Minutes of the Meeting
September 21, 2010
The following is a summary of the meeting minutes and is not yet approved by the board.
Board Members Present: Curt Whitaker, Valerie Frazier, Jerry Woolett, George McGill, John Utz, John Newcome
Others Present: 13 Homeowners, Elmira Utz – Recording Secretary, John Laconte of Fire District 40 and Sam Shirley King County Sheriff.
This monthly meeting was called to order at 7:00 pm. at the King County Sheriff’s Office – Fairwood Storefront.
Fire Department Report: John Laconte reported that there were 50-75 EMS calls in the previous month. Summer weather was cooperative-no brush fires were reported. October is Fire Prevention Month-all are reminded to have their furnaces serviced and to otherwise check heating and appliances to ensure they are in proper working order.
Police Report: Volunteer reported that Sam Shirley is no longer our community officer. He will still be doing our extra patrols, for the time being, as contracted.
Approval of Last Month’s Minutes: A motion was made to approve the August board meeting minutes as written. It was seconded and passed. Signing of the minutes took place by the board.
HO question-why are legal fees higher than budgeted for? Answer- Three of our active complaints have been turned over to and are now being handled by the attorney, as well as, three separate Bankruptcy cases. A good share of our legal expenses are due to these issues. Special meeting review, bylaws questions, etc. have also contributed to more legal spending.
HO question-Will police patrols continue? Answer-For now. They may end if we incorporate into Renton as it may not be possible at that time, but this is unknown.
Fifteen ACC requests were submitted since the last meeting. Nine were for paint, one for a fence, three for landscaping, one for a roof and one for a miscellaneous project.
Common Areas Maintenance Report:
Reminder: Our parks are private parks which exist for the use and enjoyment of HOA residents, their families and guests. They are not public parks. Our park usage rules apply to everyone. Following are some of the rules that have been established to maximize safety, and minimize liability and maintenance cost:
A. Park Hours: 9:00 am to dusk.
B. No Smoking, alcohol, drugs, loud music, golfing, motorized vehicles or Fireworks are allowed.
C. Animals must be leashed and owners are responsible for cleaning up after their animals.
Complaints Negotiations Report:
Typically we do not investigate and submit non-compliance letters in response to anonymous complaints. We expect complaints to be signed, and an address and phone # to be provided so additional information, if needed, can be requested.
Capital Improvement Committee:
Please contact the board if you have any ideas for Capital Improvements.
Legal and Insurance Report:
Settlement negotiations ongoing in lawsuit.
Rental Home / Change of Address Committee
Changes of Address and Rentals
Discussion of Special Meeting
Statement from Chairman-Three blocking issues have delayed the announcement of the meeting. Waiting on a final response from the HOA attorney on these issues, who is currently on vacation. Chair wants the issue settled.
HO said he heard that “any director” was being taken as a singular clause? Response from Chairman is that the language is being clarified. The HOA attorney is expected to clarify in a special letter to homeowners as well as in person at the Special Meeting. This letter is expected to be sent to all HO as part of the announcement of the special meeting.
HO asserted that the moderator is supposed to be impartial but is working with the HOA board and thus may not be impartial. The chairman answered that the moderator is impartial. He reminded everyone that he is a professional in his field as is the HOA attorney, with their reputations and livelihood on the line. He's been given documents to review and has given feedback on those documents.
HO asserted that there was no opportunity for input regarding a Moderator being used. Secretary offered that the use of a moderator had been presented at prior meetings as was recorded in the minutes. Legal chair offered that it was also shared with the HO group seeking the special meeting via email.
Chairman shared that nearly $10k has been spent on using the HOA attorney to review documents, law and procedure because Mr. Ludwig disregarded the suggestion that his group have their data first reviewed by an attorney.
HO asked if their own hired moderator would be considered. Chair answered that yes, but only if the process is to be further delayed.
Chair shared that seeking the input of the HOA attorney and about hiring an impartial moderator is not about saving any board member's position-it is about making sure the Special Meeting is legally sound and done properly. Learning has been done on all sides of this question.
HO offered this statement- We can make a compromise and not follow the letter of the law, “we can make the law” in the interest of compromise.
HO offered that while she respects her neighbors and doesn't want anyone in the room to be upset with her she appreciates that we have rules and an HOA.
Welcoming Committee – If you are new to the neighborhood and would like an HOA information packet, call the HOA phone number at 425-738-8611 and leave a voice message or send an email request to firstname.lastname@example.org.
One welcome packet was delivered since last meeting.
Special Topics: Visit our Website and contact the HOA via Email at:
Web – www.crcwhoa.org
Email – email@example.com
A motion was made to adjourn the meeting at 8:15 pm.
Next Board Meetings:
Meetings are usually held at 7:00 pm. at the Sheriff’s Office, Albertson’s Shopping Center.
All Homeowners are welcome to attend.
*ACC Requests - The HOA CC&Rs and Rules and Regulations documents clearly state that exterior projects such as roofs, painting, fencing, decks and patios require the submission and approval of an ACC request before commencing the project. The ACC has up to 30 days to respond to an ACC request but tries to respond much sooner. It is recommended that if a response to an ACC request has not been received within two weeks, the homeowner contact the ACC Chairperson via email at firstname.lastname@example.org or by leaving a voice message at 425-227-4227. ACC request forms can be found in the Fairwood Flyer or on the HOA website at www.crcwhoa.org. Please do not contact the ACC Chairperson via a home phone number.
*Carriage Wood and Candlewood Ridge Parks – A policy has been established to maximum safety, minimize liability and maintenance costs, while allowing homeowners of the association to enjoy our parks. Rules to accomplish this include:
Please report suspicious activity in the parks by calling 911. Reference case number 09-179682 when calling.
*HOA Website - Visit the CR/CW HOA website at www.crcwhoa.org to read messages on our Bulletin Board, monthly meeting Minutes, Rules and Regulations documents and much more!
*Trash and Recycle Receptacles – A friendly reminder to homeowners that Garbage Cans, Recycle and Yard Waste Receptacles are to be properly stored behind a fence or inside the garage where they are not visible from the street.
*Webmaster: Our last webmaster has moved from our neighborhood, therefore we are in need of someone take over this function. The person should be familiar with maintaining Google websites and email accounts. Please contact us if you are interested in this volunteer position.