Robert's Rules of Order
Simplified for the Holy Family Catholic Homeschool Apostolate
Robert's Rules of Order Newly Revised is a guidebook for parliamentary procedures and has been adopted for use according the the Bylaws of this Association. Since we are still a fairly small group, we will “loosely” follow the Rules to maintain an organized, timely and fair meeting. Below are key points and we will refer to the Rules if clarification on a procedure is needed.
- The duties of the officers at the meetings are detailed in the bylaws and are here in brief.
- Spokesperson runs/facilitates the meeting and cannot make motions.
- Communicator takes minutes & attendance
- Coordinator handles committees & finances
- Committee heads should also be ready to report to the membership when asked.
- After a topic is introduced the process is as follows:
- The topic is explained by the introducing member.
- A motion (suggested course of action) should be proposed by the above person at the end of their explanation, by stating, “I move that.....”. Words should be specific.
- Spokesperson will ask, “Is there a second to the motion?”
- Another member seconds the motion by stating, “I second the motion.”
- The Spokesperson states, “It is moved and seconded that.....Is there any discussion?”
- The members debate the motion or suggestion.
- After debate the Spokesperson may call for a vote by restating the motion and saying “All those in favor say “Aye/Yes”, and “All those opposed say “no”.
- If the vote is not easily determined the Spokesperson may ask for hands.
- The Spokesperson then announces the results of the vote
- The motion can also be; postponed (dropped indefinitely), amended (changed), referred (to a committee), postponed definitely (dropped to a certain time), or tabled (will be considered again at some unknown date) by a member making such a motion.
- You need a motion and it must be seconded before you debate a topic.
- Only one person should speak at a time.
- Wait for the Spokesperson to give you the floor before you speak.
- Debate should be limited to the impending motion.
- If you have another topic or idea you would like to bring up you can:
- do so during new business if the Spokesperson asks for new topics at that time, or
- ask the Spokesperson to put the topic on agenda as soon as possible.
- All remarks should focus on topics and avoid personal attacks and straying off the topic.
- If the topic is controversial and/or is possibly going to take a while, the Spokesperson may put limits on the debate.