MINUTES

Bridgewater Triathlon Club

2011 Annual General Meeting

 Saturday November 26, 2011 - 1-3pm

HB Studios Sports Centre, Bridgewater, NS

Attendees:

1. David Aggett
2. Jennifer Aggett
3. Llew Chase
4. Caitlin Cormier
5. Freda Cormier
6. Kevin Johnson
7. Janelle Knickle
8. Lori-Ann Meisner
9. Gail Mercer
10. Jason Mercer
11. Bev Richardson
12. Tom Rogers
13. Steve Saunders
14. Karen Weagle

Regrets:

1. Tim O’Regan
2. Ron Tibert

PRELIMINARY

• BTC versus non-BTC

The BTC is a sanctioned club with Triathlon Nova Scotia.  The BTC provides TNS with a workout plan for the year and the practices have to meet a standard (ie: approved venue, pre-practice meetings, Emergency Action Plan, etc.)  BTC members are insured as part of the sanctioning.

non-BTC practices are listed for information only because they may be of interest to our members.

• Surveys

Three online surveys were conducted by the BTC. (1 - Fancy Lake Participants, 2- Riverport Duathlon Participants and 3- All BTC Members)  The average response rate was 45-60% with many comments and suggestions.  Survey results are included where appropriate.

• Questions about 2010 Minutes?

There were no questions about the 2010 minutes

1- HILITES

• It was a good year

• 41 members plus 7 wanted to join at year end
• 18 new members
• averaged 20 people/week at Fancy Lake
• 33 participants for last final Fancy Lake practice
• Riverport Duathlon sold out 6 weeks before the race
• highest cash flow

• Structured Programs

• survey indicated people want coached swims, organized practices

• Members Step Up

• more members were involved with helping out

2- MEMBERSHIP

• AGE

• U20 : 8%
• 20 - 29 : 10%
• 30-39 : 38%
• 40 - 49 : 18%
• 50+ : 28%

• HOME

• Bridgewater : 45%
• Lunenburg : 27%
• Mahone Bay : 15%
• New Germany : 10%
• Other : 5%

• RACES

• 0 : 37%
• 1 : 20%
• 2 - 17%
• 3 or more : 27%

• TYPES of RACES

• Try-a-Tri : 23%
• Sprint : 65%
• Olympic : 6%
• 70.3/Long Course : 4%
• IM : 1%

3- BTC PROGRAMS + ACTIVITIES

• Winter Potluck - Sat Feb 19 at the MARC

• 18 participants
• hockey turned into snow soccer

• Tri-camp - Saturday April 16th

• 10 participants
• held at various locations around Lunenburg
• early season fitness benchmark - approx. one hour swim, one hour run, 2 hour bike
• coordinated by Tom Rogers, coached by Colin Edwards

• Fancy Lake Practice - Wed May 4 - Wed Aug 17

• Welcome Meeting at HB Studios Sports Centre - Wed April 27th
• averaged 20 people per practice
• NEW ‘My First Triathlon was HUGELY successful
• Week 6 - Duathlon / Week 10 - Aquathlon / Week 16 - Triathlon
• Week 6, 10 and 16 were the best attended nights, peaking with 33 on Week 16
• members took turns being the weekly marshal
• no issues
• coordinated by Tom Rogers, My First Triathlon coached by Tammy Slauenwhite

• Riverport Duathlon - Sun Oct 2

• moved to Riverport Community Centre
• capped race at 105 -- SOLD OUT 6 weeks before the race
• race day weather was very raining, but race went without a hitch
• feedback was *very* positive, particularly volunteers
• most people support the new venue
• Race Director - Tom Rogers, 26 members volunteered

• End-of-season Potluck - Sat Oct 22

• 25+ people attended
• awesome food :-)
• held at Tom and Jen’s house

4- OTHER BTC ITEMS

• Awards - BTC - Point Series - Best three multi-sport races

• Male - Liam Patterson (300)
• Female - Janelle Knickle - (288)

• Awards - BTC - Participation Series - Complete club duathlon/aquathlon/triathlon

• Llew Chase
• Caitlin Cormier
• Freda Cormier
• Kevin Johnson
• Janelle Knickle
• Gail Mercer
• Liam Patterson
• Diana Saunders
• Ken Snook
• Karen Weagle

• Awards - BTC - Warrior - most races of any type

• Steve Saunders (36)

• Awards - TNS - Age Group Point Series

• Liam Patterson - 1st Youth
• Janelle Knickle - 1st Age 25-29 - Sprint
• Tim Brooks - 1st Age 35-39 - Sprint
• Kevin Johnson - 2nd Age 40-44 - Sprint
• Tom Rogers - 3rd Age 50-54 - Sprint
• Steve Saunders - 1st Age 55-59 - Olympic

• TNS Awards - Official of the Year

• Jen Worden

• Coaching/Clinics

• NCCP - Tammy Slauenwhite completed Multisport ‘A’
• Triathlon Officials - David Aggett, Jennifer Aggett and Tom Rogers completed the Level 1 and Level 2 Officials Clinic

• Communications

• Send only email list setup to inform all members of club events, just over 100 messages sent
• Facebook Group for photos, discussions - 81 members
• Website has main stories, background info, Event Calendar, Riverport Duathlon and KOS
• Newspaper -- Norma Patterson provided articles
• Radio - as required
• Facebook Page for the Riverport Duathlon

• Donations

• Athletes - Cliff Worden-Rogers and Jenna Martin
• Bridgewater Food Bank
• Bridgewater ‘Green Day’ donated BTC bike racks
• Cycle for Art - one Riverpot Du spot (fetched $100 for South Shore Health)
• Kids of Steel
• PROKids
• Riverport Community Centre
• Tamfit - one 2011 BTC membership (Norah Knickle)

• Gear

• Wetsuits - 7 purchased from xterra
• Bike Jerseys - ordered 35 / sold 27
• Equipment - 3 bike trainers/ NEW - tent
• Race Kit

• bullhorn, 25 vests, pylons, 9 radios, signs
• used by BTC plus PVEC 5k, Lunenburg 5k, Mahone Bay Soccer, Barracudas, Cycle for Art, YMCA 5k, BHS 5k

• Inventory : tritops - 8 / trisuits - 2 / bike jerseys - 8

• Sponsors

• Tri-camp - emOcean
• Welcome Night - Bridgewater Pharmasave
• Fancy Lake Practices - Bridgewater Pharmasave, xterra wetsuits, Donat Massage
• Riverport Duathlon -  CIBC Wood-Gundy, High Liner Foods, Lahave Street Auto Clinic, Lunenburg Bike Barn, Quest Coffee, Riverport and District Board of Trade, Tradewinds Realty, Triathlon Nova Scotia
• Riverport Duathlon Draw Prizes - Bridgewater Pharmasave, High Liner Foods, Karen Toews, Lunenburg Bike Barn, NS Health and Promotion, O’Regan’s. Superstore, TD Canada Trust, Triathlon NS

• Tri-location

• Long term plan is to host a club triathon in the Bridgewater area
• Collected water samples at Shipyard’s Landing for last three years
• Water quality is around action level -- Shipyard’s Landing is not reliable for a swim venue
• O’Regan’s have offerred to be our Major Sponsor
• Freda Cormier suggested we consider using the Brigewater Outdoor pool/DesBrisay Museum area for a triathlon and the suggestion was supported by several members

5- OTHER EVENTS + ACTIVITIES

• Pool Swims (winter/spring/fall)

• held at emOcean in Lunenburg
• Winter/Spring -- 1 Open Swim and 2 swims coached by Colin Edwards
• Fall - 1 Open Swim plus 1 Coached Swim and Learn to Swim/Stroke Improvement coached by Caitlin Cormier
• emOcean had major water quality issues in the spring but seem to have it under control

• Fieldhouse Spin, bike fit, strength and stretch

• Tuesday nights in January - March from 6:30-8pm upstairs at the Fieldhouse
• Meant to help people get ready to ride outside
• open to all, free
• participants bring their bikes + trainer
• approx one hour on the bike led by Tom Rogers followed by a 30 minute core and strength session led by Tammy Slauenwhite
• Al Heubach from the Lunenburg Bike Barn and physiotherapist Matt Keith helped one evening for a bike fit
• third year, busiest yet (averaged 10-12 people per night)
• also had an optional bike checkup

• Run Intervals

• coached by Colin Edwards
• $2/night
• first session was in Bridgewater - March to June - 24 people signed up
• second session was in Lunenburg - June to August - 28 people signed up
• third session was between Bridgewater and Lunenburg - September - 15 people

• Time Trials

• coordinated by Al Heubach at the Lunenburg Bike Barn
• Tuesday nights from May to August
• started at 10k site on 2nd Peninsula
• moved to a 20k site starting/finishing at the Riverport Elementary School
• free, open to all

• Kids of Steel

• hosted by Bridgewater Parks and Rec assisted by the BTC
• held on July 1st from the Outdoor Pool at the DesBrisay Museum
• Steve Saunders was the Race Director
• over 100 kids participated

• Tri-Town Trek

• Saturday October 22
• Bike and/or run from Bridgewater to Lunenburg on rail trail
• Meant to be a challenge, something different
• 16 club members,  35+ people
• coordinated by Tom Rogers

6- FINANCIAL SUMMARY

7- THANK YOUs

• Sponsors - Bridgewater Superstore, Bridgewater Pharmasave, Donat Massage CIBC Wood-Gundy, emOcean, High Liner Foods, Jason Lomond (OccupationalTherapist) Karen Toews (nutrition + shoes), Klee Bag (physiotherapist) Lahave Street Auto Clinic, Lunenburg Bike Barn, NS Health and Promotion, O’Regan’s, Matt Keith (physiotherapist) Quest Coffee, Riverport and District Board of Trade, TD Canada Trust, Tradewinds Realty, Triathlon Nova Scotia, xterra wetsuits

• Coaches - Caitlin Cormier, Colin Edwards, Tammy Slauenwhite

• Assistants/Helpers

• Food - Jennifer Aggett (Tammy and Tom/Jen’s cake) and Norma Patterson (weekly at Fancy Lake)

• Photos - Norma Patterson

• Fancy Lake - David Aggett, Jennifer Aggett, Llew Chase, Caitlin Cormier, Freda Cormier, Janice Ernst, Janelle Knickle,  Gail Mercer, Jason Mercer, Mark Nelson, Tim O’Regan, Rachelle Rebman, Tom Rogers, Tammy Slauenwhite, Karen Weagle, Jen Worden

• Riverport Duathlon

• David Aggett, Jennifer Aggett, Judy Allen, Ron Allen, Chris Anderson, John Anderson, Christine Chase, Llew Chase, Colin Edwards, Al Heubach, Dale Keddy, Shelagh Keddy-Veinotte, Janelle Knickle, Ken Petrie, Nancy Petrie, John Jenkins, Brian McBarron, Linda McLeod, John McQuaid, Micheline McWhirter, Sandi Muise, Mark Nelson, Norma Patterson, Rachelle Rebman, Beverley Richardson, Shirley Robichaud, Bill Roblee, Laura Roblee, Tom Rogers, Alex Russell, Tammy Slauenwhite, Edie Veinot, Ted Veinot, Sarah Wood, Jen Worden

• Executive

• Janelle Knickle - President
• Tristan Kelley - VP
• Caitlin Cormier - Secretary
• Tom Rogers - Treasurer

• Tom Rogers thanked the current executive for their support and freedom to organize activities and events for the last year.  Because of personal commitments in 2012, he will be much less involved than previous years.

ACTION : Tom to provide current executive with a list of things he has dealt with over the last year.

8- ELECTION

1. The current executive was dissolved
2. The current nominations were listed
3. There was a call for any other nominations
4. There were no further nominations

The new, 2012 BTC executive :

• President - Janelle Knickle
• Vice President - Gail Mercer
• Treasurer - Tom Rogers
• Secretary - Caitlin Cormier

BREAK (when we enjoyed some delicious treats, courtesy of Jenifer Aggett :-)

9- NEXT YEAR

• Membership

• Like 2011, TNS is offerringa $5 discount on memberships paid before April 30, 2012
• BTC email list -- open up for 2 way communication?  -->Consensus was to keep the list as a send only with member discussions on FaceBook

• Suggestions from Member Survey

• newsletter? -->Consensus was that the email update did this
• mentoring program -->there was a lengthy discussion with most people stating it was important to let new members know that help was available if they needed it
• xterra race (ie: lake swim, mountain bike, trail run) --> no conclusion
• more cooperation between Striders and YMCA --> Many BTC members are involved in other groups -- like the Striders and YMCA --  and many other groups assist the BTC (ie: many Striders help with the Riverport Duathlon)..Members felt it was important to promote cooperation between the different groups.  

• Programs - BTC

• Tri-camp - one day, likely Saturday April 21st
• 16 week Fancy Lake practice series - WEDNESDAY or THURSDAY nights, starting May 2 or 3rd
• 10 week ‘My First Triathlon’ series - WEDNESDAY or THURSDAY nights starting May 2nd or 3rd
• Riverport Duathlon - Sunday October 7th --> Members expressed concern about having it on the Thanksgiving Sunday  
• ACTION : Tom to check if Sunday September 30th is available for the 2012 Riveprort Du ***UPDATE : the 2012 Riverport Duathlon will be held on Sun. Sep 30th.
• ACTION : BTC executive to confirm 2012 BTC programs

• Programs - other - check with organizers for the details

• Lactate testing -- run and/or bike - January/April - contact Cliff Worden-Rogers -
• Fieldhouse Spin - Tuesdays from 6:30-7:30 - starting Jan 10th - contact Tom Rogers
• Fieldhouse Bike Fit night - likely Tue Jan 17th - contact Tom Rogers
• Fieldhouse Strength/Stretch - 7:30-8:00 - starting Jan 10th - contact Tammy Slauenwhite
• Winter/Spring/Fall pool swims -- no information available at this time
• Run Interval practices - tentatively scheduled to star Wed Apr 4 - contact Colin Edwards
• Tuesday Time Trials - May to August - contact Al Heubach at the Lunenburg Bike Barn
• Masters style swim at the Bridgewater Outdoor pool -- July/August - contact Caitlin Cormier

• Kids of Steel/EPIC Dartmouth Dates

• Kids of Steel has taken place on July 1st as part of the Bridgewater Canada Day celebrations
• this year, a new triathlon event is taking place in Dartmouth on July 1st called EPIC Dartmouth
• Several BTC members are interested in the EPIC Dartmouth event
• ACTION: Steve will talk to Bridgewater Parks an Rec about alternative dates for the 2012 Kids of Steel

MEETING ADJOURNED