Sites

Sites > Chapter 4: Manage pages in a site

Table of contents

Change page type or template

Change the template of a page

Revert to a previous version of a page

Edit page settings

Page level permissions

Setting up page-level permissions

Setting permissions for a specific page

Different permission types for pages

Example of page-level permissions in action

Turning off page-level permissions

Common issues

Delete or recover a page

View all pages in a site

Change page type or template

[[Change the template of a page

You can change the template applied to a page within your site. This includes changing the page type (from web page to list type, for example), changing from a standard page type to one of your saved templates, or changing to a different template you have created.

If you would like to change the template applied to a page, follow these steps:

  1. On your page, make sure you are not editing a page (if you see the Save and Cancel button, you are in editing mode). If in editing mode, click Save or Cancel to exit.
  2. Click the More button and select Change page template from the drop down.
  3. Here you can choose from all the templates and existing page types. In the example below, the standard default page templates and the red outlined area which shows the custom page templates.
  4. There is also an option to erase the current content on your page and use the content on the template. If you would like to use the default content instead of the information you have existing on your page, check the box next to  Apply default content from template.
  5. Click Change page template.

Your page will now appear in the form of your selected template.

If you did not select to apply the default content, all the content you had previously should be arranged into the new layout. If you did select to apply the default content, your previous content will be gone and replaced by content that was found in the template

Revert to a previous version of a page

If you have made changes to a page and wish to revert to a previous version, you can do so with the page revision history.

To see a list of changes to the page, compare previous versions, or revert to a previous version of a page, follow these steps:

  1. Make sure you are not editing the page (if you see the Save and Cancel button, you are in editing mode). If in editing mode, click Save or Cancel to exit.
  2. Click the More button and select Revision history from the drop down.
  3. Here you will see a list of all changes made to the site, in reverse chronological order. More versions of the page can be viewed by using the forward and back links in the top or bottom right corners of the list.
  4. To view a version of the page, click on the title link.
  5. To revert to a previous version, click on the (Revert to this version) link.

Edit page settings

You can make several changes to individual pages in your site including:

To access page settings, follow these steps:

  1. On your page, make sure you are not editing a page (if you see the Save and Cancel button, you are in editing mode). If in editing mode, click Save or Cancel to exit.
  2. Click the More  menu and select Page settings from the drop down menu.

From here, you can make changes to the page settings as described above.

Please note: Any changes made to the page settings will apply only to that particular page.

Page level permissions

Page-level permissions allow you to set different levels of access for different people on different pages. For example, you could allow all your students to see one set of pages, allow your co-workers to edit another set of pages, and then keep yet another set of pages private only to yourself.

Setting up page-level permissions

Page-level permissions are off by default and only available to site owners. To turn on page-level permissions:

  1. From the More menu, select Sharing and Permissions.
  2. In the top right, click Enable page-level permissions.
  3. In the dialog box, click Turn on page-level permissions.

Setting permissions for a specific page

In order for a person to be able to view or edit a specific page, you'll first need to add that person at the site level. You can then change which pages they can view or edit.

Once you've turned on page-level permissions and added people to your site, you can control people's permissions for each page:

  1. In your site hierarchy on the left side of the "Sharing and Permissions" page, click on the page that you want to set permissions for.
  2. By default, your page will be set to use the same permissions as your site. To have this page use different permissions, click Change next to "Use same permissions as the Site."
  3. Under "Use custom permissions," choose if you would like for this page to be visible to people you add to your site or if this page will only show to new people if you also specifically give them permission. You can always change how this page updates permissions later.
  4. Once you've made your selection, click Save.
  5. You'll now be able to set each person's access level for that page. Or, if you don't want a person to be able to see the page at all, you can click the  icon on the right side of their name. This will also prevent them from seeing any pages below this page.
  6. Click Save changes to save your page-level permissions.


You can now see what permissions people have on this page in the box on the right side of the "
Sharing and Permissions" page. You can also see the permissions for other pages by clicking on those pages in your site's hierarchy on the left side of the "Sharing and Permissions" page.

Different permission types for pages

When you create a page, the page will use the permissions of your site by default. You can then change the page so that it has its own permissions. In addition, you can choose whether this page should be visible to new people you add to your site or whether they'll need specific permission from you.

When you change your page's permissions, you'll have three choices:

Regardless of your choice, if you remove someone from your site, they will no longer have access to a specific page unless it is a public page.

Example of page-level permissions in action

Let's say you are the owner of a website with a Home page at the top and two pages -- called Private Page and Public Page -- underneath it. You want to share this site with your students and allow them to edit both the Home and Public Page. However, your students aren't allowed to see the assessments you keep on Private Page, and only coworkers and yourself are allowed to edit that data. Everyone else can only view the Private Page.

To set this up:

  1. From the More actions menu, select Sharing and Permissions.
  2. In the top right, click Enable page-level permissions.
  3. In the dialog box, click Turn on page-level permissions.
  4. Once you have page-level permissions on, you'll see the hierarchy of your site on the left side of the "Sharing and Permissions" page. At the top, click on the name of your site to set your site's permissions.
  5. In the dialog box that appears for your site, add everyone in your company and set their access level to Can edit.
  6. Find your Private page in your site's hierarchy and click on it.
  7. Next to "Use same permissions as the Site," click Change.
  8. In the dialog box that appears, under the "Use custom permissions" section, select Add new users to this page or Do not add new users to this page.
  9. Click Save.
  10. While on your permissions page for your Private Page, delete your interns from your page.
  11. Finally, set everyone who isn't an accountant or an intern to Can view.

This will make your Private page editable by your co-workers, restricted for students, and viewable by everyone else. In addition, everyone will be able to edit the rest of your site.

Turning off page-level permissions

If you no longer want to control access to your site on a page level, you can turn off page-level permissions:

  1. From the More actions menu, select Sharing and Permissions.
  2. At the top right, select Turn page-level permissions off.
  3. In the dialog box that appears, click Turn off page-level permissions.
  4. Your page-level permissions will be turned off and you will then be shown your site-level permissions. Check this list carefully as some of your pages that were previously restricted might now be viewable or editable by all site visitors.

NOTE: If you re-enable page-level permissions, your previous permissions will be restored.

Common issues

Page-level permissions and groups

If you grant access to a Google Group for a specific page, all the current members of that group will have access to that page at the level you specify unless they already have access to your site or page at a higher level. For example, if you give someone edit access individually, then give view access to a Google Group to which they belong, the person will still have edit access.

On the other hand, if you give someone view access individually, then give edit access to a Google Group to which they belong, the person will also have edit access.

If members are later added to a group that has access to your site, those members will have access to the site at the level of access given to that group. If members leave the group, their access level will become whatever level you specified for the public or for their specific email address -- whichever is higher.

For Google Apps users, if the site is editable by the entire domain, then to make a particular page editable by specific set of users, you'll need to change the permissions for that page to private, then add in specific people who you want to be able to edit.

Page-level permissions and public sites

Making your site public can essentially override your page-level permissions.

Visitors to your site will always be granted the highest level of access available to them, even if you've deleted them from a specific page. For example, if you make your site publicly viewable, but delete a specific person from a page, they will still be able to see that page.

Delete or recover a page

Google Sites keeps a full history of all changes made to pages in your site.  If you choose to delete a page, you can access the site revision history to recover the page.

To delete a page from your site, follow these steps:

  1. On the page you wish to delete, make sure you are not in editing mode (if you see the Save and Cancel button, you are in editing mode). If in editing mode, click Save or Cancel to exit.
  2. Click the More menu and select Delete page from the drop down menu.
  3. A pop-up will ask if you wan to 'Really delete <page name>?' Click Delete.

To recover a deleted page from your site, you need to access the site revision history and follow these steps:

  1. On any page in your site, click the More menu. (if you see the Save and Cancel button, you are in editing mode. Click Save or Cancel to exit.)
  2. Select Manage site from the drop down menu.
  3. Recent site activity will already be selected. Search for the list page name within the list of changes.
  4. Click on the link of the page name. You will now be taken to a page that says the page has been deleted.
  5. To recover the list, click the Recover page button.
  6. Now your list will reappear in your site, as if it had never been deleted. The URL and page information will remain the same as it was prior to removal.

View all pages in a site

In your site settings, you can view all the pages in your site in either a list or tree view. The tree view takes into account the site hierarchy of pages and subpages.

To view all the pages in your site, follow these steps:

  1. In your site, make sure you are not in editing mode (if you see the Save and Cancel button, you are in editing mode). If in editing mode, click Save or Cancel to exit.
  2. Click on the More menu and select Manage site from the drop down menu.
  3. Select the Pages link under the 'Site content' category.
  4. A full list of all the pages - including page templates - in your site will be listed alphabetically. Information about the page creator, the most recent revision, and the total number of revisions is available.
  5. To view all the pages in a site hierarchy format, click on the Tree button.