ST GERMANS PARISH COUNCIL
Chairman: Mr D Elliott Tel: 01503 230604
Clerk: Mrs Vicki White Tel: 01503 232771 Email: email@example.com
Website – www.stgermans-pc.org.uk
Minutes of the meeting held on 28 March 2011
Tideford Ward: Cllr T May, Cllr S Yates
Polbathic Ward: Cllr S Barnes, Cllr Mrs V Sullivan
St Germans Ward: Cllr D Elliott, Cllr Mrs A Barnicoat, Cllr B Skelton
Bethany Ward: Cllr I Davey, Cllr Mrs H Gillbard
There were 2 members of the public present. The Parish Council was asked if we had received a response from Rebecca Dickson regarding Church Road. The clerk outlined the response and in particular the 4 options for our consideration:
1. No alterations to the footway – provide 20mph signage with no traffic calming measures – costs in the region of £5000
2. As above and to provide bollards on the footway to prevent vehicles parking along its length – the bollards would cost approx £300 each and a number would be required
3. Fix the bollards as above but do not install a 20mph limit
4. Do nothing
There was some discussion and the members of the public preferred the first option.
The Parish Council was asked when the outstanding works to Tideford Play Park were starting. Cllr Elliott advised that the work should have started today, on 28.3.11.
The final question was whether the Xtravert skateboard ramps were to go ahead. Cllr Elliott explained that the Parish Council were awaiting some information and would then consider the viability of proceeding at St Germans and/or Tideford depending on costs, planning permission etc.
1. Police Report
PC Rachel Short attended. She advised there had been no crime reported in the
last month. This would be the last of our meetings she would attend as she had
received a promotion to CID and would shortly be leaving to work in
Liskeard. The changes in Policing for the region will be monitored and
adjusted if needed. Sergeant Andy Dunstan will remain in post and PCSO
Robert Yates will probably be the officer attending our meetings in the future.
2. Apologies for absence
Apologies had been received from Cllr Mackeen and Cllr Hodge due to illness
and Cllr Davey had apologised because he will be arriving late. Apologies
had also been received from Cllr Eggleston
3. Approval of the Minutes of the meeting held on 28 February 2011
It was proposed by Cllr Barnes and seconded by Cllr May that the minutes be
approved. All were in favour and the minutes were signed by Cllr Elliott
4. Matters arising from previous minutes
4.1 Highways – Ongoing Issues
Church Road, Tideford – It was proposed by Cllr May and seconded by Cllr
Yates that we proceed with the Area Highway Manager’s first option, which is,
to make no alterations to the footway, provide 20mph signage with no
physical traffic calming measures (save for perhaps a build out at each end to
place the signs on). All were in favour and as Cllr Eggleston agrees with the
Parish Council, the clerk will write to Highways accordingly but ask that we
have some input into the positioning of the build outs.
St Germans Station – Highways has confirmed that no alteration will be
made to the road markings at this stage. The clerk will contact Network Rail
and ask for appropriate signage. Additional road markings will only be
considered if the signs do not have the required result.
Speed of Traffic in St Germans – Highways advise that the road through St
Germans has recently been assessed as part of the rural speed limit review and
the recommendation was to retain the 30mph limit. As funds become
available Highways will place a speed monitoring device to further measure
speed of traffic.
Bake Lane End – the clerk is awaiting information from Cornwall Council
regarding the submission of the Planning Application.
Orchard Close, Tideford – the overgrown hedges/trees on the approach road
are not part of Landlord Services land and our request has been passed to
Polbathic Car Park – An Enforcement Officer has assessed the situation of
the unlicensed vehicles parked there and requested that the rotting leaves etc
General – Highways has confirmed that temporary repairs will be carried out
to all pothole locations. They will inspect the road edge at the Port Eliot
entrance. The sweeping/siding work at Tideford – Tideford Cross and the
burial ground road will be added to their list of locations for action. Snow
Drop Lane is on the list for carriageway repairs as funding is available.
4.1.1 Highways – New Items. None reported
4.2 Salt Bins
Cllr Elliott had obtained prices from various suppliers for locking straps etc for
the bins. Because of the high cost he proposed that we don’t lock the 4 new
grit bins and monitor the situation. All agreed.
Cornwall Council has asked for our comments in the light of the December
2010 severe weather as they will be reviewing the Winter Service Plan and
reaching conclusions on the issue of salt bin management. Cllr Elliott
suggested the clerk respond and ask that Cornwall Council fill the salt bins we
have now purchased. All agreed.
A request for an additional salt bin at the bottom of Cutmere Hill had been
received. This was discussed but all Cllrs felt there was insufficient traffic on
this road and because there is also an alternative route that can be used it was
agreed by all that this could not be justified. The clerk will reply.
Cllr May asked if a bin was to be placed between Orchard Close and West
Park. Cllr Elliott confirmed that the Engineering Technician did not consider
this site to be necessary – see 4.7 of the 28.2.11 meeting.
Cllr Elliott reported that the Gardening Club were not keen to form the
Allotment Association. Cllr Elliott will speak to Tom Rattray from Port Eliot
and suggest that this is put on hold at this time.
4.4 Community Emergency Plan
Cllr Elliott advised that this is being collated by the Community Network
Groups. He is compiling a list of relevant contacts, buildings etc that will be
required in the event of an emergency.
4.5 Xtravert Ramps
The clerk is awaiting information from Cornwall Council regarding the
submission of the planning application.
A letter of support has been received from a resident but they ask that the
Parish Council erect a 6 – 8 foot fence around the recreation ground so the
view onto their property is blocked. The clerk was asked to reply advising the
current position with the project but that the erection of such a fence would be
unlikely because of costs.
4.6 Affordable Housing
Rumours that certain properties in Fairfield were to lose 8 feet from their
gardens for a footpath from the new housing site are completely wrong. All
concerned have confirmed that there are no plans for a footpath alongside the
Cllr Sullivan advised that she had found a great deal of information regarding
Hastoe Housing Association, who seem to be well regarded – see
Cllr Sullivan suggested that our procedural documents like the Standing
Orders and Financial Regulations could be put on the website once they are
reviewed and agreed by the Parish Council. There was some discussion as to
whether we should put on a question asking if anyone is interested in an
allotment etc, but it was decided not to do so at this time.
4.8 Parish Notice Boards
The clerk has received 3 prices for the replacement of the notice boards and is
awaiting one more. Cllr Barnes and Cllr Davey both offered to get a price
from suppliers they are aware of for the next meeting. The clerk will let them
have the measurements etc.
4.9 Correspondence from/to Clerk
Pre-salting Routes and known problem locations – the clerk has added the
stretch of road between Tideford and Tideford Cross to the list
5. Play parks
5.1 St Germans – nothing to report
5.2 Tideford – Cllr Elliott confirmed that W H Bond & Sons were starting work
6. Burial Ground
6.1 Application from H G Stacey Ltd for a memorial tablet at plot E7 for Thomas
Jenkins Colwill deceased.
6.2 Application from Mrs I Hayes for an ashes interment at Plot H4 for Mrs
Christine Parker deceased.
All Councillors approved the Memorial Tablet application and the ashes
7.1 Came & Co – Additional insurance premium of £25 for the bus shelter. Paid
by clerk. The Asset Register has been updated to include the bus shelter.
7.2 SLCC – Agenda/Minutes course for clerk - £114. Paid by clerk
7.3 Invoice from Port Eliot for St Germans Chapel Garden rent - £25. Paid by
7.4 Bus Shelters Ltd invoice for £2838.71 for the new bus shelter. Paid by clerk
7.5 Community Health Around Torpoint – request for a donation towards the
7.6 Barclays I-Sure charge for February 2011 - £3.30
7.7 Clerks salary and expenses for March - £471.45
7.8 Notification to the Information Commissioners Office to register St Germans
Parish Council – Fee of £35 paid by clerk
7.9 Quercus invoice for grass cutting - £495. Paid by clerk
7.10 Two additional invoices have been received from Cornwall Council. One for
the Nut Tree from September 2010 to January 2011 - £572.25. One for 4 grit
bins delivered and filled with salt - £903.46. Both invoices, already
approved by the Parish Council, will be paid by the clerk but will be shown on
the next Agenda for ratification.
7.11 The Clerk confirmed that Douglas Tonks Ltd would be handling the payroll
for the Parish Council from April 2011.
All Councillors agreed not to make a donation to the CHAT Directory (7.5).
It was proposed by Cllr Davey and seconded by Cllr Barnes that all finance
items be approved. All were in favour.
8. Planning Applications
The following planning application has been received
Cliff Cottage, St Germans Mr B Skelton
Single storey side extension to south elevation
Cllr Skelton declared an interest and took no part in the decision process. It
was proposed by Cllr Elliott and seconded by Cllr Barnes that support be
given to the application. All were in favour.
8.2 A second application had been received after the agenda had been circulated.
Penquite Farm, Trerulefoot I R & H E Davey
Installation of solar photovoltaic panels on agricultural shed roof.
Cllr Davey declared an interest and took no part in the decision process. It was
proposed by Cllr Elliott and seconded by Cllr Yates that support be given to
the application. All were in favour. This application will appear on the next
Agenda for ratification.
9. Planning Decisions
The following planning application has been approved and this was noted.
57 Eliot Drive St Germans Mr & Mrs Daw
Extensions to west, east and south elevations and associated works
10. Planning Correspondence and Reports
10.1 East Sub-Area Planning Committee – 17.3.11 at Liskeard. Noted
11. Correspondence Received
11.1 Saltash Town Framework meeting on 12.4.11 at 6pm in the Gateway Office –
11.2 Emergency Planning Cluster Meeting – 24.3.11 at 6.30pm at Ashtorre Rock –
11.3 Cornwall Council (Off Street Parking Places) Order 2011 – see
consult_Id=658status=2 Any representations by 1.4.11. Noted
11.4 Safety Improvements on the A38 between 21.3.11 and 31.3.11. Noted
11.5 BT Payphones confirm they have repaired the kiosk for 01503 230250. Noted
11.6 AGM Agenda – Cornwall Gateway Community Network – 7.3.11 at the Eliot
Hall at 6.30pm. Noted
11.7 Sainsburys Recycling Banks no longer available apart from the textile banks.
11.8 Funding Bulletin – Business & Economy, Research. Noted
11.9 Caradon Monthly Walks – 6.4.11, 4.5.11, 1.6.11, 6.7.11. Noted
11.10 South West Play Forum – new shoots & grass roots: the new face of
community play. Noted
11.11 Nut Tree – March edition. Noted
11.12 The Clerk – March edition. Noted
11.13 CRCC – Vital Venues – Community Buildings for Life. Noted
11.14 Came & Company – ‘Parish Matters’ newsletter Spring 2011. Noted
11.15 Rural Services Network - latest weekly rural news digest. Noted
11.16 South Western Ambulance Service – Twentyfourseven. Noted
11.17 SLCC – Resolving Workplace Disputes – Government Consultation. Noted
11.18 AON Council Insurance - noted
11.19 Cornwall Countryside Access Forum – Annual Recruitment 2011. Advertised
on all notice boards
11.20 Email from Adam Killeya regarding the urban design and landscape
assessments discussed on 1.3.11 at the Saltash Town Framework meeting.
11.21 Stadium for Cornwall – study completed. Noted
11.22 New Rubbish & Recycling Collection Service – 2 options – All responses to
be returned by 14.5.11. Noted
11.23 Glasdon Direct 2011 - noted
11.24 Notes of the Town & Parish Council Question & Answer session with
Highways on Winter Service Procedures on 15.3.11 - noted
11.25 Cornwall Gateway Community Network – notes of the meeting on 7.3.11.
11.26 Referendum on the Voting System for UK Parliamentary Elections – notice
on all notice boards
11.27 Cornwall Council are investigating whether all bus shelters in the County
could be maintained by a single provider. Clerk has supplied the locations of
11.28 Town and Parish Councils Newsletter – Feb 2011 including completing the
2011 Census Form. Noted
11.29 Cornwall Gateway Community Network Meeting Dates – 13.4.11 – 6.6.11 –
1.8.11 – 3.10.11. Mail to Cllr Barnes
11.30 CALC’s ‘The Week’ issue 28 – Localism Bill – Parish Councillors and
Clerks Skills Day on 18.6.11 at Bodmin – LAIS Update – Publicity Code.
11.31 Scam- Community Policing. Noted
11.32 Cornwall Council Press Release – lights to be dimmed on 26.3.11 at 8.30pm to
highlight awareness of energy use and the impacts of climate change. Noted
11.33 Kompan launch a new playground funding support service – clerk was asked
to request their new free funding guide.
12. Informal Correspondence
12.1 Cllr Gillbard suggested that the Parish Council should send a condolence card
to Sheryll Murray MP. All Cllrs agreed and the clerk was asked to arrange
12.2 Cllr Yates commented on the goats that were being kept in Polbathic, but keep
getting out onto the road. Cllr Sullivan advised that the owner intends to get
rid of them because of this problem.
12.3 Cllr Barnicoat referred to the numbers of cars parked at a bungalow in Lower
Fairfield which backs onto her property and asked if and when the Parish
Council should take some action. Cllr Sullivan suggested using Cornwall’s
Guide to Public Services, which had recently been sent to all households with
Council Tax Bills. There is a telephone number for ‘inconsiderate parking’
which might be appropriate? There was some discussion but it was decided to
monitor the situation.
12.4 Cllr Barnicoat asked if the Parish Council had received a request for a further
donation for the Public Liability Insurance for the Boules Piste at Seaton. The
clerk confirmed that no request had been received.
12.5 Cllr May reported that the ‘SLOW’ sign on the road between Polbathic and
Sconner was as bad as the one recently re-marked on the other side of the
12.6 Cllr May reported that the road from Tideford Cross to Snow Drop Lane and
the road leading to Landrake were in a bad condition.
12.7 Cllr Sullivan referred to Cornwall’s Guide to Public Services which was a
good example of Cornwall Council working with the police, health and
voluntary sectors. Any ways we can work with our partners should also be
12.8 Cllr May asked what was happening with the garage at Polbathic and the cars
being stored/parked further and further up the valley. There was some
concern expressed at possible pollution of the river if vehicles were being
broken up on site. Cllr Barnes will look into this.
The meeting closed at 10.00pm.
Signed as a true record of the meeting………………………………………………..