Get Started with Google Docs

Accessing Google Docs and creating, editing, and sharing documents

Access your documents

To create a new document and to view a list of documents that you own or can edit:

Enter into your browser.

When you're using a Google Apps product (e.g. Mail, Calendar), you'll see other Apps products listed at the top left of the page. Simply click Documents to access your sites list.

In your Docs list, you'll see all of the documents, presentations, and spreadsheets that you have access to.

Create a document

Once you've accessed your Docs List, click the New drop-down menu and select Document create a new document.

An untitled document will appear in your browser -- now you're ready to edit!

Rename your document

Click on the title to rename the document.

Edit and format your document

There are many ways to edit your document with the edit toolbar.

You could stick to entering plain text, but why? Take advantage of the full range of features in Google Apps Documents to make your documents stand out from the rest.

To get you started, here are a few ideas:

Insert images

Choose an image from your computer or from the web (via URL). Once your image is added, you'll be able to modify or remove it at any time.

Add a table

Tables are a great way to organize information within your document. Start by choosing the number of rows and columns and then begin to format your table.

Share and collaborate

Once you've created your document, share it with others! Collaborators will be able to edit the same document at the same time -- you'll always have the most up-to-date version at your fingertips.

To get started, click the Share button at the top right of the page.

You have the following options:


Sharing the link to your document is another way to allow others to view or collaborate on your content. To set the sharing permissions, click Change under Permissions. You’ll see this list of settings:

Add people

Share your document with specific individuals and determine their level of access.

You'll have the option to send an invitation (in email message format) to view or edit your document.

See who has access

To see who has access to your document, including their permission levels, simply click the Share button. Keep in mind that you can also alter permission levels here.

Email as attachment

Send your document to individuals inside or outside of your domain by emailing it as an attachment: Click the down arrow to the right of the Share button, and then choose Email as attachment.

You can decide the format of the attachment (e.g. Microsoft Word Document, Rich Text Format, etc.) and customize the email message they will receive:

Publish as web page

Publish your document as a web page and others can access and view it online. Your document will be assigned a unique address (URL) that you can send to your friends and colleagues.


To print your document, select File > Print

A PDF version of your document will appear along with the print dialog box.