Long document test

Long document test

Preface

Heading styles

Outline numbering

Captions

Table of contents

Page numbers

Table of figures

Cross references


Preface

I’m using this to test the long document features of Google docs. Something I’ve managed to get working well in Microsoft Word but would love to be able to do in Google docs. The features I’m after include:

Plus all the usual Google docs goodness of online access, sharing, collaboration, revision history etc. etc. Here goes.

Heading styles

So, here’s some text. The heading styles seem to work well and the shortcut keys make sense (Ctrl+Alt+1 etc). That’s a good start. I’ll add a subheading now and see if I can get multi-level lists to work.

Multi-level lists

Just used <Ctrl + Alt + 3> shortcut to create a level 3 heading. Unfortunately though, after looking in Help it looks like mutlit-level lists (or outline numbering) isn’t supported, this is a really useful feature for formal documents and is easily accessible in MS Word 2007. There are some complicated script solutions offered on the Help forum but what I’m after is something for non-Google doc enthusiasts to persuade them away from MS Word. A 19 step script just isn’t going to do that.

Captions

I’m hoping captions might be a bit easier. Here’s an image (inserting it was very easy - options are upload, URL, Google image search or Picasa web albums. The Google image search is as follows: ‘Results shown are labelled for commercial reuse with modification.’ - nice). Now, can I do a caption?

Nope. Help forum says it’s unsupported :(

Table of contents

I know this is supported - just never done it before - but since I’ve used the heading styles it should be straightforward. Here goes. That was easy: Insert  > Table of contents. But the Title appears int he TOC - because I set it as a heading 1. Ideally I would think there should be a title style then I could start using Heading styles thereafter. Also, no page numbers - presumably if I add those they’ll appear in the TOC.

Page numbers

This is weird. I wouldn’t have thought finding how to insert page numbers would have been this difficult. It’s not in the insert menu and it’s not in the Insert > Footer menu either. Having looked at the help forum there’s a way of doing it via File > Print settings - which does indeed put page numbers on the printed document but these aren’t reflected in the TOC. Very limited.

Table of figures

And if captions aren’t supported then Tables of figures presumably won’t be supported either? No reference to this in the help forum - surely someone else thinks this would be a useful feature?

Cross references

Lastly I’m hoping there might be some support for cross references - but that’s unlikely since one of the most common things you cross reference in a long document is a figure - and I’ve already discovered that captions aren’t supported. Nope, can’t do it.

Am I missing something? Any suggestions?

Bookmarks

Just read Tip 13 on this list - I should be able to use bookmarks to navigate long documents. So here’s a link to a bookmark I’ve just inserted to Heading styles. Which works :)