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EMPLOYEE_AUP_2019-2020
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Pascagoula-Gautier School District

Acceptable Use Policy for Employees

2019-2020 School Year

 

The operation of the Pascagoula-Gautier School District (PGSD) network is guided by policies set forth by the PGSD Board of Trustees, district administration, the Mississippi Department of Education, and all applicable local, state, and Federal laws. This Acceptable Use Policy does not list every policy or law but sets forth some specific policies particular to the Pascagoula-Gautier School District.

TECHNOLOGIES COVERED:

PGSD provides technology to employees, which may include but is not limited to internet access, desktop computers, mobile computers or devices, online collaboration capabilities, and email.

 

The Acceptable Use Policy applies to both district-owned technology equipment utilizing the PGSD network, the PGSD internet connection, and/or private networks/internet connections accessed from district-owned devices at any time. This AUP also applies to privately owned devices accessing the PGSD network, the PGSD internet connections, and/or private networks/internet connections while on school property or participating in school functions or events off campus. PGSD policies outlined in this document cover all available technologies now and in the future, not just those specifically listed or currently available.

 

DISCLAIMER OF LIABILITY:

The PGSD disclaims all liability for the content of the material to which an employee may have access on the internet and for any damages suffered as a result of the employee’s internet use. The PGSD makes no guarantee that functions or services provided by its internet access will be without error or defect. The PGSD shall not be responsible for:

- Any damages an employee may suffer, including, but not limited to, loss of data or interruption of services.

- For the accuracy or quality of information obtained from or stored on any of its networks or client systems.

- Financial obligations arising through the unauthorized use of the systems.

- Any actions or obligations of an employee while accessing the internet outside of the public school system for any purpose.

CONSEQUENCES OF POLICY VIOLATION(S):

Any district staff, including contract services, who violate any policy, regulation, or law regarding use of the district network will be identified and corrective and/or punitive actions will be taken.

 

All users of the district network are charged with reporting violations or misconduct. Users who fail to report violations may be subject to the same disciplinary actions as those who violate the policy.

While the district takes steps to protect users from inappropriate material, makes every attempt to intercept unlawful and malicious actions from affecting users, and makes every effort to safeguard users, no system is perfect. Those risks must be recognized and accepted by users who sign the Acceptable Use Policy Statement of Assurance.

SECURITY:

Employees are expected to take reasonable safeguards against the transmission of security threats over the PGSD network. This includes not opening or distributing infected files or programs and not opening files or programs of unknown or untrusted origin. Employees should never share personal information.

 

FILTERING:

PGSD uses an advanced Content Filter and SPAM Filter. PGSD complies with the regulations of CIPA, the Children’s Internet Protection Act, to provide internet content filtering services for students. Filtering services are a means of protection from objectionable sites but cannot provide a 100% protection. Therefore, PGSD provides no guarantees but will attempt to protect employees from accessing such objectionable internet sites. In the event the inappropriate material is accessible, PGSD will not be held liable.

ACCEPTABLE USES OF TECHNOLOGY (not all inclusive):

A responsible user of the technology will:

- Use school technologies for educational, school-related, career-oriented, or professional learning activities.

- Follow the same guidelines for respectful, responsible behavior online that they are expected to follow offline.

- Treat school resources carefully and alert appropriate staff if there is any problem with their operation.

- Encourage positive, constructive discussion when using communicative or collaborative technologies.

- Alert a member of the Information Systems Department if they see threatening, inappropriate, or harmful content (images, messages, posts) online.

- Use PGSD technologies at appropriate times, in approved places, for educational pursuits.

 

UNACCEPTABLE USES OF TECHNOLOGY (not all inclusive):

- Violating any state and/or federal law.

- Using profanity, obscenity, or other language that may be offensive to others.

- Making personal attacks on other people, organizations, religions, or ethnicities.

- Accessing, downloading, storing, or printing files or messages that are sexually explicit, obscene, or that offends or tend to degrade others. The administration invokes its discretionary rights to determine such suitability.

- Not respecting the privacy of a person by posting personally identifiable information, such as work/home address, telephone numbers, e-mail, photographs, or names, without obtaining prior permission from the persona affected.

- Maliciously destroying or altering the files of another user.

- Using program credentials of another employee to gain access and misrepresent the employee.

This is not intended to be an exhaustive list. Employees should use their own good judgment when using PGSD technology.

DISTRICT ISSUED DEVICES:

PGSD provides employees with devices in order to effectively complete daily tasks. It is the responsibility of the employee to keep the device in good working order and damage free. If a device is lost or stolen, the employee should immediately notify the school/department’s administration/director. If the result of the device being lost/stolen is due to irresponsible behavior, the employee will be responsible for restitution costs. If a device is damaged, the employee may be responsible for repair costs.

SCHOOL DISTRICT OWNERSHIP:

All data transferred over the district network or stored on any district-owned equipment/media is the property of the PGSD.

 

Any device assigned to personnel by the PGSD remains the property of the PGSD. Downloading apps for personal use on assigned devices is discouraged, even if it is paid for by the personnel assigned the device. Personnel with assigned devices are encouraged to use district vouchers or other purchasing routes to acquire academic or educational apps. The district is not responsible for the loss of apps purchased by personnel from their own funds.

 

EMAIL:

PGSD provides employees with the privilege of email accounts for the purpose of school-related communication. District provided email accounts should not be used for personal communication.

 

Employees with provided email accounts should use these accounts with care. Employees should not send personal information and should not attempt to open files or follow links from unknown or untrusted origins. Emails should be saved or archived. Email attachments should be saved or archived as well. Email usage may be monitored.

Any email communications/correspondence conducted as a representative of the PGSD must be conducted within the district’s email system. These communications include but are not limited to, employee to parent, employee to student, employee to employee.

 

DOCUMENT RETENTION:

All documents created and shared with others inside or outside the district in conducting district business should be saved. Documents include but are not limited to, word processing documents, text files, slideshows, spreadsheets, graphics/image/pictures, and movies. Document retention should include two locations. This can be the device hard drive, external hard drive, cloud storage, and jump drives.

DISTRICT PROGRAM ACCESS:

When an employee leaves or retires from the district, access to district programs is suspended the day after the employee’s last day of employment. This access includes district email and other Google Apps products.

 

SCHOOL/PARENT & EMPLOYEE/PARENT COMMUNICATION:

School/parent and employee/parent communication play a vital role in a student’s success in school. Technology allows this communication to occur 24/7. Communication between schools, employee, and parents must be conducted within approved outlets. These outlets include but are not limited to, district email, district-approved academic portals, SchoolStatus, and Remind. The use of personal cell phone text messaging and personal social media messaging are not approved methods for school/parent and employee/parent communication.

 

WEBSITE USE AS A DISTRICT REPRESENTATIVE:

All teacher and organization web sites are to operate within the PGSD’s approved academic portals. These portals include Edlio and Google. A third party company cannot host a teacher or organization web site. Individual teachers cannot use Facebook and or other social media platforms as an academic portal.

SOCIAL MEDIA:

Accessing academic and professional networking during school hours is allowed. Personal social networking is prohibited during school hours. This includes but is not limited to Facebook, Instagram, Twitter, and Snapchat.

 

Those employees who choose to utilize academic/professional and personal social networking should do so responsibly. Disclosure of confidential information is prohibited, regardless of when such disclosure occurs.

 

Inappropriate conduct on social networking sites could adversely affect the employee’s ability to carry out the responsibilities of his or her job. Employees are prohibited from posting on any site inappropriate data, documents, photos, or information that might result in a disruption of normal school operations. Fraternization, via social media, between employees and current PreK-12 students is prohibited.

The school district, schools, and select organizations have Facebook pages and Twitter accounts that are monitored and maintained by the Information Systems Department and school/department administrators/designees. These social media outlets are meant to be a place for current students, parents, alumni, staff, and other district stakeholders to interact, ask questions and discuss topics relevant to PGSD.

 

PGSD employees may post student photos on approved district/school/classroom “public” websites and social media outlets. The list of approved “public” websites and social media outlets is located on the ISD website and in the Director of Technology’s office. PGSD employees should not post PreK-12 students on personal social media outlets. PGSD employees cannot create social media accounts that represent the district without written permission from the Director of Technology. It is generally not acceptable to post pictures of students without the expressed consent of their parents.

 

GUIDELINE / PROCEDURE CHANGES:

The PGSD reserves the right to change these guidelines/procedures at any time.

 

All users of the Pascagoula-Gautier School District’s internet must complete a Statement of Assurance (SOA). By completing the form, you are signifying that you understand all parts of the revised Acceptable Use Policies, revised June 28, 2019, that you agree to abide by them and understand the consequences of failure to comply with the AUP.

 

If you have any questions about any part of the AUP, including consequences of failure to comply with the AUP, now is the time to ask before submitting the SOA. Once the deadline is set, a SOA must have been completed and submitted by each adult computer user in the PGSD. Failure to do so will result in denial of access to the district network or use of district devices in your care.

 

Address your questions via email to Eva Harvell, Director of Information Systems / Technology at eharvell@pgsd.ms.

Revised: June 28, 2019