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MARCH 2011

Google Apps for Education News: March 2011

Hello Apps Edu Administrators!

With Spring just around the corner, we’re excited to share new features and updates around collaboration with Google Apps, including the launch of Google Cloud Connect for Microsoft Office and our new Docslist User Interface. We think these tools will make collaboration in mixed environments and management much more easier and effective!

                                                                                                                                                                                                     

To stay on top of announcements, you can get new feature notifications by email or subscribe to the RSS feed. We'd also love to know what you'd like to see in upcoming newsletters, so we welcome you to submit your feedback.                                                                                                                                                                                                              

Thanks for reading,

Jordan P.

The Google Apps for Education Team

Table of Contents:

Google Cloud Connect for Microsoft Office

New Docslist UI

Purchase Extra Storage for Docs and Picasa

Docs Collaboration Dashboard

Apps Script in Sites

Google Apps Product Ideas/Feature Requests

Google Apps Training in Action: Brown University

Guest Blog Post: Docs in the Classroom

Student Tip: Using Calendar for Groups

Deployment Webinars

Professional Development Webinars

New Features in Google Apps

Teach Your Old Docs New Tricks: Google Cloud Connect for Microsoft Office

Google Cloud Connect for Microsoft Office is now available (for free!) to all users worldwide, letting two or more people work together on the same file at the same time in Microsoft Office 2003, 2007 or 2010 on Windows PCs. For example, a student can edit a Word document’s table of contents while their study group members can adjust formatting and make revisions. Instead of bombarding each other with attachments and hassling to reconcile people’s edits, your whole team can focus on productive work together. Google Cloud Connect vastly improves Microsoft Office 2003, 2007 and 2010, so schools can start using web-enabled teamwork tools without upgrading Microsoft Office or implementing SharePoint® 2010.

Features:

- Simultaneous editing for Word, PowerPoint and Excel files when using Microsoft Office.

- Google Docs sharing URLs for each Microsoft Office file.

- Revision history for Microsoft Office files, stored in Google Docs.

- Offline editing with smart synchronization of offline changes.

- No Microsoft Office upgrade or SharePoint® deployment required.

How to access what's new:

- Make sure your system meets the system requirements for the plugin. Google Cloud Connect for Microsoft Office supports Microsoft Office 2003, Office 2007, or Office 2010.

- Ensure that Google Docs is an activated service in your Google Apps control panel.

- Allow users to install the plugin themselves or distribute it on your network using an .msi file.

Download page

Deploy Google Cloud Connect for Microsoft Office

For more information, check out our Google Enterprise Blog Post and Google Apps Updates Blog Post. Also, please visit our Admin Help Center, Supported Features Page, and End User Help Center.

New Docslist UI: A Refresh to the Documents List

Over the past year, we have seen many schools taking advantage of the ability to upload any file to Google Docs. With more files and a variety of file types to manage, we know it becomes more difficult for students to find that Docs assignment, or faculty to find that field trip Form. As a result, we are happy to announce that over the next couple of days, we’ll be rolling out a refresh to the documents list, aimed to make it more useful to find, explore and share all your files stored 100% on the web.

Here are some of the changes:

- Ability to upload images and videos into the Docslist.

- A new preview panel on the right side of the document list showing a preview thumbnail, sharing settings and more. If the file is a video, you can start playing it directly from the preview panel or from the recently announced video player.

- A new view called ‘Home’. The contents of the ‘Home’ view are controlled by you so that the content you access the most often is easier to get to.

- ‘Folders’ have been replaced by ‘Collections’ in the navigation bar. Collections are designed to combine the best features of labels and folders. A file can live in multiple collections, just like with Gmail labels. Collections can also be stored hierarchically, just like folders on your desktop. And of course, collections can be shared, just like you can share docs.

For more information, refer to our Google Docs Blog Post or our Google Apps Updates Blog Post. Or, feel free to check out and explore the new Doclist yourself!

Purchase Extra Storage for Docs and Picasa

End users who have transitioned to the new infrastructure for Google Apps now have the ability to purchase additional storage for Docs and Picasa on their Google Apps accounts. If a user has not been transitioned, they will not have this functionality. Admins can enable or disable "User Managed Storage" in the Control Panel at any time. If this service is enabled, end users can purchase additional storage for their Google Apps accounts, and if the service is disabled, they cannot. Pricing will be the same tiers as for consumer accounts. Please note these important items:        

This service should help to ease some of the storage pain out there, but as noted previously on the post, this is an end user feature and does not fully meet many of the requests for centrally purchased and centrally managed storage, so we are being conservative in our messaging at this time.

For more information, please see this help center article on purchasing extra storage for end user Google Apps accounts and another help center article on how this service works. We also posted this update on our Google Enterprise Blog and Google Apps Updates Blog.

New Google Apps Collaboration Dashboard in Control Panel

We know it’s important for administrators to easily keep track of usage activity and reports for Google Apps at their schools. The Google Apps Collaboration Dashboard now shows how content is being used in your domain. This dashboard can be reached by clicking “View Usage and Reports” on the Advanced tools page in the Control Panel.

Some new features:

Avg. # of users a doc is shared with — Shows the average number of users collaborating and sharing a document. This report helps you understand how many people are co-authoring and reviewing your account's documents.

Collaboration Summary — Gives you an overview of all the user's Google Apps Docs creation and collaboration trends. Specifically, the report returns the total number of Docs creators and unique Docs collaborators which are users who have been invited to read or edit a document.

Docs Visibility — Shows how much content is visible across an organization. It shows how much content is publicly available on the web, available to anyone with the document's link, available to anyone in the account, available to anyone in the account with the document's link, and content that is privately available.

Mail Usage — This set of reports show the total and average mail usage in the account. They also show the total and average mail quota status.

Remember, you can also view usage around Gmail and General Accounts activity in the Control Panel under Advanced Tools, as well as leverage the Reporting API. For more information on usage and reports, please refer to this help center article.

Apps Script in Google Sites

We’ve seen many schools leverage Google Sites for several use cases, such as classroom sites, newspapers, or e-Portfolios. You can now use Google Apps Scripts in your Google Site to trigger events, such as sending an email or creating a Google Calendar invitation. These scripts – which are written in a JavaScript cloud scripting language – provide an easy way to automate tasks across Google products and third party services. Apps Script in Sites will make it even easier to communicate and collaborate with others - whether Sites are used for class or group registrations, or scheduling training sessions.

How to Access What’s New:

When editing a site, select the ‘More actions’ drop-down menu and then ‘Manage site.’ Select the ‘Apps Scripts’ tab. Select ‘Launch Editor’ to add a new script or click on the name of the Apps Script you would like to edit. For more information, check out this help center article. We also invite you to check out our Google Sites Forum, Apps Script Forum, or Apps Script Tutorial.

Google Apps Product Ideas/Feature Requests

Have feedback on our products or ideas for new features? Please visit our Product Ideas for Google Apps moderator to submit and vote on topics. We have a wide range of topics to choose from, so if you don’t see something you want in our APIs, Spreadsheets, Docs, or Gmail, we want to hear about!

Google Apps Training in Action: Brown University

We all know that Going Google doesn’t only mean deploying Google Apps and getting the technical pieces into place; it’s just as important to train your users to make sure they know how to use the products. That’s why we’ve created the Training section in our new Guide to Going Google which helps outline training materials, resources and templates you can use to enhance your training efforts.

To further inspire you to think about how you can drive training efforts on your campus, we asked Brown University how they did it for students, faculty and staff when they moved to Apps. Check out Brown’s Training Plan Overview to learn about their strategy, schedule and documentation.

Have a training strategy from your school that would you like to share? Tell us about it!!

Tips and Tricks - Getting the Most Out of Google Apps

Guest Blog Post: Using Docs in the Classroom

We’ve heard several stories from schools about leveraging Google Docs, such as for surveys, quizzes, or improving the writing process. Philip Greenspun, a Professor of Electrical Engineering and Computer Science from Massachusetts Institute of Technology, wrote a guest blog post on his experience using Google Docs to develop and distribute curricular materials and support in-classroom discussion of student solutions. In an intensive lab-based SQL programming and Android development class, it turned out to be easier and more effective to use Google Docs to collaboratively develop course materials. Professor Greenspun found Google Docs was more effective because simultaneous updates could proceed in different areas of a document and his class wasn’t slowed down by having to do explicit check-ins with a standard version control system (or circulate drafts with names such as "DayOneProblems-final-version-by-philg-really-really-final"). Google Docs also made it easy to handle errors and revisions: when they noticed these deficiencies, e.g., when a student asked a question, they would edit the problem set from a teacher's laptop and all students would immediately see the change on the projector and/or on their own screens. And from Professor Greenspun himself:

“We were technical people teaching a technical course, but everything that we did with Google Docs would have been easy for a person without any programming or HTML authoring background. Google Docs was an important asset for our course and significantly enhanced the in-classroom experience.”

To read more about how Professor Greenspun leveraged Google Docs in his class, check our our Google Docs Blog Post. Are you also using Google Apps for Education in game-changing ways? If so, we’d love to hear about it!

Student Tip: Using Calendar for Groups

Just as it’s important for students, faculty, and staff to store and manage all of their content, we also know it’s important to keep your schedule up to date and remember all you have to do! To address the power of Google Apps for scheduling and working with others, we had a student write a guest post on our Google Student Blog back in January. Paula is a Senior at the University of Illinois at Urbana-Champaign, double-majoring in marketing and management. In her post, she shared how several student organizations she works with, such as the American Marketing Association and International Impact, have utilized Google Calendar to manage scheduling. From Paula:

Google Calendar is so valuable for student organizations such as student senate, service clubs, sororities and fraternities, and sports teams because you can easily create a single calendar to share with all of your group members. This calendar can be accessed any time (from any device) and can be added to members’ personal Google Calendars. This will ensure that members always have the most up-to-date information about meetings, events, and more.”

To read more about Paula’s tips and experience, check out her guest blog post. Also, if you have students who have a tip to share on this blog, let us know!

Upcoming Events

Google Apps Deployment Webinars

Interested in joining the thousands of schools and millions of students, staff and faculty currently using Google Apps for Education?  We’ll be holding a webinar series in March that will help you do just that.  

These webinars will cover a number of topics - from an overview of Google Apps and its services to a deep dive into the Google Apps control panel.  These webinars will be run by members of the Google Apps for Education team who can share lessons learned and best practices.  Feel free to register for one session or the entire series.  Hope you’ll join us for Google Apps for Education 101!

Register to attend one of the upcoming webinars in the series today and on the following Tuesdays:

Archived recordings from past Google Apps for Education webinars can also be found in our resource center.

Google Apps for Education Professional Development Webinar Series

In November, we kicked off a series of biweekly webinars aimed at helping educators learn ways to use Google Apps in the classroom. These sessions, taught by Google Apps for Education Certified Trainers, have received a great response and we've decided to hold them more frequently – you can now tune in every Tuesday at 4:30PM PT/7:30PM ET to hear tips and techniques for using Google Apps for Education.

Register to attend one of the upcoming webinars in the series:

Archived recordings from past Google Apps for Education webinars can also be found in our resource center.

FEBRUARY 2011
Google Apps for Education News: February 2011

Hello Apps Edu Administrators!

We hope you had an “Appy” Holiday and an “Appy” New Year! With the new year underway, we have several new product features and updates. We’re especially excited about the launch of the education category of the Google Apps Marketplace, which will make it easier for schools to have more web apps at their fingertips, including popular existing apps such as Aviary, Grockit, and LearnBoost as well as the new ones.

                                                                                                                                                                                  

To stay on top of announcements, you can get new feature notifications by email or subscribe to the RSS feed. We'd also love to know what you'd like to see in upcoming newsletters, so we welcome you to submit your feedback.

                                                                                                                                                                                                              

Thanks for reading,

Jordan P.

The Google Apps for Education Team

Table of Contents:

Education Category in Apps Marketplace

Walled Garden

Mail Delegation

Chrome for Business

New Features in Email Settings API

Improvements in Migration Tools

Event Times in Calendar

Guide to Going Google    

Google Science Fair

Apps Marketplace Case Study - Aprigo CloudLock

Tips and Tricks - Getting the Most out of Google Apps

Upcoming Events

New Features in Google Apps

Education Category in Apps Marketplace

On Tuesday January 25, we launched the education category of the Google Apps Marketplace.  The education technology space has seen an explosion of new offerings in the past few years. Until this launch, what has been missing is a centralized platform for schools and universities to easily evaluate and utilize web apps.This new education category will make it easier for schools to discover and deploy web apps, including over 20 applications from 19 vendors ranging from learning management systems (LMS) to student tools and teaching aids – all of which integrate with Google Apps for Education.

How to access what’s new:

Visting the new education category of the Google Apps Marketplace by going to www.google.com/appsmarketplace/edu or access it from the Marketplace link in your admin control panel. You can browse apps, and within 4 clicks, deploy the right one to your entire school or university.

For more information check out our public blog post.

Walled Garden

Google Apps administrators can now create policies specifying who their users can communicate with over email, and administrators can tailor these policies for different groups of users. For example, school faculty and staff can have unrestricted email access while students have the freedom to send and receive emails within the school community but are protected from unwanted email interactions with outsiders. This "walled garden" approach has been a popular feature request for K-12 schools looking to provide additional safeguards for student email.

How to access what's new:

In the administrator control panel, select ‘Advanced tools’ and scroll down to the bottom of the page to see the new option ‘Restrict email delivery’. To restrict email to just within the domain, administrators will still need to add the domain name here.

For more information check out our public blog post and watch our launch video.

Mail Delegation

Email delegation is now available to all Google Apps customers. This Gmail feature was previously only available to Google Apps for Business and we're happy to bring this highly-requested feature to Google Apps and Google Apps for Education customers as well. As more universities migrate their faculty and staff to Google Apps, this feature will be particularly useful to schools as it allows administrative support staff to screen and send email on behalf of others who assign them as delegates. To enable this feature for your domain, select the Mail Delegation checkbox under Email Settings in the control panel.

How to access what's new:

Administrators must first enable mail delegation by checking the 'Mail Delegation' checkbox under 'Email Settings' in the administrator control panel.

To enter a delegate, users can select the 'Accounts' tab under 'Settings' in Gmail and click 'Add another account' to enter their delegate's email address.

Once the delegate is signed into their own own Gmail account, they can then access the other person's account from the account selection menu at the top of Gmail.

For more information check out our public blog post and help center article.

Chrome for Business

Chrome delivers the fastest Google Apps experience and protects users against phishing and malware on the web. By deploying Google Chrome, schools can take advantage of improved security and web application performance without needing to upgrade other expensive software licenses or buy new hardware. Deploying Google Chrome also gives users access to productivity-enhancing HTML5 web applications.  This browser is now available for download with support for the following administrator functionality:

How to access what's new:

Download Google Chrome for Business

For more information, refer to our blog post.

New Features in Email Settings API

Managing email settings just got easier! The following new read functionality has been added to the Email Settings API:

Some additional changes have been made to API Authentication as well as improvements to API quotas, limits and tips for better error handling for Admin Settings API, Audit API, Calendar Resource API, Email Migration API, Email Settings API, Provisioning API, Reporting API.

For more information refer to our Developers Guide Protocol and Overview.

New Improvements to Migration Tools

Migrating to Google Apps and not using Microsoft® Exchange? The following Google Apps migration tools have been updated to make moving to Google Apps even easier:

Google Apps Migration for Microsoft® Exchange:

Using the latest version of this tool, admins can now migrate data from PST files and emails from these IMAP servers: Novell® GroupWise®, Cyrus, Dovecot, Courier and Gmail.

Google Apps Migration for Microsoft Outlook®:

- 64 bit support

- Command line support for OAuth authentication

- Optional Gmail label prefixes in the command line

How to access what's new:

Google Apps Migration for Microsoft® Exchange

Google Apps Migration for Microsoft Outlook®

For more information, please refer to this help center article.

Event Time Zones in Calender

Working with others in different time zones? Dealing with time zones can be a headache, but now you can specify the time zone for a given event in Google Calendar. You can also set up events which start in one time zone and end in another.

How to access what's new:

Event timezones: Click the “Time zone” link to the right of the date and time fields on the event page to enter the timezone. Events will appear on your calendar according to the current time zone you’re in, and when you change to your destination time zone they’ll be in the right place.

For more information check out our blog post.

Guide to Going Google

Whether you are just thinking about launching Apps, or you’re celebrating your first graduating class after four years in the cloud – the process of Going Google doesn’t stop once the technical work is done. That’s exactly why we created the new Guide to Going Google (http://eduguide.googleapps.com/) that contains tools and resources you can use to get your students, faculty, alumni and community ready for Google Apps for Education. The new site outlines Going Google in 6 steps: technical deployment, launch outreach, promotion, training, growing and maintaining adoption, and keeping up to date.

For more information, check out our public blog post!

Google Science Fair

At Google, the only thing we love as much as science is science education. We want to celebrate young scientific talent and engage students who might not yet be engaged with science. So, in partnership with CERN, the LEGO Group, National Geographic, and Scientific American we’ve created an exciting new global science competition, the Google Science Fair. Students all over the world who are between the ages of 13 and 18 are eligible to enter this competition and compete for prizes including once-in-a-lifetime experiences, internships and scholarships.

We’ll be accepting submissions from 11 January to 4 April 2011, submitted electronically via a Google Site. Please note that if students at your school are unable to access Google Sites or share a Google Site outside your school, we recommend that they use a personal Google account to create and submit their project.

To learn more, visit google.com/sciencefair, and to request Google Science Fair materials for your classroom fill out this form, or download handouts and posters here.

Apps Marketplace: Boise State uses Aprigo CloudLock

In 2008, Boise State University moved their student email system to Google Apps. They followed up this successful deployment with a move of faculty and staff to Google Apps in 2009. Despite the successful adoption of Google Apps, Boise State’s IT team needed visibility they to information about the Google Docs in their Google Apps domain. They needed to know how many files were stored in Google Docs and they wanted the ability to identify excessive permissions. To solve this problem, Aprigo CloudLock for Google Apps was installed in Boise State’s staff and faculty domain directly from the Google Apps Marketplace. Within minutes they gained new insight into their Google Docs:

"I was surprised to see the number of Google Docs in our Google Apps domain. I knew that Boise State faculty and staff were leveraging Google Docs; but until now, I did not know the extent of the usage. Now that I have CloudLock providing visibility to Google Docs, I can delegate tasks to the security team and make sure that we are able to see how Google Docs are shared."

                                -Brian Bolt, System Engineering Team Lead

With Aprigo CloudLock, schools can:

To read more about Boise State’s experience with CloudLock and try it yourself, please check out this case study. Are you using any Apps from the Marketplace? If so, we’d love to hear about it!

Tips and Tricks - Getting the Most Out of Google Apps

Extra Credit Webinar Series

Back in December 2010 we hosted a four-part webinar series for higher-ed IT leaders interested in extending and customizing Google Apps for education.  If you were unable to attend any of the presentations, we've posted video for each session:

Greg Marshall, Truman State University and Joshua Horner, SunGard Higher Education

You can also learn more about extending Google Apps by visiting the Customization & Integration page of the Google Apps for Education website.

We look forward to hosting additional webinars for educators and IT managers in higher-ed next year.

Upcoming Events

Full Google Accounts Transition Webinar Series

This webinar series discusses the new infrastructure for Google Apps, where customers now have the ability to access over 60 new applications. We will also walk through the Transition Wizard for the new infrastructure, and it will be a great opportunity to ask questions and hear best practices. With this new infrastructure, Google Apps users will be able to use any Google service allowed by their administrator from a single account. Education customers can now transition at their own pace over the next couple months to the new infrastructure supporting these applications from the administrative control panel. More information is available on our Help Center and blog post.                 

The Full Google Accounts Transition webinar is on February 16, 11:00AM PST - register today.

Google Apps for Education Professional Development Webinar Series

In November, we kicked off a series of biweekly webinars aimed at helping educators learn ways to use Google Apps in the classroom. These sessions, taught by Google Apps for Education Certified Trainers, have received a great response and we've decided to hold them more frequently – you can now tune in every Tuesday at 4:30PM PT/7:30PM ET to hear tips and techniques for using Google Apps for Education.

Register to attend one of the upcoming webinars in the series:

Archived recordings from past Google Apps for Education webinars can also be found in our resource center.

DECEMBER 2010

Google Apps for Education News: December 2010

Hello Apps Edu Administrators!

We're back with this month's edition of Google Apps for Education news and updates. We hope you enjoy it and pass along to your users. As we approach the holiday season, we have several new product features to help you and your users enjoy an "appy holiday," make the most out of Google Apps whether you’re still at school or at home.

                                                                                                                                                                                                       

To stay on top of announcements, you can get new feature notifications by email or subscribe to the RSS feed. We'd also love to know what you'd like to see in upcoming newsletters, so welcome you to submit your feedback.

                                                                                                                                                                                                            

Thanks for reading,

Jordan P.

The Google Apps for Education Team

Table of Contents:

Android Device Policy

Usage/Analytics in Control Panel

Full Google Accounts Launch

Mobile Editing on iPad for Docs

Shared Contacts- Double Capacity

New Apps in the Marketplace

Tips and Tricks

Upcoming Events

New Features in Google Apps

Android Device Policy

With over 200,000 devices activated each day, Android is seeing rapid adoption, and today we are launching new administrative controls that make it possible to securely manage these devices in the Google Apps environment. Any student, faculty, or staff member with an Android device running version 2.2 - personal or organization-issued - can access their information while allowing administrators to enforce data security policies such as:

These new features are free to all Google Apps for Education customers and can be accessed from the 'Mobile' tab under 'Service Settings' in the Google Apps control panel. For more information, please refer to this blog post.         

Usage/Analytics in Control Panel

Would you like to see quick statistics on Google Apps usage at your school? New service activity graphs have been added to the Administrator control panel, helping admins keep track of Google Apps adoption. The activity graphs display information about the number of active users at your school as measured by login activity. We display trend lines showing user activity for the prior 1-, 7- and 30-day periods for Gmail, Google Docs, Google Calendar, and Google Sites. Admins can also download more detailed reports, including data on accounts, disk space, or quota limit accounts. This should be an easy way to track activity trends for your campus, and see where you can do more communication to get the numbers up. In the administrator control panel, select ‘Advanced tools’, and in the Reporting section, select ‘View Usage and Reports’.

For more information, please refer to this blog post and help center article.

Full Google Accounts Launch

All Google Apps customers now have the ability to access over 60 new applications. With this new infrastructure, Google Apps users will be able to use any Google service allowed by their administrator from a single account. This means students will be able to publish their campus group's blog on Blogger, share project images with Picasa, track current events in Google Reader and much more, all without switching back and forth between multiple accounts. Education customers can transition at their own pace over the next couple months to the new infrastructure supporting these applications from the administrative control panel. The additional services are not covered by the Google Apps SLA or telephone support, but we’ll be watching for feedback how we can make these new applications even more useful.

More information is available on our Help Center and blog post.                 

Mobile Editor Browsing and Editing on iPad

Need to edit a Doc while you’re travelling for the holidays or on the go? You now have access to

mobile editing, where you can log in to your Google Docs on a browser on a supported device, and select the document you want to edit. Then, when you’re viewing it, press the ‘Edit’ button to switch to the mobile editor. If you use an Android device with voice input, you can also use this to add text to your document. We’re rolling this out to English-language users around the world on Android with Froyo (version 2.2) and on iOS devices (version 3.0+) including the iPad. We’ll be adding support for other languages soon.

For more information and tips, check out our blog post.

Shared Contacts: Double Capacity

Schools using the shared contacts functionality can now have up to 50,000 entries, up from 25,000. Shared contacts are part of the global address list (GAL), and these contacts auto-complete across Google Apps. We also made updates to the Shared Contacts API to make uploading much more quicker.

Check out this blog post and help center article for more information.

New Apps in the Marketplace

Have an "Appy Holiday" and shop the Google Apps Marketplace to extend your Google Apps functionality where you can discover, purchase, and deploy over 200 applications. You can also manage these integrated applications that work seamlessly with Google Apps. We would like to welcome our second education-focused app, PlanbookEdu, an online lesson planner that makes it easy for teachers of all grade levels to create, share and print their lesson plans. EasyBib is an intuitive, dead-simple online bibliographic management tool- it's the most popular tool of its kind and used by over 20 million students from high school to college. We have also recently included Grockit in our marketplace, another education-focused app that is a social platform for learning, providing students with collaborative real-time study rooms and content aligned to K 7-12 curriculum and college entrance exams.

For more information and to see other recently added apps to the Marketplace, refer to this blog post.

Tips and Tricks: Getting the Most out of Google Apps

Moving Your Files to the Cloud

Folders and sub-folders

What: With the Create New button in the upper left, you can create folders to organize your content. Click on your newly created folder on the left hand side of your document list. While you’re there, you can click Create New again to make a sub-folder within the first folder.

Tip: To minimize how many folders I see on the left hand side, I create general folder titles like Econ 101. I then use sub-folders for clearer classification like Class Notes under my ‘Econ 101’ folder. When I’m uploading a scanned document I’m able select the appropriate sub-folder right away.

Shared folders

What: Once you’ve created a folder, you can keep it for yourself, or share it with anyone. Right click on a folder, select Share, and choose the sharing option that best fits your need. Sharing folders improves collaboration with others, ensuring everyone sees what is needed in a simplified way.

To see more file management tips and tricks for Google Docs, refer to this blog post.

Upcoming events

“Extra Credit”  -  Learn more, and do more with Apps

Next month, we'll be hosting a four-part webinar series for higher-ed IT leaders interested in extending and customizing Google Apps for education.  While we're still finalizing our speaker schedules, we expect to cover topics like:

Webinars will be held on Dec 6-9th at 11AM PST.  Save a spot now at google.com/apps/extra-credit

Google Apps for Education Professional Development Webinar Series

Learn how to use Google Apps in the classroom with a new bi-weekly webinar series lead by Google Apps for Education Certified Trainers. Webinars will be held biweekly on Tuesdays, 4:30PM PT and will also be recorded and archived.

Future webinar topics for this series include:

We are kicking off the series with a webinar on Google Sites for Educators on Nov 9, 4:30PM PT - register today.

NOVEMBER 2010

Google Apps for Education News: November 2010

Hello Apps Edu Administrators!

We're back with this month's edition of Google Apps for Education news and updates. We hope you enjoy it and pass along to your users. With the school year in full swing, we have several new product features to help you and your users stay ahead of the game. We’ve specifically focused on responding to feedback with our new Unthreaded Conversation view in Gmail, and collaboration with our new revision history interface in Docs. We also have milestones to celebrate: our four-year anniversary and having 10 MILLION students, faculty, and staff using Google Apps for Education!

                                                                                                                                                                                                               

To stay on top of announcements, you can get new feature notifications by email or subscribe to the RSS feed. We'd also love to know what you'd like to see in upcoming newsletters, so welcome you to submit your feedback.

                                                                                                                                                                                                               

Thanks for reading,

Jordan P.

The Google Apps for Education Team

Table of Contents:

Unthreaded conversation view in Gmail

Priority Inbox

Revision history in Docs

New version of Google Apps Sync for Microsoft Outlook®

Updated Gmail app for Android devices

Early Adopter Program for Full Google Accounts

New features in Google Apps

Unthreaded Conversation view in Gmail

As much as we hoped that everyone would learn to love Gmail's conversation view, we came to realize that it's just not right for some people.  Gmail now offers users the ability to switch between conversation view and the traditional message-based unthreaded view.  When a user switches to unthreaded view in 'Settings', messages are no longer grouped together into a conversation, and each message is shown as a separate entry in the inbox. Administrator feedback is very important to us, so we thank those of you who asked for this option.

Read more about unthreaded conversation view in this blog post.

Priority Inbox

Priority Inbox is a new, alternative view of your Gmail inbox that helps solve the problem of email overload. With Priority Inbox, Gmail automatically identifies your important email and separates it out from everything else, so you can focus on what really matters. Priority Inbox is still in beta and is not the default view for Gmail users. Domains that have the “Pre-release features” option enabled in the control panel domain preferences will have access to this new feature.

Read more about priority inbox in the Help Center.

Revision History in Docs

We updated the revision history interface to make it easier for collaborators to manage document revisions. Click on 'File > See revision history' to see the new interface. Users can click on an arrow to see the timestamp or use the arrow keys to navigate the changes. Changes to text are now also color-coded based on each collaborator, making it easy to tell what has been added or deleted.

Read more about the new revision history interface in the Help Center.

New Version of Google Apps Sync for Microsoft Outlook®

We released a new version of this tool which now supports Microsoft Outlook® 2010 in both 32-bit and 64-bit editions. In addition, this version also includes improvements to rich contact data from the global address list, as well as enhanced support for 'custom from' addresses. We recommend you read the information here before installing this updated version.

Updated Gmail App for Android Devices

We recently released a new version of the Gmail app in Android Market, so Gmail updates aren’t tied to Android version releases anymore. Now you can get new Gmail stuff faster without having to wait for system updates. In this new version, we improved message replies, access to quoted text, and more. More information on this release here.

Early Adopter Launch for Full Google Accounts

Back in September, we launched the Early Adopter Program for the New Infrastructure for Google Apps. With this new infrastructure, Google Apps users will be able to use any Google service allowed by their administrator from a single account. This means students will be able to publish their campus group's blog on Blogger, share project images with Picasa, track current events in Google Reader and much more, all without switching back and forth between multiple accounts. Education customers will be moved to this new infrastructure in the fall, though you can make the switch with the Early Adopter Program right now if your domain meets these eligibility criteria.

More information is available on our Help Center.                 

Google Apps Marketplace

Shop the Google Apps Marketplace to extend your Google Apps functionality where you can discover, purchase, and deploy over 200 applications easily found in the Marketplace. You can also manage these integrated applications that work seamlessly with Google Apps. We would like to welcome our second education-focused app, PlanbookEdu, an online lesson planner that makes it easy for teachers of all grade levels to create, share and print their lesson plans. EasyBib is an intuitive, dead-simple online bibliographic management tool- it's the most popular tool of its kind and used by over 20 million students from high school to college. We have also recently included Grockit in our marketplace, another education-focused app that is a social platform for learning, providing students with collaborative real-time study rooms and content aligned to K 7-12 curriculum and college entrance exams.

Help your users

Did you know that we have user guide templates that you can easily customize? Here are some examples:

Life After Microsoft Outlook®: This new guide maps key features in Microsoft Outlook® with similar features in Gmail, to help users quickly make the transition to their new email system.

Google Apps FAQ: A list of questions that new users often ask about using Gmail, Calendar, and Contacts; and about using Google Apps with mobile devices. This is intended as a resource from which you can pull out questions into your own FAQ.

Google Calendar & Email FAQ for Administrative Assistants: This guide is for administrators or coordinators who manage others' calendars and email.

Marketing and Deployment Tips

How do other schools "go Google"?

Barnard College, a women’s college in New York, has launched with a creative and catchy campaign. In addition to their Google Apps Overview site, they have also spread the word about going Google with t-shirts that read: “GBear- the only mail on campus!”

Has your school done creative marketing that you'd like featured in the next newsletter? Let us know!

Recent Events

EDUCAUSE and Graduating with Google Apps

We celebrated a few milestones last month: our four-year anniversary and reaching over 10 Million users! In celebration, we had a blackboard at our EDUCAUSE Google booth where schools that have gone Google could sign their names, and we held a Tailgate Party with a musical treat from the USC Marching Band!


See more photos
 here.

Upcoming events

“Extra Credit”  -  Learn more, and do more with Apps

Next month, we'll be hosting a four-part webinar series for higher-ed IT leaders interested in extending and customizing Google Apps for education.  While we're still finalizing our speaker schedules, we expect to cover topics like:

Webinars will be held on Dec 6-9th at 11AM PST.  Save a spot now at google.com/apps/extra-credit

Google Apps for Education Professional Development Webinar SeriesLearn how to use Google Apps in the classroom with a new bi-weekly webinar series lead by Google Apps for Education Certified Trainers. Webinars will be held biweekly on Tuesdays, 4:30PM PT and will also be recorded and archived.

Future webinar topics for this series include:

Google Apps for Science teachers

Advanced use of forms

Interactive classrooms with Google Moderator

We are kicking off the series with a webinar on Google Sites for Educators on Nov 9, 4:30PM PT - register today.

SEPTEMBER 2010

Google Apps for Education News: September 2010

Hello Google Apps for Education administrators!

                                                                                                        

Just in time for the beginning of classes, Google Apps has several new administrative and product features to help you and your users start the year off strong. Plus, check out our back-to-school special: the opportunity to get a free, customized Google Apps banner for your school.

                                                                                                        

To stay on top of announcements, you can get new feature notifications by email or subscribe to the RSS feed.

Table of Contents                

Policy management

Migrating from Microsoft Exchange®

Google Apps Marketplace

Google Apps Back to School Banner

Google Apps Student Stories

Google Apps Teacher Training

Tips & Tricks                                                                                        

                                                                                                        

New features in Google Apps

                                                                                                        

Advanced policy management

New policy management features let administrators segment their users into organizational units and control which Google services are enabled or disabled for each group, making it easy to test new applications with a pilot group or turn certain features off entirely for a subset of users.

A new version of the Google Apps Directory Sync has also been released which includes support for multiple organization units in Google Apps. This lets you specify how you want to synchronize organizational structures in the General Settings page in Configuration Manager. You can then set up organization synchronization rules and organization mapping in the new Org Unit section of Configuration Manager.

Read more about advanced user policy management in the Help Center.

                                                                                                        

Google Apps Migration for Microsoft Exchange® enhancements

We recently made some improvements to this migration tool to make moving to Google Apps even easier:

                                                                                                        

IMAP support - Administrators can use the tool's new IMAP capabilities to migrate email from systems like Novell Groupwise to Google Apps, or even migrate data between Google Apps accounts.

                                                                                                        

PST support - Administrators can migrate PST files on behalf of users in their domain once they have aggregated users' data files in one location.

                                                                                                        

Better support for hosted Exchange - Administrators can now migrate data from hosted Exchange by running the migration tool on local servers, without requiring the Exchange hosting partner to run any special software on their end.

                                                                                                                                                                                                                 

Horizontal navigation and more in Google Sites

                                                                                                         We're pleased to have introduced some of our most-requested features in Google Sites: horizontal navigation, global footer and a deleted items area. Horizontal navigation enables sites owners to easily add links across the top of their sites. Site owners can also add a global footer that displays across all pages on a site, and we added a new section for deleted items in sites, making it easier to get to deleted pages and attachments.

Priority Inbox option for Gmail

Priority Inbox is a new, alternative view of your Gmail inbox that helps solve the problem of email overload. With Priority Inbox, Gmail automatically identifies your important email and separates it out from everything else, so you can focus on what really matters. Priority Inbox is still in beta and is not the default view for Gmail users. Domains that have the “Pre-release features” option enabled in the control panel domain preferences will have access to this new feature.

Gmail Lab: Apps Search

New in Gmail Labs is the ability to allow a search query to also show a new section showing related results from Docs & Sites as well. Domains must have Gmail Labs enabled for Google Apps users, and individual users must enable the lab to see the new extended search results.

                                                                                                                                                                                                         

Google Apps Marketplace

                                                                                                        

Back at Google IO, we announced the release of a new API that allowed for third party vendors to create contextual gadgets for Google Apps Gmail customers. Third party apps have really taken this tool and created something almost magical with it.

                                                                                                        

With these new integrations, you are able to do more than ever without leaving your email. These applications have the ability to understand your needs, from the content of your email, and produce actionable activities to accomplish your goals. Whether it's project management like ManyMoon, visual messaging like Pixetell, or customer management activities like Solve360, you can get more done than ever right from your inbox!

                                                                                                        

Check out some of these Apps and how they work in this blog post and attend our webinar next week for more information.

                                                                                                         Webinar: How contextual gadget integrations for Gmail can transform the way you work

                                                                                                         Wednesday, September 8th, 2010

                                                                                                         11:00 a.m. PDT / 2:00 p.m. EDT

                                                                                                         Register here                                                                                                        

                                                                                                        

Marketing and Deployment tips

Our Back-To-School Special: Free, customized Google Apps banners!

To help schools promote Google Apps on campus, we're giving away free, customized banners featuring your school's name, and your Apps registration URL. In return, we're asking schools to send us back a photo showcasing the banner and school spirit on your campus!

To learn more about our free banner giveaway, visit google.com/apps/banners. Quantities are very limited, so sign up today!

                                                                                                        

Google Apps Student Stories

Watch how students, staff, and faculty are using the Google Apps products on and off campus, or submit your own story if you have one to share: Google Apps Student Stories

Brown webinar

About a year ago, Brown deployed Google Apps to its 6,000 students and recently extended the service to include faculty and staff as well. Hear from them about how these decisions were made, the options considered, and successes to date in the EDUCAUSE Spotlight on Cloud Computing Webinar Series.

Google Apps Teacher Training

Check out the new online Google Apps for Education Training Center: http://edutraining.googleapps.com Here you will be able to find comprehensive tutorials and step-by-step instructions for using all the products in the Google Apps suite, including Gmail, Calendar, Docs, Sites, and more.

If you are already an expert on Google Apps, you may be interested in applying to be a Google Apps for Education Certified Trainer to deliver professional development to schools. Certified Trainers will be listed on the Google Apps for Education site and in the Google AppsMarketplace. Requirements include passing a set of 6 paid exams based on content in the Google Apps for Education Training Center (mentioned above).

For more information and the full application, please review: google.com/apps/teachertraining                                                                                                 

Get the most out of Google Apps: Tips and Tricks for your users!

Five things you may not know you can do with attachments:

We know that if you're using Google Docs then you're familiar with the ease of no longer having to send attachments back and forth. However, many still use attachments daily, so we've put together a few tips on how to get the most out of Gmail and attachments:

1. Drag attachments in and out

In: Simply drag files from your desktop right into the message you're composing and they'll upload from there. (Make sure you're using Google Chrome, Mozilla Firefox 3.6 or Safari 5 for this to work.)

Out: Simply drag the icon for a Gmail attachment to your desktop. (Note that dragging attachments out is only supported in Google Chrome for now.)

2. Select multiple attachments

Attaching multiple files one by one is no fun. Instead, just multi-select the files you want to attach by holding down the Ctrl key (or Command on a Mac) and clicking on each file you want to attach. Holding down the shift key will select a continuous list of files.

3. Never forget an attachment again

Gmail looks for phrases in your email that suggest you meant to attach a file (things like "I've attached" or "see attachment") and warns you if it looks like you forgot to do so. Every day, this saves many people the embarrassment of having to send a follow up email with the file actually attached.

4. View attachments online

When you receive an attachment, sometimes you just want to view it and there's no need to download or save it to your desktop. The Google Docs viewer allows you to view /pdf, .ppt, .tiff, .doc and .docx files in your browser. Just click the 'View' link at the bottom of the message.

5. Find that long-lost attachment

If for an attachment someone has sent to you, Gmail's advanced search operators can help you find what you're looking for quickly and accurately e.g. 'has:attachment pdf'.

Recent launches

                                                                                                        

To learn more about recent launches, see this webinar that spotlights some of the 50+ improvements and new features we've brought to Google Apps in the first half of 2010. We also have monthly webinars that you can attend where we discuss the new features of Google Apps Premier and Education Editions that have recently been released.

AUGUST 2010

Google Apps for Education News: August 2010

Hello Google Apps for Education administrators!

                                                                                                        

Just in time for the beginning of classes, Google Apps has several new administrative and product features to help you and your users start the year off strong. Plus, check out our back-to-school special: the opportunity to get a free, customized Google Apps banner for your school.

                                                                                                        

To stay on top of announcements, you can get new feature notifications by email or subscribe to the RSS feed.

Table of Contents

Policy management

Migrating from Microsoft Exchange®

Google Apps Marketplace

Google Apps Back to School Banner

Google Apps Student Stories

Google Apps Teacher Training

Tips & Tricks

                                                                                                        

                                                                                                        

New features in Google Apps

                                                                                                        

Advanced policy management

New policy management features let administrators segment their users into organizational units and control which Google services are enabled or disabled for each group, making it easy to test new applications with a pilot group or turn certain features off entirely for a subset of users.

A new version of the Google Apps Directory Sync has also been released which includes support for multiple organization units in Google Apps. This lets you specify how you want to synchronize organizational structures in the General Settings page in Configuration Manager. You can then set up organization synchronization rules and organization mapping in the new Org Unit section of Configuration Manager.

Read more about advanced user policy management in the Help Center.

                                                                                                        

Google Apps Migration for Microsoft Exchange® enhancements

We recently made some improvements to this migration tool to make moving to Google Apps even easier:

                                                                                                        

IMAP support - Administrators can use the tool's new IMAP capabilities to migrate email from systems like Novell Groupwise to Google Apps, or even migrate data between Google Apps accounts.

                                                                                                        

PST support - Administrators can migrate PST files on behalf of users in their domain once they have aggregated users' data files in one location.

                                                                                                        

Better support for hosted Exchange - Administrators can now migrate data from hosted Exchange by running the migration tool on local servers, without requiring the Exchange hosting partner to run any special software on their end.                                                                                                        

Horizontal navigation and more in Google Sites

We're pleased to have introduced some of our most-requested features in Google Sites: horizontal navigation, global footer and a deleted items area. Horizontal navigation enables sites owners to easily add links across the top of their sites. Site owners can also add a global footer that displays across all pages on a site, and we added a new section for deleted items in sites, making it easier to get to deleted pages and attachments.

Priority Inbox option for Gmail

Priority Inbox is a new, alternative view of your Gmail inbox that helps solve the problem of email overload. With Priority Inbox, Gmail automatically identifies your important email and separates it out from everything else, so you can focus on what really matters. Priority Inbox is still in beta and is not the default view for Gmail users. Domains that have the “Pre-release features” option enabled in the control panel domain preferences will have access to this new feature.

Gmail Lab: Apps Search

New in Gmail Labs is the ability to allow a search query to also show a new section showing related results from Docs & Sites as well. Domains must have Gmail Labs enabled for Google Apps users, and individual users must enable the lab to see the new extended search results.

                                                                                                

Google Apps Marketplace

                                                                                                        

Back at Google IO, we announced the release of a new API that allowed for third party vendors to create contextual gadgets for Google Apps Gmail customers. Third party apps have really taken this tool and created something almost magical with it.

                                                                                                        

With these new integrations, you are able to do more than ever without leaving your email. These applications have the ability to understand your needs, from the content of your email, and produce actionable activities to accomplish your goals. Whether it's project management like ManyMoon, visual messaging like Pixetell, or customer management activities like Solve360, you can get more done than ever right from your inbox!

                                                                                                        

Check out some of these Apps and how they work in this blog post and attend our webinar next week for more information.

                                                                                                         Webinar: How contextual gadget integrations for Gmail can transform the way you work

                                                                                                         Wednesday, September 8th, 2010

                                                                                                         11:00 a.m. PDT / 2:00 p.m. EDT

                                                                                                        

Marketing and Deployment tips

Our Back-To-School Special: Free, customized Google Apps banners!

To help schools promote Google Apps on campus, we're giving away free, customized banners featuring your school's name, and your Apps registration URL. In return, we're asking schools to send us back a photo showcasing the banner and school spirit on your campus!

To learn more about our free banner giveaway, visit google.com/apps/banners. Quantities are very limited, so sign up today!

                                                                                                        

Google Apps Student Stories

Watch how students, staff, and faculty are using the Google Apps products on and off campus, or submit your own story if you have one to share: Google Apps Student Stories

Brown webinar

About a year ago, Brown deployed Google Apps to its 6,000 students and recently extended the service to include faculty and staff as well. Hear from them about how these decisions were made, the options considered, and successes to date in the EDUCAUSE Spotlight on Cloud Computing Webinar Series.

Google Apps Teacher Training

Check out the new online Google Apps for Education Training Center: http://edutraining.googleapps.com Here you will be able to find comprehensive tutorials and step-by-step instructions for using all the products in the Google Apps suite, including Gmail, Calendar, Docs, Sites, and more.

If you are already an expert on Google Apps, you may be interested in applying to be a Google Apps for Education Certified Trainer to deliver professional development to schools. Certified Trainers will be listed on the Google Apps for Education site and in the Google AppsMarketplace. Requirements include passing a set of 6 paid exams based on content in the Google Apps for Education Training Center (mentioned above).

For more information and the full application, please review: google.com/apps/teachertraining                                                                                                 

Get the most out of Google Apps: Tips and Tricks for your users!

Five things you may not know you can do with attachments:

We know that if you're using Google Docs then you're familiar with the ease of no longer having to send attachments back and forth. However, many still use attachments daily, so we've put together a few tips on how to get the most out of Gmail and attachments:

1. Drag attachments in and out

In: Simply drag files from your desktop right into the message you're composing and they'll upload from there. (Make sure you're using Google Chrome, Mozilla Firefox 3.6 or Safari 5 for this to work.)

Out: Simply drag the icon for a Gmail attachment to your desktop. (Note that dragging attachments out is only supported in Google Chrome for now.)

2. Select multiple attachments

Attaching multiple files one by one is no fun. Instead, just multi-select the files you want to attach by holding down the Ctrl key (or Command on a Mac) and clicking on each file you want to attach. Holding down the shift key will select a continuous list of files.

3. Never forget an attachment again

Gmail looks for phrases in your email that suggest you meant to attach a file (things like "I've attached" or "see attachment") and warns you if it looks like you forgot to do so. Every day, this saves many people the embarrassment of having to send a follow up email with the file actually attached.

4. View attachments online

When you receive an attachment, sometimes you just want to view it and there's no need to download or save it to your desktop. The Google Docs viewer allows you to view /pdf, .ppt, .tiff, .doc and .docx files in your browser. Just click the 'View' link at the bottom of the message.

5. Find that long-lost attachment

If for an attachment someone has sent to you, Gmail's advanced search operators can help you find what you're looking for quickly and accurately e.g. 'has:attachment pdf'.

Recent launches

                                                                                                        

To learn more about recent launches, see this webinar that spotlights some of the 50+ improvements and new features we've brought to Google Apps in the first half of 2010. We also have monthly webinars that you can attend where we discuss the new features of Google Apps Premier and Education Editions that have recently been released.        

JUNE 2010                

Google Apps for Education News: June 2010

In this issue you'll learn about recent launches, security resources, and marketing tips.

To stay on top of announcements, you can get new feature notifications by email or subscribe to the RSS feed.

Thanks for reading,

The Google Apps Education Team

Highlights:

Multi-domain support

New editors for Google Docs

Google Wave available

Contact Sharing

Start Page Updates

More Google Applications

New Sharing Interface

Security & Privacy resources

Deploying Google Apps

Gone Google

                

New features from Google Apps

        

Multi-domain support

New multi-domain support allows organizations with two or more domains on Google Apps to manage them from a single control panel. Register for this webinar to learn more.

                          

New editors for Google Docs         

The Google Docs infrastructure has been rebuilt to provide greater flexibility, improved speed and performance. Read this post and watch this webinar to learn more about the recent updates to spreadsheets, presentations, and drawings. For Apps domains, we will begin activating the new editor for documents on June 21 and for spreadsheets on June 30.         

                                           

Google Wave available for Education Edition                 

Google Wave is a shared space on the web that updates in real-time and supports rich media and gadgets. Google Wave is now available as part of Google Labs to all Google Apps customers to use within their domains. Apps administrators can opt-in to turn on Google Wave as a service from the control panel. Learn more about examples of Google Wave in education, watch the webinar, and follow the blog for product updates.                 

        

Contact Sharing                 

Domain administrators now have the ability in the control panel's user settings page to opt-out individual users from appearing in the 'contact sharing' global address list for all other users within the domain.                         

Audit API                 

The Audit API enables functionality to do supervision and compliance tasks such as Mailbox Export, Wiretap, and Access Logs.                 

                

Start Page Updates         

On July 1, 2010, the Start Page will automatically be converted (and will redirect) to iGoogle to give users a better way to personalize, customize, and centralize information. You can convert your Google Apps Start Page to the full iGoogle experience before this date by opting in from the control panel. Or you can also create a new User Start Page in Google Sites (http://goo.gl/R4uH) which allows for locked content and control over available gadgets. We recommend this option for administrators of K-12 domains or any schools that need to maintain control overaccess to mature content. For more information, please visit the Help Center.                 

                        

More Google Applications coming to Google Apps                 

Later this year, all Google Apps users will be able to use any Google service allowed by their administrator from a single account. This means students will be able to publish their campus group's blog on Blogger, share project images with Picasa, track current events in Google Reader and much more, all without switching back and forth between multiple accounts. Education Edition customers will be moved to this new infrastructure in the fall, though you can make the switch voluntarily during the summer. More information is available on our Help Center.                         

                

New sharing interface in Google Docs                         

There are now three visibility options for individual documents created in Google Docs intended to make sharing even easier: public on the web, anyone with the link, and private. These settings are easily visible in the docs list, next to every document title, and in the updated sharing menu. The default setting for all documents created within the domain will be to "anyone in your organization with the link." With this setting, documents are not searchable or listed in Google Docs, but can be viewed if someone has the URL. Should your organization have any documents which must be kept private to a singular group, we recommend your administrator reset default sharing options to "private" in the Google Apps control panel.                 

                

Google Apps Marketplace                         

The Google Apps Marketplace is a new online storefront that enables Google Apps administrators to discover and purchase integrated third-party cloud applications and deploy them in their domains.                         

Google Apps Migration for Microsoft® Outlook                         

A new end-user tool that moves email, calendar, and contact data from Outlook profiles, PST files, and Exchange accounts to Google Apps. Learn more here.                         

                

New version of Google Apps Sync for Microsoft® Outlook                         

This version now includes a new sync-status interface that provides progress indicators for address book, contacts, calendar, and email. The new dynamic Global Address List can now be enabled without modifying the PC's registry.                         

                

New version of Google Apps Migration from Lotus Notes tool                         

With over 17 new features and improved functionality, this tool migrates email, contacts, calendar, and group information from Lotus Notes to Google Apps. More information and access to the tool here.                                         

Gmail VPAT                                 

As part of our commitment to accessibility, we now have a completed VPAT for Gmail.                         

Security and Privacy Resources

        

Updated Google Apps security whitepaper and more                 

Since data security and privacy are important topics in higher education, we want to help IT admins understand how their school's data is protected. So we've released a new Google Apps security whitepaper to help customers learn more about the security practices, policies, and technology that support Google Apps along with a new Security and Privacy overview that provides answers to common questions.                 

        

Marketing and Deployment Tips

        

Deploying Google Apps                 

Would you like more guidance on technical, marketing or training details as you " go Google"? You can never communicate your launch enough - and it's never too late to start. Here are some resources to help you:

        1. Read our Online Deployment Guide to see examples, guides, and tips you can use to help with your marketing efforts.

        2. Check out this marketing checklist with communication tips & ideas.                 

        

How do other schools "go Google"?                 

North Carolina State University has launched with a bang. Outside of their overview site and info booth sessions, they have also gotten creative with this graffiti tunnel where students pass daily on their way to class:                 

        

Has your school done a creative marketing stunt that you'd like to be featured in the next newsletter? Let us know!                 

                         

July Roadshow event: Texas Southern University                         

We've recently visited New York, Florida, Georgia, and Virginia, and now we're headed to Houston, Texas on July 29th to hear how TSU is using Google Apps. We're hoping all colleges and universities in the area will swing by. If you'd like to join us, please register here.

And if you help manage a regional IT conference, and would like to have the Apps team attend and discuss the benefits of "going Google", please tell us about it!