First Year Faculty Advisor Job Description & Time Line

Each First Year Faculty Advisor will be responsible for all academic advisement of assigned First Year Students during their first year at SUNY Oswego. They will also recruit and work closely with a First Year Peer Advisor. The following is a detailed outline of First Year Faculty Advisor responsibilities and dates for the 2012-2013 academic year.

First Year Advisement Responsibilities and Dates

Ongoing Responsibilities

Spring Semester 2012

July/August 2012

Opening Week and Meeting #1 (Group Meeting)

August 23         11:00                Lunch & Training for Faculty and Peer Advisors

                                Lanigan 104 (Lunch to follow in the Quad)                                                        

August 24          4:30                First Year Advisement Group Meeting

          For building and room locations see website below:

        Opening Picnic and Torchlight

Fall Semester 2012

September/October – Meeting #2 (Individual Meetings)

*Please meet with any students who are at risk within the first two weeks of classes.


October/November – Meeting #3 (Individual Meetings)

January - Make contact with students on Academic Warning - These students may need to make adjustments to their schedules to retake courses in which they received D’s or E’s.  They should contact the financial aid office so they are aware of any ramifications retaking a course may have on their financial aid.

Spring Semester 2013

February – Meeting #4 (This may be an individual or group meeting.)

Group Meeting with returning students in Good Standing (Peer Advisors can take a lead in this meeting.)

Students on Academic Warning and new Spring admits

*Please meet with new students and students on Academic Warning no later than the second day of classes to develop a plan for success, including retaking courses, if necessary.

March – Meeting #5 (Individual Meeting)


First Year Faculty Advisors may be eligible for compensation for travel related to professional development.  This can be used to attend professional conferences to enhance your teaching or research/scholarly activities.

The amount of compensation depends on the number of advisees assigned to each individual advisor at firm enrollment.  

There may be instances where there are more or fewer students admitted in the advisor’s department than the standard 25.  If at all possible, we will request that departments add First Year Faculty Advisors as needed to ensure that faculty do not reach levels significantly higher than 25.

The following guidelines will be adhered to in regards to travel compensation:

1.        Faculty advising 20 or more students will be considered advising a full load and are eligible for $1000 of travel money.

2.        Faculty advising between 10-19 students will be considered advising a half load and are eligible for $500 travel money.

3.        Faculty advising less than 10 students will not be eligible for travel compensation.

4.        When appropriate, a Faculty Advisor may be offered to advise undeclared students in order to increase his/her load to a half load (10-19) or a full load (20+). This would be in consultation with the Advisement Coordinator for Undeclared Students. Faculty choosing this option would also be required to attend training on working with Undeclared Students.

5.        If there are not enough declared majors or undeclared students for a specific Faculty Advisor, that advisor may not be needed for the academic year and will be given priority the next advisement year.

* Please remember that part of the requirements to receive travel compensation includes: attending the First Year Advisement trainings, completing all required meetings and paperwork, and working with a Peer Advisor.

Travel Reimbursement Procedures

The money set aside for this purpose is state money; therefore, you should follow regular state travel guidelines.  

Information Regarding Honors, EAP, and OLS Students

Honors Students

Students who have chosen to be part of the Honors Program are assigned a First Year Advisor designated by the Honors Program. These students may also be assigned an advisor by their major if the major department requests such an arrangement. Their primary First Year Advisor, however, is the Honors Advisor who is responsible for all First Year Advisement responsibilities including the five (5) meetings and administering the PIN for registration. Major Advisors may be asked to offer advice on specific major courses and requirements.

EAP Students

First Year International Students who are recommended to be part of the EAP program will be assigned to a First Year Advisor in their major. These students will also be assigned a supplemental advisor in the EAP program. Registration PINs will be sent to the First Year Advisor in the student’s major.

EOP Students

First Year Students designated as part of the Education Opportunity Program (EOP) are assigned an Academic Planning Counselor (APC) through EOP who assists students in identifying academic needs, career choices, and in beginning necessary planning for accomplishing their academic goals. These advisors will also act as the students First Year Advisor for their first semester. The First Year Advisor is responsible for the 5 meetings and administering the registration PIN. EOP students will be assigned an advisor in their department before the Spring semester and these advisors may be consulted for major specific requirements.

Revised 9/3/12