AGENDA ITEM

DISCUSSION

ACTION

1.

President’s Report

Sandra

March 13 is Declaration deadline

Season starts April 9th 

Our main concern is the girls – unclear how many

teams we will have – need 10 to register a team

Tight tiering was discussed, you can do that, but only

  within your own association

What you can do is balance the teams, you must have

A/B/C

Port Moody is introducing a no tolerance policy

 for official absue. Each team will sit down and provide a

 an identified person, that person will be responsible

 to card attendees not in compliance

 The system is progressive

 The next year they identify the problem

 The third year start actioning issues

Sandra sent volunteer email to all

We must be aware of how we speak to folks and

 ensure you give appropriate information. Refer

 questions appropriately within the Operating Policy

3.

1st President Report

Daniel

Nothing to report at this time

4.

2nd VP Report

Darren

Saw the reconciliation of rust offs – success from

  a numbers propspective

Evaluations are successful so far

A lot of dialogue with PW and Bantam coordinators

As evaluations progress we must be cognizant of the

  information being shared

Operations from Jan 2 to now are very good

5.

Treasurer Report

Cou

Re rust offs - without Tyke we have 5,815 collected.

Busy working on registration with Carolynn.

Balance $91,000 reservation, $60,000 for gaming.

Jerseys and shorts will be $20,000.

6.

Registrar Report

Carolynn

Must renew PO box again

18 registrations since Saturday

390 in total

Mini Tyke =  30

Tyke = 56

Novice =  91

PW =  66

Bantam =  62

Midget =  34

Female

Tyke = 4

Novice = 9

PW  = 13

Bantam = 11

Midget =  6

Junior =  8

We have until March 5th to address any female team

 shortages

If the tyke girls do not want to move up they can play

 on the boys teams

Aman to reach

out to the

female players

as appropriate

to determine

team formation

7.

Female Coordinator

Aman

Midget – there is a possibility  they will fold

Other divisions – girls don’t do evaluations.

Aman would like to get the coaches confirmed and give them them the team contact info so they can start getting

in touch

Floor times – how are we working for female rust off?

We have a schedule until March 11th  and then

schedule reduces – we review times at March 11th

The juniors have not been out yet

There will be some floor time, it is not clear yet when

Or how much

Aman would like to get their goalie gear and team stuff

ready (Novice/Bantam)

Jason and Aman

will work

together on

coach

notification

8.

Floor Allocator

Wendy

Floor – rust off complete

Evaluations have started

Schedule to Mar 11

Received contracts for March last Thurs/Friday

Working with Jason and Darren to schedule later

half of march

Have all season contracts but MAP and GPRC outdoor – contracts

GPRC targeted for April – not sending contracts

out until they confirm it will be open

Jason – we would like to go look GPRCat it from a lax

perspective. They may be diamond grinding the floor

And applying expoxy coating, there may be a

safety concern

Jason will pop down to GPRC and have a look

Jason to check

GPRC outdoor

area for safety

9.

Head Coach

Jason

Rust offs – early start – some challenges

from coach feedback

Most divisions strong start.

Overall very positive process

Players and coaches out there – good for coaches

Moving into evaluations and team selection

PDF sent out to provide clarity on evaluations

We have made some changes to the evaluation

process

Getting feedback from coaches on the floor to

continue to improve the process

Parents can have more assurance there are more

evaluators part of the process

We will have returning data going forward – more

consistency to process overall

Executive has responsibility to understand the PDF

Document is to provide answers to folks

We have Riley working in the goalie evaluation

program

We ran 5 sessions of goalie development – the goalies

got about 100 hours of development

Good feedback from parents and goalies

Tyke plans – coach committee will get back to exec

regarding tyke

Looking at in season goalie development

Casey is looking for sponsorship for the paid goalie

coaches

10.

Head Ref

 Zach – no proposed approved rule changes

for this season

The clinics start this Saturday in Langley

5 dates in total until end of march

8 entry (new) registered

All new registrations came from web blast

Wendy to send out web blast

3 returning level 1, down from 6

6 returning level II referees , down from 16

Working with some refs to come back

REF ALLOCATOR – seeking permission to

Buy a program for ref allocation - approved

Wendy to send

another web

blast for officials

11.

Equipment/Uniform

Mya

Forgot about the banner, quote next meeting

Pinnies, white jerseys and shorts in – invoice is into CO

Snap on letters? Option is to sew them on – yes we

will try snaps – do we want blackk and white?

Pack of 6 was  around $300 for 14 sets.

The more we get the less. (26.22 for one C and 2 As).

We will buy 2 colors. We will

Need 18 sets (have 9 whites already). Approved.

White jerseys – do we want to sell?  Yes - $5 each

Where to sell? Photo night – Coordinators can assist

Mya will do a google doc and send out

Ball bags - $37 each – We can get buckets for less

Money. We will get some buckets as we run out of

Bags

In the lock there are files from 1989 and forward

Permission provided to shred

Garment bags – most are ripped – can throw away

Blank mini tyke awards – a box with a few

People mentioned jerseys with names on them for

Fundraising idea (no stop sign) – no decision

Mya will order

Cs and As

Mya will prep

a google doc

to assist with

selling the jerseys

Mya will order

Buckets as

Needed

Mya will shred

Old documents

12.

School Program

Andy

Helmet decals (not wraps) – there are rules around this

So perhaps something we need to control. Decals must

Be CSA approved. We must do our due diligence.

Media – we do have twitter up and running

We have 63 followers in first 2 weeks

Instagram is running – 109 followers in a week

We would like to get access to the website and

Facebook. Can we stop it and make a new one? Yes

School program – we had one while I was away. Very

Successful. Another gentleman has asked to run 3

Consecutive days of the program outdoors – outdoor

Event for kids in June. Yes we can.

What do we feel about bring a friend night? Do we

Give discounts on registration for bring a friend? If

Yes to who? Throughout the season we should do

A Langley thunder fun night – education/culture.

Parades? Malls? Events  - Langley lacrosse day.

Team Gear – have a meeting with a potential vendor

on Wednesday evening – they came to us and said

they would carry 5 – 10 items of Thunderwear year

round. Do we want

To do a licensing agreement? Have them mark up our

Gear? A morph of both?

They have also brought an interest for sponsorship

They want to funnel lacrosse traffic.

We must get 3 quotes/proposals

3 sponsors on the table   that we are considering

Working on a minor sponsorship for the goalie clinics

Shauna has stepped into help – done a great job.

More

investigation

needed on this

issue.

Jason has a

template – he

will share

Andy will work

With Carolyn

To stop the

current Facebook

site. Andy will

 start a

new one

Serina and Gina

to start work

on Langley

Thunder night

Andy to get

3 independent

vendor quotes

and provide to

Executive for

Review

Andy to provide

Sponsorship

Information to

Executive for

decision

13.

Fundraising

Coordinator

Gina

Approval to get new sock for the association

Thinner knit – flatter – logo wont stretch

Went for 3 quotes – price break is at 3000 for most

Quotes reviewed and vendor selected to provide

socks

Gina to order

socks

14.

Webmaster

Wendy

Need to finalize with Sandra  for new web

Wendy and

Sandra to finalize

`5

Tournament

coordinator

Season ends before the Hickey tournament start

Hickey starts June 14th season ends on 11th

We can do a midget tournament – Susan Rahe is

Looking after this

Applied for A1/2 and a B for tournament

No other midget tournaments that weekend

Dave – Equipment

Mini tyke and tyke – how many teams ish? Should be 4

and 5- we have enough gear. Bought novice gloves –

We will have goalie gloves.

Heidi

Manager coaches meeting –we need a date -  April 5th 

(Wendy to confirm)

Heidi going to Cindy’s to update the handbook –

she will send a view only doc.

Wendy to

Confirm date for

meeting

Heidi to provide

new version of

updated

handbook once

complete