The Catlins Area School

Procedures Manual

Homework

Junior School

Middle School

Senior School

Gifted and Talented and Special Needs

Reporting to parents

Assessment

General Principles

Appointments

Boards are required as part of their “good employer” obligations (S77A (3)) to:

“ensure that all employees maintain proper standards of integrity, conduct, and concern for:

Harassment Procedure

Staff and community use of School equipment

Pastoral Care

Fees and Donations

Medicines and administration of medicines

PROCEDURE

Representing the school at events

EOTC

GUIDELINES

TIRP

Complaints

Definition of Truancy – Section 2.2 District Truancy Service

Uniform

Use of Living Organisms

Animal Welfare

IT Management

Damage to school property

STAR

Boiler Operation

Delegation of Authority

Homework

Homework is an important part of a students education. It helps to develop independent work skills. At each stage of a students development it takes on different purposes

        Junior School

        Middle School

        Senior School

Gifted and Talented and Special Needs

TBA - see QMS

Reporting to parents

Reporting to parents is an important component of the Self review cycle.

The Catlins Area School will report using formal reports, portfolios and interviews

Formal reporting will be at least twice per year. Interviews will follow soon after.

Reports will:

Assessment

        For years 1 to 6 see Junior Assessment Matrix

        For years 7 to 10 see Middle School Matrix

        For years 11 to 13 see QMS document

General Principles

Communication

A copy of all written communication needs to be fowarded to the principal and changes made as directed before distribution

Professional Development

Professional development is an important part of being a professional teacher at Catlins Area school. The school will identify some areas for Professional development through it’s strategic plan. All staff as part of their appraisal will identify areas in their practise that they would like professional development.

Appraisal

See Appraisal Manual

Appointments

Staff Leave

Disclosure and reporting abuse

refer to Reporting Abuse Document

Code of Conduct for staff

Boards are required as part of their “good employer” obligations (S77A (3)) to:

ensure that all employees maintain proper standards of integrity, conduct, and concern for:

(a)            The public interest; and

(b)            The well-being of students attending the institution.”

At present a Code of Conduct does not exist at this school. That does not prohibit the Board from acting in a disciplinary manner should the actions of staff place at risk students well being, the well being of the school as an institution.

Harassment Procedure

         See Harassment procedure

Finances

Community use of facilities

Local organisations shall be encouraged to use the school as a meeting place and make use of school facilities, however this should not be used in competition to community funded facilities.

 

Staff and community use of School equipment

The school has, in its’ assets, a wide range of equipment which for a variety of legitimate reasons may need to be used by staff members away from the school site.

 

Pastoral Care

See Pastoral Care and Behaviour Management Plan

Fees and Donations

School donations are voluntary but necessary to ensure we can still offer the high standard of programmes we run in the school.

Alcohol and Drugs at school

To encourage students to have a responsible attitude towards the use of alcohol and drugs and teach clear understanding of social and legal consequences of the misuse of drugs and alcohol.

 

 

Medicines and administration of medicines

School staff will not administer prescription medication at school unless there is written  permission from the parents and it is agreed to by the Principal.

PROCEDURE 

1.    If children are sick at school, parents will be contacted to take children home.

2.  Asthma medication may be self-administered for students whose parents have                 notified the school of their condition.

3.  The first dose must not be given by school staff, but may be administered by a medical professional.

4.  The medication must be kept in a locked place in the school Sickbay, in a childproof container.

5.  If children are on prescription medication and are well enough to be at school, parents need to give written or verbal permission and state correct dosage, to the school office requesting school staff to administer medications and giving permission for them to do this.

6. Long-term use of medication will require a parent completing the Long Term Administration of Medication at School form and this to be updated annually.  The administration of this medication is documented on their individual register.

 7.  Any staff administering medication will keep a record of the child or staff’s name, the drug administered, the date, dosage, time and staff signature, in the Medical Drug Register.

8.   In general, nonprescription drugs will not be administered to children at school.  The only exception is Padadol/Disprin/Nurofen, which will be personally administered by the school’s specified medical staff who will carefully monitor individual usage.  Parental permission to administer Panadol/Disprin/Nurofen for minor pain is sought on enrolment (from 1998).

Representing the school at events

All children are given the opportunity to represent their school in a Sports team, Cultural group or other competition at local provincial and national level. All relevant EOTC procedures must be followed before a trip is approved

1.  All pupils are informed of team/group practices prior to selecting of team representatives

2 .Coaches are responsible for oversight of lunchtime and after school practices.

3.  Pupils selected for school representative teams have paid any outstanding debts to school or have made arrangements to do so.  But any student who wishes to participate in sport should not be disadvantaged through financial hardship.

4.  Coach or teacher checks with class teacher whether a child is  at risk to take out of school.

5.   All team/group lists are posted on staffroom noticeboard one week prior to trip.

6.   Letters of permission to parents are signed and returned at least 2 days prior to trip.

7.  Transport is arranged by teacher or coach with adequate funding arranged prior to trip.

8. All students leaving school are dressed in appropriate uniform.  No alcohol or cigarette slogans.

9. The teacher or coach is responsible for issuing and returning of uniform items.

10. Teacher or coach is responsible for any equipment taken or used.

11.  All students have the opportunity to represent CAS regardless of academic effort.

12. Any student on any trip who misbehaves may be returned to the school at the parents expense and will jeopardise their future involvement in trips outside of the school.

Discipline

See Behaviour Management and Pastoral Care plan

EOTC

 

EOTC programmes in this school will be designed to:

GUIDELINES

Forms for the smooth running of EOTC and other information  can be found in the EOTC Manual

Our School will:

International Students

All international students will be governed by the International Students Code of Practise. Please see the International Student Procedures

TIRP

All staff must be aware of how to respond for a Traumatic Incident as outlined in the TIRP

Staff must be refreshed on teacher only day at the beginning of the year.

A copy is available here

The TIRP must be reviewed and updated on an annual basis.

Complaints

Complaints Policy

Attendance

Truancy has not been a problem at the school.  The provision of interesting, vital and challenging school programmes aimed at meeting the needs of individual pupils has been an important factor.  The school has an obligation to ensure that pupils learning are not hampered by absences.

It is the responsibility of parents to ensure that their school age children are enrolled at a school and that their attendance is maintained.  The Board has a responsibility to record that attendance and take action where it breaks down.

Definition of Truancy – Section 2.2 District Truancy Service

Uniform

The school wishes to ensure that recognisable, acceptable and appropriate standards of dress are observed while children are under their care.

 

 To achieve these purposes the following guidelines should apply -

Use of Living Organisms

The Catlins Area School recognises the need to have clear guidelines regarding the use of living organisms in school activities both in and outside the classroom.  These guidelines relate to environmental concerns, animal welfare and human health issues.

 The guidelines are designed to ensure that both adults and students:

  1.  Are aware of environmental concerns when dealing with living organisms.
  2. Observe, handle and care for animals in a humane way; and treat all living things with respect.
  3. Minimise health risks when handling living organisms.

 GUIDELINES

 

Staff members should be familiar with Section 3 from the Safety and Science Manual.

Environmental concerns

Animal Welfare

Human Health

 IT Management

Damage to school property

Although accidents are a part of life, it is still expected that those who are responsible for the accident will pay for the repair or replacement.

The school will actively seek to recover costs where practical. This may include debt collection services.

STAR

 

The STAR is an important grant used by the school to meet the identified learning needs of senior students that cannot be catered for within the traditional school curriculum.  In particular, it is to be used to:

(i)facilitate transition to the workplace for students, particularly those intending to go straight into the workforce or those likely to leave school without any formal qualifications;

(ii)   provide or purchase tertiary-type courses which will better meet students’ needs, which will motivate them to achieve, and which will facilitate their smooth transition to further education, training or employment.

(iii)  support students to explore career pathways, and help them make informed decisions about their schooling and future work or study.

 

Details of how this funding will be allocated and accounted for are in the STAR manual

 

Boiler Operation

Delegation of Authority

The school is under the stewardship of the Catlins Area School Board of trustees. They delegate all day to day running and management duties to the Principal. (As defined in the Principals Job Description)

If the Principal can not fulfill their duties (Illness, accident, absence or suspension of duties)

the board delegates this authority to the Deputy Principal.

In absence of the Deputy Principal this authority is delegated to be shared between the two other Senior Managers, Head of the Junior School and Head of the Middle School.

The authority reverts back to the board in absence of these personnel.

Emergency Procedures

A copy of our emergency procedures is available here.