Published using Google Docs
Hannibal Chromebook Handbook
Updated automatically every 5 minutes

Chromebook

 Handbook 

Procedures and Information

Hannibal Public School District

Parent/Student Handbook

1:1 Mission 

The Hannibal Public School District believes that significant learning will occur with significant relationships.  Utilizing a growth mindset, we will set high expectations for every student.  We will collaborate as a community to ensure that every student succeeds by providing the following:

Cutting edge instruction

Differentiated instruction

Innovative curriculum

Stakeholder accountability

Rigorous programs

Effective communication with all stakeholders

A technology-rich environment

Program Overview The Hannibal School District purchases and owns student Chromebooks and distributes them to students to use for educational purposes during the academic year. As long as students follow the expectations set forth in this handbook, follow the District’s Technology Usage Policies and Procedures and pay the district technology fee, students will be allowed to take their assigned chromebooks home to complete their studies. Whenever students leave our school district as well as at the end of the school year, their chromebooks are collected, inspected, updated, and maintained by the Hannibal Public School District technology staff.

Chromebooks will be assigned to incoming Kindergarten-12th grade students. Students are accountable for ensuring the care of the equipment entrusted to them. Students will receive a chromebook and charger. Proper care and expectations for all items is covered in this handbook.

Chromebook Distribution 

All students in grades Kindergarten-12 will be issued Google Chromebooks at the start of each school year for educational use in school and at home with proper paperwork on file. Hannibal Public Schools retains sole right of possession of the Chromebook. Hannibal Public Schools lends the Chromebook to the students for educational purposes only for the academic year. Additionally, HPS administrative staff and faculty retain the right to collect and/or inspect Chromebooks at any time, including via electronic remote access and to alter, add or delete installed software or hardware. Chromebooks will be collected at the end of the school year and then re-distributed at the beginning of each school year. The district will do its best to provide students with the same Chromebook or newer. 

Day loaners will be available for students who do not have the proper paperwork filled out or for students who have Chromebooks out for repair. These are given to students on a first come, first serve basis and there is no guarantee that a loaner will be available. Day loaners will be issued to the student at the start of the school day through the school designated Chromebook center and returned to the school designated Chromebook center at the end of each school day. Day loaners will not be allowed to leave the school building for any reason. Day loaners will be individually checked out to students and students are responsible for any damage that happens to it during that time.

Vendor Warranty Chromebooks are purchased with a limited warranty. This limited warranty covers manufacturer defects. It does not warrant damage caused by misuse, theft, fires, abuse, accidents or malware. Please report all Chromebook problems to the school designated Chromebook center. If a Chromebook becomes defective (at no fault of the student) after the vendor warranty expires, Hannibal Public Schools will replace the Chromebook at no charge with a similar model.

Repairing/Replacing Your Chromebook

All Chromebooks in need of repair must be brought to the school designated Chromebook center during school hours. Chromebooks are NEVER to be sent directly to the manufacturer or to an outside repair service.

Chromebooks under repair

Students will bring their Chromebook, that is in need of repair, to the school designated Chromebook center to be evaluated. Each step of the repair process will be logged and recorded by the school designated staff member. All fees and fines will need to be paid before the device is returned to the student. If available, the student will receive a day loaner Chromebook while a Chromebook is in the repair process.

● A student borrowing a Chromebook will be responsible for any damage to or loss of the loaned device.

● Chromebooks on loan to students while having devices repaired must be returned to the school designated Chromebook center the last hour of the day and then checked out at the start of the next day.

● The student will be contacted through email when their device is repaired and available to be picked up.

Chromebook Theft /Loss of Chromebook

A Chromebook or any of its accessories that are lost (whereabouts unknown) or intentionally damaged is the responsibility of the student and parent involved in the loss of property. It is the responsibility of the student and parents to work with the school district and/or law enforcements to help cover lost or stolen items. Replacement devices and accessories must be purchased through the school and not through an outside retailer. The user will not be given another device or accessory to use until the replacement cost of the lost/damaged device or accessory is paid to the school.

Chromebook Loss to a Catastrophic Event

A Chromebook or any of its accessories that are destroyed or damaged due to a catastrophic event need to be reported to the school school designated staff member. Anything that remains of the device and its parts will also need to be returned. Documentation of the Chromebook loss will be filled by the technology department at that time. Students can file a Request for Replacement Chromebook form with the school designated staff member. The request will be reviewed by the district FF team. All approved requests will be charged a replacement deductible fee (up to the cost of the Chromebook, pending the event that led to the total loss).

Fines

Fines surrounding Chromebooks will be handled in the same fashion as the textbook or equipment fine. Unpaid fines may be turned over to the collection agency. Students and Parents will be notified of outstanding fines.

Digital Citizenship School issued Chromebooks are to be used for educational purposes and students are to adhere to the Technology Acceptable Use Policy and all of its corresponding administrative procedures at all times. Students will be working in a digital and collaborative environment and will be expected to conduct themselves as model digital citizens by adhering to the following:

1. Respect Yourself

2. Protect Yourself

3. Respect Others

4. Protect Others

5. Respect Intellectual Property

6. Protect Intellectual Property

District Internet Filtering The district utilizes an Internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA). All Chromebooks, regardless of physical location (in or out of school), will have all Internet activity protected, logged and monitored by the district. No content filter can block all negative content, we strongly encourage that parents and guardians monitor their child’s Internet activity as an additional precaution. If an educationally valuable site is blocked, students should contact their teachers to request the site to be unblocked. Any evidence of trying to get around the filter to inappropriate material will result in disciplinary action.

Taking Care of Your Chromebook It remains the student’s responsibility to care for and protect his/her device. Properly storing and securing them in a backpack is expected along with any needed accessories including a charger.

General Precautions

● Food or drink is not recommended near your Chromebook.

● Your Chromebook and its accessories should be protected from water and extreme heat/cold. They should not be left in a vehicle overnight or for extended periods of time.

● Cords, cables, and removable storage devices must be inserted carefully into the Chromebook.

● Students should never carry their Chromebook while the screen is open.

● Chromebooks should never be shoved into a locker or wedged into a book bag as this may break the screen.

● Do not expose your Chromebook to extreme temperatures or direct sunlight for extended periods of time. Extreme heat or cold may cause damage to the Chromebook.

● Always bring your Chromebook to room temperature prior to turning it on.

Screen Care 

● It is recommended to transport Chromebooks with care and in protective cases.

● Never lift Chromebooks by the screen.

● Never carry Chromebooks with the screen open.

● Never stack heavy objects such as textbooks on top of your chromebook. The added pressure can damage the screen.

● The Chromebook can be damaged if subjected to heavy objects, rough treatment, cleaning solvents, and liquids. The screens are particularly sensitive to damage from excessive pressure.

● Do not store a Chromebook with the screen open.

● Make sure there is nothing on the keyboard before closing the lid (e.g. pens, pencils, or jump drives).

● Only clean the screen with a soft, dry microfiber cloth or anti-static cloth.

Account Security 

Students are required to use their Hannibal Public Schools Google Apps for Education user ID and password when using their Chromebooks. Personal accounts can not be used. Students must protect their accounts and are required to keep their login credentials confidential.

● The Hannibal Public School District has the authority and ability to monitor any and all school district devices.

● Students should not allow anyone else to use their Chromebook while the student is logged in.

Storing Your Chromebook 

● When students are not using their Chromebook they should store in secure backpack

● Nothing should be placed on top of the Chromebook when stored in the locker.

● Students must take their Chromebooks home everyday after school, regardless of whether or not they are needed.

● Chromebooks should not be stored in a student’s vehicle at school or at home for security and temperature control measures.

Chromebooks left in Unsupervised Areas

● Under no circumstances should Chromebooks be left in an unsupervised area.

● Teachers are not responsible for students leaving an unsupervised Chromebook in their classroom,

● If an unsupervised Chromebook is found, notify a staff member immediately or bring it to the school's designated staff member.

● Unsupervised Chromebooks will be confiscated by staff and brought to the school school designated staff member.

Using Your Chromebook at School

Students are expected to bring a fully charged Chromebook to school every day and bring their Chromebooks to all classes unless specifically advised not to do so by their teacher. It is important for families to establish a routine for charging each night to ensure that student chromebooks are ready for instruction each day. Chromebooks should be stored in a backpack when the Chromebook is not being managed by the owner (i.e while in gym, art or lunch).

Students will always log into their Chromebooks using their school-issued Google Apps for Education account. Students should never share their account passwords with others. The majority of student work will be stored in Internet/cloud based applications and can be accessed from any computer with an internet connection and most mobile Internet devices. However, files may be stored on the Chromebook’s hard drive for offline work when internet services are not available. It is the student’s responsibility to safely store their digital media. The school will not be responsible for the loss of any student work. Additionally, students are encouraged to maintain backups of their important work on portable storage devices as well as on the Google Apps for Education Cloud storage. PLEASE NOTE: GOOGLE APPS FOR EDUCATION ACCOUNTS WILL BE DEACTIVATED WHEN A STUDENT GRADUATES AND OR LEAVES THE DISTRICT. ALL IMPORTANT INFORMATION WILL NEED TO BE COPIED TO A NEW CLOUD ACCOUNT AND/OR PORTABLE STORAGE DEVICE. THIS IS THE SOLE RESPONSIBILITY OF THE STUDENT.

Chromebook & Cover Personalization 

● Students are not allowed to apply stickers or other embellishments to their chromebook, cover or case.

● Students are not allowed to draw, write, paint or otherwise permanently alter their chromebook, cover or case.

● Students can use removable static clings to personalize their Chromebook cover as long as it is appropriate for school and does not cover any identification stickers. These clings must not leave any residue behind and will need to be removed each year when checking your chromebook in.

● Students are not allowed to remove asset tags or other identification stickers from their chromebook, cover or case.

Printing

● Students will be encouraged to digitally publish and share their work with their teachers and peers when appropriate.

● All student work will be stored in an Internet/cloud application. Students will have limited printing from their Chromebook at school.

Using Your Chromebook at Home 

Students are encouraged to use their Chromebooks at home and other locations outside of school. A Wi-Fi Internet connection will be required for the majority of Chromebook use: however, some applications can be used while not connected to the Internet. Some documents saved in Google Drive as a (Google Doc, Sheet, Slide and email/calendar) will be accessible to the student without the need for an Internet connection. This enables students to work on documents offline at home. The offline feature will need to be enabled before the student leaves a Wi-Fi Internet connection. Students are bound by the Hannibal Public SchoolsTechnology Acceptable Use Policy, Hannibal Public Schools Chromebook User Agreement, and all other guidelines in this document wherever they use their Chromebook. Chromebooks are only for student use. Parents, siblings, family and friends are not allowed to use the student’s device.

Managing & Saving Your Digital Work with a Chromebook 

The majority of student work will be stored in Internet/cloud-based applications and can be accessed from any computer with an Internet connection and most mobile Internet devices. Any modifications made while offline in Google Drive will be stored, and once the device is connected back to the Internet, the file will be updated. Some files may be stored on the Chromebook hard drive. Ultimately it is the student’s responsibility to make sure all work is stored and backed up.

● Students should always remember to save frequently when working on digital media.

● The district will not be responsible for the loss of any student work.

● Students are encouraged to maintain backups of their important work on a portable storage device or by having multiple copies stored in different Internet storage applications.

ALL FILES SAVED UNDER THE DISTRICT STUDENT GWFE (Google Workspace for Education) WILL BE CLEARED WHEN THE STUDENT GRADUATES OR LEAVES THE HANNIBAL PUBLIC SCHOOL DISTRICT. IT IS THE STUDENT'S RESPONSIBILITY TO COPY ANY DATA TO A FLASH OR THUMB DRIVE.

Operating Systems on Your Chromebook

Students may not use or install any custom operating system on their Chromebook other than the current version of Chrome OS that is supported and managed by the district. Wiping/altering the operating system will result in disciplinary action. Students should not power-wash or factory reset their device.

Updating Your Chromebook

The Chromebook operating system, Chrome OS, updates itself automatically. Students do not need to manually update Chromebooks. GWFE extensions and applications will be loaded to student Chromebooks through the school district based on educational need, district discretion and admin/teacher request.

Google Apps, Extensions and Add-ons 

GWFE extensions and applications will be loaded to student Chromebooks through the school district based on educational need, district discretion and admin/teacher request.

Acceptable Use Policy

The above link will take you to the Hannibal Public School Acceptable Use Policy found under Hannibal School District #60 / District Information / Board of Education / Board Policies / Index 9: Support Services/ 9.10 Technology Usage (EHB) 

Chromebook Identification

The district will maintain a log of all Chromebooks that includes the Chromebook serial number, along with the name of the student assigned to the device. Take Good Care of It!

Returning Your Chromebook 

At the end of the school year, students will turn in their Chromebooks and charger/power adapter to the school designated Chromebook center per instructions provided by their school administration. Failure to turn in the Chromebook will result in the students being charged the full replacement cost (Chromebook and charger/power adapter). Unpaid fines and fees of students may be turned over to a collection agency along with restricting participation privileges at Hannibal Public Schools district or school events. The District may also file a report of stolen property with the local law enforcement agency.

Students that transfer out of or withdraw from Hannibal Public Schools must turn in their Chromebooks and chargers/power adapters to the school designated Chromebook center on their last day of attendance. Failure to turn in the Chromebook will result in the students being charged the full replacement cost (Chromebook and charger/power adapter). Unpaid fines and fees of students may be turned over to a collection agency along with restricting participation privileges at Hannibal Public School District or school events. The District may also file a report of stolen property with the local law enforcement agency.

Hannibal Public School Technology Use Fee

Beginning July of 2021 Hannibal Public Schools will be collecting a technology fee of $20 per year to offset the cost of technology in the classroom. In light of growing technology use and needs for students in the classroom, the District is implementing a $20 technology user charge for all students in levels K-12. We will be collecting this charge for each student at registration in July. The Technology Use Fee charge is to assist the District in acquiring, upgrading, and maintaining the growth of technology in the schools. Please provide a check in the amount of $20 to “Hannibal Public School Technology Use Fee” when turning in the signed form at the end of this document.

Households are still encouraged to complete and submit an application for free and reduced price meals to the district for processing.  Free and reduced data is used to help maintain meal count system requirements, report to the Department of Elementary and Secondary Education for funding formulas, and establish eligibility for other benefits, particularly Pandemic Electronic Benefits Transfer (P-EBT) and Emergency Broadband Benefit.

The technology use fee will be waived for every household that fills out the Free and Reduced Lunch Form for the 2024-25 school year regardless if the household qualifies. If families will fill out the form the school district will waive the Technology Use Fee of $20 per student for the whole family.

This form can be found here Free and Reduced Meal Price Application

You may also pick this form up at your school's office and on every night of “Meet the Teacher Night”.

Please submit your completed form with your signed Hannibal School District Chromebook Policy Handbook Agreement found at the end of this document.


Chromebook FAQ’s 

Q. What is a Chromebook?

A. “Chromebooks are mobile devices designed specifically for people who live on the web. With a comfortable, full-sized keyboard, large display and clickable trackpad, all-day battery life, lightweight and built-in ability to connect to Wi-Fi, the Chromebook is ideal for anytime, anywhere access to the web. They provide a faster, safer, more secure online experience for people who live on the web, without all the time-consuming, often confusing , high level of maintenance required by typical computers.” (“Google”)

Q. What kind of software does a Chromebook run?

A. “Chromebooks run millions of web-based applications, or web apps, that open right in the browser. You can access web apps by typing their URL into the address bar or by installing them instantly from the Chrome Web Store.” (“Google”)

Q: When will my student receive their device?

A: Devices will be distributed in August. At that time, students will receive a Chromebook and a charger. Students and parents will be asked to sign a Chromebook & Mobile Hotspot Technology Agreement. Parents or guardians will be asked to pay a $20 Technology fee prior to receiving their device that acknowledges that maintaining possession of the device and keeping it in good working order is the responsibility of the student and parent/guardian. 

Q: Will students have access to the devices beyond the school day?

A: Yes. Another benefit of the program is that learning can continue beyond the school day with the Chromebook. Students will be able to bring the device home throughout the school year. The devices will be collected before the summer.

Q: Are students required to have them at school each day?

A: Yes. We do expect these devices at school each day as they are fundamental learning tools for the types of instructional experiences that are now being built in the Hannibal Public Schools. Students will need to charge their device overnight so that it is fully at the beginning of the day.

Q: Who should we see, call, or e-mail if there is a problem?

 A: There will be a repair and solution center in the school designated Chromebook center to serve students throughout the school day. Services include: distributing loaner Chromebook when a Chromebook isn’t functioning properly, checking minor issues, and beginning the service needed on the Chromebook if there is a bigger issue.

Q: Can my student use their device at home if we don’t have access to the internet?

A: The Chromebook is heavily dependent on an internet connection, but there are word processing, spreadsheet, and presentation options that will work in offline situations as well. The district has options to help with Wifi access if needed

Q. Can the Chromebook be used anywhere?

A. Yes, as long as there is a WiFi signal to access the web.

Q. Is there antivirus built into it?                                                                                               A. It is not necessary to have antivirus software on Chromebooks because there are no running programs for viruses to infect.

Q: How long does the battery last?                                                                                            A: The normal life of the battery of the Chromebook is 8-10 hours. If a student brings a fully charged computer to school, it should last the entire day. A charging routine for your students' Chromebook should be set early and executed nightly. There may be opportunities and options for charging at school if necessary.

Q: Will students be able to access inappropriate sites when using their Chromebook off campus?                                                                                                                                        A: The Chromebook Management Console will provide the same filtering on devices no matter the device location. Chromebooks will be filtered at home but web filters are not foolproof and are not a replacement for supervision. 

Q: How can a student access a device if their Chromebook is being repaired?            A: The district has purchased a number of loaner devices that we will have for distribution through the school designated Chromebook center at each building.

Q: Does the district have the ability to track technology that may be lost or stolen?

 A: Steps have been taken to allow us to track devices in these scenarios. We are also coordinating with law enforcement to prevent avenues for resale.

Q: Will Chromebooks take the place of all textbooks?                                                           A: Teachers will still be using a variety of resources to support their instruction. The technology enhanced classroom will support innovative practices and probably new resources for students to showcase their learning. Textbooks will still play a role. The Hannibal Public School District views the Chromebooks as a vital tool to student learning but not the only tool.

Q. How are these web-based applications managed?                                                          A. The Hannibal Public Schools Technology Department will maintain and manage all devices through our Google Apps for Education account. The Technology Department can pre-install as well as block specific web-applications from a centralized management console.

Q. What devices can I connect to a Chromebook?

A. Chromebooks can connect to:

■ USB storage, mice and keyboards

■ External monitors and projectors

■ Headsets, earsets, microphones

Q: Can I or another family member use my student’s Chromebook?                                 A. No. Chromebooks should only be used by the student assigned to it. Parents/Guardians, family, friends or other individuals are not allowed to use it.

Q: My student has a personal google account, can they use that account on their chromebook?                                                                                                                            A. No. Students should only use their district assigned GAFE account on their Chromebook.

HANNIBAL PUBLIC SCHOOL DISTRICT

CHROMEBOOK AGREEMENT

 Student/Parent Chromebook Use Agreement In this agreement, “Chromebook” means a District-Issued Chromebook and all its components, software, battery, charger, and case/ID tag.

TERMS

● You will comply at all times with the Hannibal Public School District’s Chromebook Policy Handbook and its guidelines as well as the Hannibal Public School District Technology Acceptable Use Policy. Any failure to comply may terminate your rights of possession effective immediately and the school may repossess the property. Chromebooks are assigned to a single individual and are not to be shared.

TITLE

● Legal title to the Chromebook is to Hannibal Public School District and it shall remain in the School District. The student’s right of possession and use is limited to and conditioned upon full and complete compliance with this Agreement and the Chromebook Policy Handbook.

LOSS OR DAMAGE

● If the property is accidentally damaged or incurs loss due to an act of nature, Hannibal Public School District will assess the Chromebook damage and repair or replace the device under the accidental loss or damage policy. If the property is stolen, a police report must be filed by the student or student’s parents/guardian involved in the loss of property. Loss or theft of the property must be reported to the School by the next school day after the occurrence. Fraudulent reporting of theft will be turned over to the police for prosecution.

REPOSSESSION

● Students not complying with all terms of this Agreement and the Chromebook Policy Handbook, including the timely return of the property, will be declared to be in default and authorities may be sent to your place of residence, or other location of the Chromebook to take possession.

TERM OF AGREEMENT

● Your right to use and possession of the property terminates no later than the last day of classes during the school year unless earlier terminated by the School District or upon student withdrawal from Hannibal Public School District.

APPROPRIATION AND PAYMENT OF FEES & FINES

● Your failure to timely return the property and the continued use of it for non-school purposes without the school’s consent will be considered unlawful appropriation of school property and you will be turned into collections for the full replacement cost of the device and charger.

● All fees and fines must be paid on a yearly basis on or prior to the registration date.

Hannibal School District Chromebook Policy Handbook Agreement 

Parent Signature for Chromebook_______________________________________________________

Parent Printed Name__________________________________________________________________

Address____________________________________________________________________________

Phone Number_______________________________________________________________________

Student Signature Chromebook_________________________________________________________

Student Printed Name_________________________________________________________________

----------------------------------------OFFICE USE ONLY-------------------------------------------------

Date Technology Fee Received ($20 per student)__________________________

School Official Printed Name_______________________________________________________________