Yampah Mountain High School Crisis Plan

TABLE OF CONTENTS

PREFACE

In an effort to provide a safe environment for students, staff members, and visitors while at our schools, this crisis management plan has been implemented to provide the information necessary to enable school personnel to ensure a safe environment during an emergency situation involving students, personnel, and facilities during sponsored classes, programs, and activities.  All school personnel, classified and certified, as well as appropriate community resources, carry responsibilities in this comprehensive emergency response plan.

Over the course of a school year, incidents arise within each school and across the school district which require immediate, informed and effective responses.  Such incidents must be addressed quickly and efficiently.  These incidents or crises are a part of human existence and include such happenings as the death of an adult or student, a natural disaster, act of violence, war or conflict.  These crises can leave students physically or emotionally debilitated.  It is essential that the school community understand the problems associated with crises.  By learning about and preparing for crises, the school will be able to more effectively support the students and employees as they accept, adapt and respond.

Purpose of Crisis Planning

Crisis Defined

The term “crisis” implies an act or event that is extraordinary and cannot be predicted.  A crisis creates an “acute state of disorder and panic when the threats and demands are beyond one’s coping resources.”  This type of critical incident affects the school community in such a way as to require an immediate and effective response by school staff.  An effective response is necessary in order to prevent further harm or trauma and to provide emotional support.

Examples of crises that impact schools include suicide, suicide threats, natural or accidental deaths, medical emergencies, terminal illnesses, natural disaster, nuclear incidents, random acts of violence, gang fights or interracial hostilities.  These events may occur within the student or faculty population; however, they affect the entire school community.  Other events tend to affect individuals or small groups; however, they still require informed and sensitive responses.  These events include situations involving a single student or the student’s immediate family.

INTRODUCTION

The basic emergency guidelines set forth in this manual are intended to assist the school principal in collaborating with staff and in planning, developing, and implementing emergency action procedures specific to their school.

For these purposes, an emergency is defined as any act or situation that endangers the health, safety, and welfare of students, staff, visitors, or district property.

Procedures

Although emergency action procedures may vary among schools, there are certain actions that are invariably applicable to all schools.  Provision for the maximum safety and well-being of students, staff, and school district property under all emergency conditions is of paramount importance and is embodied in a workable operations plan.

Each person in the chain of command will assume responsibility for the person above who is absent or not available to function at the time of the emergency.

CHAIN OF COMMAND and School Crisis Team Role Assignments

Principal Leigh McGown or Designee: Sonja Linman [YMHS], Sally Kilton [TPP], TBD [Rebound] and Laura Smith [Mental Health]-- Sonja, Sally, Laura [All]

Mountain BOCES Executive Director (Troy Lange)

School Resource Officer (SRO)

Officer Chris Dietrich:  970-384-6500 or 970-989-3104 (c)

Evacuation Sites

On-site:  Top of gravel parking lot

Off-site (primary):  Glenwood Springs Community Center

     100 Wulfsohn Road, Glenwood Springs, CO

      970-384-6301

Off-site (secondary):  The Pointe Church at old YMHS building

     1713 Midland Drive, Glenwood Springs, CO

     

Reunification Site:

Off-site (primary):  Glenwood Springs Community Center

     100 Wulfsohn Road, Glenwood Springs, CO

      970-384-6301

Building Crisis Team Duties

First Aid Team: Rick, John, Mike, Lisa

Counseling and Mental Health Team:  Laura and Donna

Intervention Team:  Sally, Tripp, Rick, John, Annalisa, Alida, AJ

School Security Team:  John, Mike, Rick, Matt, Lisa, Leigh, Marta, Sally

Information Clearance and Review Procedure

When an incident (elsewhere defined as a crisis) occurs in or related to a school, the initial notification call should be to the Principal's Office.  The Principal will then direct the release of information and the assignment of related duties to other staff.

If representatives of print and/or broadcast media are to be contacted concerning the incident, the Principal will assume this responsibility.  In the case of a crisis, all calls from the media should be directed to the Principal.

        

LOST STUDENT

The following process should be followed when a student is lost.

CONTACT:

Principal/Designee

SRO/911

Executive Director

Usually a missing child report is initiated by the child’s parents.  When the parent or guardian calls to report the child missing, the following information should be obtained:

Parent should call homes of friends to see if the child is there.

If the child has been missing, or if the Principal makes the determination that this is not a usual occurrence, the SRO or police should be contacted.

COMMUNICATION:

Contact family by telephone.

Contact emergency references.

Contact SRO/911.

BOMB THREAT

The following process should be followed in the event of a bomb threat.

CONTACT:        

Principal/Designee

Designees

SRO/ 911

Executive Director

COMMUNICATION:

Call 911.

Chain Of Command.


BOMB THREAT CHECKLIST

Exact time of call:_____________________________   Date:______________________

Exact words of caller:___________________________________________________________________________________________________________________________________________________________________________________________

Try to get answers to the following questions:

When is the bomb going to explode?___________________________________

Where is the bomb located?__________________________________________

What does the bomb look like?_______________________________________

What kind of bomb is it?_____________________________________________

What will cause the bomb to explode?__________________________________

Did you place the bomb?____________________________________________

Why did you place the bomb?________________________________________

Where are you calling from?_________________________________________

What is your name?________________________________________________

Caller’s Voice (circle):

Calm    Slow   Crying   Slurred    Stutter    Deep    Loud    Broken    Giggling    

Accent    Angry    Rapid    Stressed    Nasal    Lisp    Excited    Disguised    

Sincere    Squeaky    Normal

If voice is familiar, whom did it sound like?______________________________

Were there any background noises?___________________________________

Additional remarks?________________________________________________

Name of person receiving call________________________________________

Number where telephone call was received _____________________________

EXPLOSION, FIRE, CHEMICAL, ACCIDENT, MAN-MADE DISASTER

The following process should be followed when a disaster takes place.

CONTACT:

Principal/Designee

SRO-911

Executive Director

Director of Transportation

COMMUNICATION:

Call 911.

Notify Executive Director.

WEAPONS ON CAMPUS

The following process should be followed when a person appears on campus with a weapon.

CONTACT:

Principal/Designee

SRO/ 911

Executive Director

COMMUNCIATION:

Call 911.

Notify Executive Director.

FIGHT ON CAMPUS

The following process should occur when there is a fight on campus.

CONTACT:

Principal/Designee

SRO/ 911

DURING SCHOOL HOURS

NIGHT DISTURBANCES

NOTE

School administrator and/or police have the authority to terminate the activity at any time if there is the possibility of a disturbance.

COMMUNICATION:

Call 911.

Notify the Executive Director.

MEDICAL EMERGENCIES

The following process should take place in the event of a medical emergency.

CONTACT:

911

Principal/Designee

School Secretary

Parent/legal guardian (as soon as possible)

Executive Director

In the event of a medical emergency the following procedures should be followed:

LIFE THREATENING EMERGENCIES ARE

EMERGENCIES REQUIRING FIRST AID

COMMUNICATION:

Call 911.

Notify Executive Director.

ACCIDENTAL DEATH

The following process should be followed if an accidental death occurs.

CONTACT:

Principal/Designee

SRO/911

Executive Director

An Administrator will contact the family and ask:

AT THE TIME OF THE INCIDENT

FACULTY MEETING

DAY TWO

COMMUNICATION:

Call 911.

Notify Executive Director.

NATURAL DISASTER/FALLEN AIRCRAFT

The following process should take place in the event of a natural disaster: wild-fires, landslides, storms, floods, mudslides, tornado, earthquake, lightening, avalanche, animals, etc.

CONTACT:

Principal/Designee

School Secretary

SRO/ 911

Executive Director

Director of Transportation

DISASTERS

FALLEN AIRCRAFT

COMMUNICATION:

Call 911.

Notify Executive Director.

UTILITY OUTAGE

The following process should take place in the event of a utility outage

CONTACT:

Principal/Designee

School Secretary

City Public Utilites

Administrator will assess outage for safety risk.

Gas Line Odor or Break

Water Outage

Electrical Outage

COMMUNICATION:

Contact Maintenance.

Notify Executive Director.

Call 911.

INTRUDER/ SNIPER

The following process should take place in the event of an intruder/sniper.

CONTACT:

Principal/Designee

SRO/911

Executive Director

Intruder

Sniper

COMMUNICATION:

Call 911.

Notify Executive Director.


EVACUATION OF THE BUILDING

http://ymhs.org/modules/groups/homepagefiles/cms/1485883/File/YMHS%20SRP-%20Lockout,%20Lockdown,%20Evacuate.pdf

The following process should be followed to evacuate the building.

CONTACT:

Principal/Designee

School Secretary

Executive Director

SRO/ 911

Transportation Supervisor

LEVEL ONE

LEVEL TWO

COMMUNICATION:

Call 911.

Notify Executive Director.

Notify Transportation Department.

Special Needs students.


LOCK DOWN

http://ymhs.org/modules/groups/homepagefiles/cms/1485883/File/YMHS%20SRP-%20Lockout,%20Lockdown,%20Evacuate.pdf

The following process should be followed in the event of a Lock Down/Hostage situation.

CONTACT:

Principal/Designee

School Secretary

SRO/911

Executive Director

COMMUNICATIONS

Call 911 (or incoming).

Notify the Executive Director.

Notify Transportation.

Special Needs Staff.

Notify Member Districts.

If lock down is advised, the following criteria must be followed.

Teachers should immediately

Tips for teachers


LOCK OUT http://ymhs.org/modules/groups/homepagefiles/cms/1485883/File/YMHS%20SRP-%20Lockout,%20Lockdown,%20Evacuate.pdf

The following process should be followed in the event of a Lock Down/Hostage situation.

CONTACT:

Principal/Designee

School Secretary

SRO/911

Executive Director

COMMUNICATIONS

Call 911 (or incoming).

Notify the Executive Director.

Notify Transportation.

Special Needs Staff.

Notify Member Districts.

If lock down is advised, the following criteria must be followed.

Teachers should immediately

Tips for teachers

HOSTAGE PROCEDURE

The following process should be followed in the event of a hostage situation.

CONTACT:

Principal/Designee

SRO/911

Executive Director

COMMUNICATIONS

Call 911.

Notify the Executive Director.

Notify Transportation.

Special Needs Staff.

If you are directly involved

If you are not directly Involved

IF TRAGEDY STRIKES

If a tragedy strikes, local law enforcement agencies and families may be the focus of media attention rather than the schools.  However, it is best to be prepared for potential inquiries.  

Things to remember, especially if the tragedy involves criminal or potentially criminal activity:

This is a police matter.  Information about the investigation can ONLY come from them.

Directory information can be released only with permission of families.  This includes; name, grade, activities, class photo, stats released for athletic event such as height and weight, honors, and awards.  If a release from the family has been received, an appropriate response is, “We do not have permission from the family to release that information to you.”

No cameras are allowed on campus to film student grief or counseling sessions.  All filming or interview sessions should be arranged through the Principal’s Office.

Please contact the Principal’s Office if you answer any calls from reporters.  This information will help us understand the focus of stories, maintain control over the amount and type of information being released about students and be able to alert others to potential contacts from reporters.

Don’t be afraid to let your concerns and grief show.  You are human, and it is okay to show that you care and are upset, worried, and/or shocked.  To help you organize your thoughts, consider saying something like; I am deeply disturbed by this tragedy.  My heart goes out to these students.  We are doing everything in our power here at school to give counseling support for students and staff.  We are focusing attention also on maintaining a safe, nurturing, educational environment for all our students.

You do not have to talk to any reporters.  It is best, however, to acknowledge your concern, the actions being taken to deal with questions at school and then refer the reporter to the Principal’s Office.

CRITICAL INCIDENT PLAN FOR YAMPAH MOUNTAIN HIGH SCHOOL

Principal:        Leigh McGown

Designees:         Sonja Linman (YMHS), Sally Kilton (TPP), Laura Smith (Mental

Health), TBD (Rebound), Sonja, Sally & Laura (overall school need)

In the event of a critical incident at Yampah Mountain High School, the following events must take place to ensure a proper, efficient, and safe outcome.  For the purpose of this plan, Critical Incident means any event that causes or can cause a threat to the welfare, safety, and lives of the students and all others in the school.

First, identify the incident occurring and the response needed to ensure the safety of the students and staff.

Next, locate and follow procedures dictated within the Crisis Response Plan.

Police Department’s Role

Fire Department’s Role

School District’s Role

CRISIS PLAN FOLLOW UP GUIDELINES

Postvention is the final stage of an effective crisis plan and includes supportive activities for adults and students following a crisis or critical incident.

1.  Postvention for Staff

Critical incident stress debriefing is an educational group process designed to facilitate normal recovery in people who are experiencing normal stress in reaction to abnormal events.

Effective postvention begins at the point of initial intervention when members of the crisis team meet with faculty as soon as possible following the crisis.  The purpose is to prepare faculty regarding how to discuss the crisis with their students and assist students in dealing with emotional and cognitive reactions to the crisis.  Faculty may be given suggestions about how to answer anticipated questions and information about normal stress reactions.  The counselor(s) should request feedback on how students are doing and how procedures are working.  

Although the focus is upon helping students, this initial discussion may help faculty both express and normalize their reactions to the crisis.  Allow time for staff to ventilate feelings and support one another.  Consider presenting information on the grieving process.  Additional support may be made available on an as-needed basis for faculty.

2.  Postvention for Students

Once again, postvention for students is a logical extension of initial intervention activities.  Counseling staff should be available at the school or at least on call the day after a crisis to assist students who are in need of further emotional support.  As occurred during the intervention stage, counseling staff will assess which students may require continued counseling and make appropriate referrals as needed.

Counseling staff (school social workers counselors and psychologists) may choose to continue working with some students at school following the crisis.  Appropriate use of community agencies and private psychiatric providers does, however, occur.

3.  Postvention for Families

The school designee will determine whether a letter should be sent to the family of each student briefly explaining the crisis, what steps the school has taken to assist students, and information regarding possible signs of stress and related emotional and cognitive reactions to the incident.  It is strongly suggested that in the case of a funeral/memorial, school personnel are represented to support the family.

4.  Self-Evaluation of School Crisis Plan

The school crisis team should meet to discuss and evaluate the effectiveness of their crisis plan.  Possible changes to enhance the effectiveness of the plan should be considered.  It is important to note that a school crisis plan must be a constantly evolving document which is open to continuous feedback and appraisal.

EMERGENCY SUPPLY BOX

In time of crisis, immediate and effective response is needed.  It is difficult to think clearly about all of the details necessary to manage and control the situation.  A box, packet, or file should be immediately available for the School Crisis Team to use.  Following should be included in the school's Emergency Supply Box.