Collaboration Advisory Board Minutes
Meeting April 23, 2015
Attendance: Bob Lein, Jodie Wilson, Diane Smith, Craig Johnson, Carol Schjel, Darrian Smith, Amber Todd, Maggie Blackmon, Elizabeth Srigley, Travis Witt, Margo Howard, Nur Mood, Kathy Struve, Mary Snider, Frank Shaw, Rhonda Simonson, and Megan Gjere
3:30 Meeting begins - Introductions (Maggie)
Updates from Hamline Elementary (Craig/Jodie):
- MCA 3rd, 4th, 5th grade Math and Reading this week
- Hike for the Collaboration -- excitement
- Got Budget - $33 per student (May 18th budget should be finalized)
- PTO made events with artists in residence and art scraps for K-5
- May 8th Art Show on Harriet Island
- STEM Fair May 14th (Digital Ipad Science projects, and paper mache)
- 5th grade did a collaboration with Claudet analyzing songs
- Soccer Team, Volleyball, Touring the Library has gone on with the students and university
Updates from Hamline University: (Frank Shaw)
- New president!!!!
- Finals coming up
- Ferguson Trip from the university: Wesley Center Trips
- Raised Money
- Passed out flyers (behind the scenes)
- Walked 40 miles (normal town)
- Trip to New Orleans: Wesley Center
- No difference compared to previous years
- School under construction
- They painted houses
- Hand in Hand Buddies is having an event that will be a carnival theme and will be happening next thursday and will be catering Noodles and Company
- Snelling Connection - Travis has been shadowing for next year
- Have the students tour the Oracle on Hamline University
- Sidebar of other pairings in the paper (pictures)
- Appreciate Student Workers Week
- Few more absences due to the finals
- Pairing - Hamline Lacrosse Team
Hike for Health of the Hamline to Hamline Collaboration: May 5th 11:30 -12:30
- Athletics Teams that are participating in the Hike from the University
- Lacrosse Team
- Mens & Women Soccer Team
- Volleyball Team
- Working on recruiting the Football team, Travis Witt and Darrin Smith are talking to the coach
- Discussed about not playing games in Kals and instead just walk the track
- Final decision: To keep the games and try and get more sports teams involved
Meeting March 10th, 2015
Attendance: Rhonda Simonson, Elizabeth Srigley, Jodie Wilson, Kayla Markgraf, Meghan Baldwin, Margot Howard, Maggie Blackmon, Mary, Amber Todd, Zing,Kathy, Frank, Craig Anderson, Carol, Gary Warr, and Pete MuCulley
3:31 Meeting begins - Introductions (Maggie)
Updates from Hamline Elementary (Craig/Jodie):
- Past the enrollment season - adding another 4th grade to Jie Ming as well as a new teacher
- Budget - after Spring Break (may have to cut some)
- Conferences - next week
- Law Students from the University came and helped the 5th graders with Mock Trial
- New Snelling Connections new co-editor Travis has been shadowing
Updates from Hamline University:
- Budget - Shortfalls that are being worked out
- Enrollment - Being determined
- Presidential Search - Coming to an end / Made an offer and in negotiations
- Honors Week - Students graduating with honors through tutoring, volunteering, and researching
- President addresses - having a hard time with retention on the university campus and is affecting the budget
- In the process of adding soccer to the 3rd grade
- Anthropology pairings might be something Meghan Baldwin might want ot do with her science class next year
- All pairings on a google doc
- Making waves dates are scheduled for Wednesdays
- Academic and Athletic pairings for each grade is ideal, and being worked on
- Kindergarten tour (determining date)
- PTO wants to Collaborate with the University for Fall Festival (Oct 3rd) and other events (Pete MuCulley)
- Volleyball day for the 3rd graders
- Puppets with Mrs. Srigley’s enrichment class
HU Admission Meeting Update (Margot):
- Track students from Hamline Elementary to see what schools these childrens end up (college and high school)
- Scholarships for Hamline Elementary students through Admissions
- Admissions will put a box on their questionnaire asking if the student applying to Hamline University in order to track it
- Possibility of getting a scholarship for each year the student in Hamline Elementary are in school and apply it Hamline University
- Working with others to find out how to track these students
- The tuition for a student would be shaved by the scholarship that students might receive through the collaboration
Hike Update (Maggie): May 5th
- Glass cases are being designed and will be started on March 23rd
- Will be moving to Klas field where the kids would participate in sports that the athletic teams would put on
- Maggie is contacting the sports teams
- If rain is a factor than the athletes would come into the classrooms and initiate the Go Noodle Movement and maybe have temporary HU tattoos
- Get other organizations involved
- HAMLINE PIPER is important and was enjoyed last year
- Vote for student worker and student volunteer
- Each winner will get $100
- Student will be recognized during honors week
Meeting February 17th, 2015
Attendance: Margot Howard, Maggie Blackmon, Carrie Ommen, Merry Snyder,
Opening: Leadership transitions, welcoming Frank Shaw as the new University Liaison and Maggie as the new Coordinator.
- Preparation for conferences, so next Friday is conference prep day, school cancelled
- application period is coming to an end and we should promote getting more four to five year olds to apply.
- possibly not hosting/attending the school choice fair.
- Law school merging with William Mitchell College of Law.
- Presidential search narrowing--there were 8 candidates by end of Jan.
- Severe budget crisis, hiring has ended, but doesn’t affect H2H budget.
- However, we are down 20 tutors we can’t hire replacements for.
- The Hand in Hand large group event went well today, trying to push for more buddies.
- Travis Whitt is the new co-editor of The Snelling Connection.
- Snelling Connection mini grant for new notebooks.
- Community Service Fair went well today.
- Interviewing for the Assistant to Collaboration position.
- Maggie will also be having a meeting with admissions to discuss the College Begins in Kindergarten Pipeline.
- Volleyball team and third grade.
- The fifth grade got a grant for a Literacy project they are working on with a Professor.
- Making Waves and fourth grade.
- Puppets Program
- Music and Lyrics Program
Spring Semester Pairings
- Dance Team and second grade
- Making Waves and fourth grade
- Possible pairing with the Soccer Team--Kindergarten really wants it, but it is still undecided.
- Possible pairing with Football team, making a day of it, Youth Football Day.
- maybe a possible pairing with the Women's Lacrosse Team since they were just made official.
- This will be the fourth year of having the hike!
- If it rains, we will walk and then eat at the Elementary.
- Possibility of hiking to Klas Field and having a game fair with different University sports teams. Rotating eat on bleachers and playing in the field.
- First step, talking to athletic director and seeing if we would need to rent Klas.
- Note: make sure there are many garbage bins, have the Piper there.
Meeting November 11th, 2014
Attendance: Margot Howard, Craig Anderson, Jodie Wilson, Maggie Blackmon, Jennifer Hamilton, Maggie Knorr, Frank Shaw, Rhonda Simonson, Amber Todd, Elizabeth Srigley, Letitia Basford, Kathy Struve, Diane Smith, Xeng Jasiczek, Megan Gjere.
Opening: Thanks Letitia! Last Advisory Board meeting with Letitia as the University Liaison. All thank her for the time and dedication she has put into the Collaboration.
- Conferences next week
- Designated as “Focus School”
- 2 years of testing looking or growth
- School start time is not changing
- School to Prison Pipeline presentation on Mon, Nov. 17th from 5-7pm
- Speaker tonight on sexual violence prevention
- Trans 101 workshop for faculty and staff happening tomorrow
- $4 million budget deficit
- 2nd grade pairing with the dance team is on its way!
- 5th grade mock trial March 23rd and 24th
- First Hand in Hand LGE was a success (only 1 buddy didn’t show up)
- Snelling Connection is moving along. Interviews are beginning
- Extending deadline to Nov. 26th
- Jen will change graphic and whatever else needs to be updated for that.
- Everyone will get a drafted email to send to through their channels
- Meeting in small groups
- Facebook Groups
- Emailing buddies and tutors
- Talking to more faculty (HU)
Meeting October 21st, 2014
Attendance: Margot Howard, Craig Anderson, Jodie Wilson, Maggie Blackmon, Jennifer Hamilton, Maggie Knorr, Frank Shaw, Rhonda Simonson, Amber Todd, Gary Gabor, Elizabeth Srigley, Letitia Basford.
- Lots of tutors, new strategies
- PTO Fundraiser Barnes and noble November 29th 10-4pm
- Fall festival (300-400 people)
- Midterms, break on Friday
- Presidential Search, in process
- Prison Pipeline panel
- Dean Sickbert has a buddy
- Update on hiring (Margot)
- Frank Shaw confirmed as new Hamline University Liaison
- Amber and Jen are graduating
- Maggie leaving for Spring Semester
- Highlight the snelling Connection
- Things are going great!
- Story ideas
- Dean Sickbert and his buddy
- 3rd grader’s visit to the art exhibit
- pre-k art
- kindergarten gymnastics
- tutor/ buddy spotlight
- Jie-Ming Immersion
- Margot and Letitia leaving
- Abel Moe
- Update on Campus Community Partnership Foundation
- Waiting on more funding, not available now
- 4th and 5th grade, twice a month
- Writing a mini grant for supplies
- Brainstorming on mini-grant pairings
Meeting September 16th, 2014
Attendance: Margot Howard, Jennifer Hamilton, Maggie Blackmon, Frank Shaw, Carol Schjei, Rhonda Simonson, Amber Todd, Letitia Basford, Maggie Knorr, Jodie Wilson, Craig Anderson, Kathy Struve, Elizabeth Srigley, Xeng Jasiczek, Megan Gjere, Gary Gabor, Lorraine Omley
Overview of the Collaboration
- Executive Board meets to decide business Adv. Board will discuss.
- Adv Board members meet, give input on Collaboration business.
- Members report back to their respective area (HU faculty report back to other HU faculty, 3rd grade teachers report back to other 3rd grade teachers, etc.).
- Goal: every grade has at least one pairing, finding new ways to integrate into classrooms
- Some pairings continue from year to year, some change every year.
- Kindergarten: Library Visit, Gymnastics, HU Campus Tour
- 1st grade: Theater
- 2nd grade: TBD
- 3rd grade: TBD
- 4th grade: Swimming, Football
- 5th grade: Swimming, HU campus tour, Biology, Mock Trial
3.Hand in Hand
- HU student organization, led by student Executive Board
- HU students volunteer as mentors to HE students, meeting once a week for 45 minutes.
- 3 times a year there are Large Group Events where HE buddies come to HU to learn about college and bond as a group or mentors and buddies.
- Collaboration Newsletter published bi-yearly, edited by HU students and written by HE students.
- Goal to move more toward HU side of the Collaboration, balance between Elementary and University representation in articles (in the past it has been heavily focused on HE side)
- Expanding now
- Recent more active parent environment at the school could lead to some changes.
- Literacy and Math focused tutoring by HU students in HE classrooms
- Tutors are designated to either 1-1, small group, or “floating” tutoring strategies by the teachers.
- The Tutor Program hires 60-100 tutors every year.
- Provide funding for Collaborative events/programs between HE and HU
- Have to be reciprocal to both campuses.
- Working on getting more applications--recent years the numbers have been low.
- Big fundraiser every year that raises money for the Collaboration Scholarship Fund.
- 319 students preK-5th
- 114 at Immersion School
- 1-1 Ipads in spps district (half this year, half next) but HE has had 1-1 Ipads for 2 years already.
- MN legislature put through teacher evaluation where 30% must be based on data or test scores, HE staff is trying to navigate how evaluations are going to be integrated into the school.
- Feeling good about the staff this year!
- Hiring a new president!--process will take about all school year.
- Reassessment of HU plan: What is it we want for HU future?, High-Impact learning, J-Term reevaluation, Financial restructuring.
- John Noltner Peace Photo Exhibit open to the public displayed in Anderson Center Forum until September 29th.
- Commitment to Community speaker is Keith Ellison, Oct. 2nd, tickets available at Anderson Center Front Desk, tickets needed for entrance.
- November 21st from 5:00-7:30, panel on School to Prison Pipeline.
- Hand in Hand got a lot of volunteers signed-up at the Org Fair and Community Service Fair.
- Tutoring has started with returners already in some classrooms, and trying to get everyone in ASAP
- Tutor Trainings went very well, about 75 tutors hired right now.
- Snelling Connection starting soon.
- Rhonda Simonson has a HU tutor in her room who was her student!
- Maggie Blackmon will be transitioning to the new Coordinator of the Hamline to Hamline Collaboration.
- Letitia’s term is ending as the HU Liaison, Frank Shaw will possibly be the next.
- Hiring for Jen (Assistant to the Collaboration) and Amber (SC co-editor) in January (look out for people you think would be good!).
Advisory Board Meetings
- Jen will send them all out in an email soon!
- Providing examples of past events/programs to give potential applicants ideas
- Meet with people that have common connections
- Write up searches for partners
- “Teachers want this….”
- Have HE staff meeting dedicated to thinking about projects/events they are interested in having in their classrooms, doing over at HU, more brainstorming, etc.
Ideas for 3rd Grade Pairing
- Art or music
- Anthropology pairing that used to happen for 2nd grade
- Good to get on HU campus
- Both 3rd grade teachers really like Math and would be potentially interested in math program of some sort
- Programming capabillities with Ipads
- DANCE--Dance Ensemble, Dance Team, Ballroom Club, etc.
Meeting April 16th, 2014
Attendance: Margot Howard, Mia Jackman, Carol Schjei, Rhonda Simonson, Isaac Mullin, Letitia Basford, Jennifer Hamilton, Maggie Knorr, Jodie Wilson, Craig Anderson, Kathy Struve, Elizabeth Srigley
Updates from the elementary
- Testing, testing, testing! Reading this week, math next week
- New budget received
- PTO met this week, interested in making connections with the collaboration
- Planning a battle of the bands for next fall, wants university students involved
- Both buying tickets and performing
- Neighborhood music festival
- Send information to Margot, she will disperse it between
Updates from the University
- Nearing the end of the semester, commencement
- Making waves theater troupe
- Sexual Violence Prevention Month
- Bullying/LGBTQIA Safe Zone
- Matching tutors with buddies the previous year
- Mock trials in 5th grade
- 4th graders working with the football team
- Kindergarten is doing tours
- Snelling Connection is working to include more students with EBD
- Hiring new Snelling Connection Co-editor
Hamline to Hamline Collaboration Hike for the Health
- Sponsor a kid, two kids, class, grade level, school
- Music classes performing
- Scholarship should be announced at scholarship nights, so that people know that it exists
- Leaving 11:30, Tuesday may 6th
Meeting February 19th, 2014
· Margot Howard (Coordinator for H-H Collaboration)
· Letitia Basford (Hamline University Faculty Liaison)
· Jodie Wilson (Hamline Elementary Faculty Liaison)
· Craig Anderson (HE Principal)
· Maggie Knorr (LEAD Tutor)
· Mia Jackman (Hand in Hand President)
· Isaac Mullin (Snelling Connection Co-Editor)
· Darrian Smith (Snelling Connection Co-Editor)
· Jen Hamilton (Assistant to H-H Collaboration)
· Maggie Blackman (Wesley Center)
· Rhonda Simonson (Kindergarten)
· Carol Schjei (Kindergarten)
· Carol Woodbury (Second Grade)
· Frank Shaw (HU – Math)
· Brooke Brown (HU student)
i. Music performances scheduled for the spring
1. Yiddish song and dance
ii. Open house for enrollment
1. Strong PTO à held an event
2. Rumor: 39 signed up for kindergarten à very sound
3. Also Chinese immersion
iii. Read-A-Thon fundraiser by PTO
1. Some funds go back to classrooms
2. Artists, musicians à expand on what we have now
iv. Union talks for Saint Paul Public Schools (SPPS)
1. Contracts, etc.
2. Monday, February 24 à vote
3. For the most part, students and parents are unaware; those who ARE aware are supportive
a. Small class sizes; more special ed and art programs; nurses; etc.
v. Graduation rates in SPPS higher than ever
1. Closing graduation gap
vi. Conferences are coming up
1. Teachers are working hard à Thanks for all that you do! J
vii. Continuation of Strong Schools, Strong Communities
i. Achievement Gap Panel (K-12 educators)
1. Craig Anderson on panel
2. Mia and other students working hard
3. Monday, February 24; 5:00 – 7:30 PM; KLAS ballroom; food; RSVP
ii. Spring semester
1. Classes in full swing
iii. Catalyst trips coming up over spring break
1. San Francisco à Jen
2. New Orleans à Mia
3. Washington, D.C. à Margot
iv. Alfie Kohn at Macalester
1. Open to public
2. Thursday, February 20; 4:45 PM; Macalester’s Alexander Hall Ballroom
2. Tutor Training (Jodie)
a. Tutors are doing well, and seem to be thriving in classrooms.
b. Trying to get teachers’ feedback à What specific programs should tutors know? What skills?
c. Loyalty to teachers?
d. Kindergarten à video à letter chant
i. Key apps that tutors should know
ii. Training in groups?
e. Tutor trainings à time for tutors & teachers to meet, visit, walk through, etc.
f. For math, videos and some face-to-face
g. Behavior intervention programs à more in depth, tools
i. Issues of power
ii. Possibly video; long term; future tutors
3. By-Laws (Margot)
a. All changes pass!
4. Hike for Health (Letitia)
a. Spring event à May 6 at 11:30 (Convo Hour)
i. Music à first & second graders
ii. T-shirts will be ordered
iii. Lunch à brown bags
iv. Song à go elementary teachers
v. Brainstorm over next month, before meeting; fundraising
5. Snelling Connection
a. New issue out!
b. Next event: March 6, lunch in Anderson
7. Upcoming Events
a. Mock trial à fifth grade
i. Monday/Tuesday next week à trials
b. K & 5th grade tours
c. 1st & 2nd grade music programs
Meeting November 20th, 2013
Attendance: Jennifer Hamilton, Margot Howard, Letitia Basford, Darrian Smith, Isaac Mulin, Maggie Knorr, Jodie Wilson, Brooke Brown, Mia Jackman, Frank Shaw, Ken Takata, Rhonda Simonson, Carol Schjei, Elizabeth Srigley, Kathy Struve, Julie Fitzgerald, Gwen Larson, Jane Hodale, Craig Anderson
- Welcome to our new members!
- Registration time at Hamline University
- Collaboration between HU Education Department and HE
- Monday, February 24, 2014
- Dinner and discussion in KLAS
- K-12 principals, educators, and diversity coordinators → talk about achievement/opportunity gap
- Frank Shaw can participate and offer information (or provide someone) as part of the Roseville District School Board
- open to the public! Letitia is getting the word out!
- union president could get involved along with a Saint Paul schools educator (Central)
- Welcome to Jodie Wilson as the new Hamline to Hamline Collaboration Elementary Liaison
- Everyone is being trained! → equity; closing the achievement gap
- Gymnastics came to HE → fun!
- interested in having HU athletics become more involved with elementary school students; basketball team, gymnastics, etc.
- idea will be brought up at Athletic Council
- conferences have finished
- music classes going well with Kathy → kids are improving, having so much fun
- students want the arts; want the liberal arts of Hamline
- fifth graders are bringing their iPads home now!
- 1-1 iPad pairings for grades 3, 4, 5
- 2-1 iPad pairings for grades K, 1, 2
- more parent involvement at home/outside of class
- technology grant for iPads
- library subscriptions, Khan academy sites, practice, etc.
- professional development of staff
- bandwidth coming → videos, speed
Updates: Hand in Hand
- November 21, 2013
- Walker Fieldhouse
- gym equipment
- looking for about six more HE students for pairings
Updates: The Collaboration
- minigrants out right now → spread the word
- T-shirts for students
- different color for each grade → rainbow!!!
- buying t-shirts for each student in grades 1-5
- Chinese Immersion program at HE will be having event as well as the HU organization; programs won’t line up and be a joint event; groups are interested in visiting the others’ programs
- February 6 in Bush Ballroom
- Saturday, January 11, 2014
- 9:30 AM - 2:00 PM
- River Center (upstairs/top part)
- Craig will send out information as the date gets closer; interested members should get involved! any help is appreciated
- Hamline to Hamline Collaboration Advisory Board
- would like to have at least one representative from every grade level
- starting this spring
- more University student involvement
- collaboration T-Shirts
- Thursday, May 1, 2014 over Convo Hour (11:30-12:30)? → same day as Honors Day at HU; possibly Tuesday, May 6, 2014???
- differences from Fall Hike
- music teachers → have students sing song at the end
- chanting at the end of the hike, welcoming students at the finish line
- each grade performing their chant/song
- flash mob
- flag matching grade level; student from grade level carrying flag; banner
- inviting parents
Meeting October 16th, 2013
Attendance: Margot Howard, Jennifer Hamilton, Allison Theisson, Letitia Basford, Brooke Brown, Isaac Mullin, Frank Shaw, Ken Takata, Rhonda Simonson, Kathy Struve, Craig Anderson, Maggie Knorr, Mia Jackman, Carol Scheji
- Enrollment and funding are stable
- One teacher on maternity leave (with long-term sub plans)
- Two PTA meetings (35 parents in attendance)
- Field trip over to HU – Chinese Music Performance on 10/15
- Parent Fair
- We are now a community school
- Saturday, January 11, 9:30 – 2:00; Would be great to have HU math department represented, Can sign up for hour-long shifts, etc.;Tutors encouraged to come
- Area E: Rice to Pierce Butler, Lexington to 94, etc.
- Now: self-contained ‡ HE, Chelsea Heights, Como, Galtier to Murray Jr. High
- Special ed. ‡ full inclusion with support; Get a handle on predicted achievement gap--Students of color (especially Black males) over represented
- Tim Wise talk; Wonderful discussion and debriefing on white privilege
- Also had HE staff there – yay!
- Change in academics
- Equality in schools
- Beyond diversity ‡ it’s not training, it’s learning; Glen Singleton: Courageous Conversations
- (National) Spectrum’s Coming Out Week--Drag show
- Hamline moved 0.5 up on scale for LGBTQIA issues (determined by campus as a whole – programs, majors, courses, gender neutral bathrooms, etc.)
- Piperline ‡ paper ‡ Piperline (for paying tutors)
- Excavation collaboration between elementary students and university students
- Hike for Health--More student involvement; Chinese immersion program, Raised $1,000--$500 to costs and $500 to scholarship fund.
- February 7-- Chinese New Year’s Celebration
- Hike had better weather, more HU participants (tutors, Hand in Hand, and students walking by!!!)
- Changes do it again this spring: people will be more invested in HE and the Collaboration, more time to plan and fundraise, no bees.
- Tips: play music during lunch, HE student’s dad’s band could play Irish music during picnic, School song? (HE),Piper clap? (HU), Performance at HU--Work with students at HU
Hand in Hand
- 27 pairings
- Still need 5-10 HE students to pair with HU volunteers
- Grades 1-5
- Need more male university buddies
Possible Future Collaborations
- Ken Takata (HU Math): Teaching Math class, Wants students to get involved, find a way to use info, established class as a laboratory – explain EVERY STEP to students--Possibly 4th grade
- Jermaine Singleton (HU English): experience cultural responsive pedagogy, outh of Color/Urban Area, couple of visits later in the semester
Tutoring (paid, academic work)
- 68 tutors
- All but 4-5 requested tutor times are filled
- 2 trainings (teacher panel/Tim Wise discussion)
H-H Collaboration T-Shirts are $15!!!!
- coming out soon, by next Advisory Board meeting
- $50 - $500
Meeting September 18th, 2013
Attendance: Maggie Knorr, Margot Howard, Letitia Basford, Isaac Mullin, Brooke Brown, Jennifer Hamilton, Frank Shaw, Allison Theissen, Kathy Struve, Nancy Victorin-Vangerud, Rhonda Simonson, Carol Scheji, Craig Anderson
- Fall semester has started!
- Freshmen class is large--yet again
- The PPP is still getting sorted, departments on defense.
- Law School enrollment still falling
- Events: Oct 10th Remembering 1963 March 4:10 in Anderson, Oct 1st Tim Wise Exploring Race Talk at 4:15--pick tickets up at front desk Anderson Center (free).
- Elementary mourning loss of many staff members and teachers, smaller student size, gotten rid of EBD program, all students have been integrated completely into mainstream.
- Met target numbers 285 Hamline Elementary K-5, 35 pre-K, 86 in Chinese Immersion
- Morning meeting part of co-teaching is going well, ending “us” and “them” language to integrate students successfully.
- Needing Hamline U students!
- Orientations are done and scheduling should be done by next week.
- 79 tutors right now, which is more than places we have
- Snelling Connection will be starting the 27th
- SC goals: developing more on curriculum and frame for it, making program more sustainable/stronger.
- SC will be a smaller class, about 12-13 4th and 5th grades (genius 3rd graders welcome).
- Whole new SC class.
- Two publications is goal, if they are awesome consider bringing back a Winter publication.
- Hand in Hand applications due for teachers and students Sep 23rd.
- Pairing on the 24th so students can meet their buddies for the Hike on 26th.
- Looking for more structured way to recruit members for Advisory Board.
- Advisory board collecting pledges
- Stakeholders responsible for giving their respective people the Hike information
- Receiver of HH Scholarship was asked to speak
- Craig and Letitia speaking about HH
- Funding goes to Academic Pairings, Mini Grants, Scholarship Fund, Tutor Trainings, printing SC.
- Jen--Sending pledge sheeting to Advisory Board and reasons why fundraiser is important.
- We have Walker Fieldhouse reserved for eating (going rain or shine!!!)
- Be pumped and get the word out!
- Next Training: Teacher Panel
- Teachers giving tips on how to successfully work with students
- Possibly have someone to discuss students with EBD and ways to work with them
- Diverse panel: different grades, ELL teacher, EBD specialist → tips for each classroom and teacher
- Two sessions in October
- Cultural diversity trainings → Margot → Coming Up!!!
Other Concerns and Requests of the Hamlines
- Hamline University RA wants to set up a service learning opportunity; one time deal → Interested?
- Cleaning up the glass, garbage, etc. on Snelling
- Possibly pair it with working inside the building
- Flower beds; responsible for one bed; if not taken care of, Craig Anderson will send the Bobcat
- Mosaic between the Hamlines
Beautifying Hamline Elementary
- Waiting on the new signs; signed off in July
- Cleaning up the Snelling side of the building
- Trees, flowers
Recap of Upcoming Trainings
- Tim Wise and follow-up discussion (C2C and video)
- Teacher Panel (2 sessions)
- Tutor Panel (returning tutors that teachers have requested)
- Want to switch up training sessions. Returners get same information and tips each year. Panels will hopefully help: meet halfway with new and returning tutors, returners giving advice to other returners and brand new tutors
Meeting May 8th, 3013
Attendance: Darrian Smith, Margot Howard, Rhonda Simonson, Carol Schjei, Craig Anderson, Brooklyn Petrich, Mia Jackman, Jennifer Hamilton, Kathie Struve, Letitia Basford, Kathryn Malody, Pres Martin, Isaac Mullin, Maggie Knorr
- Hamline Elementary, winding down, saying a lot of goodbyes, and everyone is handling it with grace and positivity.
- Field day at the end of the year on the same day as the family BBQ.
- Bobby Johnson, Chinese immersion employee, will serve as Craig’s administrative assistant.
- Opportunity for afterschool programs, parents might want to get more involved in collaboration, more neighborhood involvement in school, etc.
- Hamline University is the only ACTC school that doesn’t require language, Provost learned about Chinese Immersion and became very interested in it because of this.
- Last week of classes, then finals.
- Finished the PPP process, Law school and business school are struggling, but the Collaboration is not being very affected.
- Enrollment, largest class yet.
- ⅓ of Hamline University student are First Generation College Students, which is awesome!
- Allison will be the new Elementary Liaison
- A lot of tutors in the program.
- Portal was introduced.
- Indonesian Music and Dance
- New promotional materials made from Hamline University course
- two assemblies
- assessed programs
Hand in Hand:
- Retention was up!
- Final LGE incorporated art projects
- Working with the class to get it more organized.
- Trying to set something in place to transition people (co-editors) into the program.
- Students learned how to effectively edit their own work.
- Taught the structure of the newspaper.
- September 26th.
- Hike for the Health of the Hamline to Hamline Collaboration, same route
- Making it “A Day” for the city
- Make them a variety of colors?
- Youth sizes
- Talk to Jen or Craig about purchasing them.
- $12 a shirt
- Choir project approved for $100-$150
- Reading Counts iPad apps, approved for $250
- Snelling Connection digital storage device approved for $100-$150
- Gardening at Hamline Elementary approved for $500
- Third Wednesday of every month except for Dec and Jan
Celebration of outgoing and incoming members:
- Carol Schjei, outgoing
- Faduma, outgoing/graduating
- Mary Weyandt, outgoing
- Tessa, outgoing
- Mia, incoming Hand in Hand President
- Maggie, incoming LEAD Tutor
- Allison, incoming elementary liaison
Meeting April 3rd, 2013
Attendance: Brooklyn Petrich, Darrian Smith, Letitia Basford, Jennifer Hamilton, Margot Howard, Faduma Yakob, Craig Anderson, Rhonda Simonson, Mary Weyandt, Isaac Mullin,Kathey Struve, Carol Schjei.
*Special guest, Letitia’s daughter.
- Pre-K is back! New end date of May 3rd to fill the spots.
- Two schools look like they are going to be filled.
- Elementary accepted Campus Compact award for Community Partner with the university.
- Trying to get an event to celebrate the students who aren’t going to be here next year. (After-school, carnival type party). Everyone is invited!
- Finally going to learn which programs are going to be cut.
- Non-academic functions got the budget report and had a meeting with the Provost and he declared that the data collected isn’t useful because it compared the programs in the same way as the academic programs.
- Non-academic programs are thereby “safe” this year.
- This week is Social Justice/Social Change week with programs everyday about social issues on diversity. Everyone is welcome to them.
- LEAD tutor application is coming out soon.
- Buddies went over to Anderson to eat lunch.
- Academic Pairing is redesigning new parent newsletters, brochures, or other documents for the collaboration.
- New Mini Grant Application out! Due May 5th.
- T-Shirts are on their way!
125 Years of Collaboration Celebration
- Could match up with Hike, and actually get to have a picnic.
- End of September
- Banner, pendant, pencils, erasers, window clings, blankets, socks, hats, stickers
- Make t-shirt $15 next year?
- We will be voting on who gets mini grants
- Will be a big celebration!
Meeting March 6th, 2013
Attendance: Jennifer Hamilton, Brooklyn Petrich, Letitia Basford, Margot Howard, Darrian Smith, Michael Jon Olson, Martha Salzman, Craig Anderson, Isaac Mullin, Carol Schjei, Ronda Simonson, Kathleen Walsh, Allison Theissen,
1. Updates: Elementary, University, Community (Snelling Multimodal Plan and Hamline Midway Heartwood festival)
- Midterms are coming up.
- Programs are being evaluated. Provost is going to walk faculty through the process.
- Budget problems are continuing.
- Student congress elections just took place.
- Chinese Immersion school is becoming more of a vision and a lot of the technicalities are being worked out.
- No Pre-K at the moment, hopefully money will come through and it will re-open.
- Numbers arrived; the elementary school looks like it is going to be plenty full.
- April 1st, Hamline Elementary will get reward for community connection/partner.
- April 5th, Elementary will get budget information.
- Elementary STEM Fair on April 11th students are being helped by university faculty and students.
- Conferences with parents are coming up.
- Parent Academy, parents learn about university processes and homework help for 6 weeks and then graduate.
- Hamline Elementary will have Somali speaking, Hmong, Spanish, English classes for parent academy.
- Almost every classroom has observers.
- Snelling multimodal study is completed, online if you want to check it out.
- Hamline Midway Coalition submitting proposal to city to get part of the recommendations from study to be built.
- Process unfolds in next couple of months, we won’t know anything definitive until December.
- June 1st, Hamline Heartwood festival, Hamline Elementary put in for a booth at the festival, any other groups at university that want to go can. Forms past out. Arts and crafts fair, local businesses, activities.
- Light rail will be completed September 2014.
May 8th advisory board meeting date change.
3. Honors Day Nominations
· Student Affairs is awarding the Collaboration with the only two awards they give out.
· Student Worker of the year award and Volunteer of the year award nominations are due in a week. Anyone can nominate anyone who is involved in the collaboration in some way.
· Margot will email out the nominees to the advisory board excluding students, and will have the advisory board email choices. Margot will tally and then it will be announced at ceremony.
· May 2nd, Thursday is Honors Day.
4. Report on assessment data and highlights/goals based on data
a. Margot: Hand in Hand
· Through online survey. Exec Board assessing itself as it functions.
· Initially there was a technology error so it had to be sent out again.
· Everything was rather positive, that which wasn’t positive was already known and in the process of being dealt with.
· Other than technology error, assessment went rather well.
· There were about 25-35 buddy pairs and retention has been really great, mentors understand it is a year-long commitment and are dedicated to program.
· The budget was increased, last year so there are more games in buddy cabinet.
· Technology problem for why not as many students were nominated for buddies.
b. Mary: Tutoring (both teachers and program-wide and tutor’s assessment)
· 61 responses, all really positive.
· Survey of about 5 questions were handed out to all of the teachers.
· Really great group of tutors.
c. Letitia: Snelling Connection
· Couldn’t get onto gmail which is the primary way students interview, which caused problems.
· Letitia and Isaac established goals to keep up with: document the happenings of Hamline to Hamline Collaboration, provide opportunity of elementary students to expand journalism and writing skills, create and adapt lessons to better engage and accommodate students.
· It should be helpful for future co-editors.
· Students have a lot more time this semester to work on their articles, peer review, edit, and practice their writing.
· Co-editors set their own deadlines, are being more responsible for class, à add to goals for the program.
5. 125th year of collaboration together: brainstorm ideas for celebration.
· Spring of Fall?
· This Spring is about saying goodbye to a lot
· Next Fall would be about starting again.
Meeting February 6th, 2013
Attendance: Jennifer Hamilton, Brooklyn Petrich, Darrian Smith, Letitia Basford, Margot Howard, Craig Anderson, Lorrain Omly, Mary Weyandt, Kathryn Malody, Kathey Struve, Vicki Sagert
- Hand in Hand- 2nd LGE in planning, working on replacing treasurer who is graduating
- Snelling Connection (Fall 2012) passed around, full color!
- Bio department working with Lorraine and 5th/6th grade on project.
- Kindergarten and gymnastics had a great time together
- Piano tuned, rainstick found, music people are happy.
- Cultural diversity lessons happening in April
- District wide science meeting, shows how great the collaboration is.
- J-term is over
- University is prioritizing the budget, every department has to turn in a PBT, nervous environment
- The HSE is struggling to follow new student teaching placement regulations. SPPS’s placed certain schools available to specific Schools of Ed. and there are not enough spots available for all of the students who need placements.
- Center for Excellence in Urban Teaching is in danger of being cut.
- Busing 87% of the district, for desegregation/diversity purposes introduced magnet system. Now, resegregation through the choice process. Area schools are more diverse and students are more successful.
2. Chinese Immersion School Discussion
- Area E does not have enough students to fill Hamline Elem. Thus, Chinese Immersion school is moving into the building. There will be two different schools, two different numbers, and one principal.
- Introduce English at 2nd grade, still plenty of opportunities for tutors and everything.
- Immersion students (K and 1st) be speaking Chinese at school all the time, very isolated, so combining it right into the rest of the collaboration is tricky.
- HBS just partnered with university in China, opportunity there.
- Andrea Bell, from languages program, says looking for another Chinese professor. Opportunity for a tenure Chinese professor.
- Opportunity for more reciprocation, Chinese practice with Hamline Univ. students in Chinese classes.
- Upper grades will have opportunity to interact with Hamline Elem.
- True authentic community school--Hamline Elementary AND Chinese Immersion School, together in space but separate in instruction.
- Chinese Immersion started as a steam program, only program like it in St.Paul.
- Every teacher still has a job, district will help them transition.
3. How we are going to market this to Hamline Univ. to make it look like a good thing:
- Anyone interested in World Cultures and languages will have more opportunity to grow
- Opportunity for Univ students to practice and learn Chinese.
- Possibilities for teaching licensure--Chinese
- Student research opportunity--Immersion school and public school interaction, combination of cultures, language exposure influence--> many possibilities for many different departments.
- Expanding technology, one iPad per student, 1st school in St.Paul to accomplish this goal.
- We feel good about the change, we have to keep positive and let other people know.
4. Walk away
- 125th anniversary of Collaboration
- How did the assessment process go? What are some things we can improve upon?
Meeting December 5th, 2012
Attendance: Issac Mulin, Margot Howard, Letitia Basford, Jennifer Hamilton, Tessa Mortenson, Allison Theissen, Lorraine Omly, Faduma Yakob, Vicki Sagert, Mary Weyandt, Dana Coleman, Kathleen Walsh, Carol Scheij, Katherine Tilton, Pres Martin.
- Hamline Univ. is almost at finals, doing well.
- Hamline Univ. funding problems, collaboration is one of the programs that will be questioned on how the funding is being used.
- Zach is no longer a Snelling Connection Co-Editor, if you know anyone who would be a great Co-Editor, please let them know about the position. Apps are due Dec 9th
- Hamline Elem- Pre-K discovery club is official and implemented for next near and sixth graders are moving to middle school.
- Jan 12 Parent information fair at River Center, showcase of schools and opportunity to talk to parents about elementary options in Area E. Need people to talk about the Collaboration.
- Important that Hamline Elem. “sells” itself so people pick Hamline Elem.
- Website re-design in time for the showcase. (hamline.spps.org)
- We NEED Hamline Tutors to be there so that we can more effectively show parents what the Collaboration is.--> people who are enthusiastic and knowledgeable.
- Recruit tutors!
- Teaching 2030, good book to read for future teachers.
- Hamline Elem. students get a blog that they could use for their science projects and then continue forever.
- J-Term and Spring Term Tutor sign-ups
- Hand in Hand LGE is on tues during convo hour (11:30-12:30)! College awareness lunch with a college word BINGO. In Klas Ballroom. Food provided.
- Kindergarten just connected with Hamline Univ gymnastics, they loved it, hopefully they will get some more opportunities to do gymnastics.
2. Present assessments
- Assessments in place, Tutoring, Hand in Hand, and Snelling Connection.
- Program assessments are due Dec 10th and have been sent out to the leaders of each program.
- Teacher Evaluations of Tutors are out!
- Tutor evaluations of tutor program is almost sent out.
- Hand in Hand exec board is assessing how the exec board in performing as a board.
3. Discuss mission/vision statement
- Everyone loved the mission with a little tweaking: The ____ Collaboration mission is to engage all members of the Hamline University, Hamline Elementary, and Midway Community in authentic, shared, and purposeful learning experience.
- Vision has been changed completely to two options: We create meaningful connections between elementary school, college, and the community that inspire the love of lifelong learning. OR Our vision is to inspire the love of lifelong learning and create lasting relationships amongst Hamline University, Hamline Elementary, and Midway Community members. These meaningful connections begin in elementary through college and beyond.
- The Hamline Elem. students are not just from the Midway community, so it should speak to the larger community.
- Change mission to say “the community” instead of “midway com.”
- Change 1st vision: “We create meaningful and lasting connections among elementary school, college, and the community that inspire the love of lifelong learning.”
- Vote--New vision is approved.
4. Discuss:What do we call the collaboration?
- Hamline squared.
- Calling the Collaboration The Snelling Connection--> specificity?
- The Hamline Partnership--> doesn’t make much sense for the Univ. because they have many partnerships.
- The Bridge Between Hamlines, shortened easily to The Bridge.
- Hamline Snelling Connection
- Hamline Connection
- Hamline to Hamline Collaboration
- Share: Hamline to Hamline Collaboration with Craig.... and vote on it later?
5. Mini grants
- due Dec 9th, not many to choose from. Pass information about mini grants around.
- Everyone is invited to join Dec 10th Exec board meeting to discussion mini grant application in GLC. email will be sent to everyone about the official room number.
6. Plans and goals for the spring semester.
- no January meeting!
- Parent tour of Hamline Univ campus
- Open house date will be shared so the parents can
- Keep in mind June Newall Park neighborhood gathering, collaboration should be there.
- mid-March preliminaries for Hamline Elem will be known.
- Reaching out to the community more, finding ways to let them get involved, get involved with them.
- Getting parents more involved/educated aboutcollaboration and elementary school, get people in to speak to the parents, students from school of Edu can learn about parent engagement.
- Tell the community about Univ theatre performances, have elem. science fair on univ campus, book talks.
- Check in about Children’s Traveling Theatre performances availability to the community and Hamline Elem parents/families.
- Graduate education students (ESL) and Adult Basic Ed at Hamline Univ. could be available to tutor parents/community.
- Down the road, give parents a chance to see some of the things kids are having to do in classes.
- Parent Academy at Hamline Elem, 6 week intense parent edu program, looking into higher edu.
Meeting: November 7th, 2012
Attendance: Isaac Mullin, Letitia Basford, Jennifer Hamilton, Margot Howard, Tessa Mortenson, Dana Coleman, Mary Weyandt, Bailey Fisher, Martha Salzman, Allison Theissen, Rhonda Simonson, Vicki Sagert, Kathleen Walsh, Kathryn Malody, Lorraine Omly, Susan McNamara, Kathie Struve.
a. Hamline University:
- Budget difficulties, course and faculty cuts.
- Past Mid-Terms, everyone is breathing again.
- Remaining depressing from Marriage Amendment decision from President Hanson.
- Organizations also took stands throughout campus. Some took Voting No stances, but many followed President Hanson and voted to remain neutral.
b. Hancock(referendum, name change):
- Voting for name change happened (between Hamline Elementary and Hamline Midway Elementary), Hamline Elementary had 76% of the vote.
- Other community schools in Area E.
- The remaining portion of the year is a transition year, the name will take effect next school year.
- Referendum passed giving more money to St. Paul school.
- There will be no more 6th grade. Hamline Elementary will be a prek-5 school and parents will have a drop-off early and pick-up late options (Discovery Club)
- Information passed around or found here: spps.org
c. Community:John from Midway Coalition
- Snelling Multimodal Study: MN department of Transportation looking at how they can make Snelling a better transportation and pedestrian friendly place.
- Proposing brighter crosswalks, etc...
- November 27th meeting with coalition
- Prepare money proposal to begin improving the street, work will begin at this part of Snelling.
- Have a table at the Newell park picnic to let the neighborhood know about transition to a community school.
2. Margot: Fundraiser update
- Walked in rain and snow, but a big success!
- Raised $2,065!!
- last fundraiser was roughly $600 and silent auction use to raise about $3,000
- Talk about making Hike annual.
- No kindergartener went b/c of the weather conditions
- Chinook Book fundraiser idea for staff?---people seem to like it.
3. Margot: Present and vote on the Mission/Vision statement
- Last year looked at what the mission and vision were, took many ideas from Board, and the Exec Board decided:
The_____________ Collaboration mission is to engage all members of the
community in authentic, shared, and purposeful learning experiences.
Our vision is to inspire lifelong learning. College begins in
o What do you think about the mission and vision?
- Feedback: concise, specify “community” involvement to members--change to: The …..Collaboration mission is to engage all members: Hamline University, Hamline Elementary, and Midway Community....
- Without the specificity it remains fluid which is simple and could be beneficial.
- Labeling makes it focus more on this area, and reminds everyone that the community is a part of the collaboration, people need to know exactly what it is because it isn’t housed in one specific place.
- Make the mission/vision on a “bridge” between the two campuses to represent Collaboration.
- “College begins in Kindergarten”--difficulties: although it is catchy, it doesn’t quite reflect the truths of lifelong learning, if we take away “college” then we have to work harder to draw them in, since the name change the connection to Hamline is strengthen, leaves out the kids that don’t see themselves going to college.
- Offered: Change to “the love of lifelong learning begins in kindergarten”?
- Now that we aren’t a magnet school, we should be more inclusive and reflective of community so Midway chooses Hamline Elementary.
- On separate sides think about what collaboration means and then come back together. Make the vision for the collaboration.
- Add in “love” in front of lifelong learning
o What do we call the collaboration?
4. Assessment overview:
Snelling Connection: no assessment in place
a. Assessors:Glynis and Letitia and editors are assessors
b. We develop assessment together
c. Snelling Co-editors: Goals are set at the beginning of year and
are assessed middle and end of year. Co-editors write final report,
submit it to Glynis, then Letitia,and finally Margot.
d. Which goals should we be focusing on?
Hand-in-Hand: Brooklyn Petrich & student org committee will develop
assessment for beg, middle,and end of year. Brooklyn will write end of
e. Buddies are nominated by teachers---teachers gave reasons for requesting a buddy turned into goals
f. Buddy(Hancock) is assessed by buddy (Hamline) at midpoint and
end of experience--based on those goals.
- Probably easier to rate on a scale of 1-10 so that teachers don’t have to scribe it out.
- comments underneath
- don’t make the form more than 2 questions
- make sure to include an assessment of mentor: 2 questions--one on the buddy and one on the mentor. (comments underneath)
g. End of year assessment by Hancock teacher
h. Margot will talk to Assistant to Collaboration about developing
Tutoring program as a whole
· Faduma is the first go-to person to set up tutoring placements,
hires people, etc. When disciplinary actions occur, students are
directed toward Mary.
· All tutors will be assessed at the end of each semester by teachers
and have access to these reports. Mary & Faduma will develop assessment.
· Mary will a) announce to teachers when their assessments are due,
and b) will meet with Hamline students to convey concerns
· Faduma and Mary will both meet toward the end ofthe year to write
year-end assessment report of how the tutoring program/tutors performed.
· Lead tutor: Assessed by Mary & Margot
- Instead of close to the end of the term, about 2 or 3 weeks before the end of Fall Semester so that we don’t run into finals and students are more available.
Meeting: October 3rd, 2012
Attendance: Letitia Basford, Isaac, Margot Howard, Tessa, Jennifer, Katherine Tilton, Craig Anderson, Jane Turk, Mary Weyandt, Schjei, Simonson, Katheryn Melody, Dana Coleman, Zach Khudson, Lorrane Omely, Jim Brickwedde, Salzman, Theissan
3:22 Meeting Begins- Introductions
Updates from Hancock
- New school year started off well.
- Writing and Math intervention programs have begun.
- New E-Team or Equity Team is beginning to dig into answering the question: what does race have to do with “our side of the stree”? And will be reporting research back to the staff.
- Referendum, will provide $9 million extra for SPPS. If defeated, Kindergarten will go back to being half-day.
- Moving “full speed ahead” with Hancock name change. The vote will be happening Thurs. Oct. 11 and there will be a presentation on the importance of voting.
- Hamline students and faculty can vote as well!
- Swimming begins on Friday
Updates from Hamline
- Campus responses to University’s decision to remain neutral on marriage amendment has included : student rallies, faculty meetings, campus-wide discussion about marriage equality
- Anderson center dedication ceremony is Friday Oct. 5
Hand in Hand Updates
- Hancock student nominations from teachers are due. Friday Oct. 5th and then the pairings will begin.
Snelling Connection Updates
- Excited about what is going to be happening this fall.
Executive Committee Position Descriptions
- Handout, to view an online copy go into the Portal and under Executive Board. There is a link to to the Executive Board Position Descriptions.
- The Executive Committee is trying to get the Midway Coalition back on the Advisory Board and hopefully in the Executive.
- Assistant to the Hancock-Hamline Collaboration will be moving onto the Executive Board to represent Hamline student voice.
- A Hamline student has received the first ever Hancock-Hamline Collaboration Scholarship for being a past Hancock student.
- Plans to get in contact with that student and have him/her come to the collaboration fundraisers (at least one to announce it to everyone).
In the Mix Training
- Completed all of the Cultural Competency trainings and the ESL trainings will begin soon.
Fundraiser: “Hike for the Health of Hancock-Hamline Collaboration”
- Hancock Flu clinic and Health Fair on October 26th, make it education on health by walking for the collaboration. Beginning at Hancock and ending at Hamline going down Englewood and up Hewitt.
- The walk will be on Thursday, October 26th at “convo hour” 11:20-12:40. Everyone will meet at Hancock at 11:20am and leave at 11:30am.
- Funding → each Hancock student gives a dollar and Hamline students could give more or get sponsors and pay when they arrive at the event.
- Hancock students will have their lunch brought over from the school and eat it on Old Main Lawn while Hamline students eat their bagged lunch or we will provide food for them.
- Make it a celebration: pom poms, drummers (Mark Anderson?), signs, etc.
- Let media outlets know about it (Oracle, Trib, etc)
- Formally invite the University Provost and President and Hancock’s superintendent.
- Hopefully get in contact with the Scholarship recipient by then and arrange to announce winner at the event before everyone walks.
- Have it be the first time Hand in Hand mentors meet their buddies.
- Make fliers and put them up in various places. (Kindergarten wing requests one and print out a few to mail to the District).
- Margot in the contact person for anything.
- Jennifer will get corporate donations. Craig will get the official form that is needed. (Look into places like Sam’s Club, Walmart, Target, Rainbow Foods, Cub).
4:17 Meeting Ends