Wednesday November 2, 2011
Chairman Darrell Shadd called to order the regular meeting of the Shrewsbury Community Association at 7:00 pm on Wednesday November 2, 2011 in the Shrewsbury Church hall.
Secretary Terry Lynn Murphy listed the following persons as present:
Chairman Darrell Shadd
Vice-chairman Mark Lucio
Secretary Terry Lynn Murphy
Community Member Ryan Charlton
Community Member Johnny Washington
Community Member Delores Shadd
Personal Secretary to the Chairman Mary Shadd
Regrets: Community Members Anne Legue and Charlene Vaughan
Secretary Terry Lynn Murphy provided copies of the minutes from the meeting of Wednesday October 26, 2011.
Amendment to the minutes – Community Member Ryan Warwick, name should read Ryan Charlton.
The minutes were then approved as read.
Communication is the number one priority and what is given (information) to the community must come from the group as a whole. Discussion amongst the group is necessary in order for the group to reach a consensus. We as individuals bring our ideas/suggestions to the Chairman who in turn disseminates these to the rest of the group.
The Chairman is the spokesperson for the group. The group itself is the spokesperson for the community. Therefore, it is mandatory that we are all on the same page when it comes to the information that is released.
Mark Lucio suggested that we proceed with the appointment of the Financial Officer. The appointee he suggested was one Herb Goodbrand who brings with him extensive experience.
Darrell Shadd indicated that he was approached by two (2) other people who had voiced an interest in the position.
There is some uncertainty as to whether or not the Board has the right to appoint the financial officer.
Mary Shadd trusts that the Board are the ones to choose the financial officer. Mark Lucio believes that during the community meeting of October 24, 2011, a verbal directive was given that if needed a financial officer could be added to the Board.
Johnny Washington and Terry Lynn Murphy are of the belief that if we as a Board were elected by the community, the same should apply for the financial officer.
Mark disagreed and suggested that we should appoint the financial officer. Darrell agreed with Mark, indicating that the appointment of the financial officer should be the choice of the Board, and further, that the position should be filled by a professional.
The concern on Mark’s part was that there was uncertainty as to who would fill the position and that they would not be qualified to undertake the task should it be put to a vote by the community.
Johnny pointed out that the assumption then is that the community members couldn’t choose sensibly.
Mark again voiced the opinion that the verbal directive was issued at the community meeting of October 24, 2011.
Due to the inability to reach a consensus regarding the matter of appointing or electing the financial officer, it was proposed by Chairman Darrell Shadd that this matter be put to the community at the next community meeting on Wednesday December 7, 2011, to be decided by vote.
All in favour.
Seconded by Ryan Charlton
Ideas for names for the group that includes both the community and the Board elected by the community to act as spokesperson for the group as a whole were brought to the table. The Board discussed then voted on the names that were entered.
It is the consensus of the Board that the name of the group be referred to as follows:
Shrewsbury Community Association
All in favour
Seconded by Mark Lucio
Darrell Shadd – non-profit status would allow for incorporation
Mark - Cost is prohibitive
Mary - with charitable status you must be incorporated
MOTION: Put forth by Chairman Darrell Shadd
That the question of applying for non-profit/charitable status for the Shrewsbury Community Association be put on hold in order to do more research.
All in favour
Seconded by Johnny Washington
Terry Lynn suggested that a separate committee be set up in order to draft the constitution and by-laws governing the Shrewsbury Community Association.
It was agreed that the setting out of the by-laws would be put on hold until the next meeting.
Seconded by Mark Lucio
According to the minutes of Wednesday October 26, 2011, the mandate is to promote and enhance the community of Shrewsbury.
Johnny Washington indicated that instead of a mission statement we should call it a statement of purpose because we have more than one mandate.
Mark Lucio offered that why we exist is the purpose of the mission and offered as an example the mission statement of the Erieau Association.
Mary Shadd was questioning why we were opposed to mission statement, then offered as a statement of purpose the following, “Bringing community together to promote and enhance the community of Shrewsbury”.
The community needs to be active participants in order for the community to come together.
Darrell Shadd wants the definition to be as open as possible.
Johnny: The idea of promoting and enhancing embraces all we can do. It is a positive.
Ryan Charlton: Promoting and enhancing brings people together.
Mark Lucio: Objective is to bring the community together.
Johnny: I think we should stay with promoting and enhancing the community of Shrewsbury.
The Board adopted as the
Statement of Purpose:
Promoting and enhancing the community of Shrewsbury
Opportunity for Board members to be photographed with Mayor Randy Hope and other building officials as a follow up to the community meeting of September 27, 2011 that was attended by Mayor Hope and building official Paul Lacina.
This will enable us through the news media to reach a large readership through a written article in the Chatham Daily News, along with a photo and written article in the Blenheim Daily News through Pete Laurie.
This will let the community know that we exist and what we are doing.
Mark Lucio will draft the caption to accompany the photo, and submit the statement to the Chairman prior to the statement being emailed for release to the media.
Constitution/by-laws
Everyone to bring what they have related to the above mentioned subject.
Chairman Darrell Shadd adjourned the meeting at 9:00 pm
Minutes submitted by: Secretary Terry Lynn Murphy
Minutes approved by: