Minutes of the Meeting
April 19, 2011
The following is a summary of the meeting minutes and is not yet approved by the board.
Board Members Present: Curt Whitaker, Sue Salcido, George McGill, John Utz, John Newcome, Valerie Frazier
Others Present: 6 Homeowners
This monthly meeting was called to order at 7:00 pm. at the King County Sheriff’s Office – Fairwood Storefront.
Fire Department Report: Not present.
Police Report: Not present
Approval of Last Month’s Minutes: A motion was made to approve the March board meeting minutes. Signing of the minutes took place by the board.
HO reports that 152nd Avenue is dangerous because cars often come around the corner in a wide arch. He will call King County Roads to request the “dog leg” be corrected to improve safety.
The HOA is on track to be on budget for the year. For 2010 there was a full audit completed. The question to consider is whether to do another audit for the next fiscal year or to do a financial review.
Motion made by the Treasurer to do a financial review for two years, followed by an audit the third year. Seconded and passed.
As a result of the motion a financial review will be completed in 2011 and 2012 and an audit will be scheduled for 2013.
Some troubled accounts need private discussion. Motion made to hold a closed meeting immediately after the regular meeting adjourns 4/19/2011. Passed.
Please remember, if you are going to do outside projects this Spring and Summer you may go ahead and start submitting requests now. The number of requests increase dramatically in the coming months and we want to make sure they can be approved in a timely manner. Note you have 180 days to complete a project once a request is made.
Common Areas Maintenance Report:
Reminder: Our parks are private parks which exist for the use and enjoyment of HOA residents, their families and guests. They are not public parks. Our park usage rules apply to everyone. Following are some of the rules that have been established to maximize safety, and minimize liability and maintenance cost:
A. Park Hours: 9:00 am to dusk.
B. No Smoking, alcohol, drugs, loud music, golfing, motorized vehicles or Fireworks are allowed.
C. Animals must be leashed and owners are responsible for cleaning up after their animals.
Complaints Negotiations Report:
Of the 10 active complaints last month:
This gives us 9 active complaints as of 4/19/2011.
Capital Improvement Committee:
Please contact the board if you have any ideas for Capital Improvements.
Legal and Insurance Report:
Foreclosed and distressed properties still remain an issue though the easily resolved inquiries have been settled. Difficult to resolve issues are still being worked on, such as property abandonment and more complicated foreclosures.
HO question, “is there an advantage to leaving a lien on a property in place after it has been foreclosed?” The answer provided is that while the hold on the property itself will be negated after the foreclosure, the claim against the individual still stands so it is advantageous to leave the claim in place. It is also more expensive to close a lien than it is to leave it, even if the chances of the obligation being met are slim.
The first meeting of the Nominating Committee occurred April 12th. Key objectives were set. The next meeting will be a review of the funds needed. The meeting will be May 10th at 7 pm at the Sherriff’s storefront.
Rental Home / Change of Address Committee
Changes of Address and Rentals
Feedback was requested for Sue Salcido’s FAQ document.
Summer event is still in process. If you are interested in volunteering please contact the HOA board at email@example.com or 425-738-8611.
Community Garage sale will be May 20-22.
The welcoming committee position still remains open and in need of a volunteer.
Meeting Adjourned at 8:10
Welcoming Committee – If you are new to the neighborhood and would like an HOA information packet, call the HOA phone number at 425-738-8611 and leave a voice message or send an email request to firstname.lastname@example.org.
Three welcome packets were delivered since last meeting.
Special Topics: Visit our Website and contact the HOA via Email at:
Web – www.crcwhoa.org
Email – email@example.com
A motion was made to adjourn the meeting at 8:15 pm.
Next Board Meetings:
Meetings are usually held at 7:00 pm. at the Sheriff’s Office, Albertson’s Shopping Center.
All Homeowners are welcome to attend.
*ACC Requests - The HOA CC&Rs and Rules and Regulations documents clearly state that exterior projects such as roofs, painting, fencing, decks and patios require the submission and approval of an ACC request before commencing the project. The ACC has up to 30 days to respond to an ACC request but tries to respond much sooner. It is recommended that if a response to an ACC request has not been received within two weeks, the homeowner contact the ACC Chairperson via email at firstname.lastname@example.org or by leaving a voice message at 425-227-4227. ACC request forms can be found in the Fairwood Flyer or on the HOA website at www.crcwhoa.org. Please do not contact the ACC Chairperson via a home phone number.
*Carriage Wood and Candlewood Ridge Parks – A policy has been established to maximum safety, minimize liability and maintenance costs, while allowing homeowners of the association to enjoy our parks. Rules to accomplish this include:
Please report suspicious activity in the parks by calling 911. Reference case number 09-179682 when calling.
*HOA Website - Visit the CR/CW HOA website at www.crcwhoa.org to read messages on our Bulletin Board, monthly meeting Minutes, Rules and Regulations documents and much more!
*Trash and Recycle Receptacles – A friendly reminder to homeowners that Garbage Cans, Recycle and Yard Waste Receptacles are to be properly stored behind a fence or inside the garage where they are not visible from the street.
*Webmaster: Our last webmaster has moved from our neighborhood, therefore we are in need of someone take over this function. The person should be familiar with maintaining Google websites and email accounts. Please contact us if you are interested in this volunteer position.