University of Minnesota Kinesiology Graduate Student Organization Constitution
Article I: NAME
Section 1: The name of this organization shall be: University of Minnesota Kinesiology Graduate Student Organization (KIN GSO).
Article II: PURPOSE AND OBJECTIVES
Section 1a: The purpose of the organization is to provide a cohesive and inclusive environment, as well as academic, professional development, service, and social opportunities, for current graduate students to build upon the foundation of their education
Section 1b: Organizational Opportunities
i. Academic opportunities: Provide information pertinent to academic well-being and success. Academic development opportunities will include, but not be limited to, the following: Big Grad Student/Little Grad Student Mentoring program, peer review and research seminars, and panel discussions and guest lecturers covering topics such as navigating academic forms, thesis and dissertation development, grant writing techniques, and locating funding sources
ii. Professional development opportunities: Provide information and a platform to enhance work-related skill sets, including, but not limited to, the following: professional networking, communication skills, cover letter and teaching philosophy development, multi-disciplinary collaboration, brown bag guest lecturers covering professional development topics (e.g., “10 Habits of Highly Productive Academics,” “How to Prepare for the Academic Job Hunt,” etc.).
iii. Service opportunities: Promote and provide a platform for individual service on all levels, whether professional or community service. Service opportunities to include, but not be limited to, the following: serving as a journal editor, participating in MS500, and volunteering for Marathons.
iv. Social opportunities: Promote personal and professional peer interaction and provide an outlet from academic rigors. Social activities will include, but not be limited to, the following: team building activities, community outings, picnics, barbeques, t-shirt contest, fundraisers, and physical activities (e.g., 5k run/walk, intramural team(s), yoga class, etc.).
Article III: MEMBERSHIP
Section 1: Membership eligibility
i. All graduate students of the School of Kinesiology, University of Minnesota, who meet the following requirements are automatically members of the organization:
a. Current enrollment (full-time or part-time) in the School of Kinesiology
b. Graduate student pursuing one of the following thesis or non-thesis degrees in the kinesiology, sport management, and/or recreation, park, and leisure studies major: M.Ed., M.A., Ed.D., Pd.D.
Section 2: Membership Dues
i. All members will pay a $5.00 dues payment at the beginning of each semester to be considered active
Section 3: “Active” versus “Inactive” Member Status
i. An “active” member shall abide by the constitution, pay membership dues of $5.00 each semester, and will have voting and other member privileges.
ii. An “inactive” member shall abide by the constitution, but does not need to pay dues, and does not have voting privileges.
Article IV: OFFICERS
Section 1: Officer Positions
i. Two “active” representatives shall be elected for co-chairs.
ii. One “active” secretary-treasurer shall be elected.
iii. Four “active” committee chairs, one from each of the academic, professional development, service, and social opportunity areas, shall be elected.
Section 2: Officer Nomination and Election Procedures
i. Election shall be by secret ballots and take place during the last six weeks of the spring semester, with officers to take office beginning fall semester. Officers shall be elected by simple majority. The elections will follow the procedure outlined below.
ii. All “active” members can nominate one person for each of the seven officer positions.
iii. Nominations for all elected positions must be made within one week from the call for nominations
iv. Nominated members will be contacted by the two co-chairs and will have the option of withdrawing their name from the ballot
v. After the nomination period, the KIN GSO faculty/staff advisor will oversee the election.
vi. Once the election opens, all “active” members will have one week to cast their election votes for two peoples in each officer position, using rank order voting (where “1” is their first choice and “2” is their second choice), on anonymous online ballot
vii. At quorum of at least 15 “active” member votes must be met for the election to be deemed official
viii. In the result of a tie, a revote will be announced and take place the immediately following week.
ix. All elected officers will be notified by the KIN GSO faculty/staff advisor and be given two days to accept or decline their position.
x. In a situation where one member is elected to multiple positions, that member will be given option to chose which position they prefer by the KIN GSO faculty/staff advisor. A MEMBER CAN ONLY SERVE ONE POSITION PER TERM.
xi. The term of office for all officers shall be one academic calendar.
xii. There is no limit on successive terms.
Section 3: Officer Duties
i. CO-CHAIRS (2)
a. Call meetings to order.
b. Preside at all the meetings.
c. Announce business before the general membership.
d. Provide and agenda prior to the scheduled meeting.
e. State and put to vote all issues that are brought before attending members.
f. Run the officer nomination process.
g. Serve as the primary liaisons between the members and KIN and interdepartmental faculty and staff.
ii. SECRETARY-TREASURER (1)
a. Handle and report all financial transactions and records.
b. Maintain a list with the contact information of all active members.
c. Collect membership dues and keep record of “active” or “inactive” membership status.
d. Keep a written record of the meeting proceedings.
e. Post a copy of the minutes from each meeting on the KIN GSO blog.
iii. COMMITTEE CHAIRS (4): The KIN GSO recognizes four categories of committees: academic, professional development, service, and social opportunities committees. Each committee chair will have the following duties:
a. Organize and run committee meetings.
b. Plan functions for all “active” members meeting the purpose of your committee.
c. Place all functions on the KIN GSO calendar (located on the organization blog), and send an e-mail blast to the general membership about opportunities.
d. Inform the general membership about the work of your committee at KIN GSO meetings.
Article V: OPERATING PROCEDURES
Section 1: Meetings will be held monthly or at the discretion of the two co-chairs.
Section 2: A quorum (15 “active” members) is necessary for conducting business, elections, or changing the constitution.
Section 3: Suggested amendments to the constitution can be proposed during new business sections of formal group meetings. A quorum (15 “active” members) must be present to vote on an amendment.
Drafted on November 24, 2009 by Chelsey Thul, Susan Novotny, and Austin Stair Calhoun.
Last updated by Austin Stair Calhoun et al., on 11/30/09.