Putting your iPad to Work 


 

 

Putting your iPad to Work


        

Overview

The Apple iPad has changed the way we communicate.  It is also changing the way we work.  This session will provide users with information regarding the standard iPad applications, as well as information on basic navigation and use of the iPad.  Upon completion of the overview, the real fun begins!!  This session will introduce participants to some of the coolest iPad apps on the market.  The last thirty minutes of this session will be reserved for questions and individualized help with your iPad.

Objectives

   Upon completion of this session, participants will be able to:


 

Overview

Objectives

Introduction

Navigation

Standard Applications

Web Browser

Mail

Maps

Calendar

Notes

Pictures, Video, and Audio

Photos

Videos

Audio

Settings

Wi-Fi

Notifications

Location Services

Brightness & Wallpaper

General

Mail, Contacts, Calendars

App Store & iTunes Store

iPad Tips and Tricks

Tip # 1 Bottom Tray

Tip #2 Select, Copy, and Paste

Tip #3 Moving the Cursor and typos

Tip #4 Screenshots

Tip #5  Save images

Tip #6 Typing

Tip #7 Quick access to audio and brightness controls

Tip #8 Search

Managing Applications and Multi-tasking

File Sharing

Enhancing Productivity

Settings up Calendar, Contacts, Email

Extra Resources


Introduction

This workshop will focus on teaching you how to get the most out of your iPad.  This revolutionary product in the mobile computing landscape is rapidly changing the way we think of computers in our multi-tasking and fast-paced society.  At the present time, the iPad is the first of its kind and is an excellent option for a tablet based device.  However, as with any technological advancement, the iPad's competitors are advancing quickly.  So, let's get started.

 

 

 

 

 


Navigation

The iPad is a 9.7 inch touchscreen tablet.  You do not use it like you would a computer by inputting your commands thru the mouse or keyboard; instead, you use your finger or a stylus to navigate and use the device.  Your iPad screen will be laid out in rows of icons.  These icons represent all the various applications that are on the iPad.  The apps that come on the device at the time of purchase are the standard apps that Apple has created; however, that is just the beginning, as we will see later.

The iPad will initially just have this first screen of apps but as you add more apps to your iPad you will have more pages automatically created.  To move between pages you simply swipe left or right on the screen and the page will turn.  You also have the option to change the order that the apps appear on these pages.  Simply hold your finger on an app icon until it starts shaking. You can now hold the app icon and move it around the screen.  Just let go when you are done and the app will stay where you put it.  To exit the shaking mode, just tap the home button.


You may also want to do some organization of your apps.  Perhaps you want to put all of your news apps together and all of your business apps together. Simply press down on an app you want to combine with another until it begins shaking.  Now, just drag that app on top of another and let go in order to create a folder.  You can then name the folder for the type of apps you are grouping together.  It's a good idea to plan ahead when making your folders because eventually you can have hundreds of apps on your iPad.  So think about what makes the most sense for you when creating your folder structure in order to increase ease of use, although you can change this anytime.

Standard Applications

The iPad ships with a number of apps built by Apple.  These apps include Safari (Web Browser), Calendar, Notes, Contacts, Videos, Photos, YouTube, Maps, App Store, Mail, iPod, and Settings.  If you are on an iPad 2 you will also have Facetime, Photo Booth, and Camera.


Web Browser

The web browser on the iPad is called Safari.  At the top you will see a white bar which is the URL bar and where you can type in an internet address to go to a website.  On the top right you will see another white bar which will allow you to do a direct search on Google.  When you tap in either of these bars your digital keyboard will open up so you can type into the boxes.

The other buttons at the top include page backward and page forward buttons to move back and forth through a website.  The button that looks like two squares stacked on each other is the "Tab" feature of Safari.  This allows you to have multiple web pages open and jump back and forth between them. The icon that looks like a small open book is the "Bookmarks" button.  Tapping this will open a list of Bookmarks that you have created.  The final button at the top looks like a square with an arrow coming out of it.  This icon allows you to "Add Bookmarks", "Print" the page, "Email" the website, or "Add to Home Screen".  The "Add to Home Screen" option is particularly interesting as this will allow you to turn your favorite website into an icon on your iPad Homescreen.  You can then just tap the icon to launch right to that website.


Mail

The Mail app on the iPad allows you to manage multiple email accounts, all within the Mail app.  Once your account is set up, the Mail app will begin pulling in email from your email server.  The iPad email app will work with Gmail, Yahoo, AOL, Microsoft Exchange, and Mobileme with minimal configuration.  If you know the incoming and outgoing email server information you can likely set it up with other services as well.  

The appearance of the Mail app depends on orientation.  If you hold the iPad in landscape mode you will see a list of messages on the left side of the screen with the reading pane on the right.  Just tapping a message will cause it to display that email in the reading pane on the right.  If you hold the iPad in the portrait mode the list of emails is hidden while the email message is displayed on the full screen.  To access the list of emails again, just tap the button at the top left "All Inboxes" button to see a list of messages.


Whether in landscape or portrait mode you will see four icons along the top right. Moving from right to left you will see the icon that looks like a page with a pencil on it, this is the "Compose New Message" button.  The next icon looks like an arrow pointing to the left, this icon allows you to "reply, reply all, forward, and print."  The third icon is the trash can, use this to delete a message you have displayed in the reading pane.  The final icon looks like a folder with an arrow pointing down.  This icon will allow you to move an email message to another folder.

You can have multiple Email accounts on the iPad Mail app.  The iPad will combine all of your email accounts into the same inbox for ease of viewing your emails.  If you want to just see one account though, you have the option of tapping the "Mailboxes" button in the top left corner to see a listing of your individual accounts.  Tapping that account will also allow you see any folders that you have setup for that account.


Maps

The Maps app is a great way to find places or addresses, especially if you are on the go.  When you first open the maps app it will try to find you.  Once located, the map will zoom in to show a blue dot with your location.  NOTE:  The Wi-Fi model of the iPad can locate you only if you are using and connected to a Wi-Fi hotspot. The 3G model of the iPad contains an actual GPS unit that can locate you whether you are connected or not.  You can now move around the map by touching it with your finger and moving the image around.  You can zoom in and out by pinching the screen with your fingers.

To search for a place or address simply type the name or location in the white box at the top right of the screen and tap search.  The Maps app will search based upon your location so there is no need to put city and zip information if you are just looking for something near your location.  The results will then be displayed on the screen with red dots.  You can tap a red dot near your location to get more information about that place.  By tapping the "i" by the name of the location, you will bring up the information pane.  This includes address, phone number, and the ability to get directions to or from that location.  You can also Bookmark the location to quickly find it later.


Next to the search box you will see a buttonthat looks like an open book is the "Bookmarks" button.  Tapping this will bring up the saved locations that you have bookmarked previously.  In the bottom left corner you will see two buttons.  The first one that look like an arrow head will have the iPad find you on the map.  The second button “3D” will have the map render in 3D instead of 2D to give you a different view of the map.

If you have a location entered, you can tap the "Directions" button in the top left corner to get directions to that specific location from where you are currently located.  The Maps app can even simulate the trip so you can see where all the turns are ahead of time.

There are four different views for the Maps app.  Tapping in the bottom right corner will show you the options for the other views.  You can choose Classic Maps, Satellite Maps, Hybrid (this overlays the Classic map on the Satellite Map), and Terrain.  On this screen you can also turn on a traffic overlay and have the Maps app drop a pin.  Dropping a pin will allow you to drag the pin around the map and then tap it to find out the address where you have it positioned.


Calendar

The Calendar app is a great way to schedule appointments and keep track of your daily activities.  The Calendar app can also tie into various accounts such as Microsoft Exchange, Google Calendar, Yahoo, and Mobileme to keep everything synced in multiple locations.  Once set up, your Calendar entries will be pulled in from your various sources and displayed on the Calendar screen.  The Calendar views can be changed by tapping the buttons at the top middle of the screen.  You can choose a Day, Week, Month, or List view of your appointments.  Along the bottom of the screen you will see a row of days, weeks, or months, depending upon the view you have chosen above. This will allow you to jump to a specific date other than the one you are currently viewing.  The "Today" button in the bottom left corner will allow you to jump back to the current date no matter what date you are on in the Calendar.


The two buttons in the top left corner are to select different calendars, if you have synced multiple accounts, and to manage invitations.  If you have an invitation you can simply tap the "Invitations" button and see a listing of invitations, this button will only be available though if you have synced with a service that uses it .  From there you can Accept or Decline the invitation.  When selecting the Calendars button you will see a listing of all your available calendars.  You can choose to have them all show up on your calendar or just individual/select ones.

You can also add Calendar events from the app by tapping the + icon in the bottom right corner.  Fill out the required information and tap done in the top right corner to add the event to your calendar.  The event will be synced back to your other accounts as well.  The search box in the top right corner will let you find any event currently listed on your calendar.


Notes

The Notes app is a great way to take quick notes and reminders.  Like most standard apps, it includes landscape and portrait views.  The landscape view will show you your note list on the left side and the reading pane will be located on the right.  By going into portrait mode you will just see the note you are working on.  

To add a new note, tap the + icon in the top right corner.  You can name the note by typing in a title at the top of the page.  The note will include a date stamp showing when it was created as well.  Each note will have four icons at the bottom.  The left and right arrow indicators will let you move between all your notes.  The letter icon will let you email the note.  Finally, the trash can icon is a delete button to delete the note.  At the top of the note list you will see a search bar that will let you search the text within your notes.


Pictures, Video, and Audio

The iPad includes multiple apps for managing your pictures, video, and audio.  

Photos

The Photos app that is included with the iPad is a great way to view your photos and videos that you have put on your iPad.  You can also view any photos/videos that you have taken with the iPad camera, if you are using the iPad 2.  The app does require the photos/videos to be stored locally on the device so you will need to sync these by using iTunes to load your photos/videos.

At the top of the app you will see three buttons.  Photos will show all the individual images/videos stored on the iPad.  The Albums button will allow you to break your images/videos down into folders.  The Places button will show the location the images/videos were taken if you have a Geo tagging cable camera that the image/video was taken with.


When you go to the Photos page you will see a couple of new icons in the top right corner.  The Slideshow button will start a slideshow of all the images on the iPad.  The button that looks like a square with an arrow will allow you to select images/videos and then email, copy, print, or delete them.

Another neat feature of the iPad is located on the lockscreen of the device. When you have the iPad locked you will see a small button to the right of the slide to unlock the device.  This button will start a slideshow of all the pictures stored on the iPad.  This will turn your iPad into a digital picture frame if you put it on a stand. 

Videos

This app is where you can play any video content that you have bought from iTunes.  If you purchase any TV shows or Movies you can watch them using the Videos app.  Videos that you have taken or loaded on the iPad will show up in the Photos app.


Audio

Audio content that you load onto the iPad will be played using the iPod app. The iPod app looks very similar to iTunes, Apple's desktop music player.  If you have used it before you will be very familiar with the layout.  On the left side you will see your available libraries, Music, Podcasts, Audiobooks, and any available playlists you have created.  Tapping on one of these will list that content in the right side panel.  Your content can be sorted along the bottom by choosing Songs, Artists, Albums, Genres, and Composers.  This will change the sort options of all your content from the Library you have chosen.

The play controls can be found along the top to stop/start and skip forwards/backwards through your songs.  The volume can be controlled by the slider in the top left corner of the screen.  The + button at the bottom left corner of the screen will allow you to create new playlists of your songs.  The button on the right of that is the "Genius" button and you will get iTunes suggestions based on the songs you listen to.  You have a few other options when playing a track on the iPad.  The screen will change to show you the album art of the song.  You can then use the bar in the middle of the screen to "scrub" though the track.  You can also turn on repeat and shuffle options on this screen.


A neat tip about audio on the iPad is that you can control it from a few different places.  If you close the iPod app while music is playing it will continue even after you close the app.  This allows you to play music while opening and viewing other apps.  If you double tap the home button from the lockscreen the iPod controls pop up so you can change tracks and volume.  You can also double tap the home button while in other apps and then slide to the left to get the iPod controls.

Settings

The Settings app will load all of the numerous options and settings for the iPad.  On the left side of the screen you will see all of the settings broken down into categories.  The right side of the screen contains all the options for the selected category.  A few of the key categories you might want to setup are as follows:

Wi-Fi

Here you can turn on/off the Wi-Fi radio in your iPad.  Turn this on to connect to Wi-Fi hot spots near you.  Any available network will be listed and you can tap one to join it.  If it is a secure network you will need to enter the username/password information to join it.  You can tap the "Ask to Join Networks" option at the bottom to have the iPad notify you once you are close to an available network.

Notifications

Here you can control how the iPad notifies you of updates.  Turning this off will disable sounds, alerts, and home screen badges.  Badges are small notifications that will appear over an Apps icon.  For instance if you have 3 new mail messages you will see a small 3 above the mail App icon.  You can also just disable notifications for individual apps if you prefer to receive some but not others.

Location Services

Here you can control whether the iPad will use location services to locate your approximate location.  You can turn this service on or off for individual apps as well.


Brightness & Wallpaper

This Category will let you control the brightness of your iPad screen.  The auto-brightness will try to set the brightness based on the amount of ambient light currently available.  You can change the wallpaper for your home screen and lockscreen on this page.  You can also double tap the Home button to have the Multi-task bar come up, swiping to the left will give you a screen that you can turn the brightness up and down with a slider.  You can use this to adjust the brightness from within an App without returning all the way back to the settings.

General

The General category will allow you to change several basic settings on your iPad.  You can check the About screen to see information about the files stored on your iPad.  The Sounds screen allows you to change the sounds of the various alerts on the iPad.  As a security feature, the Passcode lock will allow you to set a password for unlocking the iPad. You can also set how long to leave the device unlocked before requiring the Passcode again.

You can change the use of the side switch on the side of the iPad on this page as well.  You have the option to set it to act as a mute switch or as a lock rotation switch. 

Mail, Contacts, Calendars

You will use the options in this category to setup all of your accounts for Mail, Contacts, and Calendars.  You can also change the options for how these accounts are viewed on the page.


App Store & iTunes Store

The Standard Apps on the iPad are great but they are just the beginning of all the neat things the iPad is capable of doing.  You will need to have an Apple account in order to download apps from the App Store.  There are many great free apps but several apps do cost money.  You are required to have a credit card on file with Apple whether you are purchasing apps or intend to only download free apps.

When you load the App Store you will see five options along the bottom of the screen.  The Featured page is updated often with new and interesting apps.  You can browse through the screens looking for apps that might interest you.  The Genius page will look at the current apps you have installed and make recommendations based on what you currently have.  The Charts is a great way to find the most popular apps that are being downloaded.  You can sort by Category in the top left corner.  This page also lists both Paid and Free apps  apps and whether these apps have a purchase cost or are free for downloading.  The Purchased page will let you see all the apps your’ve purchased on the App Store and redownload them if you deleted it at some point.  The Updates page will be where you can get updates for any apps that are currently installed on your iPad.


The iTunes Store is similar to the App store except it is for downloading Music, Movies, Audiobooks, Podcasts, and TV Shows.  You can browse the iTunes store and download content straight to your iPad.  This allows you to access the content immediately without needing to sync it back to your computer.


iPad Tips and Tricks

There are lots of neat tips and shortcuts when using the iPad.  Here are a few great ones that will make using the iPad even better.

Tip # 1 Bottom Tray

When you first get your iPad you will notice there are four items in the bottom tray, Safari, Mail, Photos, and the iPod app.  Not only can you take these out and put other things there.  You can actually have up to 6 apps located in the bottom tray.  Customize by putting your 6 favorite apps in the bottom tray to always have quick access to them.

Tip #2 Select, Copy, and Paste

Any app that contains text will allow you to use these features.  To select text simply hold your finger on a word.  You will see that the word highlighted blue with two small cursors on each side of it.  Simply drag the cursors over the text you want to select.  You will see the word copy appear above the selected text, tap the copy button to copy the text to the clipboard.  You can now go to another app, hold your finger down where you want the text and you will see the paste button appear.  Simply tap the paste button to insert the text there.

Tip #3 Moving the Cursor and typos

If you make a typo or need to move the cursor back while typing on your iPad you can hold your finger down and you will see a small magnifying glass appear with a cursor in the middle of it.  Simply drag this back to the place you want to drop the cursor and let go.  The iPad will try to correct any typos that you have but if it cannot recognize the word, you can tap the misspelled word to see a list of options.

Tip #4 Screenshots

Did you know you can take screenshots on your iPad?  You can and it is really simple.  To take a screenshot, just have whatever you want the screen shot of open on the screen, then tap the home button and the sleep button at the same time.  You don't want to hold them down, just click them once at the same time.  You will now have the screenshot that you just took located in your photos app.

Tip #5  Save images

Using the Select, Copy, and Paste options noted below you can also copy and paste images.  If you have an image on a website you would like to save you can simply hold you finger down on it to get a menu of options.  You can choose Save to save a copy to your Photos app.

Tip #6 Typing

The keyboard on the iPad is great and is formatted as a QWERTY keyboard. You can get more options than the standard key set by choosing the .?123 button to see numbers and common symbols.  To get even more symbols tap the #+= button to reveal even more symbols.  Also when typing, double tapping the space bar will insert a period followed by a space.

Tip #7 Quick access to audio and brightness controls

If you double tap the home button to bring up the Multi-task bar, you can swipe to the left to bring up the audio and brightness controls.  This allows you to quickly change the brightness or the song you are listening to while in another app.

Tip #8 Search

If you swipe to the left from the homescreen you will see a Search box and you keyboard will automatically open.  You can search for a keyword or phrase and this will search the entire iPad for files, emails, songs, pictures, etc...


Managing Applications and Multi-tasking

When you load an app on the iPad it takes up the whole screen of the device. You will not see a taskbar along the bottom of the screen like you would on your computer.  This does not mean that you can not multi-task and run multiple apps at the same time.  When you hit the Home button to close an app you are not actually closing the app, just minimizing it.  To jump between the apps you have open on the iPad you can double tap the Home button to open the Multi-Task bar.  You may have pages of apps open so you will need to swipe to the right to see all the apps you have open.  Tapping another app will cause your iPad to jump over to the app you have selected.

If you have several apps open that you are not using you might want to close them to free up memory.  To do this simply open your taskbar and then hold your finger on the app you want to close.  The apps will start to wiggle and you will see a small red - in the corner of the app.  Tap this to fully close the app and not have it running in the background. 


Earlier we discussed setting up the navigation of your iPad, including moving your apps around and creating folders.  You might also want to delete an app that you have installed.  To do this you will simply hold you finger down on the app you want to delete until it starts wiggling.  You will now see a small red x in the corner of the app.  Tap this and you will get a notification asking if you want to delete the app.  Just tap the Delete button to remove the app from your iPad.

Another consideration is keeping backups of your apps that you have purchased.  When you download an app from the App Store it is located only on your iPad.  When you sync your iPad back to iTunes it will copy all of the content you have downloaded since your last sync and keep a copy on your computer.  This will allow you to remove the app from your iPad and still have a copy in iTunes that you can load back another time.


File Sharing

The iPad does not have what would be considered a standard file system such as Windows Explorer on a PC or Finder on a Mac.  There is no easy way to access a listing of your files that are located on the device.  Your primary way of loading content onto your iPad is thru iTunes using File Sharing.  When you have your iPad connected to iTunes you will see an Apps tab.  Going to the Apps tab you will see a listing at the top of all the Apps on your device and on the right side panel the Apps that are stored in iTunes.  Here you can move Apps off and back onto your iPad.  At the bottom of this screen you will see a section called File Sharing with all the File Sharing enabled Apps listed.  You can select an app from this list and then drag and drop files onto it, you can also select a directory of files to load into this app. This is the basic way to load files into an app on your iPad.  Later in the guide we will talk about better ways of accessing your files, without having to sync them thru File Sharing in iTunes.


Enhancing Productivity

The size and form factor of the iPad make it the perfect office companion. Can you really ditch the laptop and notepad and just carry an iPad with you to your meetings and job?  It depends on the user and their ability to create a work flow that works for them.  It all comes down to the apps and how you choose to use them.  Since there is no easy way to manage and move files on the iPad you have to rely on apps to do a lot of the things that you would normally do on a computer.  Luckily there are many great apps that cover a broad range of categories. We will be looking at these apps in detail further on in the guide but one essential app that everyone should have is Dropbox. 

By default you have to connect the iPad to iTunes in order to load files onto the device.  Unfortunately this can be inconvenient and ties an otherwise very portable device to a computer for the simple task of adding a file.  Using a free Dropbox account you get 2GB of free storage in the cloud.  This allows you to add files to Dropbox and make them available on any device where you have the Dropbox client installed. After installing the Dropbox client on your computer and your iPad you can add all of your important documents to the Dropbox folder on your computer and access them from the iPad using the Dropbox App over Wi-Fi without needing to sync back to iTunes.  The Dropbox App can also send files to other apps so you can open a Word Document from Dropbox and send it to your word processing application on your iPad.


Settings up Calendar, Contacts, Email

To set up the iPad for an Email Exchange Server you need to follow these steps:

1.  First enter the iPad Settings.

2.  Choose the option "Mail, Contacts, Calendars" and then "Add Account".

3.  Choose the account type "Microsoft Exchange" from the list.

4.  Enter the following information on the account set up screen, then click "Next".  The screen will refresh and add in the Server information, just click "Next" again once this happens.

5.  The next screen will allow you to choose what you want to sync from the Exchange Server, Email, Contacts, and Calendars.  Once you have selected your options just click "Save".

6.  Now that your email is set up, you should have a pop-up on your screen asking you to set up a passcode.  This is required by the ETSU Security Policy regarding email on a wireless device.  Enter your passcode which has to be 4 characters long and contain all 3 of the following:  a letter, number, and a symbol.



7.  When you unlock your device you will be required to enter the passcode.  The screen will look like this.


Extra Resources

Academic Technology Support - http://www.etsu.edu/academicaffairs/elearning/ats/

Apple - 

http://www.apple.com/

TBR eLearning Initiative - 

http://www.tbrelearning.org/

Appshopper - 

http://appshopper.com/ipad/

148Apps - 

http://www.148apps.com/

Appdictions - 

http://appdictions.com/

Appadvice - 

http://appadvice.com/reviews


Instructors: Adam Greever

423.439.8611  |  elearning.etsu.edu  |  ats@etsu.edu