RULES & POLICIES OF

PROSPECT HEIGHTS COMMUNITY FARM

BOX RULES

Individual Boxes

Communal Boxes & Other Gardening Areas

(Communal beds are available for group tending – see General Coordinator(s) for more info).

○ Stewards

■ Set the direction of their respective common area(s) by submitting an initial brief Stewardship proposal, which contains a general planting scheme/ idea for the common area and proposed tasks for team members, as well as a proposal if significantly modifying their plan, by December 31 for the following gardening year; proposals for Steward-less areas may be submitted throughout the year

■ Must be a member in good standing

■ Guide common areas team members to carry out the Stewardship proposal; failure to do so may result in termination as outlined below

■ Remain reasonably available to the garden membership via email, phone, or in person including notifying their team members of possible activities and providing instruction for Garden Work Days when applicable

■ Abide by all the Gardening and Groundkeeping Rules listed below including pruning and tree care

■ Know or learn about the plants in their area and add them to the Plant Directory as needed

■ Will not receive additional service hours or service hour reductions for the role, however may complete activities during Open Hours or Garden Work Days

■ Should notify the Master Gardeners, General Coordinator, and Co-General Coordinator(s) if resigning

○ All members

■ Contribute actively to the care and maintenance of common areas (including watering and removing weeds listed on the weed id)

■ Must consult the appropriate Steward before pruning, removing, or adding any plants to or from the common areas

■ Are encouraged to join a common area team at any time of the season

■ May notify the Master Gardeners and General Coordinators if a Steward fails to consistently respond to an inquiry

○ Master Gardeners, General Coordinator, and Co-General Coordinator(s)

■ Advise members of available areas, review proposals and identify and notify Stewards prior to the Winter Meeting

■ Attempt to resolve disputes between Stewards and/or members when escalated

■ Keep track of failures to respond and review requests for termination of Stewardship due to three failed responses

○ Disciplinary Action

■ Communication is a key factor in the Stewardship role. Stewards must be reasonably available via email, phone, or in person. Members may notify the Master Gardeners, General Coordinator, and Co-General Coordinator(s) if a Steward consistently fails to respond to an inquiry. Following the procedures set forth in Section 7 – Disciplinary Action of PHCF By-Laws, three failures to respond may result in termination from the Steward role of a particular area or multiple areas as applicable.

■ A disputed response is not a reason for termination, however, members may also bring this up to the Master Gardeners, General Coordinator, and Co-General Coordinator(s)

GARDENING & GROUNDKEEPING RULES

OPEN HOURS & GATE/ACCESS RULES

SERVICE HOURS

PETS

EVENTS

REIMBURSEMENTS

VIOLENCE IN THE GARDEN