***Moodle ISU Guides have been relocated to the New Tiger Tracks Site. For up-to-date content please refer to the Knowledge Base.***

Files and New Repositories Moodle ISU


File management in Moodle ISU is setup to allow you to access your private files area as well as other repositories.  Files in your private files area and other repositories can be added to any of your courses.  No one else has access to your private files, but you can link files to any of your courses from your private files repository.

This guide will help you to:

Understand Repositories in Moodle ISU

Repositories are collections of files. Repositories can be outside of Moodle ISU, like Google Docs and Picassa, or they can be within Moodle ISU, like Private files. Only you have access to upload files to the Private files repository. You have access to your private files repository (as well as all other repositories) from all of your courses in Moodle ISU.  This is useful if you use the same document in several of your courses.

Access Your Private Files

Your private files repository can be accessed from the Dashboard page as well as within your course.

  1. In the Left Hand Menu, Select Private Files.


To add the Private files block in your course:

  1. Turn editing on. For more information, see Moodle ISU Overview
  2. From this screen you may drag and drop files, or click the files button in the header.


Create Folders to Organize Your Files

  1. Click the Private Files tab in the left hand menu.
  1. Click Create folder.


  1. Type the folder name into the New folder name text box.
  2. Click Create folder.


  1. There should now be a folder showing on your Private files page.
  2. Click Save changes to save the new folder.


Note: Once you have created a folder and/or added files, a new icon will appear next to the Create folder icon. This is the Download all icon. This allows you to download the folder and/or files to your computer.


Upload Files into Your Private Files

Note: You can drag and drop files into your private files area. Click and drag the file into the drop box.

Note: If you are using folders, you must first Click on the folder where you want the file uploaded.

Note: If the file is located in one of the other listed repositories, you can Click on the repository name, follow any login instructions, and Select the appropriate file.

The repositories include the following:


Note: If you are looking for a file you recently uploaded, check the Recent files repository.  You can then check the file path to make sure the file is saved in the correct place.

To upload files:

  1. Click the new page button to access the File picker.


  1. Depending on where your file is stored, you have several different ways of adding the file.
  2. If the file is saved somewhere on your computer:
  1. In the left-hand column of the File picker, Click Upload a file.
  2. Click Browse.
  3. Locate the file on your computer.
  4. Click Open.

Click Open.jpg

Note: You can change the name of the file as you upload it. Type the preferred name in the Save as text box.

Note: You can specify the author and Choose a license in the file picker text box .

  1. Click Upload this file.

Note: When you click on the folder, the file’s path (located below the Add, Create folder, and Download all buttons) will change. This shows you where you are within your private files. The file’s path is a convenient way to navigate around your private files.

Note: You can visit the Creative Commons website for an explanation of the various creative commons licenses.

Manage Your Private Files

To manage files or folders from the Private files page, Click the lined icon next to the file or folder. The pop-up window will have several options. The options that are shown depend on whether it is a file or a folder.

Test folder.jpg

Folder Options:

Edit File.jpg

File Options:

Edit File Settings.jpg

Zip Folder Options:

  1. When you select this option, you will see a zip file that is the same as the folder name. To download all of the files from your private files, Click Download all.

Edit Zipped File.jpg

Note: Always remember to Click Save changes when you are done managing your private files.

To add files to a course, see:

For more information, see File handling

For additional information, contact the ITRC - (208) 282-5880 or email itrc@isu.edu

This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.