SAS Meeting Minutes

September 9,2018

April 23rd, 2017

April 30th, 2017

September 3rd, 2017

September 10th, 2017

September 17th, 2017

September 24th, 2017

October 1st, 2017

October 8th, 2017

October 22nd, 2017

October 29th, 2017

November 5th, 2017

November 12th, 2017

November 19th, 2017

December 3rd, 2017

January 21st, 2018

January 28th, 2018

February 4th 2018

February 11th, 2018

February 18th, 2018

February 25th, 2018

March 25, 2018

April 1, 2018

April 8, 2018

April 15, 2018

September 9, 2018

Members Present: Irene Yi, Casey Harris, Julia Kelly, Grace Wang, Lillian Perlmutter, Lilly Hahn, Amelia Hahn, Sondra Abruzzo, Shelby DeVeloder, Safia Hassan, Jahnavi Kothari, Clarissa Ylagan, Alexa Sanchez, Mabel Lui, Niyati Narang,

Members Absent: Romanshi Gupta

Agenda

  1. Updates (10 minutes)
  2. Event Funding Requests (10 minutes)
  3. First-Year Elections (10 minutes)
  4. For Discussion: Board Of Trustees Application (10 minutes)
  5. Diva Dance (10 minutes)
  6. Fall Fest (10 minutes)

Updates

Alexa Sanchez - 5C bonding event at Pitzer Pool

Amelia Hahn- met with Ellen Finklepearl and Dean Newhall, set up future meetings

Julia Kelly- first year class president email going out tomorrow

Jahnavi Kothari- met with Clarissa to plan two senior events

Clarissa Ylagan- looking ahead to planning Vegas trip equivalent

Mabel Lui- met with Casey to discuss event planning

Niyati Narang- SAGE fair October 8th 11-2pm for junior letter writing, met with Brenda to talk about Fall Fest (possibly September 21st 6-8pm)

Sondra Abruzzo- recruited people for the Facilities and Planning Committee, trying to figure out a date for a garden visit possibly around Thanksgiving, met with Sustainability Coordinator

Lillian Perlmutter- meeting with Academic Policy Subcommittee

Grace Wang- met with Diane and Brenda, trying to streamline auditing process, found a student rep for PBA committee

Casey Harris- working on Diva Dance (September 28th), met with Amani to discuss details, met with other 5C event heads

Lilly Hahn- working on BOT app to go out tomorrow

Shelby DeVoelder- CLORG fair on last Wednesday, first year club tea went well

Safia Hassan- met with Jen Wells to get the ball rolling on Leadership Council, giving a speech at Students of Color dinner on Wednesday

Irene Yi- SAS dinner with Charlotte Johnson on October 3rd, met with Professor Armstrong, met with other 5C presidents

Agenda Minutes

  1. Updates (see above)
  2. For Discussion at Vote: Event Funding Requests
  1. Context: funding for Excel Workshop at Pomona, 35 students can attend
  2. Table topic until we have more information
  1. For Discussion: First-Year Elections
  1. Email is going out this Monday, speeches are in the Student Union the 25th of September, voting 8am the 26th through 8am the 28th. Email will also include other first year opportunities for SAS. A separate PC and Senate email will go out together.
  1. For Discussion: Board Of Trustees Application
  1. Email going out tomorrow to whole student body. Application may be restructured based on the restructuring of the committees. Plan to create a committee to select the reps featuring SAS members and non-SAS members.
  1. For Discussion: Diva Dance
  1. Look into getting bread pudding and Scripps punch to make it like a more casual Matriculation. September 28th possibly 9pm-12am. Reach out to RAs to discuss implementing the point system.
  1. For Discussion: Fall Fest
  1. Changing Fall Fest to But First (Year), Coffee event at the Motley on a tentative date. Lillian will get in contact with the Motley with the help of Niyati.

April 23rd, 2017

Absent: Jahnavi

  1. Transparency and Funding for 5C Parties
  1. Money withdrawn from reserves to support 5C parties: SAC Birthday Party, Pirate Party, Slippery When Wet
  1. 5C Budget Allocations and Scripps Budget Allocations
  1. TSL and TSV - poll results; 261 responses - many students want to continue to see printed copies, but at a lower frequency. TSL and TSV aren’t able to print together to save costs.
  2. Voting item: 5C Budget Allocations. Vote passes, 10 in favor, 5 abstaining
  3. Voting item: Scripps Budget Allocations - orgs receiving leadership grants are WW, AASU, AASP, CCL, Family. Vote passes, 7 in favor, 8 abstaining.
  1. For Discussion and Vote: 5CIV Statement (20 minutes)
  1. Voting item: decision as to whether or not SAS will sign a joint statement to be presented to SDC requesting that 5CIV disaffiliate from InterVarsity
  2. 5CIV originated as 3 separate organizations under CMC, Harvey Mudd, and Scripps. 5CIV has signed an anti-discrimination policy; there have been many discussions over the course of the year about disaffiliation. While SAS will not provide an annual budget. It is noted that individual students can apply through FAC for events.
  3. Motion to approve recommending disaffiliation passes - 10 in favor, 5 abstaining
  1. For Discussion and Vote: Stipend Clarification in bylaws (10 minutes)
  1. Context - President, VPSA, and Co-Treasurers are each stipended $2200 for the academic year for their work on SAS. To provide more transparency, this amount would be included in bylaws
  2. Voting item: add “Compensated $1100 on a semester-basis for work on SAS Board as long as [Position Name] is in accordance with their bylaws” to the bylaws of each of the positions listed above - Vote passes, 10 in favor, 5 abstain
  1. Message from ASCMC re: Pirate Party: students must be wrist-banded, starting on Wednesday and until Saturday; RAs and CMC advocates will be present.
  2. For Discussion: Summer Institute and Fall Training (10 minutes)
  1. Proposed: SAS Summit. All training will occur on the second weekend of return to school. Proposed date: September 9th, 2017.
  1. For Discussion: Motley Coupons for RAs (5 minutes)
  1. Proposed: SAS pays for one free drink a day at the Motley. Total cost would be 3000$ for a semester. Potentially will subsidize - could co-sponsor with the Motley.
  2. Action items: check-in with RAs and RA reps on if this is a good way to support them.

April 30th, 2017

Absent: none

  1. Updates and Icebreaker (15 minutes)
  1. Kelly - meeting with Prof Vosburg re: 5CIV next week, BOT has been selected, student body email will be sent next week
  2. Grace - checks will be out by Tuesday/Wednesday, reimbursements for 2016-2017 due tomorrow
  3. Kaya - still working on finding a commencement speaker
  4. Alix - forum for curricular diversity last wednesday went pretty well, have some stuff outlined
  5. Maddie - first snack tonight - acai bowls tonight @ browning rec room, met with Yuka about collab on a project next semester (small scale music festival?)
  6. Ariel - waiting to hear from 5C event heads to talk about scheduling for fall
  7. Abby - potentially sitting on facilities committee to talk about accessibility
  8. Aliza & Helen - fundraiser this week (kiss your seniors goodbye) for unrestricted funds
  9. Aleah - met with Jo and Kimi about what’s worked/what hasn’t in terms of programming
  10. Leta - trying to get on facilities planning committee (up to Dean & Josh), working on getting club storage in dorm basements
  1. For Discussion: The Student Life & Sustainable Funding (25 minutes)
  1. Guests: Lauren & TSL crew
  2. Context - TSL has had many problems with getting funding for printing from student governments in the past few years and want to express the importance of a printed newspaper
  1. From TSL staff
  1. TSL and TSV are the only printed matter not from communications dept/vetted by communications dept, everything else is molded to fit a certain narrative
  2. Printing standardizes news
  3. Unites them with a physical presence - students can pick it up, excitement for Claremont as a whole
  4. Experience for designing / careers in journalism, many of whom come from scripps
  5. 26% of staff are scripps students
  6. More sustainable funding moving forward / hurts them as a newspaper
  1. Suggestions from SAS - Seek funding institutionally ie. from institutional advancement, DOS, establishing endowed fund
  2. Action item: work with TSL to establish more sustainable funding through institutional resources
  1. For Discussion: SAS Snack and Winter Dinner allocations (10 minutes)
  1. Context - Funds were not allocated for SAS snack or winter dinner during budget allocations
  2. Proposed - SAS spends a lot of money on food/snacks annually; hosting snack once a month instead of weekly could bring more CLORGs together to collaborate and could be a highly anticipated event
  3. Voting item - Allocate $5000 for Student Organizations Commissioner to provide monthly snack and host winter dinner passes; Vote passes - 8 in favor, 4 abstain
  1. For Discussion: Apparel (5 minutes)
  1. 3 designs will be posted in Facebook group by the end of the week, reminder to fill out sizes on spreadsheet
  1. For Discussion: RA Motley Perk Cards (5 minutes)
  1. RAs would like for the funds to be allocated elsewhere. SAS and RAs will discuss collaboration/supporting each other next school year
  1. For Discussion: SAS Summit, Summer Institute, Fall Training (5 minutes)
  1. If not attending other trainings or Summer Institute, SAS members are expected to return to campus on August 20th for SAS training
  1. For Discussion and Vote: SIC Budget Allocation (5 minutes)
  1. Context - Scripps International Community’s budget allocation for 2017-2018 was incomplete due to incomplete budget materials. SIC received $1000 for the 2016-2017 school year. SIC is starting a mentoring program next school year and has requested $1800 for their budget
  2. Voting Item - Allocate $1800 for Scripps International Community; Vote passes - 11 approve, 2 abstain
  1. For Discussion: Publishing past 5C Club allocations on SAS webpage (10 minutes)
  1. Context - In the past, 5C club budget allocations have not been published to the SAS webpage. To promote transparency with the student body, 5C club allocations would be posted on the SAS webpage following the release of allocations
  2. Voting item - Publish 5C club allocations for 2016-2017 and 2017-2018 passes; Vote passes - 11 in favor, 2 abstain

September 3rd, 2017

Absent: n/a

  1. Updates (15 minutes)
  1. Kelly - meetings with 5c presidents, Lara, and CJ
  2. Aleah - brainstorming ideas for events this semester
  3. Helen/Aliza - planning Senior Kickback and meeting with CJ this week
  4. Leta - Met with admin to get shower timers for all residence halls; wanting to set up website for all sustainability resources/to answer questions
  5. Romanshi/Grace - transitioning phase; meeting with Jenn and Diane about SAS treasurer materials; working on publishing budget allocations and FAQ
  6. Abby - meeting with Jenn to discuss SCORE CLORGs and other programming
  7. Alix - reached out to Timmy Song re: 5C sexual assault policy, education for it; correspondence to set up faculty meetings
  8. Maddie - CLORG tea was this week; now starting to plan programming in the future - might be working with the TFH and other clubs
  9. Casey - meeting with Neva at SAGE to plan letter-writing for students abroad; also thinking of planning BBQ/picnic for the junior class
  10. Kaya - in communication re: Senate/PC; met with Ariel about upcoming 5C events, corresponding with other 5C event chairs
  11. Ariel - discussing Halloweekend programming
  12. Irene - elections coming up
  1. For discussion Election Timeline (10 minutes)
  1. Shared election timeline for first year president elections and secretary applications
  2. Statements of intent due 9/15, statements of intent to be posted throughout the weekend, election speeches 9/19 at 8 pm in student union, voting 9/20 - 9/21
  1. For discussion: T-shirt and SAS tabling (5 minutes)
  1. Shared door tags, t-shirts, and signed up SAS members for tabling
  1. For discussion: Treasurer updates (10 minutes)
  1. Budget allocation clarification and David from HMC asked questions about how all the students governments does their financing
  2. Received email from ASPC regarding decisions made during 5C budget hearings last semester (i.e. Claremont Journal of Law and PP, Camp Kesem, Green Shirts, etc.)
  1. For discussion and vote: VPSA budget requests (10 minutes)
  1. No budget requests this week
  1. For discussion and vote: 5C budget allocation clarifications (10 minutes)
  1. Context - some clubs did not receive allocations due to lack of information and other clubs needed clarification for budget allocations.
  2. Voting item - Allocate $170 to the Claremont Journal of Law and Public Policy; Vote passes - 11 in favor, 4 abstaining
  1. For discussion and vote: Discretionary Funds/Operating Budget
  1. Context - SAS currently has a small operating budget to pay for jotform, quickbooks, checks, etc. Allocate additional discretionary funds for things like banner, printing cartridges, craft supplies in student union, etc.
  2. Discussion -
  1. Allocations from operating budget must be reviewed and approved by entire SAS board through a majority vote
  2. Sustainable measures when using discretionary funds (will discuss with Leta)
  1. Voting item - Allocate $500 to operating budget with $37.00 for SAS banner; Vote passes - 10 in favor, 5 abstaining
  1. For discussion and vote: Committee confirmations - Budget Advisory Committee and Facilities & Planning Committee (5 minutes)
  1. Context - President appoints student representatives to presidential committees and is seeking SAS approval for appointments
  2. Voting item - Kelly recommends Karla Guerra to serve on Facilities and Planning Committee alongside Leta Ames (sustainability chair); Vote passes - 10 in favor, 5 abstaining
  3. Voting item - Kelly recommends Asha Gupta to serve on the Presidential Budget Advisory Committee alongside Grace and Rom (co-treasurers); Vote passes - 11 in favor 4 abstaining
  1. For discussion: Seniors class fundraising ideas (10 minutes)
  1. Context - Senior class co-presidents need to fundraise for discretionary fund to purchase alcohol for events.
  2. Discussion -
  1. Bar crawl for seniors to ask for donations as students are transported by co-presidents
  1. Lack of accessibility - could be expensive for seniors to participate
  1. Event to pie faculty and staff
  1. For discussion: 5C sexual assault policy (2 minutes)
  1. Context - 5C sexual assault policy was changed last spring across all of the campuses, but students have not been informed of changes
  2. Action item: Alix will set up a meeting to determine the actual language of all the policies across all five colleges
  1. BeHeard forum for education for students
  1. For discussion: Meeting guests (5 minutes)
  1. Context - ASCMC wants to send representatives to SAS meetings to gather information and gain a better understanding of how SAS operates
  2. Discussion -
  1. All of ASCMC’s meetings are open, SAS could attend if we wanted to
  2. Concerns were raised about effects on Sunday meetings
  3. Unofficial poll decided that ASCMC (and other student govt reps) may attend meetings on occasion depending on topic matter, must inform SAS before attending
  1. Action item: Kelly to inform other student government presidents of decision
  1. For discussion: Senior Staff and SAS lunch/dinner (5 minutes)
  1. Context - Senior staff and SAS typically have a meal together every semester to get to know each other, learn about roles
  2. Prospective dates for at Revelle House
  1. Decided on 09/18 for dinner
  1. Action item: Kelly to inform Denise Nelson Nash of dates that work best for SAS
  1. For discussion: Communications on SAS (5 minutes)
  1. Context - SAS has traditionally used GroupMe for communications on SAS
  2. Informal vote - SAS decided to communicate via Facebook messenger for this year
  1. For discussion: White boards in residence halls (5 minutes)
  1. Context - Found 10 whiteboards while cleaning Student Union, discussed posting whiteboards in residence halls to use as message boards from SAS to inform residents of what SAS is doing
  2. Action item: Kelly to email maintenance and residential life staff about posting whiteboards

September 10th, 2017

  1. Updates (20 minutes)
  1. Jenn - introduces herself to the group and about her role as our advisor and resources she can bring to the table for SAS
  2. Irene - elections timeline for this week - info session, statement of intent deadline
  3. Grace/Rom - Rom and Grace will meet with HMC treasurer to discuss utilizing venmo system, organizing the Finance Committee, budget allocations, first PBAC meeting happened this week
  4. Abby - meeting with Daniela for leadership council, brainstorming for events with SCORE CLORGs
  5. Ryan - emailed Dean Dennis about Judicial Board committee, finding a better time for CAR Meetings
  6. Maddie - working on event with the Field House, planning her first snack in September, brainstorming a CLORG collaboration event; Turf dinner is coming up next Tuesday
  7. Aleah - working on first event/bonding (“Sophomore Sunday Sundae”); hoping to work with other class presidents to work on study abroad application event; “No S’more Core” event for the end of the semester
  8. Kaya - working with Ariel to meet with 5C counterparts about upcoming events (Halloween); will be dispersing the official dates for 5C parties
  9. Ariel - meeting with the other 5C events chairs this weekend; planning logistics for Eurobash
  10. Alix- in communication with Timmy Song (CMC) about meeting about the 5C sexual assault policy changes; has a meeting with DOF Amy Marcus-Newhall this week
  11. Leta - working with Josh and facilities to get shower timers on campus; in the works of getting a “Green Guide” printed and up around campus; collab with Kelly on putting sustainability resources on the SAS website
  12. Aliza - met with CJ about alcohol policy in regards to senior events; planning “Senior Kegger”; CJ wants to have a senior class event at her house; almost done with SAS sale
  13. Casey - talked with Neva to have a letter-writing event; planning a picnic/BBQ for SCR only or 5C juniors; might plan a scavenger hunt
  14. Helen - met with Senior Class Gift Committee
  15. Kelly - meeting this week with CJ re: alcohol policy (the Guide to Student Life will be published on Monday); met with Lara; drafted and published DACA email on Friday
  1. For discussion: 5CIV (10 minutes)
  1. Context - Funds were not allocated to 5CIV because of continued affiliation wtih Intervarsity; 5C student government presidents will be meeting in the coming weeks to discuss further
  2. Action items: SAS members will reach out to Kelly if they have further questions or concerns to bring up to Claremont Christian Fellowship or 5CIV
  1. For discussion and vote: Treasurer Updates (30 minutes)         
  1. PBAC - 3 student representatives (Rom, Grace, Asha): went over ongoing business from last year and the format of the meetings, thinking about decreasing spending of the school, increasing of student employment pay, discussed over-enrollment of the first-year class
  2. Green Bikes Program:
  1. Context - Pitzer Green Bike Program requested funding from all 5Cs; Program is being used by all 5c students and GBP is requesting funds to support those costs
  2. Discussion
  1. GBP’s unwillingness to become a 5c club and not go through budget allocations
  2. Encourage the Green Bike Program through FAC and present to the Board at upcoming SAS meeting
  3. Proportional costs compared to number of Scripps students utilizing the program is very high
  4. Collectively decided to not allocate funding
  1. Budget Advising - recommend clubs and orgs spend entirety of budget before requesting funds from FAC to host events; treasurers are willing to allocate additional funds when clubs and orgs run out of budget
  1. For discussion and vote: VPSA updates
  1. Email from someone who wants to write a blog post about Scripps events and want to get a student’s perspective
  2. Budget Request - “Paint Party” for September 16th from ASHMC
  1. Context: Paint party is traditionally hosted by ASHMC, requested $500 from Scripps, $1000 from CMC, $1000 Pomona, $550 Pitzer
  2. Voting item: Allocate $500 to ASHMC for paint party; Vote passes - 10 in favor, 5 abstaining.

September 17, 2017

Absent: Aliza

  1. Updates and Check-In (25 minutes)
  1. Review community guidelines
  2. Aleah - picking date for sophomore sundae sunday - october 1st or week after
  3. Abby - first meeting with leadership council on thursday
  4. Ariel - beginning eurobash planning
  5. Casey - letter writing event on the 27th - need help writing letters! dining hall + s’mores event on the 29th to gather more letters
  6. Rom - sent out FAC applications, picked 3 student reps, meetings will start soon, met with Jenn, GOT THE CHECK
  1. Additional CLORG budget info session set for Tuesday (9/26) 7-8 pm
  1. Grace - working on spreadsheet to keep track of expenses, reimbursements, debit card
  2. Irene - working on elections
  3. Kaya - met with 5c event heads, pitzer to host halloween as backup
  4. Helen - first senior event is THIS SUNDAY @ CJ’s house 4-6 pm, senior kegger on 10/6 in courtyard below malott, met with Jenn
  5. Maddie - first snack is tonight!!, coordinating event with field house
  6. Alix - bice fund app is coming soon!, meeting with dof - amn, info session for procedural items, curricular diversity, course evals
  7. Leta - reached out to Warren about resource map, reaching out to 5c environmental chairs, green LLC to start project (environmental resource center)
  8. Kelly - meeting with Jenn, ALC retreat
  1. For discussion and vote: VPSA budget requests (10 minutes)
  1. Moonbounce (9/30) hosted by Devon Kennedy at Pitzer
  1. Context - Moonbounce has been a successful party hosted at Pitzer in the past
  2. Voting item: Allocate $300 for Moonbounce with stipulations that other student governments support the event, safety measures are taken; Vote passes - 7 in favor, 1 against, 5 abstaining
  1. For discussion and vote: Materials for student union (10 minutes)
  1. Context - Student union printer is owned and operated by SAS and thus materials need to be purchased to keep the printer up and running.
  1. Paper and ink at $390 for total - should cover the entire year (2 cases of paper)
  1. Voting item: Allocate $390 for printer ink and two cases of 100% recycled paper; Vote passes - 10 in favor, 3 abstaining
  1. For discussion and vote: Transition to venmo (15 minutes)
  1. Context - ASHMC has been using venmo for reimbursements for dorm budgets and club budgets and has been successful.
  2. Discussion -
  1. Grace and Rom met with ASHMC treasurers to discuss feasibility of venmo
  2. Venmo will not replace the debit card, but will streamline reimbursements, but reimbursements would have to go to the treasurer role of CLORG
  3. SAS is in support of continuing to discuss a transition to Venmo, Grace and Rom will continue to determine feasibility of it
  1. For discussion: First Year Class President election updates and volunteering (10 minutes)
  1. Context - First year class president elections are happening this week and secretary applicants are being interviewed. SAS is encouraged to attend the election speeches and encourage first years to vote.
  2. Discussion -
  1. Flyers will be posted at CGU in the next few days
  2. 7 candidates running for class president, 6 applications for secretary
  3. Speeches will be on Tuesday (9/19) at 8 pm in the student union
  4. Voting will take place Wednesday 8 am - Thursday 8 am
  5. Votes will be counted on Thursday at 8 am by Casey, Kelly, and Alix

September 24th, 2017

Absent: Aliza, Leta

  1. Updates (35 minutes)
  1. Welcome new SAS members!!
  2. Irene -  elections last week, working on senate applications, meeting with VPs
  3. Alix - met with Yuval, info session about classes, beheard re: FEC proposals  
  4. Sabina/Christina/Julia - working on small staff initiatives - sex week (october), radical care week (november)
  5. Helen - met with 5C class presidents, senior pool party @ CJ’s house, senior kegger on 10/6
  6. Kelly - senior staff lunch next week, HI meeting, meeting with CJ, BOT reps, strategic planning committee, 5C presidents meeting
  7. Maddie - budgeting and brainstorming for snack, clorg leader email
  8. Abby - leadership council, brainstormed events (alum karaoke night 10/19), hiking with Vanessa Tyson
  9. Ariel - looking for eurobash DJs, drafting statement re: abusive artists
  10. Aleah - planning first soph class event (10/8), soph/senior collab event
  11. Casey - letter writing @ SAGE expo (9/27), need help writing letters, juniors on jacqua (9/28 6-8)
  12. Safia - met with Kelly re: secretary training
  13. Kaya - eurobash DJs
  14. Grace and Rom - met with Jenn re: ways to spend reserves, CLORG info session (9/26), finalized budget, went to the bank, FAC meetings start tomorrow
  1. For discussion: Treasurer updates (15 minutes)
  1. Ideas for spending reserves: swipe access for academic buildings, SCORE, emergency fund for students, food pantry, massage chair at SCORE, contraceptive vending machine, Scripps vehicle, fencing for parties
  1. For discussion: Transparency re: course creation (10 minutes)
  1. Context - Many students are confused about creating courses, academic freedom. DOF is willing to host info sessions with SAS and students to clarify questions and the process.
  2. Alix planning meeting with SAS members and DOF folks
  1. SAS session, student session (open to all students) following
  1. Info session would most likely take place on friday morning
  1. For discussion: Moonbounce (10 minutes)
  1. Guest: Jeremy Greer
  2. Context - Approved $300 for moonbounce last week, but SAS raised concerns about safety and layout of the party to be addressed
  3. Discussion/Questions -
  1. Conditions
  1. Advocates present at event
  2. Funding from other 5C student governments
  1. Patrol party with advocates so students are safe, camp security
  1. Camp security guarding equipment, around perimeter
  1. Expecting 750-1000 attendees throughout the entire night
  1. For discussion and vote: VPSA budget requests (20 minutes)
  1. Public events committee is looking for another representative
  2. Writing statement for DJs to not play music from artists who have history of sexual violence
  3. Recruiting for Programming Committee and Senate
  4. VPSA budget is for Scripps and 5C events

October 1st, 2017

Absent: Safia, Ariel

  1. Updates (20 minutes)
  1. Irene - senate apps due friday, info session tomorrow, JED meeting
  2. Helen & Aliza - first senior class event!, senior kegger is friday
  3. Aleah - first event on sunday - ice cream in GJW living room
  4. Rom - started FAC, second budget info session, deposited check
  5. Kaya - went to moonbounce, drafted email of solidarity with other event heads
  6. Leta - meeting with facilities re: composting, shower timers coming soon
  7. Julia - first pop-in hours, first event with another school
  8. Abby - date for alumnae karaoke event, leadership council this week
  9. Casey - two events this past week
  10. Christina - working on sex week
  11. Maddie - halloween trick or treat stuff
  12. Alix - no updates
  13. Grace - no updates
  14. Kelly - met with Deb re: vending machine, met with ASHMC president, meeting with CJ, BOT this week
  15. Ariel - student interested in DJing for eurobash
  1. For discussion: Treasurer updates (10 minutes)
  1. Several clubs never attended a budget hearing and are not official clubs
  2. Figuring out logistics of venmo
  1. For discussion and vote: VPSA budget requests (10 minutes)
  1. Office of Public Events - Art Garfunkel Event (10/13)
  1. Context -  Office of Public Events is hosting Art Garfunkel in LA. Requesting $200 for a bus to take students to LA, tickets and books provided to students.
  2. $200 approved for bus
  1. Diwali (10/20)
  1. Context - Diwali is being hosted by Hindu Society, estimate 25% of guests are scripps students. Requesting $600 for event.
  2. Discussion - SAS intentionally allocated a larger budget during budget hearings so that they wouldn’t have to request during the year
  3. Action item - tabled to next week so Kaya can clarify and ask for more information.
  1. For discussion: Board of Trustees Update (10 minutes)
  1. Context - Board of Trustees meeting is this weekend, hosting RGT
  1. For discussion and vote: College Community Action Network budget proposal (20 minutes)
  1. Guest: Emily Lavine
  2. Context - CCAN is a 5C club, just gained official club status at the beginning of this semester. Currently have 75 students (~15 students) that regularly attend meetings. Support local organizations to provide resources that are requested by community members. Organized DACA clinic through Uncommon Good, raised money for DACA reapplication fees, DACA phone-banking.
  1. Requesting $2800 from 5Cs ($700 from Scripps), received $300 from pitzer, $0 from CMC
  2. Community oriented, so budget is hard to estimate
  3. Funds used for transportation to/from events (zipcars), printing fees, snacks, turf dinner supplies
  1. Voting item: Allocate $500 to CCAN; Vote passes - 13 in favor, 3 abstaining.
  1. For discussion: Wellness vending machine (15 minutes)
  1. Context - Pomona has a wellness vending machine stocked with condoms, plan b, and other wellness items. Proposed use of reserves to purchase and subsidize the cost of products for a similar vending machine at Scripps.
  2. Discussion -
  1. Potential locations - laundry room or nook in res hall, student union
  1. Action item: Christina to check in with RAs during meeting to see if this is something folks would be interested in
  1. Could also sell things like laundry detergent, band-aids, other wellness items
  2. Gain student input on whether or not this is something students want
  1. Action item: Kelly create a survey to release to the student body to send with the monthly SAS update email

October 8th, 2017

Absent: none

  1. Updates (20 minutes)
  1. Julia – two ideas for events (Scripps only, partner with other school); office hours didn’t happen last week because of email miscommunication
  2. Safia – ideas for glass case in Seal Court
  3. Aliza & Helen – second event on Friday (Senior Kegger)
  4. Irene – Senate apps due; met with VPs except CMC and Pomona; meet with other 5C governments for bonding (date TBA)
  5. Ariel – EuroBash planning
  6. Casey - lunch on Tuesday with other Junior Class Presidents
  7. Abby – second leadership council meeting; SCORE assessments
  8. Leta – Green LLC Brunch; meeting with 5C environmental chairs; composting coming soon
  9. Maddie – Scripps Snack: 9PM Toll Rec Room; more info on Halloween trick-or-treating event (coordinating with staff for candy); possible pumpkin carving event
  10. Aleah – first event; 20 people attended
  11. Alix – October 20th @ 11 am set date for info session on how this office operates; Core, Writing 50 evaluations
  12. Kelly – Board of Trustees planning; mixer last week- lots of BOT student reps attended; planning on how to make student reps more in communication with each other; encouraging voicing of student reps

  1. For discussion: Treasurer update (10 minutes)

a.  Met with LASPA – application come out this semester for students to get money at LASPA market it as leadership growth perspective

        b.  Making FAC transparent with funding practices

  1. Ideas –
  1. Allow students to sit in on FAC meeting
  2. Designated meetings for observers
  3. Office hours for students with questions
  4. Mock FAC meeting, mock budget requests
  1. Concerns - confidentiality (what is said in the room has to stay in the room)

         c. SACNAS Conference Fee Approval

  1. Context – Student requested funds to attend conference; SAS has allocated donation to be used for science-related expenses
  2. Vote: Approve $50 from parent donation for STEM conference; vote passes – 11 in approval, 4 abstaining
  1. For discussion: VPSA budget requests (10 minutes)
  1. Concerns regarding Hugh Hefner Party at CMC (10/7)
  1. Action item: Kaya to reach out to Jenn about contacting CMC to voice concerns
  1. Net Impact
  1. Context -  Atika Gupta ’16 working for non-profit in Oakland; opportunity for SAS or CLORGS members to provide student or group with funding needed to host an event that is related to national debt
  1. For discussion: Board of Trustees Update (10 minutes)
  1. Context – First BOT meeting was this past weekend
  2. Student Affairs – presentation on SAS goals, student health and wellness, initiatives being taken on by DOS  
  3. Educational Policy – EPC discussed transitioning to 2-3 teaching, larger first year classes, allocating more spots for Scripps students in classes, discussions on Keck and possible new building

  1. For discussion: Email updates and feedback (15 minutes)
  1. Context – First monthly SAS update released on Wednesday, Kaya released statement of solidarity on Thursday
  2. Emails had positive feedback from professors and staff members and students
  3. Feedback on solidarity statement – students reached out about Hugh Hefner CMC party
  4. Other SAS outreach updates
  1. TSL – representatives from TSL have been reporting on SAS
  2. Tabling – creates presence on campus, but few students utilize
  1. Strategies – specific weekly topics/prompts, prize incentives, including in events emails
  1. Action Item: Create SAS videos on Facebook page, potentially embedded into email to increase accessibility

October 22nd, 2017

Absent: Aleah

  1. Updates (30 minutes)
  1.   Kelly: Updating SAS website, SAS drive for reference, Senate meetings
  2. Casey: 5C event, commencement speakers meeting
  3.  Kaya: first PC meeting, 15 PC members, sign ups for shifts for Eurobash and candy giveaway during Halloween
  4.  Alix: Info session with DOF went well; reaching out to DOS; forum for classroom climate being planned
  5. Maddie: PC meeting went well; Halloween planning
  6. Safia: no update
  7. Julia: Mudd first year class elections; Friendsgiving event; Freshman Baking Party
  8. Abby: Monster Mash Ups and Karaoke; Faculty Hiking and dinner in Village on Sunday
  9.  Ariel: PC meeting; Eurobash planning
  10. Helen and Aliza: meeting with Jen for Senior Class gift giving
  11.  Leta: compost planning with Mallot; Facilities and Planning Meeting
  12.  Ryan: no update
  13. Irene: Senate Interviews; meetings with 5C VP
  14. Aleah (reported by Kelly): Study Abroad info sessions
  1. For discussion: Treasurer Update (10 minutes)
  1. New Reimbursement Forms - more straightforward and user-friendly
  2. Venmo created
  3. Budget Request Planning
  1. For discussion and vote: VPSA Budget Requests (10 minutes)
  1. Roshni and Elijah (Pitzer)
  1. Context - 5C Halloween Party at Pitzer; increasing budget for more food to keep number of transports low; discussion on music/ artists; more inclusive party
  2. Vote: $750 approved for Pitzer Halloween Party
  1. Fun Ball (Mudd): budget breakdown: food, lights/sound
  1. Vote: $90 approved for Mudd Fun Ball - 5 abstaining
  1. Latin Ex Student Organization (Mudd): November 10th; food, drinks, live band; requesting $800 in funding for live band
  1. Action Item: Kaya follow up with budget request before final voting
  1. For discussion: Senate Updates (10 minutes)
  1. 8 new senators - Senate, Board, PC bonding event planning
  2. 5C Student Government Bonding - Friday at 7PM; either at CMC or Student Union; collaboration opportunities
  3. SAS Photoshoot- Sunday 8:30 AM; business casual attire
  1. For discussion: 5CIV Update (10 minutes)
  1. Context - 5C Christian InterVarsity Group; have not been funded for several years due to practices; 5C student governments cannot encourage 5CIV to disaffiliate due to legal reasons  
  1. For discussion: Scripps Resource Mapping (30 minutes)
  1. Context - students should know the many resources available at Scripps; end goal is to have all resources and their locations listed out and searchable on a map; can help find gaps in the system
  1. Action Item: create Excel sheet of all resources available

October 29th, 2017

Absent: Abby, Ariel, Ryan  

  1. Updates (30 minutes)
  1. Kelly: met with other presidents
  2. Helen and Aliza: meeting with Jenn postponed
  3. Julia R: no updates
  4. Julia K: baking event; 2000s party, meeting with CMC first year class president
  5. Safia: glass case ideas
  6. Leta: first sustainability committee meeting; shower timers need to be put up
  7. Casey: commencement speaker surveys are out, 30 responses
  8. Maddie: Halloween-themed snack tonight in Dorsey; Tuesday trick-or-treating has 13 locations
  9. Kaya: joint board, PC, and Senate bonding event
  10. Irene: first 5C bonding event last Friday; SAS shirts ordered
  11. Aleah: study abroad process poll being planned
  12. Grace and Romanshi: FAC reimbursement forms; Venmo has been working well
  13. Alix: meeting with Amy Newhall on Tuesday; still reaching out to DOS
  14. Abby (absent): CP; karaoke event at Motley; well-attended hike with faculty
  15. Ariel (absent): LED wall
  1. For discussion: VPSA Budget Requests (10 minutes)
  1. No new budget requests
  1. For discussion: Senate (10 minutes)
  1. First Senate meeting today
  1. Context- 2 people focused on sustainability, 3 focused on mental health, 2 focused on more POC spaces, 1 focused on academic resources; planning more engagement with board and PC

November 5th, 2017

Absent: Kelly, Irene, Maddie, Safia

  1. Updates:
  1. Kaya: discussion about Eurobash, change of date
  2. Ariel: finalizing Eurobash date, selling gear this week
  3. Aleah: figuring out study abroad options and sending email about it
  4. Abby: leadership council meeting, brainstorming events for next semester, first CIDE meeting, affinity housing for next year
  5. Christina: good turn out for sex week events
  6. Helen & Aliza: planning for Vegas trip, thesis party on December 9th, fundraising
  7. Grace & Rom: working with Challah for Hunger, allocations are on track
  8. Casey: 5C junior class trivia night coming this week
  9. Alix: meeting with Amy last week, planning BeHeard forum for upcoming week
  10. Julia K: event on Friday went well, 2000s party and friendsgiving are coming up
  11. Leta: met with someone from Senate about doing solar panels at Scripps

November 12th, 2017

Absent: Helen, Aleah

  1. Updates (30 minutes)
  1. Kelly: Meeting with Charlotte; Diversity, Inclusion, and Equity have a committee on belongingness that is open to join
  2. Abby: Meeting with Leadership Council this week
  3. Irene: Senate meeting; bonding event planning
  4. Alix: Be Heard Forum (event on classroom dynamics); meeting with Yuval and Newhall
  5. Grace and Romanshi: new FAC reps
  6. Maddie: snack next Sunday
  7. Casey: 5C trivia event
  8. Aliza: brainstorming for funding
  9. Kaya: Eurobash setup and breakdown planning
  10. Safia: website updated; Seal Court forms for each member
  11. Leta: finding a position replacement; Facilities and Planning Meeting (projects the school should put forward like solar panels, wheelchair accessibility, etc..); planning for Diva Dance  
  12. Julia: ASCMC wants to feature Scripps in a video (We’re All in This Together) as a community enrichment video; Friendsgiving and Movie on the Lawn before break; 2000s party before Christmas Break
  13. Aleah: sent out survey and received 30 responses
  1. Discussion and vote: VPSA budget requests (15 minutes)
  1. Chiapas Support Committee
  1. Context: 5C club; requesting $500 for a series of events (Nov. 13-16)  
  2. Vote: $400 approved - 10 in approval, 4 abstaining  
  1. Discussion and vote: EVP budget (10 minutes)
  1. Senate
  1. Context: budget for Senate (senate forums, senate programming); EVP requesting for additional Senate budget
  2. Vote: $400 for Senate budget - 8 in approval; 6 abstaining
  1. SAS and PC bonding
  1. Context: gift wrapping at the mall

       4.  Discussion: Student Recognition Program (20 minutes)

  1. Context - Scripps does not have strong student recognition events; envisioning a student recognition event/student spotlight
  2. Discussion - what specifically would be recognized; event could be either based on committee or student nominated; some type of compensation for the recognized students; make a google form that has categories for student nominations; instead of a dinner event have a email sent out that recognizes students; DOS student spotlight or glass case student spotlight that’s updated every two weeks or so

November 19th, 2017

Absent: Irene, Romanshi, Ryan, Alix

  1. Updates (20 minutes)
  1. Kelly: meeting with Director of Campus Life and her role in SAS in the future
  2. Kaya: Eurobash done! No transports
  3. Aliza and Helen: end of classes celebration for seniors on December 8th
  4. Grace: checks received this week
  5. Julia: Friendsgiving; CMS event “Go Stag”; 2000s event planning
  6. Safia: headshots printed for Glass Case
  7. Leta: Diva Cups planning; application readings for Sustainability Chair for next semester
  8. Maddie: snack tonight at GJW; winter dinner planning
  9. Casey: survey closed for Commencement speaker
  10. Aleah: planning a Study Abroad application party
  11. Abby: Leadership Council Meeting
  12. Ariel: EuroBash went well!
  13. Irene (reported by Kelly): encouraging people to apply for Sustainability Chair
  14. Alix (reported by Kelly): rescheduling forum; reaching out to conduct Core review; FEC meeting with Primary Contact Deans
  1. For discussion and vote: Sustainability Budget Request (15 minutes)
  1. Diva Cups
  1. Context: planning two events with Diva Cup giveaways; Diva Cups help in reducing waste; sustainable for the environment; Diva Dance at Pitzer’s Grove House; reaching out to Diva Company for a lower price to be able to distribute to students; provide as many as possible for free; requesting $5000 to buy the Diva Cups
  2. Vote: $4000 approved - 10 in support, 4 abstaining
  1. For discussion: CGU Common Room (15 minutes)
  1. Context: CGU common room that is intended only for Scripps freshman is being used by other CGU residents; the space is technically a Scripps Freshmen only place but is being used by CGU residents
  2. Action Item: Julia will speak with the RAs at CGU and Chris Dennis to resolve the situation

December 3rd, 2017

Absent: none

  1. Updates (20 minutes)
  1. Irene: new Sustainability Chair; Senate meeting
  2. Kaya: decorations for Mistletoe
  3. Casey: no updates
  4. Shelby: no updates
  5. Ryan: communications with Kelly Hogencamp
  6. Leta: last SAS meeting; Diva Cup giveaway went well
  7. Alix: increasing student representation in Core
  8. Kelly: met with Charlotte (about Fresh Check Day, alcohol policy, student policy for CLORGS) and Lara (discussing Housing for next year; Residential life); Board of Trustees; last SAS meeting
  9. Julia: self-defense course, 2000s party for next semester
  10. Safia: Glass Case is done!
  11. Aleah: No smore core
  12. Ariel: no updates
  13. Abby: no leadership council meeting this week; Dec 7 event (study break in SCORE); housing for next year; DOS budget; academic courses need to better reflect other ethnicities of certain identities
  14. Christina (RA rep): no updates from Res life
  15. Maddie: formal Winter dinner is not happening; informal winter dinner is happening tonight @ 9PM in Clark living room
  16. Aliza and Helen: study break event on Friday 7-9PM at the Motley; Vegas planning; planning for Senior Day in the spring
  17. Grace and Romanshi: planning on not raising student fee budget; increased student body, more students taking initiatives, increase in number of clubs, if SAS budget is decreased then we will not be able to fund/support such clubs; discussing conference funding to make it more flexible; last FAC meeting of this semester is Monday
  1. For discussion & Vote: VPSA Budget Request (10 minutes)
  1. Determining dates for 5C events next semester
  1. For discussion: Check-Ins/Monthly Updates (20 minutes)
  1. Context: SAS members fill out online form; purpose is for thinking ahead for next semester with elections coming up
  2. Action Item: over winter break, each member look at their positions by-laws and suggest any changes that should be made

January 21st, 2018

Absent: none

  1. Updates (20 minutes)
  1. Kelly: Met with Lara and discussed elections; on a panel at CMC regarding women in government
  2. Aliza and Helen: planning Vegas senior trip; 100 days after party
  3. Julia: self-defense event; planning for STAG party (Harvey Mudd, Scripps, CMC); party idea called “Errands and Jerrands”
  4. Romanshi and Grace: FAC applications sent out
  5. Ryan: meeting with CAR (Committee of Academic Review) this week
  6. Abby: SIDE committee meeting; better support  underrepresented students who study abroad
  7. Ariel: ideas for Spring Fling
  8. Maddie: another snack event that would be all sustainable foods; Spring Fling planning
  9. Alix: subcommittee for academic policy
  10. Shelby: Met with sustainability head; discussed sustainability fair and “Scripps Scraps”; budget proposals;
  11. Safia: SAS member of the month voting
  12. Aleah: reaching out to other class presidents for class-wide events
  13. Jahnavi: commencement speaker searching
  14. Irene: Senate meeting; finalizing SAS election timeline; SAS bonding event with PC and Senate on Friday
  15. Kaya: first PC meeting today; Spring Fling; budget requests

2.  Bylaw changes (60 minutes)

        3. For discussion & Vote: VPSA Budget Request (10 minutes)        

                i. Context - Mudd party “Day Breaker”; 5C all day event March 24th (Saturday); non-alcoholic; total budget is around  $14,000; asking Scripps for $1000

                ii. Vote: $1000 approved - 10 approved, 6 abstaining  

January 28th, 2018

Absent: Kelly

  1. Updates (20 minutes)
  1. Kelly - met with other 5C student govt presidents (really great update!!! Student deans committee are moving forward with revising sexual violence policy to make it more centralized :’)), met with brenda & chris, have been working on clorg stipends and figuring out wellness vending machine
  2. Kaya - no update
  3. Safia - no update
  4. Shelby - looking for power down rep to strategize for power down; meeting with facilities and planning committee
  5. Alix - no update
  6. Abby - meeting with belonging committee
  7. Ariel - no update
  8. Aleah - no update
  9. Julia - first year self-defense event happened; Go Stags party will be in late Feb
  10. Romanshi and Grace - meeting with SAS advisor tonight; FAC starting this week; deposited Spring semester check
  11. Jahnavi - meeting with Denise tomorrow; commencement speaker planning; Study Abroad event  
  12. Helen and Aliza - planned 100 Days event for Friday; sign-ups for Vegas from 8-10 on Tuesday
  13. Irene - SAS bonding event went well; meeting discussing advisors; Senate bonding today
  14. Maddie - first snack of the year is tonight at 9PM in New Hall
  1. For Discussion - People of Scripps College (5 minutes)
  1. Context - The Office of Marketing and Communication is launching a new series called People of Scripps showcasing students lives and things they’re interested in/what life is like at Scripps.
  2. Action Item - Interested members of SAS should contact Kelly
  1. For Discussion - CIDE Belonging/Disbelonging Focus Group (5 minutes)
  1. Context - President’s Committee on Inclusivity, Diversity, and Equity has several small subgroups to work towards goals of the overall committee. The Belonging/Disbelonging team has requested that SAS be a focus group. Please be prepared for a brief discussion about belonging/disbelonging at next week’s meeting!
  1. For Discussion - New York Times Subscription (5 minutes)
  1. Context - ASCMC is negotiating a contract with the NY times and could get a subscription for all 5C’s for $10000. SAS would pay a proportional amount per students.
  2. Action Item - Clarify if the subscription would be annual? Online form or hard copy?
  1. For Discussion - VSPA Budget Requests
  1. Kohoutek
  1. Context - Pitzer is requesting $2000 from Scripps (and all other schools) for Kohoutek; music festival that goes on for a weekend with a mix of student performers and other bands; booths and vendors available; estimate of total students attending the event = 1500
  2. Vote Item - $2000 approved for Pitzer; 11 in support; 5 abstaining
  1. Sanskriti event
  1. Context: Scripps has highest number of participants; free to attend; total budget of 9300; requested $1300 from Scripps; $6500 requested from all 5Cs  
  2. Vote Item - $1300 approved for Sanskriti; 10 in support; 6 abstaining
  1. For Discussion - Elections, Tabling Senate (10 minutes)
  1. Elections
  1. Timeline is set
  1. March 8th - elections are announced  
  2. Info sessions held after Spring Break
  3. March 23 - statements of intent are due
  4. March 27 - speeches held  7-8pm
  5. March 28 - 24 hours of voting
  6. March 29 - election results are announced
  1. Tabling Senate
  1. Wednesday afternoons from 11:30 to 1:00 slot assignment
  1. Senate Event: Facemasks and Vision Boards (in SCORE)

February 4th, 2018

  1. Updates
  1. Kelly - Met with Dennis to figure out SAS elections, potentially on Sakai; lunch with Charlotte regarding CLORG stipends and Wellness Machine
  2. Romanshi and Grace - met with 3C gov members discussing budget hearings; 5C budget hearings on April 14th from 8AM-5PM and aim is to have 2-3 people per college per room; looking for more people for FAC
  3. Jahnavi - met with Denise regarding commencement speaker forms; teneative date for letter writing for juniors that are abroad
  4. Maddie - planning to collab with PC people regarding pool party for Spring Fling
  5. Shelby - met with Facilities and Planning Committee last week; met with Tiffany to finalize Scripps Scraps budget proposal; discussing Sustainability Fair for this semester
  6. Aleah - coplanning Sophomore class events
  7. Safia - SAS member of the month is Julia Kelly!
  8. Abby - first meeting of Leadership Council; event this week in SCORE on thursday from 5-6pm talk with Erin Jones
  9. Alix - meetings with Yuval for academic planning
  10. Kaya - PC planning events; Spring Fling planning
  11. Julia - first meeting for Go Stags on March 23 in McKenna auditorium; Self Defense event featured in TSL
  12. Helen and Aliza - 100 Days was a success; Vegas is this Friday; meeting with Dean Dennis; Capstone Day is May 3rd: celebration of Seniors in Humanities courtyard from 9AM-3PM and wants students & faculty to stay at lunch together
  13. Irene - senate had facemasks and vision board; Mental Health survey
  14. Ariel - planning for Spring Fling

February 11, 2018

Absent: Ryan, Aliza

  1. Updates:
  1. Kelly - Academic freedom discussions
  2. Irene - also academic freedom discussions; 89 responses to mental health curvey
  3. Jahnavi - commencement speaker plannings; thesis workshop dates set
  4. Maddie - snack tonight (Girl Scout Cookies)
  5. Alix - meetings with Yuval and Amy
  6. Grace and Romanshi - finalizing budgets
  7. Ariel - Spring Fling planning
  8. Abby - Erin Jones event at SCORE went well
  9. Helen - Vegas went well!; Senior Day event regarding paperwork for commencement
  10. Aleah - setting up meeting with Soph class presidents; Study Abroad panel for Spring
  11. Julia - Go Stags event cancelled; and instead a Speed Friending event for Scripps freshman class;
  12. Safia -
  13. Shelby - finalized budgets for Scripps Scraps and Sustainability Fair
  14. Kaya - met with Public Events Committee; PC Valentines event went super well; more PC events coming soon
  1. For Discussion: Vending Machines
  1. Context - Pomona’s wellness machine sells Plan B for $20; Student Health currently can’t support machine because of lack of staffing
  2. Action Item - brainstorming other ways for wellness machine, without going through Student Health
  1. For Discussion and Vote: Sustainability Fair Budget Request
  1. Context: this year is going to be a much bigger Sustainability fair than it has been in the past; Sustainability coordinators of 5Cs are making it an all 5C fair; Scripps fair is the last one; 1000 people in attendance, games throughout the day, interactive art structures provided by Eclectic Roots; at night: live music; Requesting $500 from SAS reserves; total cost = $5700
  2. Vote Item - approved $500 for Sustainability Fair;  5 abstaining, 10 approved
  1. For Discussion and Vote: Scripps Scrapps Budget Proposal
  1. Context: people can sell their used items such as microwaves, fridges; school will store them over the summer and then the items will be sold the next year; money for student workers; need money for the start-up, but after it should be self-sustaining; requesting $2000 from SAS; total budget is $6000  
  2. Action Item - ask about what the excess money will be used for; ask about pricing; ask about how to ensure the items are working; overall clarification
  1. For Discussion and Vote: VPSA budget requests
  1. Long Tall Glasses
  1. Context - North Dorm at Mudd; this weekend; requesting $350 from Scripps
  2. Vote - $350 approved; 11 approved, 4 abstaining

February 18, 2018

Absent: Shelby

  1. Updates
  1. Kelly - meeting about swipe access to classrooms; trial runs happening
  2. Aliza and Helen - meeting with Dean Dennis in two weeks; Senior Day meeting
  3. Aleah - no updates
  4. Ariel - people are interested in Ariel’s position
  5. Abby - leadership council meeting; workshop on self-care coming up
  6. Grace and Romanshi - meeting with Dean Dennis regarding SAS debit card; Wellness Vending Machine details: not a one-time cost because would have to pay to maintain it
  7. Safia - meeting with Michael regarding BOT selection process
  8. Julia - Speed Friending event planning
  9. Maddie - thinking about ways to boost PC meetings attendance
  10. Jahnavi - SAGE event to write letters to students abroad; solid commencement candidate options
  11. Alix - meeting with Amy Newhall and Yuval regarding how to better build class discussions and other academic topics
  12. Ryan -  interest in JARC position; meeting with Hogencamp
  13. Irene - BeHeard forum this Tuesday at 6:30pm in Student Union, dinner provided; elections are coming up
  1. SAS elections ballot demo
  1. Context - test run of SAS election ballot on Sakai site
  1. Tried “poll” and “test and quizzes” tabs for voting
  1. Action Item - online SAS ballot layout planning

February 25, 2018

Absent: Romanshi, Ryan

  1. Updates
  1. Kelly - 5C president meeting about NY Times online subscription; meeting with Chris and Lara about Board of Trustees
  2. Helen and Aliza - Senior Grad Night planning event Thursday night; finding student speaker; Capstone Day
  3. Aleah - no updates
  4. Grace - talking to Dean Dennis about prepaid card
  5. Jahnavi - commencement speaker responses; committee to be established to discuss commencement speaker
  6. Kaya - no updates
  7. Julia - speed friending email
  8. Safia - met with Michael about BOT student rep selection process
  9. Abby - CIDE Housing committee working on options for affinity housing for next academic school year; feedback on first-year only housing; planning CLORG bonfire for late April
  10. Ariel - Spring Fling planning
  11. Shelby - funding for Sustainability chair and Scripps Scraps
  12. Irene - bias protocol forum went well
  13. Alix - addressing concerns about faculty and accomodations; faculty and staff of the year planning
  14. Maddie - no updates
  1. For Discussion and Vote: VPSA budget requests
  1. Cesar Chavez Day of Service
  1. Context - McAlister center partnering with Rise Against Hunger to package meals; volunteers needed
  1. 5C Roller Derby (March 3rd)
  1. Context - 5C Roller Derby vs ASU; expected number of students attending is 100, expected Scripps students is 40, total cost = $1000, 5C Roller derby club requesting $300 from SAS
  2. Vote Item - $150 approved for 5C Roller Derby club;  3 abstaining, 12 in support
  1. For Discussion: Bias Protocol Feedback
  1. Context - Bias Protocol Working Group requested feedback from SAS members on the entire protocol.

March 25, 2018

Absent: Ariel, Ryan, Abby, Kaya

  1. Updates:
  1. Aliza: Senior Brunch planning, sending out google form for student commencement speaker search  
  2. Kelly: meeting with Chris to make election ballot, Recent Grad Trustee postponed to mid-April
  3. Safia: Board of Trustees student selection process postponed to fall semester
  4. Julia: Speed Friending event on Saturday; possible 2000s party
  5. Shelby: Sustainability Fair on April 20th; survey asking students how they feel about Scripps sustainability
  6. Aleah: waiting to hear back from Jackie for major declaration photo taking event
  7. Jahnavi: Senior Thesis info session; commencement speaker meeting
  8. Grace and Romanshi: Budget Hearings coming up
  9. Maddie: Spring Fling planning: April 6. 7, 8 weekend - PC meeting
  10. Irene: Helen and irene met with Deb regarding alcohol safety; met with Brenda regarding residential life for next year; RA and CC positions
  11. Alix: meeting this week with Amy and Yuval regarding accommodations

     2. Elections

  1. Speeches are Tuesday at 8PM, Balch Auditorium
  2. Voting opens 8AM Wednesday - Thursday 8AM

     3. Treasurer Updates

  1. Meeting with Chris Dennis:
  1. To make any transaction students need to be with the treasurers
  2. Money orders set up
  3. No advisors name on the debit card, co-treasurer's name with be on the card
  4. Working on entirely getting rid of the debit card
  5. Require clubs to audit their own budgets to ensure CLORGS are keeping track of their money
  6. Open up a savings account for reserves

April 1, 2018

Absent: Ryan

  1. Updates
  1. Kelly: elections over, talking to Denise about Board of Trustee elections
  2. Kaya: Boba fundraises for Spring Fling, PC event for Heels Class at Roberts. Bob Ross Paint Event, A-Team Wonderfest at Motley, Spring Fling Dance and Pool Party - set up and clean up shifts
  3. Ariel: meeting with Dean Dennis confirming things for Spring Fling, spreadsheet sign ups will be sent tomorrow
  4. Aleah: major declaration picture-taking event in front of Denison
  5. Romanshi and Grace: ordered new debit cards, savings account opened
  6. Abby: allegiance trip with a lot of faculty and staff in attendance, CLORG bonfire
  7. Alix: meeting with Dean Dennis to discuss the roles of PCDs, smooth out ways to get accomodations, making student email more functional
  8. Maddie: Spring Fling planning, boba for the pool party
  9. Jahnavi: met with Denise regarding commencement speaker
  10. Irene: meeting to discuss relationships with ARC
  11. Julia: speed-friending event
  12. Shelby: no updates regarding Sustainability
  13. Safia: no updates regarding Secretary
  14. Helen and Aliza: 40 days left seniors, Wine and Cheese night at President’s house, Senior Brunch planning, Graffiti Wall planning, student commencement speaker search
  1. SAS general info
  2. Transition Period training for new members

April 8, 2018

  1. Updates
  1. Kelly: meetings with Irene regarding transition; RGT election planning
  2. Helen and Aliza: Senior Class wine and cheese night is next week t; student commencement speaker selection is this week; Capstone Day on May 3rd where seniors present their theses (open to everyone); Senior Brunch on May 5th
  3. Ariel: Spring Fling and pool party went SUPER well
  4. Abby: next Sunday is Jackie Robinson Day; April 21st is CLORG bonfire
  5. Aleah: event tomorrow - major declaration photoshoot on the Denison steps
  6. Kaya: transitioning with Casey; many budget requests coming in
  7. Alix: resource map for students to use in a crisis; meeting with Dean Dennis regarding PCDs and how they affect student experiences
  8. Julia: Sleep on the Lawn sleepover brainstorming before the school year ends
  9. Safia: CIDE meeting coming up
  10. Shelby: Sustainability and SOC juggling
  11. Maddie: Spring Fling events had a great turnout; Domino's pizza at 9pm tonight in New Hall living room
  12. Grace and Romanshi: meeting with Dean Dennis
  13. Irene: met with Dean Dennis with Kelly
  1. Meeting with Counterpart positions to go over bylaws
  2. For Discussion: setting up a mentorship program for students to utilize to get help with classes
  1. Looking into how to hire such mentors to make sure they are as helpful to students as possible
  2. Would mentors receive training? How would the mentoring sessions be facilitated?

April 15, 2018

Absent: Maddie

  1. Updates (15 minutes)
  1. Mabel: no updates
  2. Alexa: no updates
  3. Shelby: no updates
  4. Safi: no updates
  5. Julia: no updates
  6. Clarissa and Jahnavi: met with dean denis with Helen and Aliza to get a feel for how the meetings are, meeting this week to discuss alternatives to the Vegas trip, meeting again with dean dennis in 2 weeks, preparing for budget hearings
  7. Niati- no updates
  8. Irene- had budget hearings all day yesterday, next week we will be reviewing all of the allocations that we made, this coming saturday is Scripps budget hearings; reminders for everyone:
  1. Be prompt, meetings start at 7pm on the dot. You get two excused absences a semester.
  2. No computers in meetings
  1. 5C Budget Hearings and Scripps Budget Hearings: Allocations and 5CIV (15 minutes)
  1. We will be voting on this next week when we have all the allocations sorted out
  2. In the past we have funded things that go directly to the 5C organizations but not to the parent company
  1. For Discussion and Vote: Treasurers – FAC Requests (15 minutes)
  1. Overall context: total FAC budget is $30,000
  2. Context: student asking for $1,310 to pursue their summer research abroad; we can fund at least 100 but up to however much we feel comfortable; it’s less of a conference, more throughout the whole summer; LASPA we act grants were already due and CP&R would not be able to fund so Grace will ask her for more information and request her to come speak with us
  3. Context: the After School Specials request money to go to the finals for acapella happening in NYC next week, total per person request $668 for two students totaling $1335; this could benefit the Scripps community; previously they had applied for money for the semifinals and were allotted $350 per student; breakdown: 3 days, 2 nights $450 for round trip flights, $14 for transportation to LAX, $75 food, $30 transportation, $100 housing; total event budget $8535; we will vote next Sunday
  1. Perrin’s talk: SCCAs, no other group from the 5Cs has ever made it this far in the competition, puts them as one of the 10 best acapella groups in the world; it would make a name for music at the 5Cs; if it could help to hold off until they know how much they receive from the other schools they can do that; 400 groups applied from all over the world, it’s like their super bowl
  2. Question: Where have you gotten funding already?
  1. It depends on the school. In terms of CMC, they’re pretty good at allocating money for those things. None of the other 4Cs are fully funded. They have set up a gofundme as a way to supplement the colleges that don’t pay full cost.
  1. Question: Have you heard back from the Motley?
  1. No and they did not even respond about Oregon.
  1. Question: How often do you do competitions?
  1. They do it every other year generally. This is where they chose to put their efforts in funding instead of recording an album. When people audition for their group that’s something they can say. There’s only one other group that has competed and made it past quarter finals. Their attitude is more they’re just trying to do their best and are grateful for the opportunity.
  1. Question: Where will the money come from if we don't fund?
  1. Traditionally it’s been out of pocket. The music director last year put all of his profit from selling his music toward their trip to San Francisco/recording a song.
  1. For Discussion: RGT Elections (5 minutes)
  1. This member serves on the board of trustees for three years; purpose is to give the respective of what a graduate wants to represent the graduating class of 2018, it’s very much a separate entity from the current student body; there are three students who are always serving
  2. Statements of intent due this wednesday; After statements of intent, every person who’s running will meet with current board members for informational interviews
  3. Elections happen next week and runoff elections wednesday through friday; speeches may be done remotely; voting on sakai again, everyone can vote
  4. BOT Student Reps
  1. Students apply using google form and then we have a selection committee who reads them and ranks them
  2. You must be a sophomore and above to apply
  1. For Discussion: “Fall Fest” with class presidents (10 minutes)
  1. They had one this past year but people don’t really know about it; next year we want to make it bigger and better
  2. The biggest purpose of that is to encourage programming that does not have to do with drinking alcohol
  3. It’s supposed to be like carnival but not as big
  4. We should start thinking of what events we want to see, what booths we want to see
  5. Ideas: hygienic apple bobbing, raking leaves together, apple cider pressing station, scarecrow stuffing, corn husking, half off pumpkin spice lattes, auctioning off pies to pie the deans/raffle to pie the deans
  6. Class presidents should meet this week or next week and talk about what they want it to look like and we can talk about it again next Sunday
  7. Budgets would be in conjunction with the field house or the deans
  1. For Discussion: SAS Training; early move-in (15 minutes)
  1. Traditionally we ask the all SAS members move in a week before orientation
  2. We’re looking at moving in August 25th or 26th
  3. We will have a schedule, bonding events; We will have more concrete details later on
  4. Training will start on monday
  5. This past year there was a leadership conference hosted by LASPA held the week before and we want to be able to be a resource for all students and that means coming in early
  6. Orientation will start on the 30th so the students will all be there, we will help with move in; we usually all go as a board and sit in on orientation
  7. Keep September 8th or 15th for the SAS retreat, preferably the 8th