Files and New Repositories Moodle ISU


File management in Moodle ISU is set up to allow you to access your private files area as well as other repositories.  Files in your private files area and other repositories can be added to any of your courses.  No one else has access to your private files, but you can link files to any of your courses from your private files repository.

This guide will help you to:

Understanding Repositories in Moodle ISU

Repositories are collections of files. Repositories can be online like GoogleDocs and Picassa or they can be within Moodle ISU like My Private Files.  Only you have access to upload files to the My Private Files repository.  You have access to your private files repository (as well as all other repositories) from all of your courses in Moodle ISU.  This is useful if you use the same document in several of your courses.

Accessing Your Private Files

Your Private Files repository can be accessed from within your course as well as from the My Home page.  

To access Your Private Files from My Home

  1. In the Navigation block Click on My Home
  2. In the My Private Files block Click on the Manage my private files button. You will be taken to the My private Files page.

To add the My Private Files Block in your Course

  1. Turn Editing On. For more information please see Moodle ISU Overview
  2. Scroll down to the Add a Block block
  3. Click on Add... dropdown menu and Select My Private Files from the list.

  1. In the My Private Files block Click on the Manage my private files button. You will be taken to the My private Files page.

Creating Folders to Organize Your Files

  1. In the My Private Files block Click on the Manage My Private Files button.
  2. Click the Create Folder button.

Hot Tip: You can now drag and drop URL links, files, and folders onto your Moodle ISU page.  Click Turn Editing On then click and hold the URL link, file, or folder to drag the item over your Moodle ISU page.  You can drop the item at the bottom of any week/topic you choose, then use the arrows to move the item to the desired location.

  1. Type the folder name into the New folder name text box.
  2. Click Create Folder.
  3. There should now be a folder showing on your My Private Files page.
  4. Click the Save Changes button to save the new folder..

Note: When you click on the folder the Files Path (located above the Add…, Create Folder, and Download All buttons) will change. This shows you where you are within your private files. The Files Path is a convenient way to navigate around your private files.

Uploading Files into Your Private Files

  1. Click on the folder where you want the file uploaded.
  2. Click the Add… button. A new window called File Picker  will appear.
  3. Depending on where your file is stored, you have several different ways of adding the file.
  1. Click the Upload a File option in the left-hand column of the File Picker.
  2. Click the Browse… button.
  3. Locate the file on your computer.
  4. Click on the file you want to upload.
  5. Click the Open button.

Note: The Moodle server repository is for files that are shared throughout Moodle ISU.  There are currently no files in this repository.

Note: If you are looking for a file you recently uploaded – check the Recent files repository.  You can then check the File path to make sure the file is saved in the correct place.

  1. You can change the name of the file as you upload it.  If you would like to change the name of the file Type the name you want to save the file as in the Save as text box.

Note: If the file name contains answer information, you may want to rename the file to something generic that does not give the answer away.

  1. You can specify the author when you upload a file.  To specify an author Type the name of the author of the file into the Author text box.
  2. Click on the Choose License dropdown menu to choose the license that applies to the file.

Note: You can visit the Creative Commons website for an explanation of the various creative commons licenses.

  1. Click the Upload this file button.

Managing Your Private Files

To manage files or folders from the My Private Files page, Click the Black lined icon next to the file or folder. This will reveal several options. The options that are shown depend on whether it’s a file or a folder.

These options are available:

For a .zip folder, these additional options are available:

Note: When you select this option you will see a zip file that is the same as the folder name.

Hot Tip: To download all of the files from your Private files Click the Download All button

Note: Always remember to Click on the Save Changes button when you are done managing your Private files.

To add files to a course please see Adding Resources.

For more information, please visit

This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.