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Summer Landscape RFP & Specs

***INSERT COMPANY NAME HERE***

Created: December 7, 2012

Updated: February 1, 2014

By: Ethical Landscape Consultants, LLC

Table of Contents

Welcome

Bid Submittal

General specifications

Expectations

Contract Timing & Payment

Organic materials

Materials use reduction

Dead plants

Additional work

Landscape Specifications

Spring Cleanup

Weekly Maintenance Services

Turf Fertilizer and Weed Control

Fall Cleanup

Additional Services

Irrigation

Turf

Tree and Shrub

Landscape Beds

Seasonal Color


Welcome

Welcome! The following is the specifications for Summer Landscape Maintenance for ***INSERT PROPERTY/PORTFOLIO NAME HERE***.

These specifications were put together with great care to provide a balance between sustainability, quality and cost.

Bid Submittal

Bids will be accepted using the Summer Pricing spreadsheet found here.

All will be submitted via email by ***INSERT DUE DATE HERE (we recommend no more than 10 business days)***.

General specifications

Expectations

A neat well-kept property with healthy turf, trees and shrubs maintained in sustainable and environmentally responsible manner.

All work will be completed by uniformed, clean employees.

All work will be completed in a professional manner.

Contract Timing & Payment

Contract will run from April 1 through November 15 in 7 equal payments beginning April 1.

Organic materials

Organic materials - leaves and grass clippings - should be mulched in the turf areas whenever possible. Other organic materials - fallen branches and pruned twigs - must be properly composted as the means of disposal.

Materials use reduction

Reduce or eliminate the use of fuel, chemicals and water whenever possible.

Dead plants

At no additional cost, take a photo, remove and dispose of perennials, annual flowers or shrubs less than 5’ tall that are dead without question.

If there are 5 or more dead plants, contact the property manager with pricing before removal.

Additional work

Upon occasion, circumstances require work above and beyond the contracted amounts. The property manager must give approval for additional, billable items not included in this RFP.

Landscape Specifications

Provide price for Spring Cleanup, Weekly Maintenance Services, Turf Fertilizer and Weed Control, and Fall Cleanup.

Spring Cleanup

Timing

Performed during the month of April.

Tree and Shrub Pruning

Prune dead and damaged twigs, canes and branches - accessible when standing on the ground.

Landscape Beds

Remove and dispose of leaves, weeds and accumulated garbage.

Turf

Remove and dispose of leaves, weeds and accumulated garbage. Sand should be moved (power swept, blown, etc.) to parking lot or street.

Rock areas

Remove and dispose of leaves, weeds and accumulated garbage. Rake smooth.

Hard surfaces

Blow or sweep off hard surface areas.

Weekly Maintenance Services

Shrub Pruning

Pruning shall be completed as necessary at the proper time for each plant species.

Prune to encourage proper growth and shape, remove spent blooms and dead/dying branches.

Hand pruning is preferable to shearing.

Tree Pruning

Trees will be pruned to remove suckers and watersprouts throughout the year to a height reachable while standing on the ground.

Landscape Beds

Weeds will be controlled to a reasonable level throughout the year.

Pulling a weed is preferable to spraying and anything taller than 2” must be pulled.

Integrated Pest Management

Routinely inspect property for diseases, insects and other problems. Inform and offer pricing to property manager for any necessary treatments.

Debris Removal

Remove and dispose of garbage on site each week. Does not include excessive garbage like packing peanuts, cigarette butts or significant litter recurring each week.

Turf Care

Cut turf weekly at a minimum height of 3” raising to 4” during heat and/or drought to minimize stress to turf.

Turf adjacent to obstructions such as trees, buildings, signs, posts, etc. are to be trimmed as necessary for a clean, neat appearance.

Mechanical Edging

The turf adjacent to all curblines and sidewalks are to be mechanically edged in May, July and September. The clean edge may be maintained with a line trimmer held vertically.

Rock areas

Rock areas are to be weeded and raked smooth as necessary.

Hard surfaces

Blow or sweep off hard surface areas every week.

Turf Fertilizer and Weed Control

Turf Fertilization

Apply a maximum of 1 pound per 1,000 square feet of phosphorus-free fertilizer per year divided over 4 applications throughout the season.

Weed control

Apply crabgrass pre-emergent prior to soil temperatures reaching 55 degrees (approximately when lilacs begin to bloom). Treat only areas where turf is susceptible to crabgrass such as along curbs, along sidewalks and weak turf areas.

Broadleaf weeds are to be controlled as needed throughout the season. Spot spraying of weeds is preferable to broadcast spraying entire turf area.

Fall Cleanup

Perform a preliminary fall cleanup when approximately 50% of the leaves have fallen or before October 31.

Perform a final fall cleanup when a majority of the leaves have fallen or before November 15.

Landscape Beds

Remove and dispose weeds and accumulated garbage in the appropriate manner.

Blow or rake leaves into turf areas and distribute evenly for mulching.

Remove foliage - only after it has died back - from hostas, daylilies and iris.

Rock areas

Blow or rake leaves into turf areas and distribute evenly for mulching.

Turf

Perform final cut of turf at a height no lower than the previous cut.

Mulch leaves into turf while mowing resulting in a turf area where 50% or more is visible. Any areas where less is visible needs to be re-mown or blown with backpack blowers to scatter organic debris.

If mulching leaves is not possible, excess leaves must be removed and composted.

Hard surfaces

Blow or sweep off hard surface areas.

Additional Services

Irrigation

Spring Startup

Start irrigation system before May 15.

Inspections

Inspect irrigation system each month to ensure consistent, property coverage of turf.

Shutdown

Winterize irrigation system before temperatures dip below 25 degrees.

Repairs

Irrigation system repairs are to be billed at Time and Materials rates.

Repairs are not to exceed $500 without prior approval from the property manager. Unapproved irrigation invoices above $500 will not be paid.

Turf

Core Aeration

Core aerate turf between August 1 and October 1.

Summer Crabgrass Treatment

Treat turf for crabgrass along walks and curblines.

Tree and Shrub

Tree Wrap

Wrap all necessary trees to protect from winter damage.

Crabapples

Preventatively treat crabapple trees with fungicide for leaf diseases.

Winter Rejuvenation Pruning

Prune multi-caned shrubs to 6” in height while plants are dormant.

Landscape Beds

Mulch Topdressing

Topdress all mulched beds and tree rings with 1”, dark brown-dyed, double-shredded hardwood mulch.

Seasonal Color

Spring

Install spring-flowering bulbs 6” on center in seasonal color beds.

Install spring color (forced bulbs, twigs, perennials) in containers.

Summer

Prepare bed by loosening soil and incorporation compost (not peat moss) and fertilizer to a depth of 8”.

Install annual flowers in seasonal color beds.

Maintenance

Weed, fertilize and deadhead seasonal color beds and containers every two week (9 occurrences) from June 1 to October 15.

Fall

Install fall mums 18” on center.

Install fall color in containers

Winter

Install winter color in containers.

ethicallandscape.com | 612.844.1824 | btabke@ethicallandscape.com

RFP & Spec created by Ethical Landscape Consultants, LLC | Feel free to copy, use and share!!