Shenandoah University Facilities Usage Policy

The buildings and grounds of Shenandoah University exist for educationally purposeful activities that promote the mission of the university.  For that reason, the policies governing that use will prioritize the specific purpose assigned to that facility.  The secondary priority for use of all facilities is to provide a location for programs and services sponsored by university organizations.

Registered Student Organizations may reserve space on campus for events sponsored by the organization.  Organizations’ registration must be current and organization must be in good standing before the reservation will be confirmed.  All reservations must go through the Director of Student Engagement, Doug Stump (jstump14@su.edu) or 540-665-5445.

University Departments may sponsor events that support the department’s mission.  Approval by the dean or department head is required for non-academic reservations.

Non-university groups are permitted to rent certain specified facilities when classes are not in session, or when the facilities are not needed by university organizations.  Athletic and recreation facilities are also reservable when not in demand by university organizations.  Please see the listing here for contact information.

Non-university organizations may use academic, athletic, and administrative spaces only when co-sponsored by a university department.  Approval by the dean or department head is required before the reservation can be confirmed.  Exceptions to this policy may be approved only by the Vice President of Administration & Finance or the President of the university.

A facility use fee will be assessed for use of all university facilities by non-SU organizations.  The fee may be waived only the Vice President of Administration & Finance or the President of the university.

                                                                                                8/22/2017