Mark Hopkins Elementary PTO

General Meeting

September 14, 2021

I.    Call to Order Amber Pearson, 6:03p

II.   Introductions:  Amber Pearson, Lyndsey Case, Justine Massey, Lindsey Gorzalski Hocking, Amy Fielding, Tina Caranna, Kathi Ahrens, Ashley Garza, Melissa Childs, Brooke Cunningham, Angie Waller, Christa Forst , Kristin Lane, Chelsey Kinney,  Michelle Helm.

III.  Officers Reports

1. Principal’s Report: Lyndsey Case asked for help to spread the word regarding NOT sending  kids to school when feeling sick or someone at home is awaiting test results or sick also.  She stated they are really trying to keep Hopkins healthy.  Currently the rule at Hopkins is if 5 or more positive or presumed positive covid cases are present then the class is quarantined.  
2. Lyndsey stated that there is currently a problem with kids stealing items off of backpacks while at school and this has been going on for the past few weeks.  Lyndsey just learned that this is part of a Tic Tok challenge (biggest in High Schools).  She is asking parents to speak to your kids and keep eyes open to what kids are bringing home, what is on their Tic Toc (if this is relevant), and that she is going to speak to the kids this week also.
3.  Lyndsey spoke about conferences during the week of Oct 11th, 2 late nights on the 12th or 13th, and any help with food would be appreciated.  Kathi asked about breakfast on Monday and 1 dinner on Tues and Pizza on Wed if enough in budget.  Kathi will send the menu choices to Lyndsey for teachers to choose.
4. Lyndsey stated that PBIS/ Mrs. Petrone has Conflict Managers set up once again (48 kids from 4th and 5th grades). Peer Mentors are in place for K-2nd grade and the other half of the peer mentor group  is working on a  community service project. PBIS assembly last week to kick off Kindness Character Trait and Top Hoppers (individual).  Lyndsey also explained that the Top Hopper tickets (group/classroom) are earned outside of the classroom and if a classroom earns over 100 tickets they are rewarded with a party.    
5. President’s Report:  Amber Pearson reported on the following:

1. Spiritwear- the email has been sent to families and other reminders to come. Final order will  be placed on Friday.  Amber is thinking possibly one more order to be placed around Christmas.  
2. Amber stated she could not attend the PPC (PTO Presidents Council) Meeting today but Lyndsey gave a quick run down from what she saw on the agenda:  conversations regarding masks are still taking place, making sure people are understanding why this is in place, etc.  Also it was stressed that the district is not just focusing on Covid and it’s problems but rather getting back to learning and how to best address this and the needs of the schools, staff and students.

C.    Vice President’s Report: Vacant

D.    Marketing/ Communications: Vacant. Amber reported that Sherry Affatica has expressed an interest in this position and would like to be considered.  Amber proposed the motion to vote in Sherry for the Marketing/Communications Board member.   All board members were in favor,  approval granted.

Amy asked about the benefit of a  monthly email being distributed  re: fundraising with shopping (SOSG, KS, Box Tops, etc).  Michelle suggested directing a specific role for just this position-  Ashley Garza volunteered to head this.  Sherry and Ashley to connect so that they can work together on this.  

Dairy Longmont:  Milk Caps will be collected in a bucket up in the mail office.

E.    Secretary’s Report: Justine Massey; nothing to report

F.     VIPS Report: Vacant

G.    Treasurer’s Report: Amber Pearson/Lindsey Gorzalski Hocking. Lindsey reported that she now has access to the online accounts! She reported a deposit from Amazon Smiles for $23, a purchase from Staples for which a receipt is needed, Amber has it and will submit.   Lindsey stated there is a lot of money in PayPal from Spirit Wear.  Amber stated that once we are ready to write that check we will transfer that money accordingly.  

H.    Fundraising Report: Amber Pearson

1. Restaurant Nights:

1. Need to set up Restaurant Nights for the school year

2. Hop - A - Thon Amber reported:

1. Volunteers Needed- Amber has list and will also send out a sign up via email.
2. Set up Website/Donation Page
3. Approve T-Shirts for the Students -Amber reported they have been delivered to her house and asked how they should be distributed?  Lyndsey stated  to bring them to the office and they will get them to the teachers/students.
4. Prepare flyers/marketing: Completed during PTO meeting.
5. QR Codes:  Tina Carrana reported that she has a program called Easy Scan: Kids get a card and lanyard and this tracks their laps throughout the year. This system is going to be used for HAT (Hop-A-Thon).  Volunteers needed to scan these cards at each lap-4 people needed for this. Tina will create this and people can either get the app on their own device or maybe Hopkins has enough laptops to use during HAT.  Email Sign Up to be sent out on MTK (Membership Toolkit).
6. Prizes- Bought! Amber reported we had $1000 in gift cards from SOSG (Streets of Southglenn) Large Prizes are as follows:  Nintendo Switch, Nintendo Light,  Figi Film Insta Max Mini, Amazon Fire Tablet, Bluetooth Speaker. Level prizes for all students who raise the following amounts:  $10-30$ squeezable frog, $31-$60 popit, $61-$125 foam puddy monster, $127-$199 plush frog and those who raise over $200 get to participate in the faculty kick ball game.  
7. Flyers/Envelopes go home on Friday, website up and live tomorrow in MTK, Amber has a list of students and families updated info, need to make sure all the families info is updated on MTK.  Mass email regarding event will start on Friday. All money will be due on Oct 12th, may need help needed for counting money but hopefully most will do so online.  
8. Lyndsey will have Runner Case reappear on Friday to help get the kids excited and she will continue to announce this event also.  
9. Day Of Event:  T-shirts, popsicles and hopkins sticker given to all kids after they run.  DJ/MC needed (Hopkins has speaker and will get a microphone) tents (4 needed), tables provided from Hopkins.  Kids  will bring their own waters, Nutri-grain bar and popsicles will be provided by PTO.
10.  Timeline needed for scheduling the classes.  Lindsey stated in the past it’s been a half day event but this year it is a full school day so we aren’t as rushed. It was determined that Kindergarten and 1st grades will start at 8:15am for 30 minutes.  The rest will be sent out as single grades and will have 45 minutes.  Lap sizes need to be smaller and all classes would be done before lunch.  Amber to send out sign up sheets for volunteers.
11. Prize sorters needed- Kathi volunteered to have this at her house, prior to next meeting.

3. Silent Auction

1. Volunteers Needed

4. Square 1 Art

1. Volunteer Needed to Coordinate

I.      Volunteer Opportunities / Committee Reports

1. The Stride
2. Boo Ball:  Lyndsey stated she is not feeling comfortable holding this inside but doesn’t want to cancel because the kids love it.  Could we hold it outside? Yes, 4-6pm. Amber to set up a meeting with the volunteers to finalize ideas and plans.  Food Trucks?  Some games, music, truck or treat (volunteers to provide candy and decorate car) Kona Ice available? Amy to check this availability for Oct 29th.  PTO to buy the glow sticks for the kids as their ticket. Coffee Truck for parents? Decided that there will be a $5 charge for Boo Ball.  
3. Yearbook
4. Staff Gift Card Program - Amy Fielding
5. LPS Foundation Gift Basket
6. Coordination of Conference Lunches for Staff
7. Staff Appreciation Week
8. 5th Grade Party
9. Fun Run: Tina Caranna reported that 1 volunteer position is needed and this would combine both the Fun Run and Field Day.  Permits and flyers are needed for Fun Run. Flyer pick up at Hopkins and post them on doors, etc. Water stations needed for this also.  Field Day has stations also and volunteers are needed for that. Tina would like 1 parent volunteer to head both of these events are work with the other volunteers, etc.  Sign ups needed on MTK.  Oct 8th is the Fun Run. Field Day in Spring (May). Positions and expectations are in MTK already so this is helpful.  

IV.   Adjournment: Amber did so at 7:37pm