Collaboration Advisory Board Minutes

Meeting February 19th, 2014

IN ATTENDANCE

·         Margot Howard                    (Coordinator for H-H Collaboration)

·         Letitia Basford                      (Hamline University Faculty Liaison)

·         Jodie Wilson                         (Hamline Elementary Faculty Liaison)

·         Craig Anderson                     (HE Principal)

·         Maggie Knorr                        (LEAD Tutor)

·         Mia Jackman                         (Hand in Hand President)

·         Isaac Mullin                          (Snelling Connection Co-Editor)

·         Darrian Smith                        (Snelling Connection Co-Editor)

·         Jen Hamilton                         (Assistant to H-H Collaboration)

·         Maggie Blackman                 (Wesley Center)

·         Rhonda Simonson                 (Kindergarten)

·         Carol Schjei                           (Kindergarten)

·         Carol Woodbury                   (Second Grade)

·         Frank Shaw                           (HU – Math)

·         Brooke Brown                      (HU student)

 

NOTES

1.          Updates

a.           Elementary

                                                              i.      Music performances scheduled for the spring

1.          Yiddish song and dance

                                                            ii.      Open house for enrollment

1.          Strong PTO à held an event

2.          Rumor:  39 signed up for kindergarten à very sound

3.          Also Chinese immersion

                                                          iii.      Read-A-Thon fundraiser by PTO

1.          Some funds go back to classrooms

2.          Artists, musicians à expand on what we have now

                                                          iv.      Union talks for Saint Paul Public Schools (SPPS)

1.          Contracts, etc.

2.          Monday, February 24 à vote

3.          For the most part, students and parents are unaware; those who ARE aware are supportive

a.           Small class sizes; more special ed and art programs; nurses; etc.

                                                            v.      Graduation rates in SPPS higher than ever

1.          Closing graduation gap

                                                          vi.      Conferences are coming up

1.          Teachers are working hard à Thanks for all that you do! J

                                                        vii.      Continuation of Strong Schools, Strong Communities

b.          University

                                                              i.      Achievement Gap Panel (K-12 educators)

1.          Craig Anderson on panel

2.          Mia and other students working hard

3.          Monday, February 24; 5:00 – 7:30 PM; KLAS ballroom; food; RSVP

                                                            ii.      Spring semester

1.          Classes in full swing

                                                          iii.      Catalyst trips coming up over spring break

1.          San Francisco à Jen

2.          New Orleans à Mia

3.          Washington, D.C. à Margot

                                                          iv.      Alfie Kohn at Macalester

1.          Open to public

2.          Thursday, February 20; 4:45 PM; Macalester’s Alexander Hall Ballroom

2.          Tutor Training (Jodie)

a.           Tutors are doing well, and seem to be thriving in classrooms.

b.          Trying to get teachers’ feedback à What specific programs should tutors know? What skills?

c.           Loyalty to teachers?

d.          Kindergarten à video à letter chant

                                                              i.      Key apps that tutors should know

                                                            ii.      Training in groups?

e.           Tutor trainings à time for tutors & teachers to meet, visit, walk through, etc.

f.           For math, videos and some face-to-face

g.          Behavior intervention programs à more in depth, tools

                                                              i.      Issues of power

                                                            ii.      Possibly video; long term; future tutors

3.          By-Laws (Margot)

a.           All changes pass!

4.          Hike for Health (Letitia)

a.           Spring event à May 6 at 11:30 (Convo Hour)

b.          Structure

                                                              i.      Music à first & second graders

                                                            ii.      T-shirts will be ordered

                                                          iii.      Lunch à brown bags

                                                          iv.      Song à go elementary teachers

                                                            v.      Brainstorm over next month, before meeting; fundraising

5.          Snelling Connection

a.           New issue out!

6.          Hand-in-Hand

a.           Good

b.          Next event:  March 6, lunch in Anderson

7.          Upcoming Events

a.           Mock trial à fifth grade

                                                              i.      Monday/Tuesday next week à trials

b.          K & 5th grade tours

c.           1st & 2nd grade music programs

Meeting November 20th, 2013

Attendance: Jennifer Hamilton, Margot Howard, Letitia Basford, Darrian Smith, Isaac Mulin, Maggie Knorr, Jodie Wilson, Brooke Brown, Mia Jackman, Frank Shaw, Ken Takata, Rhonda Simonson, Carol Schjei, Elizabeth Srigley, Kathy Struve, Julie Fitzgerald, Gwen Larson, Jane Hodale, Craig Anderson

Updates:  University

Updates:  Elementary

Updates:  Hand in Hand

Updates: The Collaboration

Meeting October 16th, 2013

Attendance: Margot Howard, Jennifer Hamilton, Allison Theisson, Letitia Basford, Brooke Brown, Isaac Mullin, Frank Shaw, Ken Takata, Rhonda Simonson, Kathy Struve, Craig Anderson, Maggie Knorr, Mia Jackman, Carol Scheji

Updates: Elementary

Updates: University

Updates: Collaboration

Hand in Hand

 Possible Future Collaborations

 Tutoring (paid, academic work)

H-H Collaboration T-Shirts are $15!!!!

Mini-grants

Meeting September 18th, 2013

Attendance: Maggie Knorr, Margot Howard, Letitia Basford, Isaac Mullin, Brooke Brown, Jennifer Hamilton, Frank Shaw, Allison Theissen, Kathy Struve, Nancy Victorin-Vangerud, Rhonda Simonson, Carol Scheji, Craig Anderson

Updates:

Collaborative updates

Mission/Vision/Info Sheet

Hike

Tutor Training

Other Concerns and Requests of the Hamlines

Beautifying Hamline Elementary

Recap of Upcoming Trainings

Meeting May 8th, 3013

Attendance: Darrian Smith, Margot Howard, Rhonda Simonson, Carol Schjei, Craig Anderson, Brooklyn Petrich, Mia Jackman, Jennifer Hamilton, Kathie Struve, Letitia Basford, Kathryn Malody, Pres Martin, Isaac Mullin, Maggie Knorr

Updates:

Tutoring:

Academic Pairing:

Hand in Hand:

Snelling Connection:

125th Anniversary

T-shirts!

Mini grants!

Meeting Change

Celebration of outgoing and incoming members:

Meeting April 3rd, 2013

Attendance: Brooklyn Petrich, Darrian Smith, Letitia Basford, Jennifer Hamilton, Margot Howard, Faduma Yakob, Craig Anderson, Rhonda Simonson, Mary Weyandt, Isaac Mullin,Kathey Struve, Carol Schjei.  

*Special guest, Letitia’s daughter.

Updates:

Elementary

University

Collaboration

Mini Grants

125 Years of Collaboration Celebration

Last Meeting

Meeting March 6th, 2013

Attendance: Jennifer Hamilton, Brooklyn Petrich, Letitia Basford, Margot Howard, Darrian Smith, Michael Jon Olson, Martha Salzman, Craig Anderson, Isaac Mullin, Carol Schjei, Ronda Simonson, Kathleen Walsh, Allison Theissen,

1. Updates: Elementary, University, Community (Snelling Multimodal Plan and Hamline Midway Heartwood festival)

2. Announcement:

         May 8th advisory board meeting date change.

3. Honors Day Nominations

·         Student Affairs is awarding the Collaboration with the only two awards they give out.

·         Student Worker of the year award and Volunteer of the year award nominations are due in a week. Anyone can nominate anyone who is involved in the collaboration in some way.

·         Margot will email out the nominees to the advisory board excluding students, and will have the advisory board email choices. Margot will tally and then it will be announced at ceremony.

·         May 2nd, Thursday is Honors Day.

4. Report on assessment data and highlights/goals based on data

                a. Margot: Hand in Hand

·         Through online survey. Exec Board assessing itself as it functions.

·         Initially there was a technology error so it had to be sent out again.

·         Everything was rather positive, that which wasn’t positive was already known and in the process of being dealt with.  

·         Other than technology error, assessment went rather well.

·         There were about 25-35 buddy pairs and retention has been really great, mentors understand it is a year-long commitment and are dedicated to program.

·         The budget was increased, last year so there are more games in buddy cabinet.

·         Technology problem for why not as many students were nominated for buddies.  

                b. Mary: Tutoring (both teachers and program-wide and tutor’s assessment)

·         61 responses, all really positive.

·         Survey of about 5 questions were handed out to all of the teachers.

·         Really great group of tutors.

                c. Letitia: Snelling Connection

·         Couldn’t get onto gmail which is the primary way students interview, which caused problems.

·         Letitia and Isaac established goals to keep up with: document the happenings of Hamline to Hamline Collaboration, provide opportunity of elementary students to expand journalism and writing skills, create and adapt lessons to better engage and accommodate students.

·         It should be helpful for future co-editors.

·         Students have a lot more time this semester to work on their articles, peer review, edit, and practice their writing.

·         Co-editors set their own deadlines, are being more responsible for class, à add to goals for the program.

5. 125th year of collaboration together: brainstorm ideas for celebration.

·         Spring of Fall?

·         This Spring is about saying goodbye to a lot

·         Next Fall would be about starting again.

Meeting February 6th, 2013

Attendance: Jennifer Hamilton, Brooklyn Petrich, Darrian Smith, Letitia Basford, Margot Howard, Craig Anderson, Lorrain Omly, Mary Weyandt, Kathryn Malody, Kathey Struve, Vicki Sagert  

1. Updates

2. Chinese Immersion School Discussion

3. How we are going to market this to Hamline Univ. to make it look like a good thing:

4. Walk away

Meeting December 5th, 2012

Attendance: Issac Mulin, Margot Howard, Letitia Basford, Jennifer Hamilton, Tessa Mortenson, Allison Theissen, Lorraine Omly, Faduma Yakob, Vicki Sagert, Mary Weyandt, Dana Coleman, Kathleen Walsh, Carol Scheij, Katherine Tilton, Pres Martin.  

1.  Updates

2.  Present assessments

3.  Discuss mission/vision statement

           

4.  Discuss:What do we call the collaboration?

5.  Mini grants

6.  Plans and goals for the spring semester.

Meeting: November 7th, 2012

Attendance: Isaac Mullin, Letitia Basford, Jennifer Hamilton, Margot Howard, Tessa Mortenson, Dana Coleman, Mary Weyandt, Bailey Fisher, Martha Salzman, Allison Theissen, Rhonda Simonson, Vicki Sagert, Kathleen Walsh, Kathryn Malody, Lorraine Omly, Susan McNamara, Kathie Struve.

1.     Updates

a.     Hamline University:

b.     Hancock(referendum, name change):

c.      Community:John from Midway Coalition

2.     Margot:  Fundraiser update

3.     Margot:  Present and vote on the Mission/Vision statement

The_____________ Collaboration mission is to engage all members of the

community in authentic, shared, and purposeful learning experiences.

Our vision is to inspire lifelong learning. College begins in

Kindergarten.

Discussion:

o   What do you think about the mission and vision?

o   What do we call the collaboration?

4.     Assessment overview:

Snelling Connection: no assessment in place

a.     Assessors:Glynis and Letitia and editors are assessors

b.     We develop assessment together

c.      Snelling Co-editors: Goals are set at the beginning of year and

are assessed middle and end of year. Co-editors write final report,

submit it to Glynis, then Letitia,and finally Margot.

d.     Which goals should we be focusing on?

Hand-in-Hand:  Brooklyn Petrich & student org committee will develop

assessment for beg, middle,and end of year.  Brooklyn will write end of

year report.

e.     Buddies are nominated by teachers---teachers gave reasons for requesting a buddy turned into goals

f.      Buddy(Hancock) is assessed by buddy (Hamline) at midpoint and

end of experience--based on those goals.

g.     End of year assessment by Hancock teacher

h.     Margot will talk to Assistant to Collaboration about developing

this tool

Tutoring program as a whole

·     Faduma is the first go-to person to set up tutoring placements,

hires people, etc. When disciplinary actions occur, students are

directed toward Mary.

·     All tutors will be assessed at the end of each semester by teachers

and have access to these reports. Mary & Faduma will develop assessment.

·     Mary will a) announce to teachers when their assessments are due,

and b) will meet with Hamline students to convey concerns

·     Faduma and Mary will both meet toward the end ofthe year to write

year-end assessment report of how the tutoring program/tutors performed.

·     Lead tutor: Assessed by Mary & Margot

Adjourn

Meeting: October 3rd, 2012

Attendance: Letitia Basford, Isaac, Margot Howard, Tessa, Jennifer, Katherine Tilton, Craig Anderson, Jane Turk, Mary Weyandt, Schjei, Simonson, Katheryn Melody, Dana Coleman, Zach Khudson, Lorrane Omely, Jim Brickwedde, Salzman, Theissan

3:22 Meeting Begins- Introductions

Updates from Hancock

Updates from Hamline

Hand in Hand Updates

Snelling Connection Updates

Executive Committee Position Descriptions

Scholarship fund

In the Mix Training

Fundraiser: “Hike for the Health of Hancock-Hamline Collaboration”

4:17 Meeting Ends