another crew when it has moved to within one length of open water of the crew ahead.

• A crew being overtaken shall move to lane 3 (if rowing in lane 4) or lane 6 (if rowing in lane 5) to allow the overtaking crew to pass.

• Any crew failing to yield to an overtaking crew will be disqualified.

• Referees will give instructions as set forth in the USRowing Rules of Rowing. Should it be necessary to exclude (disqualify) a crew during a race, the marshal will raise a white flag and order the offending crew to "stop". A crew so ordered shall quickly move out of its lane so as not to interfere with any other crew.

Attachment 2: 2012 ORDER OF EVENTS

 (Tentative schedule based on max entries between 2008-2011.. This is to help you in your planning ONLY.)

                                Saturday                                                        Sunday

                Event        Entries        H 1        H 2        H 3        R 1        R 2        S 1        S 2        FINALS

1                Mn 1V 8+        10        7:45 AM        7:54 AM                4:12 PM                                1:18 PM

2                Mn LT 8+        7                                                                1:09 PM

3                Wn 1V 8+        11        8:03 AM        8:12 AM                                                1:00 PM

4                Wn LT 8+        7                                                                12:51 PM

5                Mn 1V 4x        11        8:21 AM        8:30 AM                4:21 PM                                12:42 PM

6                Wn 1V 4x        9        8:39 AM        8:48 AM                4:30 PM                                12:33 PM

7                Mn 1V 1x        16        8:57 AM        9:06 AM                4:39 PM        4:48 PM                        12:24 PM

8                Wn 1V 1x        11        9:15 AM        9:24 AM                4:57 PM                                12:15 PM

9                Mn 1V 4+        16        9:33 AM        9:42 AM                5:06 PM        5:15 PM                        12:06 PM

10        Mn LT 4+        15        9:51 AM        10:00 AM                5:24 PM        5:33 PM                        11:57 AM

11        Wn 1V 4+        14        10:09 AM        10:18 AM                5:42 PM        5:51 PM                        11:48 AM

12        Wn LT 4+        14        10:27 AM        10:36 AM                6:00 PM        6:09 PM                        11:39 AM

13        Mn 1V 2x        9        10:45 AM        10:54 AM                6:18 PM                                11:30 AM

14        Mn Lt 2x        13        11:03 AM        11:12 AM                6:27 PM        6:36 PM                        11:21 AM

15        Wn 1V 2x        15        11:21 AM        11:30 AM                6:45 PM                                11:12 AM

16        Wn LT 2x        10        11:39 AM        11:48 AM                6:54 PM                                11:03 AM

17        Mn 1V 2-        12        11:57 AM        12:06 PM                7:03 PM                                10:54 AM

18        Wn 1V 2-        10        12:15 PM        12:24 PM                7:12 PM                                10:45 AM

19        Mn U17 4x 8                                                                10:36 AM

20        Wn 2V 4x         8                                                                10:27 AM

21        Mn 2V 8+        10        1:30 PM        1:39 PM                                                10:18 AM

22        Mn U17 8+        19        1:48 PM        1:57 PM        2:06 PM                                        10:09 AM

23        Mn 3V 8+        8                                                                10:00 AM

24        Wn 2V 4+        12        2:15 PM        2:24 PM                                                9:51 AM

25        Wn U17 4+        14        2:33 PM        2:42 PM                                                9:42 AM

26        Wn 3V 4+        7                                                                9:33 AM

27        Wn 2V 2x        7                                                                9:24 AM

28        Mn U17 1x        7                                                                9:15 AM

29        Wn U17 1x        7                                                                9:06 AM

30        Mn 2V 2x        7                                                                8:57 AM

31        Mn 2V 4+        12        2:51 PM        3:00 PM                                                8:48 AM

32        Mn U17 4+        14        3:09 PM        3:18 PM                                                8:39 AM

33        Mn 3V 4+        7                                                                8:30 AM

34        Wn 2V 8+        9        3:27 PM        3:36 PM                                                8:21 AM

35        Wn U17 8+        21        3:45 PM        3:54 PM        4:03 PM                                        8:12 AM

36        Wn 3V 8+        7                                                                8:03 AM

37        Mn 2V 4x        7                                                                7:54 AM

38        Wn U17 4x        7                                                                7:45 AM

Attachment 3: WEATHER PLAN

Lake Benderson, Sarasota, Florida

 

1)      Responsibilities:

a)      Chief Referee

i)       Final decision maker.

ii)      Weather related decisions are made in consultation with the Regatta Director

iii)     Initiates “suspend”, ”cancel”, “resume” rowing plans described below

b)      Regatta Director

i)       Consults with the Chief Referee

ii)      Coordinates and communicates with the LOC

c)      LOC

i)       Coordinates and communicates with

(1)    Coaches,

(2)    Volunteer Coordinator,

(3)    Park Rangers,

(4)    EMT,

(5)    Fire Department,

(6)    Spectators

d)      Participants:

i)       Coaches

(1)    Manage and account for athletes

(2)    Manage and secure team equipment

ii)      Volunteer Coordinator

(1)    Manages and accounts for volunteers

(2)    Controls and secures launches

iii)     Park Ranger

(1)    Coordinates evacuation of the park

iv)     EMT

(1)    Treats weather related injuries

v)      Fire Department

(1)    Coordinates emergency services

 

2)      Management Actions

a)      Chief  Referee

i)       Referees 1 and 2 are designated to evacuate starter, aligner and stake boat holders and move to alternate landing sites 1 and 2 to assist crews

ii)      Referees 3 and 4 are designated to coordinate with the marshals, direct the evacuation of crews expeditiously and move to alternate landing sites 3 and 4 to assist crews

iii)     Referee 5 proceeds to the dock area to coordinate getting boats into the dock expeditiously

iv)     Control Commission directs the dock master in recovering boats and crews expeditiously and safely

b)      LOC

i)       Identify alternate landing/launching sites (see attached picture)

ii)      Inform the spectators of the decision of the Chief Referee

iii)     Coordinate with the

(1)    Coaches

(2)    Volunteer Coordinator

                         (3)    Park Ranger

(4)    EMT

(5)    Fire Department        

c)      Coach

i)       Account for all athletes

ii)      Account for athletes coming off the water

iii)     Secure boats and equipment whether at the dock, alternate landing sites or trailers

iv)     Arrange for shelter i.e. buses, cars.  Tents should not be the designated spot

v)      Coordinate transportation

 

3)      Chain of Command Responsibilities

         a) Chief Referee

                i) Referee 1 & 2

                        (1) Stake Boaters

                        (2) Aligner

                        (3) Starter

                        (4) Crews closest to Start

                ii) Referee 5

                        (1) Crew Closes to Dock

                iii) Referee 3 & 4

                        (1) Marshals

                        (2) Crews at Finish

                iv) Control Commission

                        (1) Dock Master

b) Regatta Director

        i) LOC

                (1) Venue Coordinators

                (2) EMS

                (3) Park Rangers

                (4) Fire Department

                (5) Spectators

                (6) Transportation

                        a) Pick-up Athletes

                        b) Pick-up Volunteers

4)      Forecasting resources:

a)      Weather forecast on cell phones

b)      If available, weather forecast on computers (weather underground, weather.com etc,)

c)      EMT

d)      Fire Department

e)      Airport

5)      Decisions:

a)      Suspend racing

i)       1 or 2 hour increments

ii)      Disseminate quickly to LOC which informs; coaches, Volunteer Coordinator, Park Rangers, EMT, Fire Department, spectators

b)      Cancel racing

i)       LOC arranges a meeting to disseminate information quickly and uniformly

(1)    Be mindful of travel

c)      Resume racing

i)       Compress the schedule

(1)    Discuss with the Regatta Director in advance

(2)    Be mindful of daylight hours

ii)      Cancel certain races

(1)    Discuss with the Regatta Director in advance

 

6)      Plans:

a)      Evacuate the course

i)       “As soon as possible”

(1)    Stop launching

(2)    Crews are turned around and return to the dock, if not on the race course or at the starting line

(3)    Finish races on the course or at the starting line

ii)      “Immediately”

(1)    Referees 1 and 2 are responsible for stake boat holders, starter and aligner

(a)    Use alternate landing sites

(b)    Account for stake boat holders and any other volunteers

(c)    Move everyone to shelter

(d)    Referees 1 and 2 move to alternate landing sites 1 and 2, if necessary, to assist crews

(2)    Referees 3 and 4 are responsible for marshals and crews on the water

(a)    Use alternate landing sites

(b)    Account for athletes and marshals

(c)    Move everyone to shelter

(d)    Referees 3 and 4 move to alternate landing sites 3 and 4 ,if necessary,  to assist crews

(3)    Referee 5 is responsible for directing crews on the water at or near the docks

(4)    Referees on water may change responsibilities based on their positions on the water.  It is imperative to inform the Chief Referee if responsibilities are changed.

(5)    LOC

(a)    Arrange transportation to pick up volunteers, athletes and referees from finish and alternate landing sites

(b)    Spectators and athletes on land

(i)     Move to shelter other than tents using metal poles

(6)        Coaches

(a)    Account for all athletes

(b)    Secures boats in alternate landing area

(c)    Arrange transportation

(d)     Arranges for team shelter

(7)    Volunteer Coordinator

(a)    Accounts for all volunteers

(b)    Maintains a contact roster to arrange for volunteers to be back on the water when racing resumes

(c)    Secures launches

(8)    Park Ranger

(a)    Coordinates evacuation of the park

(9)    EMT

(a)    Moves to the finish line to prepare for any weather related injuries

(10)  Fire Department

(a)    Coordinates emergency services

 

 

7)      Alternate landing sites

a)      #1 Opening at the 150 meter mark

b)      #2 Point at the 500 meter mark

c)      #3 South side of man made observation point at 1,000 meter mark

d)      #4 Finish line ramp

 

 

8)      Communication for Evacuation of the course

a)      Chief Referee

i)       Informs Referees, Starter, Control Commission, Chief Judge, Judge at Start of his/her decision

b)      Control Commission

i)       Informs and coordinates with the Dock master

c)      Referees

i)       Coordinate and direct the marshals to evacuate the crew to the alternate landing sites

d)      LOC

i)       Informs

(1)    Coaches

(2)    Volunteer coordinator

(3)    Park Ranger

(4)    EMT

(5)    Fire Department

(6)    Spectators

e)      Volunteer coordinator

i)       Maintains a contact roster to inform volunteers of the revised racing schedule

 

9)      Resume rowing actions

a)      Chief Referee

i)       Develop revised schedule in conjunction with the Regatta Director

(1)    Compress schedule

(2)    Reorder schedule

(3)    Use alternate landing sites for launching

(4)    Cancel events

ii)      Disseminate revised schedule to

(1)    Referees

         b)      Regatta Director

i)        Disseminate revised schedule to

(1)    LOC

c)      LOC

i)       Disseminates revised schedule to

(1)    Coaches

(2)    Volunteer coordinator

(3)    Park Ranger

(4)    EMT

(5)    Fire Department

(6)    Spectators

d)      Coaches

i)       Acknowledge receipt of the revised schedule

ii)      Get crews on the water in time to resume racing according to the revised schedule

e)      Volunteer Coordinator

i)       Get volunteers and launches back in position expeditiously

 

10)    Communication for restarting racing

a)      Chief Referee

i)       Informs all Referees, Starter, Control Commission, Judge at Start and Chief Judge of new schedule

b)      Control Commission

i)       Informs and coordinates with the Dock master

c)      LOC

i)       Informs the

(1)    Coaches.

(2)    Volunteer Coordinator,

(3)    Park Ranger

(4)    EMT,

(5)    Fire Department,

(6)    Spectators

d)      Volunteer coordinator

i)       The Volunteer coordinator accounts for all volunteers and launches

ii)       Replaces

(1)    Stake boat holders,

(2)    Marshals,

(3)    Control commission volunteers,

(4)    Dock master

(5)    Finish line volunteers