FACULTY/LECTURER ORIENTATION INFORMATION
Department of Art and Art History (AAH), University of Colorado Boulder
Welcome to the Department of Art and Art History! This document provides important instructions for the steps you must follow in order to be entered into the personnel and payroll system. It also provides information about the staff and resources in the department and the university that will help you as you settle into your appointment. The staff is here to help you, so please do not hesitate to contact us with any other inquiries you may have.
Table of Contents
Steps in the Hiring Process
All of this information is necessary in order for you to be entered into CU’s personnel and payroll system. The processing of this information for new employees takes some time, up to several weeks, and therefore it should be submitted as soon as possible.
To be submitted with the accepted offer letter:
To be completed online after we’ve received your signed offer letter:
To be submitted upon your arrival on campus to Michelle Hamernik, AAH Office Manager:
Although Fall appointments officially begin one week prior to the start of classes in August, faculty do not receive their first paycheck (in the form of a direct deposit) until the end of September. Pay day is the last working day of each month.
If you have questions about these documents prior to your arrival, please contact Michelle Hamernik, Office Manager (303) 492-4466.
Buff OneCards: Campus ID cards
Once you are in the personnel system you can obtain a CU Buff OneCard. It is an ID card that gives you access to our building after hours and allows you to acquire such things as keys to your office or studio, CU email address, library privileges, course rosters, etc. You can load money onto this card for discounted purchases at C4C, as well as the UMC.
The Buff OneCard office is located in the Center for Community building (C4C), room N180.
Tel: (303) 492-0355, email: firstname.lastname@example.org. Open M-F, 8:00 - 4:30 https://services.jsatech.com/textpage.php?cid=59&pageid=219&menulevel=B
Employees classified as lecturers automatically receive an RTD bus pass (EcoPass) along with the Buff OneCard. The EcoPass allows you to use RTD public transportation in the Denver Metro area free of charge (with the exception of a $2.50 charge to and from the airport).
CU Email Accounts
To activate your email account:
Go to the following link: https://cuidm.colorado.edu/?SelectAccessData=true and activate your IdentiKey. An IdentiKey consists of a CU login name and an IdentiKey password. IdentiKeys play a large role in computing at CU-Boulder. After your IdentiKey has been activated, you should be able to access IdentiKey dependent online resources. Your email address is determined by OIT (Office of Information Technology) and will typically be your name with a period between your first and last name followed by @colorado.edu. If there is someone with the same name they usually add your middle initial. For instance, John.W.Smith@colorado.edu.
Jean Goldstein, (303) 492-3580, will need your activated email address in order to add you to your classes as the faculty of record. After she adds you to your classes, you are able to view and contact your class roster through MyCUinfo https://portal.prod.cu.edu/MyCUInfoFedAuthLogin.html) as well as add grades at the end of the semester.
Before granting you key access to individual rooms in your area, the Building Proctor, Bill Rumley, (303) 492-6419, must first receive an email request from your Area Coordinator with the room numbers you need to access.
Bill will then order keys through Access Services in your name. This process generally takes 24 hours. Visit Access Services (303-492-6609) located in Folsom Stadium Lower Level, Main East Entrance Gate 8, Room 1B11 (Hours: Fall/Spring, M-F 8:00am - 5:00pm; Summer M-F, 7:30am - 4:30pm). You cannot obtain keys without presenting your valid, activated Buff OneCard. For more information on Access Services, visit http://www.colorado.edu/fm/services/keys.
In cases of emergencies, an instructor may have the Administrative Assistant in the Main Office (VAC 330) let you into a room. If students need access to locked rooms, they must contact the appropriate Area Coordinator or area tech to gain access.
You are responsible to return keys to Access Services when you are finished teaching at the end of the semester, or when you leave the University. Access Services has all of your key records.
Once You’re Here, What You Need to Know
AAH Office Information
Contact Jean Goldstein@Colorado.edu, Administrative Assistant, in the departmental Main Office (VAC 330) to get a personalized code for the Xerox copier/printer in the mailroom. Jean can provide instructions on how to download the driver for the Xerox copier/printer. You will also have a mailbox in the mailroom.
Access to Computers
The Office of Information Technology (OIT) maintains a computer lab in the lower level of the Visual Arts Complex (1B23). You can view the the schedule online: http://webdata.colorado.edu/labs/reservation/.
OIT manages other computer labs across campus: http://webdata.colorado.edu/labs/map/
The Visual Resources Center (VRC) maintains four digital imaging stations. These are available to instructors after-hours once they have been oriented to the facility. http://cuart.colorado.edu/resources/vrc/create/#ImagingStations. The VRC also provides Mac laptops for classroom presentations (not for general computing use). For more information about the VRC, see the Departmental Resources section below.
Consult with your Area Coordinator to determine if your area provides access to any additional computing resources.
Building Access and Building Proctor Information
If you wish to acquire after-hours access to the VAC building, your Area Coordinator must send the Building Proctor Bill Rumley an email request. The email must contain your full name and the last seven digits of your Buff OneCard ID number. It will take about 24 hours to grant you after-hours access.
Problems with Classrooms or Offices
If you have a problem with the building (such as lights that don’t work, room is too cold, plumbing or other mechanical issues), please contact Bill Rumley by email or phone: email@example.com, 303-492-6419.
If you have a property threatening emergency, you can contact Facilities Management directly at 303-492-5522 and explain the urgency.
If you have a life threatening emergency, dial 911. If you pull the fire alarm, emergency personnel will be sent. You can also contact the campus police at 303-492-6666.
If you want to alter the room beyond moving furniture, such as building a wall, a work order request has to be generated by your Area Coordinator and is subject to approval.
Campus Parking, Campus Map and CU Night Ride
If you want to purchase a Faculty/Staff parking permit, contact our Parking Liaison, Jean Goldstein, at 303-492-3580 or by email at firstname.lastname@example.org.
For information regarding campus parking permits for your motorcycle or bike, visit the Parking & Transportation Office at 1050 Regent Drive near the Engineering Building. Tel: 303-492-7384. Open M-F, 8:00am - 5:00pm during the Fall and Spring semesters and M-F, 7:30am - 4:30pm during the Summer semester.
CU Night Ride 303-492-7233
CU Night Ride is a student-operated program dedicated to meeting the safety needs of CU students, faculty, and staff by providing night-time transportation to support a safe academic and socially responsible environment both on campus and in the community. CU Night Ride is free for CU students, faculty, and staff. Clients will be asked to provide their Buff OneCard to use the program. Those who do not have their ID available will be given a ride at the discretion of the driver.
Classroom Support and Scheduling
Technical support for classrooms in the Visual Arts Complex is provided by a number of people, depending on the room. Please see the table at the website above to determine who supports the classroom(s) in which you teach. If your classroom is missing a VGA cable for connecting your computer, you can borrow one from the Visual Resources Center’s Equipment Room (room 310E).
There are three media-equipped lecture and seminar rooms (303, 308, and 455) that you can reserve on the fly at the Equipment Room window in the Visual Resources Center (room 310E). To schedule the Common Room (conference room, 330A) contact Jean Goldstein at 303-492-3580. To schedule other classrooms in the building or elsewhere on campus, contact our Scheduling Liaison Michelle Hamernik at 303-492-4466. If you would like to reserve the OIT Computer Lab (1B23), see the OIT Web site: http://webdata.colorado.edu/labs/reservation/
Epson 5200WNL Projector problems in the classroom.
Sometimes the Epson projector will lock up in the VAC classrooms. The projector isn’t work when the projector show 3 orange LED and you are not able to control the projector. You can try two things to solve the problem:
1. Try to unplug the power and plug it back into the projector.
2. Check the filter. Dust it.
Please let your Area Technician know if this is happening in your room. The technician will contact Guido Ceyssens in OIT (email@example.com) to solve the problem.
Exhibition Spaces and Installation Rooms
The Art and Art History department offers exhibition spaces and installation rooms for art majors to show and experiment with their art and class projects. Faculty, Instructors and students can reserve exhibition spaces for single shows, groups exhibitions and class critiques. To reserve a space, see Jean Goldstein in room 330. You can check the availability of exhibition spaces here. Space is limited and rules do apply.
FCQs (Faculty Course Questionnaires)
At the end of the semester, students review the course and the instructor by filling out Faculty Course Questionnaires (FCQs). Graduate level courses with less than ten students will fill out FCQs online. Students in all other courses will fill out a paper scantron FCQ during class. FCQs should be administered by someone other than the instructor. The instructor should announce the date of administration in advance, and select a responsible individual to administer the FCQs. Instructors should NOT be present at any time during administration, nor should they have any contact with the FCQs after administration. The administrator should collect the FCQs and put them back in their envelope, then take them to the department office (VAC 330). See Instructions for Instructors for more detailed information. For questions, contact our FCQ Liaison, Jean Goldstein, at 303-492-3580.
Student grades are recorded in Desire To Learn, which is accessed through your MyCUinfo login. You can watch this video from the Registrar on how to enter and post final grades for your class. If you experience technical difficulty entering grades, you can contact OIT at 303-735-4357. If you need further assistance or have questions regarding grades, contact our Grade Liaison, Jean Goldstein at 303-492-3580.
Loading Dock Use
The VAC faculty, staff, facilities management, contractors, delivery personnel, and students use this loading dock. There is no parking permitted in the loading dock area. The only use is for loading or unloading within a 15-minute period. Violators will be ticketed and towed as the signage states at the loading dock. This is checked frequently and they WILL ticket - even on the weekends. The loading dock is not a work or staging site and cannot be used for spraying of any kind. It is quite small and therefore has no extra room for activities beyond loading and unloading.
Ordering Materials for Classes
If you need to order materials for your class(es), please contact your Area Technician to determine what you may order. Please give them at least two weeks’ notice.
Mike Womack, firstname.lastname@example.org for Painting and Printmaking
Laura Shill, email@example.com for IMAP
Misuhng Suh, firstname.lastname@example.org for Sculpture and Ceramics
Shipping and Mailing Information
You may drop off outgoing mail in the mailroom, VAC 330X. If you are sending mail to persons or offices on campus, please use the interdepartmental envelopes which can be found in the mailroom. Address the interdepartmental envelope with the UCB mail code and deposit it the campus mail basket. If you do not have a stamp, but want to send university related mail via US Postal Service, you can write our department mail code (11076970) at the top of the envelope and put it in the appropriate basket.
Shipping Information for Postal Mail, UPS/FedEx delivery
University of Colorado
Dept. of Art & Art History
1085 18th Street / UCB 318
Boulder, CO 80309
Shipping Address for Heavy and Big Items
CU Central Receiving
3300 Walnut St.
Boulder, CO 80301
(CU central receiving will deliver heavy and big items to designated rooms in the VAC as well as pick up oversize items for shipping. You need to give them room # for pickup.)
Administrative Assistant (Main Office)
Jean Goldstein, email@example.com
Office 330, 303-492-3580
Hours: M-F, 8:00am - 5:00pm
Contact for general information, reserving exhibition spaces and meeting rooms, grading, FCQs (Faculty Course Questionnaires), telecommunications, parking permits, class scheduling, student registration assistance, and copier codes.
Michelle Hamernik, firstname.lastname@example.org
Office 330E, 303-492-4466
Hours: M-F, 7:30am - 4:30pm
Contact for I-9’s, payroll issues, hiring student workers, budget questions, and general information.
Catherine Cartwright, email@example.com
Office 330B, 303-492-2419
Contact for general information about the graduate program, GPTI and TA offer letters, enrolling graduate students in Studio Critiques.
Kirk Ambrose, firstname.lastname@example.org
Office 330D, 303-492-3577
Building Proctor/Woodshop Supervisor
Bill Rumley, email@example.com
Office inside Woodshop, 303-492-6419
Contact for keys, installation rooms and public space use/condition/repair information, building problems, Woodshop
CNC Lab Coordinator/Metalshop Technician
Evan Blackstock, firstname.lastname@example.org
CNC Room 261
Metal shop 290
Contact for special projects on the CNC Router and safety orientations and usage of the Metalshop.
Director, Visual Resources Center
Elaine Paul, email@example.com
Office 310B, 303-492-6136
Contact with general questions about the VRC, including image and imaging resources, customized orientations and training sessions for your classes, and VRC scanning services in support of coursework. Please schedule orientations and training in advance.
Digital Imaging and Technology Coordinator, Visual Resources Center
Lia Pileggi, firstname.lastname@example.org
Office 310A, 303-735-1640
Hours: M-F, 8:30am - 4:00pm
Available for training in scanning, digital imaging and the Portfolio Photography room, for both faculty and students. Please schedule these in advance. Oversees the VRC Equipment Room. Contact for questions regarding equipment reservation and checkout, and for technical support for rooms 303, 308, 455 and 485 in the VAC building.
Director of Visiting Artist Program
Director of ArtsBridge Outreach
Kirsten Stoltz, email@example.com
Office 321, 303-492-????
Contact if you are interested in K-12 spring and summer outreach opportunities. Visiting Artist and Visiting Scholar Program.
Laura Shill, firstname.lastname@example.org
Office 1B61, 303-492-0864
Contact for information and access to the lighting studio and output lab for IMAP as well as general information and the darkroom.
Sculpture & Ceramics Lab Coordinator
Misuhng Suh, email@example.com
Office 254, 303-735-2894
Oversees the Sculpture and Ceramics facilities. Contact for general information regarding sculpture and ceramics area facilities classrooms, metal shop, metalsmithing, kilns, glaze room, clay mixer room, ordering ceramics materials, training student workers, metal shop monitors.
Lockers are available to undergraduates registered in studio art classes.
Each Area technician oversees lockers and locks and assigns lockers for your class.
Each Area technician will change locks on the lockers each semester and provide the information of locker and lock combination to every instructor. Please contact your Area Technician to determine the number of lockers that you need for a class and the combinations for the locks.
Each instructor is responsible providing lockers to students and overseeing student’s locker issues during the semester.
Unused locker-Leave lock on the locker all the time when it is not used or not assigned to student.
Students can not store any flammable and hazardous materials in the locker.
Ask students to leave locks on the lockers after they empty out the locker in the end of the semester.
Each Area technician will post the date for students to empty out the locker in the end of semester.
Please check and make sure students leave lockers in the same condition as they were at the beginning of semester. Students will have to repair or pay for the damages to lockers.
VAC Access for Students
Depending on the class that you are teaching, students may have after-hours access to the VAC. In order to grant your students after-hours access, please contact your Area Technician.
You will need to provide your Area Technician with each student’s full name (including middle name) and each student’s Buff OneCard identification number (last 7 digits of number). Please send the information to them by electronic version. Each Area Technician will deactivate student’s access after the semester is over.
OIT Lab 1B23
The OIT lab is a resource for faculty and students who need to use a computer for any number of applications from typing a paper to editing photos. Each computer has the standard OIT software loadset, including Adobe CS5 Design Premium. Other software available in this lab includes Final Cut Pro, logic Studio, VDMX, Snapz Pro & Audacity. This lab also has two flatbed scanners and a black and white laser printer. Students may print for a small per page fee and must have their Buff OneCard to use it.
Digital Output Lab
The Digital Output Lab focuses on creating large format, professional quality inkjet prints. We have four professional quality Epson printers and two high quality flatbed scanners for film and documents. All our computers have Adobe CS6 Design premium. The output lab is available for all students enrolled in a course in the Interdisciplinary Media Arts Practices area (photography, digital arts, video, or integrated arts). Graduate students from all studio arts disciplines also have access to this lab. Students are required to provide their own paper for all the printers and only inkjet paper types are allowed. Handmade papers and non-inkjet papers are not permitted at any time. There is always a student monitor on duty during lab hours to help with printing and printed guides are also available in the lab.
Located on the second floor of the VAC (room 290), the Metalshop is a 2,500 sq. ft. metal fabrication shop with state-of-the-art equipment and ventilation system. Evan Blackstock routinely provides safety orientations and workshops for students and classes. If you would like to use the Metalshop for one of your classes, please contact Evan at firstname.lastname@example.org to determine availability.
Visiting Artist Program
The Visiting Artist Program has been a vital component of the Department of Art and Art History since 1972 and is one of the oldest programs of its kind. Each year, a diverse group of 8-10 nationally and internationally recognized artists are invited to CU to present their work and ideas to a large audience of students, faculty, and community members. All lectures begin at 7:00 p.m. in 1B20 (basement of the Visual Arts Complex). The current schedule is available at: http://cuart.colorado.edu/programs/visiting-artistvisiting-scholar/
Visiting Scholars Program
The Visiting Scholar Program is organized to explore the discipline of art history—its cultural connections, its methodological pursuits, and its changing nature—by focusing extensively on the research and insights of individual academic experts. Three to five highly regarded art historians and/or art critics speak at a public lecture presenting current research and published papers. During their week long visit they work closely with graduate students enrolled in the visiting scholar seminar class. The current schedule is available at: http://cuart.colorado.edu/programs/visiting-scholars/
Visual Resources Center (VRC)
The VRC provides and facilitates access to images, equipment for image creation and delivery, as well as training in these areas. We are located in room 310 (3rd floor of the east wing of the Visual Arts Complex).
A brief orientation to the VRC is required before borrowing equipment. Please schedule one at your earliest convenience by emailing email@example.com. Following this, the VRC can provide after-hours access to the facilities.
Each semester the VRC visits the Introduction to Studio Arts class to orient those students to our facilities and services. VRC staff members can also visit your classes for refresher orientations, and to address any specific needs your class may have.
Fall and spring semester hours: M-F, 8:00am - 6:00pm
Summer and Maymester hours: M-F, 9:00am - 12:00pm and 1:00pm - 4:00pm
When AAH classes are not in session the VRC is closed, but often available by appointment.
VRC Services and Equipment
The VRC can scan images for your teaching needs, and catalogs them for future access in the department’s image collection. See the VRC website for more information.
Self-serve digital imaging stations in the VRC feature iMacs, Adobe Production Premium software (including CS6 Photoshop and Illustrator), scanners (tabloid and standard flatbed, slide, and document), daylight balanced lighting, and neutral gray walls for optimal color management.
The VRC houses a Portfolio Photography Room for photographing small to medium 2-D and 3-D works. Users must be trained prior to first reservation (email firstname.lastname@example.org to make a reservation).
The VRC’s digital image collection supports the curriculum of the Department of Art and Art History. It comprises materials related specifically to the department, such as MFA thesis images, images of faculty work, and images from the department’s Visiting Artist program. It also includes images the VRC scans and purchases to support teaching.
The VRC offers support and training in the use of Artstor, a database containing around 2 million images of art, architecture, and other visual culture.
Visiting Artist Video Archive
The VRC maintains an archive of DVDs from the department’s Visiting Artist program, with increasing numbers available in streaming format through the department’s image database.
The VRC offers equipment to faculty and students for creative work and documentation, as well as for classroom use. This includes digital cameras, video cameras, tripods, light kits, data projectors, laptop computers, and more. A complete list is available on the VRC website.
One-on-one training by appointment in the VRC covers topics such as digital imaging, scanning, portfolio photography, portfolio preparation, image database use, digital presentations, and more. The VRC also provides customized classroom instruction in these areas to support assigned projects such as presentations, research papers, and portfolio submissions. Additionally, the VRC can offers free workshops upon request to faculty and students each semester on various topics.
Instructors may schedule their classes to work in the Woodshop, located on the second floor, during open hours for a special workshop to support their course, or just to help fulfill the coursework. Please give the Woodshop Manager, Bill Rumley, at least two weeks’ notice. The open hours are posted at:
Dining Resources on Campus
The Visual Arts Complex has a main kitchen on the third floor in the administrative area. You are welcome to use the refrigerator, microwave and dishwasher in the main kitchen. Please note that the housekeeping staff is not responsible for cleaning the kitchen so please make sure to clean up after using the facility.
There are other dining options on campus, most notably the UMC which is very close by and the C4C (Center for Community) on the south side of campus. It is recommended that you load “Campus Cash” onto your Buff OneCard for use at the C4C and any residential dining halls. (The cost to dine at the C4C is much lower when using your Buff OneCard.) You may also use Campus Cash in the UMC at the Alferd Packer Grill and Baby Doe’s.
During the fall and spring semesters the Alferd Packer Grill is open:
M-TH 7:00am - 10:00pm / F 7:00am - 5:00pm / SAT 11:00am - 5:00pm / SUN 12:00pm - 5:00 pm
Center for Community (C4C)
The C4C is open:
M-F 7:00am - 8:00pm / Weekends 10:00am - 8:00pm
Office of Information Technology (OIT)
Getting Started with Campus Technology
Beginner's guide to technology and OIT resources on the CU-Boulder campus. The guide contains step-by-step Internet connectivity instructions, information about IdentiKeys, Email, UCB Wireless, Portals, Academic Technology, IT security tools (such as antivirus software), and support locations and phone numbers.
OIT Service Center
303-735-4357 (5-HELP from an on-campus phone)
Located on first floor of the Telecommunication Center (just northeast of the Visual Arts Complex). You can call in with any campus-related technology questions, or walk in with you laptop for troubleshooting assistance. You can also schedule a Desktop Support Technician (BugBuster), who will come to the VAC to assist you.
Academic Technology Consultants
The Academic Technology Consultants (ATCs) assist the faculty in integrating technologies into their teaching, research, and creative works. The consultants are assigned to the schools and colleges and are located in the areas they support. See the OIT Web site for contact information. An ACT can help you get started with CU’s course management system, D2L (Desire2Learn). Within D2L you may download scanned articles or readings for your entire class roster to access.
See http://www.colorado.edu/oit/services/teaching-learning-tools/desire2learn-d2l for more information about D2L.
Desire2Learn OIT webpage for more information:
Software and Hardware
Free software is available to faculty at CU-Boulder, including latest version of MS Office (includes Word, Excel, and PowerPoint) and some other types of software (e.g., Apple software, Windows 7, and antivirus software) from the OIT Web site. Restrictions may apply depending on the software. Below is the "who can get it" description for MS Office from the OIT site:
OIT hosts technology-related classes, seminars, and workshops for faculty, staff, and students throughout the semester. In addition to these, you also have the opportunity to participate in computer-based training.
Norlin Library is located two buildings to the north of the Visual Arts Complex. In addition to the Art and Architecture Collection, it houses other humanities and social sciences collections, as well as the Libraries’ special collections. Branch libraries elsewhere house other materials, including music and maps.
Art and Architecture Collection
Art and Architecture Librarian: Alexander Watkins, email@example.com
Online Catalog: Chinook
Access to technology, IT support, writing help, and research assistance in one space. Open Sundays at noon and stays open 24hrs/day until Friday at 7pm and Saturday 10am-7pm, with some exceptions and holidays. Services include:
Imaging at the Libraries
Copying, printing, scanning, and media services. There is a map of Norlin Library scanners and printers at http://libguides.colorado.edu/maps/norlinservices.
The Reserves Team prepares books, media, electronic documents and other materials for Course Reserves.
University Memorial Center Resources
If you have a printing job for your class that is too large or complicated for the departmental copier, you may get a speed type from the Office Manager in 330E and take your job over to the Ink Spot Copy Center located in the UMC.
Ink Spot Copy Center
Winter Hours:M-F, 8:00am-5:00pm
Summer Hours: M-F, 7:30am-4:30pm
UMC 130C (In Food Court)
Copy Services: From hard copy or file
The CU Bookstore
The CU Bookstore is located in the UMC and is the location for textbooks, bluebooks, computing needs, clothing, etc.
updated June 2016