United Federation Starfleet, Inc.

Constitution and Bylaws

First Ratified by the Commander-in-Chief, United Federation Starfleet

original: February 15, 2012

updated: January 1, 2014

UFS Constitution

  1. The name of this not-for-profit organization shall be United Federation Starfleet, Incorporated, also referred to as UFS.

  1. The purpose of this organization shall be to create an environment in which Star Trek fans from all over the world can come together and pursue their common fandom; and to promote fellowship among those interested therein, with the additional purpose of organizing UFS members in geographical sectors to better promote the objectives of UFS, which include remaining true to the Infinite Diversity in Infinite Combinations (IDIC) philosophy and the basic foundations of the United Federation of Planets and Starfleet regardless of their age, sex, race, religion, or sexual orientation.

  1. Executive Committees
  1. United Federation Starfleet, Inc., shall be governed by a Board of Directors as per the laws of the state of New York, USA, and consists of the following individuals:
  1. Chairman of the Board
  2. Treasurer
  3. Board Members (number to be determined)
  1. Day-to-day operations are managed by the Joint Chiefs of Staff made up of the following officers, and must be active members of UFS:
  1. Commander-in-Chief, United Federation Starfleet (also on the Board of Directors)
  2. Deputy Commander, United Federation Starfleet
  3. United Federation Starfleet Chief of Staff
  4. United Federation Starfleet Chief of Operations
  5. United Federation Starfleet Chief of Communications
  6. United Federation Starfleet Marine Corps Commandant
  7. United Federation Starfleet Academy Superintendent
  1. The Executive Committees above shall have complete power to manage the business, to raise funds in any manner not inconsistent with the policies of UFS, and to perform all other necessary functions.

  1. The Constitution and Bylaws of United Federation Starfleet, Inc., shall be binding in all Sectors and Ships of the Line.

  1. Tax exempt status: The purposes for which this organization is formed are exclusively charitable, educational, recreational, and scientific within the meaning of section 501(c)(3) of the United States Internal Revenue Code or the equivalent  section of any future federal tax code.
  1. The Accounting System for UFS will be in accordance with the Generally Accepted Accounting Principles for US Not-for-Profits.
  2. Any invested funds must be held within United States Federally Observed Bank Deposits. There are no other methods to invest. As UFS is a not-for-profit organization, the funds of this group may only be used for direct costs that are associated with keeping UFS active.

  1. In the event of bankruptcy/dissolution:
  1. Any UFS property held by Sector Command and Ships of the Line shall revert to UFS, Inc.
  2. All assets remaining after meeting outstanding liabilities shall be distributed to a fund, foundation, or corporation organized and operated exclusively for the purposes specified in Section 501(c)(3) of the Internal Revenue Code (or the corresponding provision of any future U.S. Internal Revenue law).

  1. Amendments to this Constitution may be proposed to or by the Executive Committees listed in Section III above. All proposed changes to this Constitution will be the final decision of the Commander-in-Chief, UFS, upon receiving advice from the Joint Chiefs.

UFS Bylaws

  1. Involvement – All Ships of the Line will have to follow UFS regulations and procedures as set forth in our different manuals.However, UFS will generally not get involved in your ship activities

  1. UFS Membership
  1. Membership in United Federation Starfleet is open to ALL Star Trek and Science Fiction fans regardless of age, sex, race, religion, or sexual orientation.
  2. All members are volunteers; there is no fee for membership in UFS.
  3. All members are encouraged to be assigned to a Ship of the Line which is assigned in a Sector. If, however, a situation arises that the member is/ wants to be unassigned from either a ship or a  Sector, then that member will be assigned to Sector 099.  (See Appendix A for the full list of Sectors.)
  4. Members are encouraged to become more deeply involved in UFS by holding positions at Sector Command and/or UF Starfleet Command Headquarters.
  5. Types of Memberships
  1. Individual Membership – Membership in United Federation Starfleet is free of charge and open to individuals of all ages. Membership is for life but one can always opt out by sending an email to  membership@ufstarfleet.org to remove yourself as a member.
  2. These memberships can be through Avatar Membership and/or Real Name Membership.
  3. Family Membership – Any member of UFS can automatically add family members to the account. This is ONLY for Real Name members. This does not apply to Avatar members and metaverse families.
  4. Joint Membership – If already a member of UFS with a metaverse avatar, the member can attach that avatar to a Real Name account and have the current rank transferred. However, once that has been done, the two memberships are separate and advance separately through the ranks.
  5. Honorary Membership – Honorary membership will be granted to special individuals including but not limited to Star Trek actors, writers, and affiliated personnel. These requests will be at the behest of the Commander-in-Chief and Honorary Members will be listed pending acceptance.

  1. Any UFS member has the right to cancel membership with UFS at any time by sending an email to  membership@ufstarfleet.org with the intent to cancel membership.

  1. Membership Dues
  1. UFS Dues – Membership in UFS is FREE; therefore, the organization does not charge membership fees.

  1. Positions within UFS
  1. UFS Joint Chiefs of Staff – These members hold the position of UFS Joint Chiefs of Staff and are encouraged to be a member of a Ship of the Line within UFS. They can hold a position of Ship CO or XO. In the event a Ship  CO or XO got selected to become a member of the UFS Joint Chiefs of Staff, he/she will need to consider whether to step down as CO/XO of their Ship of the Line  or if they believe they can handle the responsibilities and time needed for both. In addition, they do remain a member of said Ship. In the event a Ship CO is also a Sector Commander and is selected to become a Joint Chief, the CO will need to step down as Sector Commander.
  2. Class 2: Members of the Council of Admirals – Along with the UFS Joint Chiefs of Staff, the Sector Commanders (or Acting Sector Commanders) sit on the Council of Admirals. Sector Commanders are also Ship COs and can also hold a position at position with UF Starfleet Command Headquarters (except for a Joint Chief position) if they believe they can handle the responsibility and time to handle it all.
  3. Class 3: Ship of the Line COs – A Ship CO may work at any level within UFS. The Ship level position is that of Commanding Officer (CO), and they can hold any position at Sector Command, and work in any office at UF Starfleet Command Headquarters, whether working for the Academy and/or for an office of the UFS Joint Chiefs of Staff.
  4. Class 4: The UFS Member – Anyone at the basic membership level can hold any position at Ship level, a position at Sector Command, and work in any office at UF Starfleet Command Headquarters, being it working for the Academy and/or for an office of the UFS Joint Chiefs of Staff.

  1. UFS Joint Chiefs of Staff – The Advisory Council to the Commander-in-Chief as well as to the members and Ships of the Line. The UFS Joint Chiefs of Staff are charged with the day-to-day operations of the group.
  1. Commander-in-Chief, United Federation Starfleet – Corporate President of UFS Inc. The Commander-in-Chief is responsible for the overall management and supervision of UFS as well as representing UFS in any official capacity.
  2. Deputy Commander, United Federation Starfleet – Second in command of UFS and Corporate Vice President as well as secretary. In the absence of the Commander-in-Chief, it is the duty of the Deputy Commander- UF  Starfleet to assume that position and responsibilities. This office is charged with and oversees the production and revision of the membership handbook as well as other manuals necessary to the smooth operation of the Fleet.
  3. UF Starfleet Chief of Operations – UF Starfleet Chief of Operations is the third in command of UFS and is responsible for the smooth operation of all Sectors and Ships of the Line. This position is responsible for creating the continuous storyline and maintaining the different active Task Forces.The UF Starfleet Chief of Operations is also responsible for creating new Task Forces and dissolving those that ended their story. This office has the responsibility to bring activity within UFS and making sure UFS follows its continuity.
  4. UF Starfleet Chief of Staff – UF Starfleet Chief of Staff is the fourth in Command of UFS  and is responsible for overseeing all Administrative duties for both Ships of the Line and membership-related aspects of UF Starfleet. They have the most oversight of the UF Starfleet Database and needs of the individual member.
  5. Chief of Communications, United Federation Starfleet – Fifth in command of UFS and responsible for overseeing the publication of the Delta Communicator as well as other publications as deemed necessary by UFS Command.
  6. United Federation Starfleet Marine Corps Commandant – Sixth in command of UFS and responsible for overseeing the smooth coordination of the United Federation Starfleet Marine Corps.
  7. United Federation Starfleet Academy Superintendent – Seventh in command of UFS and responsible for the overall administration of the UFS Academy. In conjunction with the Chief of Operations and Branch Commanders, it is the duty of the Superintendent to monitor and ensure that class offerings are pertinent to members.
  8. Order of Succession – In the event that the Commander-in-Chief, United Federation Starfleet is unable to perform his duties, the  Deputy Commander, United Federation Starfleet will step in and fulfill the duties as required. If both the Commander-in-Chief and Deputy Commander UF Starfleet are unable to fulfill their duties, the order of succession moves down the Chain of Command to the next available individual.

  1. Council of Admirals – Formed by all Sector Commanders  (or Acting Sector Commanders) and UFS Joint Chiefs. The function of this Council is to enforce the guidelines and policies set by UFS as well as advise the UFS Commander-in-Chief.

  1. Sector Commanders – Elected representatives of the Sectors, representing the members and Chapters in the Sector. Also serving as liaison between the members and UFS Command within the geographical area. Also must submit the Monthly Sector Status Report for Sector represented. May be appointed by the Commander-in-Chief in the absence of a formal vote.

  1. Branch Commanders – UFS is made up of the six (6) Branches that together make up the operational forces of UFS. Each Branch Commander represents a specific branch to the membership to provide information regarding their branch and to keep records pertaining to their branch. They are also responsible to place this information on the UFS Wiki.

  1. Promotions
  1. All new members start at the entry rank of Cadet
  2. Line Rank Promotions (O-5 and below)
  1. Promotions awarded through the UFS Promotions Board
  2. Promotions need to follow the UFS TIG system (see Appendix B)
  3. Promotions can only be granted one grade at a time
  1. Command Promotions (O-6) - The rank of O-6, Captain/Colonel may be awarded by one of the following ways:
  1. Upon becoming the Commanding Officer of a commissioned Ship of the Line
  2. By authority of the UFS Promotions Board
  1. Flag Officer Promotions
  1. All Flag Rank (O-7 and above) promotion decisions are made by the UFS Promotions Board upon nomination following the UFS Promotion Guidelines and TIG for Flag Ranks
  2. Promotions must follow the UFS TIG system
  3. Promotions can only be granted one grade at a time
  1. Promotions According to Position (Field Promotions)
  1. Some positions in United Federation Starfleet come with a promotion. This is done because those positions need a certain level of authority in order for them to perform their duties. These positions include:
  1. Joint Chiefs
  2. Ship Commanding Officers
  1. These ranks are brevet and become permanent only after  at least 12 months in office, during which time they should  be able to earn the promotion. Either way, the final decision regarding Field Promotions lies with the Commander-in-Chief  and the Joint Chief according to the Office one works in

  1. Awards

The UFS Awards Program is another way that UFS recognizes its hard working officers and enlisted personnel, and to show appreciation for their contributions to their Ship, Sector, and UFS as a whole.

These awards can have many forms ranging from certificates, commendations, ribbons, or plaques.

More informations regarding awards can be found in the UFS Awards & Decorations Manual

http://tinyurl.com/UFS-AWARDS

At UF Starfleet Command, awards are handed out to UFS officers and enlisted personnel and Ships of the Line for service to UFS, such as leadership, community work, projects, etc., through the UFS Awards Board that is made up by the Joint Chiefs of Staff PLUS the Director of the UFS Awards Department.

Ship CO’s and Sector Commanders each month sent their recommendations to the Promotion Board by sending an email to promotions@ufstarfleet.org

  1. Discipline and Grievances
  1. Ships of the Line  should attempt to resolve grievances within their ship; however, when the issue needs to be escalated, all complaints must be filed with the Commander-in-Chief.
  2. After the Commander-in-Chief reviews the complaint, the complainant is contacted and informed whether the issue is dropped or forwarded to the Inspector General to be handled swiftly.
  3. If the recommendation is to drop the case, the complainant has 30 days to compile additional evidence and resubmit the case if they so choose.
  4. Once the Inspector General concludes the investigation, a report is submitted to the Council of Admirals as well as the involved members on their findings. This report will be detailed, including grievances raised and sections of the UFS Rules and Regulations that apply to that specific case.
  5. The Accused member will be given a period of 30 days to respond to the Inspector General. If necessary, the accused may be allowed a 30-day extension (total of 60 days) to adequately appeal the findings.
  6. Following receipt of the response or a lapse in the period of time allotted, the Council of Admirals will review the findings and vote on them. A majority vote is required for a decision to be made.
  7. If the Complaint against the Accused is found to be valid, there are several possible sanctions that the Commander-in-Chief, United Federation Starfleet may take.
  1. Warning issued through the Sector Commander
  2. Reduction in rank
  3. Expulsion from UFS
  4. Other sanctions as deemed necessary by the Commander-in-Chief, United Federation Starfleet
  1. The Accused member will be notified by the Office of the Commander-in-Chief or another representative pending the outcome of the sanctions.
  2. The Accused is entitled to a final appeal directly to the Commander-in-Chief, or to the Commander Starfleet if the decision involves the Commander-in-Chief. Any decision rendered at this time is final.

  1. The UFS Appeals Process
  1. All members of UFS have the right to appeal, through proper channels, any decision made by UFS or any of its members against them.
  2. If a member needs any help to make an appeal, the Office of the Judge Advocate General (JAG) is specially set up to help any member in their appeal process.

  1. Discipline of UFS Senior Officers – The Council of Admirals has the right to call upon the Inspector General to investigate any alleged misconduct made by Senior Officers. If those officers are found to be in violation, the Council of Admirals may recommend sanctions as outlined above in Section 7.5.

  1. UFS Appeals Review Board – The UFS Appeals Review Board is formed of the Council of Admirals who at any time has the ability to hear and overturn rulings. This is only made through a majority vote. In order to not burden the Council of Admirals with appeals, the Board will consist of one Joint Chief, one Sector Commander, and one general UFS member.

  1. Removal of a Senior Officer from Position
  1. Sector Commanders
  1. If the Commanding Officers of a Sector become dissatisfied with the performance of their Sector Commander, and after using alternative options to settle their problems with little success, the Commanding Officers of that Sector can petition the Inspector General to remove the Sector Commander from office.
  2. In order to start this process, the Inspector General needs to receive a request involving at least 25% of the Sector Commanding Officers. The Inspector General will then conduct a full investigation by interviewing all involved parties and preparing a case file.
  3. After the investigation, the Inspector General will hand over the case file to the Commander-in-Chief, United Federation Starfleet who will then decide if the case needs further investigation or a call for a Vote of Confidence by the Commanding Officers of the Sector.
  4. In the event that a Sector Commander is removed from office, the Commander-in-Chief, United Federation Starfleet will assign the Deputy Sector Commander to Acting Sector Commander until such time as a Sector Election can be held.
  1. Sector Staff – Sector staff serve at the pleasure of the Sector Commander, and removal of such staff can ONLY be performed by the Sector Commander.
  2. Ship of the Line Commanding Officers – The Ship CO serves at the pleasure of the Commander-in-Chief, United Federation Starfleet. and can be removed as such.
  3. Members of the Joint Chiefs – The members of the Joint Chiefs serve at the pleasure of the Commander-in-Chief and can be replaced at any time for not performing their duties.
  4. Inspector General – Determined by the Commander-in-Chief. At any time if the Council of Admirals becomes dissatisfied by the performance of the Inspector General, they may submit a motion for a Vote of Confidence. A ⅔ majority is required to remove the Inspector General from office.
  5. Judge Advocate General – Determined by the Commander-in-Chief. At any time if the Council of Admirals becomes dissatisfied by the performance of the Judge Advocate General (JAG), they may submit a motion for a Vote of Confidence. A ⅔ majority is required to remove the Judge Advocate General from office.

Appendix A

Sectors in UF Starfleet

Sector 001

Metaverses (Second Life, 3rd Rock, UFS Grid,.......etc)

Sector 002

Mainland Europe

Sector 003

United Kingdom, Republic of Ireland, and the surrounding islands

Sector 004

New Zealand, Australia

Sector 005

Japan, North Korea, South Korea, Philippines

Sector 006

Asia

Sector 007

Mexico, Central and South America

Sector 008

Alaska, Western Canada: Alberta, British Columbia, Saskatchewan

Sector 009

Quebec, Canadian Maritimes: New Brunswick, Newfoundland, Nova Scotia, Prince Edward Island, Manitoba, Nunavut, Ontario

Sector 010

Africa and the Middle East

Sector 011

Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

Sector 012

New Jersey, New York, Delaware, District of Columbia, Maryland, Pennsylvania

Sector 013

Virginia, West Virginia, North Carolina, South Carolina, Kentucky, Tennessee

Sector 014

Alabama, Georgia, Florida, Puerto Rico, Virgin Islands, Mississippi, Louisiana

Sector 015

Arkansas, Oklahoma, Texas, New Mexico

Sector 016

Iowa, Kansas, Missouri, Nebraska

Sector 017

Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin

Sector 018

Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming

Sector 019

Arizona, California, Hawaii, Nevada, American Samoa, Guam, Northern Mariana Islands

Sector 020

Idaho, Oregon, Washington

Sector 099

Unassigned

Appendix B

Important UFS reference Manuals

Disclaimer:

If at any moment you encounter conflicting information between the various United Federation Starfleet Manuals then the United Federation Starfleet Membership Manual trumps all other resources.

We would like to ask you that in the event you do find conflicting information that you email Mike Calhoun (mike.calhoun@ufstarfleet.org) directly with the locations as to where you found the conflicting information