ST GERMANS PARISH COUNCIL
Chairman: Mr D Elliott Tel: 01503 230604
Clerk: Mrs Vicki White Tel: 01503 232771 Email: email@example.com
Website – www.stgermans-pc.org.uk
Minutes of the meeting held on 28 February 2011
Tideford Ward: Cllr T May, Cllr A Hodge, Cllr S Yates
Polbathic Ward: Cllr S Barnes, Cllr Mrs V Sullivan
St Germans Ward: Cllr D Elliott, Cllr G Mackeen, Cllr Mrs A
Barnicoat, Cllr B Skelton
Bethany Ward: Cllr I Davey
There were 3 members of the public present.
No new proposals regarding the reduction in the speed of traffic in Church Road, Tideford were presented at this meeting. Linda Davidson asked if the Parish Council would arrange another public meeting to discuss the problem. There was much discussion as to whether anything would be gained by this. Cllr May felt that nothing would be achieved and suggested that instead we should contact Highways and ask what traffic calming measures could be deployed to reduce traffic speed, as this remains the main issue. The majority agreed that this would be the best way forward and the clerk will write to Rebecca Dickson and also forward the responses from the residents regarding the planned pavement re-alignment in Church Road.
1. Police Report – none received
2. Apologies for absence
Apologies had been received from Cllr Gillbard. Cllr Davey apologised for
arriving a little late.
3. Approval of the Minutes of the meeting held on 31 January 2011
It was proposed by Cllr Barnes and seconded by Cllr Yates that the minutes be
approved. All were in favour and the minutes were signed by Cllr Elliott
4. Matters arising from previous minutes
4.1 Highways – Ongoing Issues
Church Road, Tideford – The clerk will write to Highways to request traffic
calming measures to finally reduce the traffic speed. The responses to the
questionnaire regarding the pavement re-alignment which Suzanne Carpenter
had delivered to all residents will also be forwarded.
Bake Lane End – Following the clerk’s letter to Cornwall Council’s Chief
Executive, the Natural Environment Officer has advised that a Tree
Preservation Order application and a Hedgerow Removal Notice could be
made by the Parish Council, which would then be decided by the Council and
not the Tree Officer. All Councillors agreed that we should make the
application and the clerk will contact Planning.
Cllr Sullivan reported that the ‘slow’ sign on the road near Sconner House had
been levelled and that the footpath from Polbathic to the Looe junction had
also been cleared. The stretch up to Trerulefoot has not yet been done.
4.1.1 Highways – New Items
A38 Catchfrench – Enterprise-mouchel has proposed a scheme to ‘calm’
driver behaviour and reduce vehicle speeds and this work will be carried out in
Traffic speed through St Germans – two residents ask, on behalf of
numerous residents, if the Parish Council will support some form of traffic
calming to reduce speed, particularly near the shop and pub to the far end of
The Causeway. The clerk will contact Highways in the first instance.
4.2 Affordable Housing
Cllr Elliott reported on a site meeting with Bibio Ltd, their architect, the Head
Teacher of St Germans School, the Parish Council and Cornwall Council held
on 28.2.11. There was discussion regarding where the new road would access
the site and a footpath for the new housing to access the school and village.
Revised proposals will be prepared and consultation will continue.
Cllr Barnicoat expressed concerns regarding Hastoe Housing Association.
4.3 Bus Shelter
The bus shelter will be installed on 1.3.11.
4.4 Xtravert Ramps
The 3 ramp choices had been displayed in the shop and the 4ft mini had 42
votes, the 5 ft mini had 3 votes and the 3ft mini had no votes. The clerk has
been advised that each ramp would require planning permission and will find
out more details and what the fees would be. The clerk will also keep the
Cllr Sullivan reported that the correct crest was now on the website and that
Ron Daniel was going to pass on the history for possible inclusion on the
Cllr Elliott reported that the Gardening Club seemed keen to set up the
Allotment Association. Robert Jubb will contact Cllr Elliott after their meeting
and we will find out more details regarding parking, water etc at our quarterly
meeting with Port Eliot on 8.3.11.
4.7 Salt/Grit Bins
The clerk confirmed that bins had been delivered to:
1. at the junction of Eliot Drive and Quay Road, St Germans
2. Lower Fairfield, St Germans, although this bin will be moved onto the
concrete base nearer the junction with the B3249
3. near the bridge at Bridge Road, Tideford
Bins near the Almshouses, St Germans and near the notice board at Polbathic
will not be positioned as they are directly next to an A or B road.
An additional bin will be provided at the Heskyn View footpath, Tideford but
not between Orchard Close and West Park as the Engineering Technician does
not consider it to be necessary.
Cllr Elliott advised that locks would need to be purchased and Cllr Barnes said
that only stainless steel would last.
4.8 Parish Notice Boards
Budget provision had been made for the replacement of the notice boards but
the clerk was still awaiting firm prices for the Parish Council to consider.
4.9 Parish Emergency Planning – see correspondence received at 11.11 and
Guidance has been received on developing a Community Emergency Plan and
Cllr Elliott outlined what was required. Each Ward Councillor was asked to
think about buildings that could be used, contact details etc
4.10 Correspondence from Clerk
The clerk had written to Highways about various issues but no reply has yet
The clerk had opposed any further closures of public conveniences in
5.1 St Germans – nothing to report
Cllr Elliott will speak to W H Bond & Sons to find out when they will start
6. Burial Ground
6.1 Browning Grassam, Solicitors will act for the Parish Council in the purchase
of land to extend the burial ground. Noted
IPL Property Services has given us a quote to prepare the planning
7.1 Quercus invoice for grass cutting £515. Paid by clerk
7.2 EDF invoice for Tideford lighting 1.11.10 – 31.1.11 £27.48. Paid by clerk
7.3 Hall Hire at RBL Tideford for 4 meetings - £48. Paid by clerk
7.4 Hall Hire at the Eliot Hall for 4 meetings - £68.
7.5 Clerks salary for February and expenses - £ 492.75
7.6 Barclays i-sure charge for January - £3.30.
7.7 Quercus invoice for works to Treland Park - £350. Paid by clerk
It was proposed by Cllr May and seconded by Cllr Davey that all finance
items be approved. All were in favour.
Cllr May thanked the clerk for the high standard and content of the Agenda and
8. Planning Applications - none
9. Planning Decisions
The following decision notices had been received which were noted.
9.1 A Refusal of Application for a Certificate of Existing Lawful Use or
Development at Kernow Mill, Trerulefoot dated 4.10.10 - 09/00208/LUCE
9.2 Grant of Listed Building Consent for 2 applications both for Tideford House,
Tideford dated 24.9.10 & 16.12.10 – 10/03906 – 10/07337
9.3 Grant of Conditional Planning Permission for 6 applications
10/06057 – The Flat, Tyhanner, Polbathic – 10.11.10
10/05475 – The Old School House, Tideford – 22.10.10
10/05314 – Bake Sawmills, Trerulefoot – 21.10.10
10/04069 – Barn at Milladon Farm, Trerulefoot – 30.9.10
10/03905 – Tideford House, Tideford – 24.9.10
10/03901 – Little Cutcrew, Cutmere – 15.10.10
9.4 In future decision notices are available to download from the public access
system at www.cornwall.gov.uk and will be emailed to all clerks with the
applications registered list. Noted
10. Planning Correspondence and Reports
10.1 Tree Preservation Order 2010 – Land at Tower View, Quarry Lane, St
10.2 East Sub-Area Planning Committee at Liskeard on 24.2.11 - noted
11. Correspondence Received
11.1 Tideford AQMA - Cornwall Council advised that following the consultation
early indications favoured Option 3 which encompasses the whole of the
community. The clerk has written to record that the Parish Council’s
preference is for Option 1, the smallest area. Cllr Sullivan had preferred
Option 3 but the majority option was recorded.
11.2 Community Network Report from Cornwall Council - noted
11.3 Low Carbon Solar UK Ltd – public consultation for proposed solar park at
Penewin Farm. Noted
11.4 Planning Future Cornwall – Cornwall Core Strategy, options consultation
paper. Consultation period from 7.2.11 to 28.4.11. Cllr Elliott had read the
papers and asked if anyone wished to respond on behalf of the Parish Council.
An exhibition is to be held at Morrisons, Liskeard on 4.4.11 from 11.00am to
11.5 Core Strategy Options Paper Sustainability Appraisal Interim Report is
available to view from 7.2.11 – 28.4.11. Noted
11.6 Draft Statement of Community Involvement is available to view from 7.2.11 –
11.7 Community Network Areas Core Strategy Area Based Discussion Paper is
available to view from 7.2.11 – 28.4.11. Noted
11.8 Cornwall Core Strategy Options Paper is available to view from 7.2.11 –
11.9 Community Building projects in the networks – possible funding. Polbathic
Reading Room is already on the list to be considered. Mail to Cllr Barnes
11.10 Renewable Energy Guide for Rural Communities – printed off for Cllr Barnes
and emailed to Cllr Davey
11.11 St Germans Division Parish Cluster Meeting – Emergency Planning
documents both passed to Cllr Barnes. See 4.9
11.12 Cornwall Gateway Community Network Meeting – 7.2.10 at Landulph.
Passed to Cllr Elliott and Cllr Barnes
11.13 February edition of Nut Tree - noted
11.14 Specialist printers for parish newsletters etc – www.parishmagprinters.co.uk.
11.15 Independent Memorial Inspection and cleaning - noted
11.16 Cornwall Blind Association – Stride for Sight Sponsored Walk – 19.3.11. Cllr
May proposed that if we had not already made a donation, a £50 donation be
made in lieu of taking part in the walk. This was seconded by Cllr Mackeen
and all were in favour. The clerk checked the records and a donation of £100
was paid on 30.11.10
11.17 Clean Cornwall Week – 2.4.11 – 10.4.11 and 17.9.11 – 25.9.11. Posters on all
notice boards .
11.18 Caradon monthly walks – Siblyback Lake on 2.3.11 and Kilminorth Woods,
Looe on 6.4.11. Noted
11.19 Funding Bulletin – Business & Economy – Sport etc. Noted
11.20 Keep Cornwall Whole – A Setback – an update from Adam Killeya. Noted
11.21 Rural Services Network – weekly news digest and the re-launch of its website
- www.rsnonline.org.uk. Noted
11.22 The Week – issues 26, 27 (Town & Parish Councils must register with HM
Revenue & Customs and run PAYE scheme) The clerk will look into this.
11.23 Press Release – Exciting new service helps keep libraries in Cornwall open.
Mail to Cllr Yates
11.24 Town and Parish Council Newsletter – February 2011. Noted
11.25 SLCC Constitution – branch rules. Noted
11.26 SLCC training course 24.3.11 at Ivybridge – Agendas and Minutes. Clerk to
11.27 Soil Erosion Control – Controlling Soil Erosion – Soil: A Precious Resource –
Producing a Soil Management Plan. First page only printed of each but
available from clerk. Noted
11.28 Use of snow chains, studded tyres and snow socks – problem with prolonged
use as they are not suitable for use on normal road surfaces - noted
11.29 Winter maintenance and salting of roads – Cllr Elliott had asked the clerk to
advise CC of 2 specific routes not on the pre-salting routes. It was agreed to
add the stretch between Tideford and Tideford Cross. There is a question &
answer session with Highways on 15.3.11 at 10.00am at the Church Hall,
Botus Fleming. No-one can attend.
11.30 SLCC – A plain English guide to the Localism Bill and a summary for
Members. Mail to Cllr Sullivan
11.31 Saltash Town Framework Member Steering Group – 1.3.11 at 6.30pm –
Guildhall, Saltash. Noted
11.32 CALC – a briefing on proposed changes to the Accounts and Audit
Regulations from April 2011. Noted
11.33 Notes from the Cornwall Gateway Community Network Meeting on 7.2.11.
The next meeting (AGM) will be on 7.3.11 at 6.30pm at the Eliot Hall. Noted
11.34 Emergency Planning Cluster Meeting on 16.2.11 – Presentation notes – Draft
Community Emergency Plan – Guidance on developing a Community
Emergency Plan. See 4.9
11.35 The Audit Commission will be carrying out the external audit for 2010/2011
and 2011/2012 but will be disbanded by Christmas 2012. Mr Wayne Rickard
has been appointed as our auditor.
11.36 Clerks and Councils Direct – March 2011. Noted
11.37 CALC has arranged a training course – Parish Councillor Skills on 19.3.11 at
Camborne. This is fully booked but a further day will be arranged after Easter
in Bodmin or Launceston. Cllr Sullivan, Cllr Hodge and Cllr Skelton are
interested in attending.
11.38 East Cornwall Council for Voluntary Service – promote, develop, support.
12. Informal Correspondence
12.1 Cllr May reported that at the road into Orchard Close, Tideford the trees/hedge
were badly overgrown and need trimming. The clerk was asked to write to
Cornwall Council Housing Department.
12.2 Cllr Sullivan advised that she had received a complaint regarding the car park
at Polbathic and the number of what appeared to be abandoned cars parked
there leaving no space for residents to park there. Cllr Sullivan had noted that
2 had no car tax and 3 more would have out of date tax discs from today. The
clerk will contact Cornwall Council accordingly
12.3 Cllr Davey reported on Cllr Gillbard’s behalf that more potholes needed
attention on the stretch of road from Catchfrench Lane to the A38
12.4 Cllr Davey reported that some pot holes at Penewin Lane had been filled in
but that the lane needed a lot more work.
12.5 Cllr Mackeen reported that pot holes in the stretch of road, particularly along
the road edge from Bag Lane to Trerulefoot need filling in
12.6 Cllr Barnicoat advised that the two tree trunk seats in Treland Park are
deteriorating and asked if plastic wood could be used to renovate them. Cllr
Elliott thought that one furthest down the hill is rotted quite badly but will
The tree from Penlan is causing problems for the bus, as the bus stop is beside
the tree and it needs pruning back. Cllr Elliott will speak with the house owner.
The meeting closed at 10.00pm.
Signed as a true record of the meeting………………………………………………..