Minutes of the Meeting
September 20th, 2011
The following is a summary of the meeting minutes and is not yet approved by the board.
Board Members Present: Curt Whitaker, Sue Salcido, George McGill, John Utz, Don Nelson, Valerie Frasier, John Newcomb
Others Present: 1 Homeowner, Elmira Utz Recording Secretary,
This monthly meeting was called to order at 7:00 pm. at the King County Sheriff’s Office – Fairwood Storefront.
Fire Department Report: Not Present
209 recorded cases- 2 in our neighborhood. One involving fraud over the phone and the other was prowling in a back yard shed.
24 Traffic Contacts
29 Parking Contacts
1 After hours contacts in the park
1 Neighbor Complaint
Approval of Last Month’s Minutes: A motion was made to approve the August board meeting minutes. Signing of the minutes took place by the board.
Monthly income is on track for the year. Expenses all tracking as per the budget with the exception of the legal fees. The estimate is that the HOA will be 25K over budget on legal fees over the year due to long standing troubled accounts. The HOA should be between 5-10K ahead of projected revenue. The optimistic assessment is that only 5k or so from reserves will be needed to cover the total overage.
Motion to turn off water early to further save on utilities. Motion Passed.
Because of the ongoing need for increased legal fees because of ongoing very troubled accounts the recommendation is to increase dues by 3%. It is noted that no dues increase was scheduled for 2011 and that as an HOA we have very modest fees compared to other HOA communities.
Motion to increase dues by 3% beginning in 2012. Motion Passed.
Next month the treasurer will bring a draft of the proposed 2012 budget. Bank of America is changing their fee structure in a way that could be detrimental to our accounting budget. The treasurer will meet with them to see what can be done.
ACC requests for the month:
Received request from Homeowner for mailbox standard. ACC chair will research options to consider.
Reminder: Our parks are private parks which exist for the use and enjoyment of HOA residents, their families and guests. They are not public parks. Our park usage rules apply to everyone. Following are some of the rules that have been established to maximize safety, and minimize liability and maintenance cost:
A. Park Hours: 9:00 am to dusk.
B. No Smoking, alcohol, drugs, loud music, golfing, motorized vehicles or Fireworks are allowed.
C. Animals must be leashed and owners are responsible for cleaning up after their
Complaints Negotiations Report:
Reminder to all homeowners: All complaints must be signed and mailed in. They cannot be accepted via e-mail.
Capital Improvement Committee:
Please contact the board if you have any ideas for Capital Improvements.
Legal and Insurance Report:
Legal activities have tapered off but there are still costs due to ongoing troubled accounts/properties.
No meeting was held in past month.
A Meet and Greet is scheduled for November 1st. The HOA would like to send the letter out soon and will use the help of a homeowner volunteer. The committee chair will follow up.
Rental Home / Change of Address Committee
Changes of Address and Rentals
Reminder that Fairwood Greens is having an Emergency Preparedness meeting at 7 pm at the Fairwood Greens Country Club.
If you are a new Homeowner and have not received a welcome packet please contact the board.
Meeting Adjourned at 8:45
Welcoming Committee – If you are new to the neighborhood and would like an HOA information packet, call the HOA phone number at 425-738-8611 and leave a voice message or send an email request to firstname.lastname@example.org.
Homeowner asked if we send welcome packets to renters. Answer is yes we do, if we are notified of the change. Please feel free to notify the HOA if you notice a move happening in your area.
Special Topics: Visit our Website and contact the HOA via Email at:
Web – www.crcwhoa.org
Email – email@example.com
A motion was made to adjourn the meeting at 8:35 pm.
Next Board Meetings:
Meetings are usually held at 7:00 pm. at the Sheriff’s Office, Albertson’s Shopping Center.
All Homeowners are welcome to attend.
*ACC Requests - The HOA CC&Rs and Rules and Regulations documents clearly state that exterior projects such as roofs, painting, fencing, decks and patios require the submission and approval of an ACC request before commencing the project. The ACC has up to 30 days to respond to an ACC request but tries to respond much sooner. It is recommended that if a response to an ACC request has not been received within two weeks, the homeowner contact the ACC Chairperson via email at firstname.lastname@example.org or by leaving a voice message at 425-227-4227. ACC request forms can be found in the Fairwood Flyer or on the HOA website at www.crcwhoa.org. Please do not contact the ACC Chairperson via a home phone number.
*Carriage Wood and Candlewood Ridge Parks – A policy has been established to maximum safety, minimize liability and maintenance costs, while allowing homeowners of the association to enjoy our parks. Rules to accomplish this include:
Please report suspicious activity in the parks by calling 911. Reference case number 09-179682 when calling.
*HOA Website - Visit the CR/CW HOA website at www.crcwhoa.org to read messages on our Bulletin Board, monthly meeting Minutes, Rules and Regulations documents and much more!
*Trash and Recycle Receptacles – A friendly reminder to homeowners that Garbage Cans, Recycle and Yard Waste Receptacles are to be properly stored behind a fence or inside the garage where they are not visible from the street.
*Webmaster: Our last webmaster has moved from our neighborhood, therefore we are in need of someone take over this function. The person should be familiar with maintaining Google websites and email accounts. Please contact us if you are interested in this volunteer position.