PRIVACY POLICY

updated Aug 16, 2017

SECTION 1 - WHAT DO WE DO WITH YOUR INFORMATION?

When you register for club membership or for a club event, we collect the personal information you give us such as your name, address, date of birth, phone number, email address, and possibly emergency contact name and emergency contact phone number.

When you purchase something from our store, as part of the buying and selling process, we collect the personal information you give us such as your name, address and email address.

When you browse our store, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.

Emergency use: in the event of an emergency, we may contact the emergency contact at the phone number you supplied.

Email news and information: We may send you emails with club news and local races. Occasionally, when there is an urgent need, we may send information about an event cancellation, change of venue, etc.

Email marketing: We may send you emails about our store, new products and other updates.

SECTION 2 - CONSENT

How do you get my consent?

When you provide us with personal information to register for the club or an event, complete a transaction, verify your credit card, place an order, arrange for a delivery or return a purchase, we infer that you consent to our collecting it and using it for all reasons mentioned in Section 1.

How do I withdraw my consent?

If you would like to withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at anytime, you may opt out in an unsubscribe link in a received email, or you may contact us at webmaster@steeplechasers.org or by mailing us at: Frederick Steeplechasers Running Club, PO Box 681, Frederick, MD, 21705, United States.

Note the Frederick Steeplechasers Running Club uses multiple channels to send email information, and unsubscribing from one channel may not affect your receipt of emails from another channel.

SECTION 3 - DISCLOSURE

We may disclose your personal information if we are required by law to do so or if you violate our Terms of Service.

SECTION 4 - BRAINTREE PAYMENT GATEWAY

Our store payments are processed using the Braintree Payment Gateway processed through the Wordpress WooCommerce plugin using PayPal Powered by Braintree. These provide us with the online e-commerce platform that allows us to sell our products and services to you.

PayPal Powered by Braintree is PCI DSS v3.2 SAQ-A compliant and uses the Braintree’s “Hosted Fields” feature to process payments. Sensitive payment information is never passed through our server, as it’s tokenized client-side before being sent to Braintree. You can read more about Braintree’s hosted fields here.

Credit card and PayPal information is not stored on our server either; rather it is tokenized and stored on Braintree’s secure servers. The PayPal Powered by Braintree plugin uses a combination of tokenization keys and client tokens to keep your data secure. See Braintree tokenization to learn more about this process.

SECTION 5 - THIRD-PARTY SERVICES

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.

However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions.

For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers.

In particular, remember that certain providers may be located in or have facilities that are located in a different jurisdiction than either you or us. So if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.

As an example, if you are located in Canada and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.

Once you leave our store’s website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our website’s Terms of Service.

Links

When you click on links on our store, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements.

SECTION 6 - SECURITY

To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.

If you provide us with your credit card information, the information is encrypted using secure socket layer technology (SSL) and stored with a AES-256 encryption.  Although no method of transmission over the Internet or electronic storage is 100% secure, we follow all PCI-DSS requirements and implement additional generally accepted industry standards.

SECTION 7 - AGE OF CONSENT

By using this site, you represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use this site.

SECTION 8 - CHANGES TO THIS PRIVACY POLICY

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we may notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

If our store is acquired or merged with another company, your information may be transferred to the new owners so that we may continue to sell products to you.

QUESTIONS AND CONTACT INFORMATION

If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact our Privacy Compliance Officer via webmaster@steeplechasers.org [Re: Privacy Compliance Officer] or by mail at Frederick Steeplechasers Running Club [PO Box 681, Frederick, MD, 21705, United States]