Files in the content collection can now be quickly shared with users outside of your courses using the new Email Items feature in Blackboard 9.1. Similar to online storage services like Dropbox and SkyDrive, you can share links to files in your content collection through email. To do so, follow the steps below.
- Log in and click the Content Collection tab at the top of the Blackboard page.
- Select the item(s) you would like to share, then click the Email Items button.
- Click the To button to select email recipients. Click the Cc and Bcc buttons if you want to send carbon copy and blind carbon copy messages as well.
- Select Specific Users: Click this button to search for users within the Blackboard system if you do not know the user’s email address.
- Select Group of Users: Click here to send the file with all members of a course, organization, or group.
- Add Email Address: Use this option if you know the email addresses of specific users, or if you are sending the file to a user not associated with UM-Flint.
Once all of the desired recipients have been added, click Submit.
- Edit the subject line and message text, as needed.
Note: It is important to avoid editing the URL automatically generated for the email. If this URL is edited or deleted, the recipient will be unable to access the file you wish to share.
- If you are sharing a file with external users, you will be prompted to confirm that public access permission is required in order for external users to access resources in your content collection. Click OK. After this, you can allow external users to view your content by continuing to follow the steps below.
- A green confirmation bar alerts you that the email has been successfully sent.
*To make the file allow for public access, ensuring availability to external users, follow these steps:
- Click the drop-down arrow button next to the file you have shared.
- Choose Permissions on the drop-menu.
- Click the Permit Anyone button on the Manage Permissions page.
- Select the desired permissions level. The default and recommended option is Read access, which allows users to view the file, but not edit or delete it. Once the level has been selected, click Submit.
The file can now be shared with and accessed by anyone, including users outside of the UM-Flint email and Blackboard system.