Presented 8 October 2012
Updated from 7 December 1998
Constitution of the Amateur Radio Club at Georgia Tech
We, the undersigned, desiring to secure for ourselves the pleasures and benefits of the associations of persons interested in Amateur Radio by promoting better co-operation among its members, developing individual efficiency, and furthering the interest of Ham radio in the general community, constitute ourselves the Amateur Radio Club at Georgia Tech and do enact this constitution our governing law.
- Anyone in the Georgia Tech community is eligible for membership.
- Members are classified as “active” and “inactive” as provided in the by-laws.
- The officers of this club shall be: President, Vice President, Secretary, Treasurer, Shack Steward, Repeater Manager.
- The officers of this club shall be elected from among student members for a term of one calendar year by ballot of the members present, provided there is a quorum, during Spring Semester at the meeting chosen by the Executive Committee with notice given two weeks in advance.
- Vacancies occurring between elections must be filled by special ballot at the first regular meeting at which the resignation is announced.
- Officers may be removed from office by a no-confidence vote of the majority of the members present, provided there is a quorum.
- The President, Vice President, Shack Steward, and Repeater Manager shall hold valid Amateur radio licenses of Technician Class or higher, or its equivalent.
- The President shall preside at all meetings of this club, and conduct the same according to the rules adopted; he shall enforce due observation of this constitution and by-laws; he shall decide all questions of order; he shall be the sole contact in the club’s dealings with school officials; he shall have sole power to appoint a personal representative in dealing with school officials; he shall perform all customary duties pertaining to his office.
- The Vice President shall assume the duties of the President in his absence; he shall act as manager of activities representing the club at hamfests, demonstrations, club day, and any similar occasion; he shall act as QSL manager for the club station, being responsible for prompt response to and origination of, where appropriate, all QSL exchanges.
- The Secretary shall keep a record of all the proceedings of all meetings, keep a roll of all members, conduct all correspondence, and mail written notice of future meetings and club activities to all members prior to each regular meeting of the club. He shall have a copy of the Constitution and by-laws which shall be available to the general membership upon request at all meetings and shall record all amendments or changes to the same. He shall read the minutes of the previous meeting of the club at each regular meeting and have them amended and/or approved by the members present.
- The Treasurer shall keep an accurate account of all funds received and expended by the club; he shall pay no bills without proper authorization by the club or Executive Committee; he shall give a financial report at every meeting of the club; and he shall, at the end of each semester, present an itemized statement of disbursements and receipts.
- The Shack Steward shall be responsible for general shack maintenance and appearance; he shall report equipment status to the members at each regular meeting; he shall supervise equipment orientation and log-keeping; and he shall, on a semesterly basis, maintain a file containing all pertinent records of the club, including minutes, membership rosters, newsletters, and officer’s notes.
- The by-laws shall provide for regular and special meetings.
- One-third of the active membership shall constitute a quorum for the transaction of business at a meeting.
- The Amateur Radio Club at Georgia Tech, by a majority vote of the membership, may levy upon the general membership dues or assessments as shall be deemed necessary for the business of the organization within its object as set forth in the preamble.
- Failure to pay dues shall be cause for expulsion from the club at the discretion of the membership.
- The rules contained in “Robert’s Rules of Order, Revised” shall govern the club at all cases to which they are applicable, and in which they are not inconsistent with the Constitution and by-laws of the club.
- The Constitution may be amended by a two-thirds vote of the members present, provided there is a quorum.
- The by-laws may be amended by a simple majority vote of the members present, provided there is a quorum.
- Proposals for amendments to the Constitution or changes in the by-laws shall be submitted in writing to the membership at least two weeks prior to the meeting at which the vote is taken.