Academic Submission Calendar
Fall Semester
📌 Activity | 👤 Responsible | 📆 Submission Date |
1. Study Plan Submission Review and verification of Study Plan/ courses for the new academic year [New & Old Cohorts] | Program Directors | August, 3rd & 4th week |
Review & Approval | Department Chairs | August, 2nd & 3rd week |
3. Teaching Assignments Allocation in QA&IE Portal | Program Directors, & HoD-GE | September 1st week |
4. Mentor-Mentee Mapping (Spreadsheet will be shared by QA&IE) | Mentorship Coordinators | September, 1st & 2nd week |
5. Teaching Load Verification (HEDB) in QA&IE Portal | Department Chairs | October, 1st week |
6. Class Size submission (HEDB) | Program Directors | October, 4th week |
7. Student Exchange [link], HEDB | Program Directors | October, 4th week |
8. Student Research (For PG Programs) - Thesis Hub, HEDB | Program Directors | November, 1st week |
9. Students Training/Practicum (Internship) link, HEDB | Program Directors | November, 1st week |
10. Student Graduates (Initiate in Folio), HEDB | Program Directors | November, 1st week |
11. Attrition data (Students withdrawn, discontinued, or on break). Initiate in Folio. HEDB | Program Directors | November, 1st week |
12. Entering Student and faculty Activities on QA&IE portal (Activities or Events conducted by College / department) | Organizer [Program Directors / SHC / Faculty / College Secretaries] | As required* |
13. Annual Program Portfolio- link | Program Directors | November- December |
14. Entering Action Plans (Based on Survey reports, MOE inspection, Meeting minutes, etc.) | Dean, Associate Dean, Program Directors, Department Chairs, Head of Department. | As required* |
Spring Semester
📌 Activity | 👤 Responsible | 📆 Timeline |
1. Course File, Fall Semester Submission & Review | Course coordinator / Faculty | January, 4th week to February, 1st week |
2. Teaching Assignments Allocation in QA&IE Portal | Program Directors, & HoD-GE | January, 4th week to February, 1st week |
3. Mentor-Mentee Mapping (Spreadsheet will be shared by QA&IE) | Mentorship Coordinators | January, 4th week to February, 1st week |
4. Teaching Load Verification (CHEDS) in QA&IE Portal | Department Chairs | February, 3rd week |
5. Course File, Spring Semester Submission & Review | Course coordinator / Faculty | June, 4th week to July, 1st week |
6. Student Graduates (Initiate in Folio), HEDB | Program Directors | February, 1st week |
7. Attrition data (Students withdrawn, discontinued, or on break). Initiate in Folio. HEDB | Program Directors | February, 1st week |
8. Student Research (For PG Programs) - Thesis Hub, HEDB | Program Directors | February, 1st week |
9. Students Training/Practicum (Internship) link, HEDB | Program Directors | February, 1st week |
10. Student Exchange [link], HEDB | Program Directors | February, 1st week |
Submission | All Faculty & Staff | June- July |
12. Update CVÂ [Faculty & Staff Profile] | All Faculty & Staff | June- July |
Program Directors | June- July | |
College Deans | July- August |