Computer & Network Usage Policy

To All Staff and Students

The primary objective of the City of Dublin Vocational Education Committee's

computer and network resources is to enhance and support its educational, training

and other services. These resources include hardware, software, user accounts,

local and wide area network facilities as well as services accessed via the Internet.

The CDVEC encourages its staff and students to use these resources in a manner

which will facilitate their work, education and training.

Computer and network resources are powerful enabling technologies for accessing,

and delivering information and knowledge. As such, they are strategic technologies

for the current and future needs of the CDVEC. Because these technologies give

individuals the ability to access and copy information from remote sources, users

must respect the rights of others, respect the integrity of the systems and related

physical resources, and observe all relevant laws, rules, regulations and contractual

obligations. These will include all existing CDVEC regulations and policies.

This Policy applies to all CDVEC staff, students and to others who are authorised to

use its computer and network resources whether individually controlled or shared,

standalone or networked. The Policy also applies to all computer and network

facilities controlled or contracted by the CDVEC. These include PCs, workstations,

servers, communication equipment as well as associated peripherals and software

regardless of whether used for administration, teaching, training, research or other


I would like to take this opportunity of wishing all staff and students in the CDVEC

every success in their work, education and training.

Chief Executive Officer

General Rules

The CDVEC's computer and network resources represent a considerable

investment and providing access to them is expensive. They shall not be used to

disseminate, view or store commercial or personal advertisements, solicitations,

promotions, destructive code such as viruses, self-replicating programs etc.,

pornographic text or images, or any other unauthorised materials.

Users shall not use the CDVEC's Internet connection to download unauthorised

software, "plug-ins", games or other entertainment software (including screen

savers) or save inappropriate or offensive material.

Software provided by the CDVEC may only be used as part of the user's role

as a member of the CDVEC staff or for educational and training purposes

as a student of the CDVEC.

The user agrees to abide by all copyright and licensing agreements for software

entered into by the CDVEC with other parties. Users shall not copy or use material

created by others without acknowledgement, or, where appropriate obtain

permission from the copyright owner.

Users must not jeopardise, in any way, the integrity, performance or reliability of the

CDVEC's computer and network resources. No attempts must be made to

circumvent data protection schemes, "hack" into systems or interfere with the

intended operation of the CDVEC's computer and network resources. Users are

warned that gaining unauthorised access to data (including programs) and/or

interfering with data belonging to others are offences under the criminal law.

The user undertakes to comply with the provisions of data protection legislation.

It is not permitted to use computer and network resources for inappropriate

purposes which include but are not limited to the following activities:

• Knowingly performing any act which will interfere with the normal operation of

     computers, peripherals or networks.

• Knowingly destroying the integrity of computer-based information.

• Deliberately wasting computer resources.

• Compromising the privacy of others.

• Granting another individual unauthorised access to your computer account or

     attempting to access another individual's computer files.

• Using the computer and network facilities for unauthorised profit or commercial


• Accessing, downloading, saving, creating or transmitting any abusive, obscene,

     threatening, defamatory, offensive or harassing images or material.

• Causing offence to another individual or discriminating on the grounds of gender,

     marital status, sexual orientation, religious or political belief, age, disability, race,

     colour or membership of the traveller community.

Data Protection (Amendment) Act 2003

Due to the permanent nature of electronic communication, and because record

keeping is often now kept electronically, such records may be demanded from the

CDVEC in connection with legal proceedings. Further, if any such communications

contain personal data, which includes, but is not limited to, data relating to the racial

or ethnic origin, the political opinions and the religious or philosophical beliefs of a

person or the health or sexual life of the data subject or the commission or alleged

comission of any offence by the data subject, then the data subject can require the

CDVEC to provide copies of such communications. Accordingly, all electronic

communications muct be as carefully worded as other formal written correspondence.


• Email is provided for educational, research and administrative use only.

• Users should be aware that email is neither secure nor guaranteed to be


• Users must not send messages, including attachments, which are abusive,

   obscene, threatening, defamatory, offensive or harassing.

• Users must not partake in or promote the sending or distribution of chain email

   messages or send unnecessary files which would adversely affect computer and

   network resources.

• The CDVEC accepts no liability for lost or deleted email.

• Users must not send anonymous email. Neither may they use the email address

   of another user to send email.

• Users must not open email attachments from unsolicited or unknown sources.

• Existing norms of behaviour apply to computer based information just as they

   would apply to more traditional media.

World Wide Websites

Students' work should only appear in an educational context on Web pages with a

notice prohibiting the copying of such work without the expressed written permission

of the CDVEC Centre. Copyrighted material must not appear on any Web page

without the permission of and an acknowledgement of the copyright holder.

No personal information such as home address, telephone numbers, contact

details, or other personal information about a student, the student's family or

members of staff should appear with such work.

Only large college/centre group photographs should be used on the Website. No

individual student photographs or images which might assist in identifying an

individual should appear. No photographs of staff should appear on a Website

without the informed prior approval of that staff member.

Students are not permitted to register or sign "visitor's books" on Websites without

prior permission.

If a Web page is inviting contact from other Internet users, a generic e-mail address

must be used e.g. <>

All Websites should display the following disclaimer:

"The information contained in these Web pages is, to the best of our knowledge,

true and accurate at the time of publication and is solely for information purposes

only. The CDVEC accepts no liability for any loss or damage arising as a result of

use or reliance on this information."

Policy Enforcement

Users should report any suspected abuse of computer and network resources, or

any unpleasant material or e-mail that may come to their attention as well as any

suspected damage or problems with files. Users when requested, are expected to

co-operate with system administrators and/or other authorised staff in any

investigation of system abuse.

• The CDVEC reserves the right to examine any files held on its computer


• Any user found in breach of this Policy may be liable for legal and CDVEC

   disciplinary procedures.

This document is subject to regular review and will be re-issued when revisions are



 CDVEC Computer & Network User Policy