Other tools

Chapter 3: Video

Table of contents

Google Video for Education

Overview

Availability

Add Video to your domain

Access Video on your domain

Specify who can upload videos

Permissions whitelisting

Give individuals permission to upload

Upload and share videos

Upload a video

Video sharing options

Share a video

Technical details

Search and sort videos

Search for videos

Sort videos

More video resources

Google Video for Education

Overview

Google Video for Education Edition offers 10GB for the entire school domain, free of charge, to Education Edition customers in supported locations. It's not currently possible to purchase additional space.

Google Video for Education Edition is a video hosting and sharing solution that enables your school to use video as an effective medium for school-wide communication and collaboration. Built on top of the same powerful infrastructure that powers YouTube, Google Video for for education provides a highly scalable, reliable and secure platform for managing videos within your school domain. This service is different from Google Video.

Key benefits of Google Video for Education Edition include:

With Google Video for Education Edition you can:

Google Video for Education Edition videos are ONLY available to your domain – it is not like YouTube where anyone can see, share, and upload videos.

You can use Google Video for Education Edition at your school in a variety of ways:

Here are some key differences between Google Video for Education Edition and YouTube

Google Video for Education Edition

YouTube

Videos can only be shared with Google Apps users at your school

Videos can be shared with the entire world

Only specific people can upload videos to the school Google Video account

Anyone can upload a video if they have a Google/YouTube account

Videos do not show up in general Google search results

Videos can appear in Google search results

Searching videos only looks at videos within your school Google Video account

Searching videos looks at all videos on YouTube, uploaded by anyone, anywhere in the world.

Availability

Cost: Video is available for free for all Google Apps Education Edition customers

Countries: Video interface is available in US English only in the following locations: Canada, France, Germany, Ireland, Italy, Netherlands, Poland, Russia, Spain, UK, US, Australia, Hong Kong, India, Japan, New Zealand, Taiwan, Brazil and Mexico. Location is based on the information provided when your Google Apps account was first created. We hope to be able to expand this offering as soon as possible.

Domain settings: The Administrator  must turn on the 'Next Generation' version of the control panel for all video features.

Add Video to your domain

Google Video is not included with your Google Apps Education Edition account automatically, you must manually add the service.

You must also be using the 'Next Generation' version of the control panel to use video. You can turn on the 'Next Generation' as follows:

  1. Log in to your control panel with your Administrator account at http://www.google.com/a/cpanel/yourschool.org.   Be sure to replace [yourschool.org] with your actual school Apps domain name.
  2. Click the 'Domain Settings' tab in the blue bar on top of the control panel.
  3. Scroll to the bottom of the page
  4. Under Control Panel, select 'Next generation (US English only)'.

You can then enable the Google Video for education service as follows:

  1. Log in to your control panel with your Administrator account at  at http://www.google.com/a/cpanel/yourschool.org. Be sure to replace [yourschool.org] with your actual school Apps domain name.
  2. In the Service settings section of the dashboard, click Add more services.
  3. Under Video, click Add it now.

Access Video on your domain

Users at your school can log into their Google Video account at http://video.google.com/a/myschool.org. Be sure to replace 'myschool.org' with your actual school Apps domain name.

Please note:

Specify who can upload videos

Permissions whitelisting

With the Google Video for Education, the ability to upload videos should be limited to faculty and staff only. This is accomplished with permission "whitelisting". "Whitelisting" means there is an approved list of users who can access the upload tool.

Only the school Apps domain administrator can set permission whitelisting.

Give individuals permission to upload

If you are the school Apps domain administrator, you are responsible for adding appropriate accounts to the video upload whitelist in your control panel's video settings.

Currently, the default is that no one can upload videos until the usernames are whitelisted and it is not possible to enable uploading for everyone in the domain.

To add users to the video upload whitelist:

  1. Log in to your control panel at http://www.google.com/a/cpanel/yourschool.org Be sure to replace [yourschool.org] with your actual school Apps domain name.
  2. Click on the ‘Settings' tab in the blue bar above the control panel.
  3. Under the menu on the left side of the page, select 'Video'
  4. In the Video Uploaders text box, add the usernames of specific faculty and staff that you will allow to upload videos. Separate usernames with commas.

Upload and share videos

Upload a video

If you have been given permission by the school Apps domain administrator, you can upload videos to your school domain.

It's as simple as clicking the Upload tab and locating your video.

To upload your video using our File Uploader:

  1. Log in to your Google Video for education account at http://video.google.com/a/yourschool.org Please be sure to replace [yourschool.org] with your school Apps domain name.
  2. Select the Upload tab.
  3. Enter the Title, enter a description, any tags you want to use, select the language of the video and enter the recording date.
  4. Click Browse to select the file from it's location.
  5. When you're done, click on the Upload Video button. Depending on the speed of your Internet connection, this time can vary.

Video sharing options

Please note: Domain administrators have the ability to view all videos, edit sharing settings, and delete videos, regardless if they uploaded the video or not.

One of the great features of Google Video inside Google Apps is the ability to share videos and ownership rights with specific users at your school.

The owner is the person who uploaded the video. Owners can delete videos, modify title/description, see the sharing list, hide/show downloading links, change the sharing list, and delete tags submitted by others.

Collaborators can do everything owners can do except they cannot delete videos.

Viewers can view the video but can't make any changes to any of the video's vital information such as the title/description . Viewers can also download videos if owners/collaborators show downloading links.

All users at your school domain can submit comments, video ratings, and tags. Note that comments and tags are not anonymous and that the administrator of your school domain has the ability to view all videos, edit metadata, modify sharing settings, and delete videos.

Share a video

You can set the actual ownership rights to a video during the Upload process or in video play mode.

In the Upload tab you can also specify the sharing options that you want for your video. To specify the sharing settings:

  1. In the Invite collaborators text field enter the username(s) of the person within your domain that you want to share the video with as collaborators.
  2. In the Invite viewers text field enter the username(s) of the person you want to be able to just view your video.
  3. To share a video so that it can be viewed by everybody at your domain, check the box Anyone at yourschool.org can view (your school domain name will appear here)

In play mode, to specify sharing settings:

  1. Click on the Share option
  2. If you would like everyone at your school to view the video, check the 'Anyone at yourschool.org can view'
  3. If you would like only specific people to view or edit the video, enter username(s) of people at your school in the Invite box and select whether you want them to be collaborators or viewers. You can also email specific users to let them know that you've shared a video with them.
  4. Click Invite.

Technical details

Size limitations - The limit per each individual video upload is 300mb

How do I know if my video was uploaded successfully? - If your video was uploaded successfully, you'll see an 'Upload succeeded' message in the 'Upload' tab. It then may take some more time for your video to be processed but you can continue to upload other videos or edit the video's metadata while this processing is taking place.

Supported file formats - You can compress your video using movie editors, like Windows MovieMaker or Apple iMovie.

Currently, Google Video accepts videos in a wide range of popular formats. The fastest way to get your videos into Google Video is using our recommended specifications, such as MPEG4 format with MP3 audio or MPEG2 with MP3.

Technical Requirements:

If you have a video in another format, we will do our best to interpret it but with so many formats and variations we can't provide specific support.

Quality Recommendations - If possible, we suggest uploading the original source file. However, we recommend the specifications below for maximum quality and reasonable file size:

Processing time - After you've entered your metadata, your video will be in the processing stage before it will become available for other users at your domain to view. This processing stage can vary but it is usually roughly 1-3 times the duration of the video, i.e. a 10 minute video takes about 10-30 min to process.

Once your video is live, you can search for it on Google Video within your domain at http://video.google.com/a/yourschool.org. Be sure to replace 'yourschool.org' with your actual domain name. The easiest way to find your video is to search for its title or for any unique elements located in your metadata such as the title, the description or any of the tags that the video has been tagged with. Note that uploads and metadata changes may take up to minute to be reflected on the landing page, the My Videos tab and in the search results.

Search and sort videos

Search for videos

Before searching for videos on your domain, it's important to understand that videos are ranked based on multiple criteria, such as video metadata, total views, total unique views, and ratings. You can find all videos that you've been given access to and those that have been shared with the whole domain by entering information in the Search field such as the video's title or the owner's username. You can also find videos by using the advanced operator 'owner:username' where username is the username of the person in your domain.

In video play mode, click the owner's username to view all videos that have been uploaded by that particular user.

Please note: recent uploads and changes to metadata may take up to 60 seconds to be reflected in search results, the landing page, and the My Videos tab.

Sort videos

From your Google Video for your school home page, you can select to view all the videos on your school domain and sort according to specific criteria.

The different ways to sort videos are as follows:

To access the full list of videos and sorting options:

  1. Log in to your Google Video for education account at http://video.google.com/a/yourschool.org Please be sure to replace [yourschool.org] with your school Apps domain name.
  2. Next to to the Recently Uploaded or Popular sections is a [See all »] link.
  3. Click the [See all »] link for a complete list of all the videos on your school domain
  4. Choose how to sort the videos with the drop down menu on the right side of the page.

More video resources

To learn more about how to set-up and use Google Video on your school domain outside these lessons, please go to:http://www.google.com/support/a/bin/answer.py?answer=106608