pTechnology Questions for BATT

  1. I’m finding the new TIES grading program difficult to use.   Will we get a person in the HS who is able to answer questions?  
  2. Will parents and students see a “year-to-date” grade when we get to 2nd quarter?  If so, how is this grade being calculated?
  3. Can I send out a mass email to my students, their parents, or both?  
  4. Edline is very user friendly for students and parents, a “one stop shop’ as it were.  Are we going to get this with the new system?  Students are very frustrated with having to go to so many different places to find things.
  5. What about a “help line” for students who are struggling at home?
  6. With the introduction of moodle and google apps, who is teaching the students to use these?
  7. What kind of projected scores/grades for the whole semester are seen when parents and students see their grades in SchoolView?
  8. Is there a way to make two different configurations for seating charts. For example: I like to have my desks in rows on some days and in groups of 3 or 4 on some days.
  9.  How do I hide an individual assignment from parents/students? Currently, I have to hide the whole gradebook.
  10.  Is there a ready-formatted blank class roster that fills the page and has big enough squares to record grades in?
  11. How do I get rid of the total on left and right side of reports?
  12. Can we add a truant option for grading purposes (instead of graded/missing/absent)?
  13. How do I look at grades for my class easily? Do I have to run a report to do that?
  14. How do I generate student grade reports easily?
  15. A student today said his percentage doesn't match his letter grade...how do I fix that?
  16. I want to call assignments "assignments" instead of whatever stupid thing we call them now. Can I change this?
  17. I want to EASILY see a page with all students and all work at once. Is this possible?
  18. Are we going to be able to calculated semester grades from TIES Gradebook, or will we have to export our grades to an Excel spreadsheet to calculate them?
  19. How does a definition that has been labeled as Turned in but not graded show up on a student's grade report?
  20. How can I alphabetize my class list by 1st name or by “Spanish name”?
  21. How can I change the list of assignments so the most recent assignment is at the top instead of the bottom?
  22. How do I easily and accurately input a grade for a student who has been switched to my class in the middle of the quarter?
  23. Is there a way to immediately see updates when I change a grade. I suspect the answer is no, but this makes it difficult to do hypothetical grading ("Hey, kid, if you get 40 out of 50 on the final, you can still pass the class").
  24. Is there an option I can make to turn off the feature that kids automatically get an "M" after the due date has passed if I update my gradebook with that assignment active. I would prefer a way that doesn't involve me lying about due dates, because that makes the "due date" feature meaningless. Can I make a single assignment inactive, if I know I haven't graded it yet, but all of my kids seem "M"s for it?
  25. What are the Year-to-Date Options all about?
  26. When do kids see the comments I write next to assignments for them? When do they see the notes I write in the assignment definition? When do they see comments for the course?
  27. Is it possible for the software to convert individual test results by % rather than raw value?

1. I’m finding the new TIES grading program difficult to use.   Will we get a person in the HS who is able to answer questions?  

2.  Will parents and students see a “year-to-date” grade when we get to 2nd quarter?  If so, how is this grade being calculated?

3. Can I send out a mass email to my students, their parents or both?  

YES!!! Using the iCommunicate Tool. See this video to learn how.

(Return to the top)

4. Edline is very user friendly for students and parents, a “one stop shop’ as it were.  Are we going to get this with the new system?  Students are very frustrated with having to go to so many different places to find things.

Next year we will be reducing the number of potential platforms due to the elimination of Edline. We could further reduce the number by dictating that all teachers use the same platform for their class websites but this would prevent teachers from using the platform that they determine to be best for their course.. Perhaps this is adiscussion for the staff as a whole. Adding a link to Schoolview on Moodle sites will help students slide from one component to another with greater ease. We will need to provide additional “Getting yourself ready for next year” training on Moodle and Google Apps and how they interact with one another, and structuring web presence. (Return to the top)

5. What about a “help line” for students who are struggling at home?

This is a great idea, and we will work with students on the Technology Advisory committee to create a help site for students. A link to a help Website should be included on every Moodle course/ Google site and will be pursued. (Return to the top)

6. With the introduction of Moodle and Google Apps, who is teaching the students to use these?

As with any application that a teacher may use with students, there is an expectation that the teacher will introduce the tool and provide assistance for students. If a teacher assigns something in Moodle or Google, they should review the process with students just as they would if they assigned something in a textbook. (Return to the top)

7. What kind of projected scores/grades for the whole semester are seen when parents and students see their grades in SchoolView?

What the parents are going to see in SchoolView are any scores with a definition that has been scored up to that date, the class status report. Student Link( the rolodex icon next to a student’s name) is the Read-Only view that students will see of grades, attendance, etc. as of today and past dates.  Any definitions, (past, present and future) will show, but future scored definitions will not be calculated. They will also see any class, definition and term comments you may have entered. (Return to the top)

8. Is there a way to make two different configurations for seating charts. For example: I like to have my desks in rows on some days and in groups of three or  four on some days. Can I save a seating chart layout to use again (i.e. number of desks per row, grouping) especially from one class to another?

If you use a custom template, you cannot save them from one class to another. See above. There is also no way to delete a desk on the seating chart once it's created. This enhancement request has been submitted to TIES. The committee will work with TIES to make this happen. All enhancements that affect calculation would have to happen during the summer. Cosmetic/Navigation changes happen as needed, much like the bulk e-mail enhancement did. Edina will have representation on the strategy team that prioritizes these enhancements.(Return to the top)

9. How do I hide an individual assignment from parents/students? Currently, I have to hide the whole gradebook.

There is no status that can be given to not display a definition. The committee has sent this to TIES as an enhancement upgrade. (Return to the top)

10. Is there a ready-formatted blank class roster that fills the page and has big enough squares to record grades in?

You can reset the number of columns to make them wider, but currently cannot adjust the row height. This has been entered as an enhancement upgrade with TIES. A temporary solution is to save the I Cue blank roster as a tab delimited file, and then open it in Excel. Here is a handout that explains how to do this, or you can watch this video.      (Return to the top)

11. How do I get rid of the total on left and right side of reports?

This has been suggested as an enhancement upgrade with TIES. (Return to the top)

12. Can we add a truant option for grading purposes (instead of graded/missing/absent) ?

This option is in the TIES data base, and has been submitted as an enhancement upgrade. (Return to the top)

13. How do I look at grades for my class easily? Do I have to run a report to do that?

 There are two ways to do this in the scores menu, either edit scores for multiple definitions or edit multiple scores by student. This grade includes all scored definitions independent of due date, and could be different from the grade in reports, grade submission or student link because those do not take upcoming definitions into account. (Return to the top)

14. How do I generate individual student grade reports easily?

Two options 1.  Click on search, and enter the student’s last name.  Click on their name.  Select the action, “status report”.  You can also use his feature to enter scores for an individual student.  2.  If you access multiple scores by student, there is a link to "Individual Status Report" that will provide you with an individual report for each student. This is the same report available to students and parents in Schoolview. (Return to the top)

15. A student today said his percentage doesn't match his letter grade...how do I fix that?

 If you are entering decimal results, round to hundredths in your preferences setup so that the grade matches. The committee is exploring options for the default grade scale to eliminate issues related to rounding. (Return to the top)

16. I want to call assignments "assignments" instead of whatever stupid thing we call them now. Can I change this?

The term "definition" can be used to also define behavior or standards-based assessments. You can add a category called Assignments that may or may not be weighted, which allows you to see the percentage on that category.

17. I want to EASILY see a page w/ all students and all work at once. Is this possible?

Adding a view with all definitions available would be an enhancement so that those that don't mind scrolling can do so. The committee has made that recommendation.

18. Are we going to be able to calculate semester grades from TIES Gradebook, or will we have to export our grades to an Excel spreadsheet to calculate them?

At the end of each quarter or mid-term, teachers will have to move their grades from Gradebook to Mark Reporting. Semester Exam (SX) grades will have to be entered directly into Mark Reporting if teachers want that to count as a separate component of the semester grade. The calculation of the final semester grade is done when we run a rank recalculation unless the teacher has requested to calculate the grade themselves.

19. How does a definition that has been labeled as Turned In but not graded show up on a student's grade report?

Any definition created shows up in Schoolview. The ones labeled turned in have "T" as a label. It does not count against the student's grade. (Return to the top)

20. How can I alphabetize my class list by 1st name?

You can also create a custom field (Band Instrument, First Name, Spanish Name, etc.) in the Setup...Preferences, then sort on that field. (Return to the top)

21. How can I change the list of assignments so the most recent assignment is at the top instead of the bottom?

Under Preferences...Data Entry you can sort by category, start date, entry date, etc. (Return to the top)

22. How do I easily and accurately input a grade for a student who has been switched to my class in the middle of the quarter?

If moving from one section to another with the same teacher, Under utilities...Copy Utilities...Score Copy will allow you to move from one section to another. If moving between teachers with the same course, print out report and enter scores accordingly. If moving to different courses the grade would have to be shared by the source teacher and then a grade would have to be computed by the incoming teacher.  (Return to the top)

23. Is there a way to immediately see updates when I change a grade. I suspect the answer is no, but this makes it difficult to do hypothetical grading ("Hey, kid, if you get 40 out of 50 on the final, you can still pass the class"). It means I have to save and then scroll back to that kid before I see the effect.

Currently the grade is not calculated until the save is selected. We will add this to the list for enhancements. (Return to the top)

24. Is there an option I can make to turn off the feature that kids automatically get an "M" after the due date has passed if I update my gradebook with that assignment active. I would prefer a way that doesn't involve me lying about due dates, because that makes the "due date" feature meaningless. Can I make a single assignment inactive, if I know I haven't graded it yet, but all of my kids seem "M"s for it?

This would be an enhancement. The committee will add this to our upgrade requests. It works only after you hit save. To avoid this, put “work in progress” W on the empty scores. (Return to the top)

25. What are the Year-to-Date Options all about?

This is a “running grade” for the student.  To turn this feature off under Setup...Manage YTD Options you can turn off this option or change from percent to points calculation. (Return to the top)

26. When do kids see the comments I write next to assignments for them? When do they see the notes I write in the assignment definition? When do they see comments for the course?

In Schoolview, if the comments are there, student and parents will see them as soon as you save the definition. (Return to the top)

27. Is it possible for the software to convert individual test results by % rather than raw value?

The committee will submit this as an enhancement. (Return to the top)