Hawthorne PAC Meeting Minutes

Tuesday, September 12, 2017  -  2:30 pm

Attending: Robin Culver, Lauren Dee, Julie Kelly, Becky Dicola, Shannon Fay, Courtney Dodson, Casey Bertram, Val VanAmburg, Rebecca Murray, Carrie McClaughry, Sarah Andresen, Debra Debode, Windy Esperti, Jess Brown, Ariana Preiss, Stephanie Dennee

1. Shannon moves to approve May minutes.  Becky seconds.  Approved.

2. Introductions from the group

3. President’s report - Shannon

4. Treasurer’s Report - Shannon reports on balances for Paul and looks for interested volunteer who can help Paul with Treasurer tasks this year

5. Principal’s Report - Casey

6. Fun Run Update - Becky, Courtney

7.  World Language Update - Heather

8. Green Team Update - Becky

9. New Business

Hawthorne PAC Meeting Agenda

Tuesday, September 12th, 2017  -  2:30 pm

1. Welcome and Approval of May Minutes

2. PAC Board Introductions

 

3. President’s Report / What PAC Does - Shannon/Becky

4. Treasurer’s Report - Paul

5. Principal’s Report - Casey

6. Fun Run Update - Becky/Courtney

7. Picture Day Info - Shannon

8. World Language Update - Heather

9. Green Team Update - Becky

10. Meeting Adjourned

Hawthorne PAC Meeting Minutes

Thursday, May 11, 2017  -  2:30 pm

Attending: Andi Stock, Heather Margolis, Steph Dennee, Paul Swift, Kimberly Sacry, Shannon Fay, Courtney Dodson, Casey Bertram

1. Shannon moves to approve April minutes.  Courtney seconds.  Approved.

2.  President’s report - Shannon

3. Special presentation by Sue from Mountain Time Arts on the large scale art installations they have planned on the theme of water in the Gallatin valley this summer.  First, an interpretive art installation on Bozeman Creek, and second, a wetlands installation on a TBD ranch in August.

4. Treasurer’s Report - Paul reports on balances.

5. Principal’s Report - Casey

6. Celebration Update - Kim

7.  Election of New Officers

Shannon moves to elect:  

Becky Dicola as Co-President

Val VanAmburg as Co-Vice President

Courtney seconds.  Approved.

8. World Language Update - Heather

Hawthorne PAC Meeting Agenda

Thursday, May 11, 2017  -  2:30 pm

1. Welcome and Approval of April Minutes

2. Presentation by Mountain Time Arts

3. President’s Report - Shannon

4. Treasurer’s Report - Paul

5. Principal’s Report - Casey

6. Celebration Update

7. Green Team, Farm to School Update

8. Election of New Officers

9. Meeting Adjourned

Hawthorne PAC Meeting Minutes

Thursday, April 13, 2017  -  2:30 pm

Attending: Paul Swift, Casey Bertram, Sarah Andresen, Erika Cannon, Becky DiCola, Courtney Dodson, Stephanie Dennee, Val VanAmburg

1. Sarah welcomes and moves to approve March minutes.  Paul seconds.  Minutes approved.

2. President’s Report -

3. Treasurer’s Report - Paul reports on balances.

4. Principal’s Report -

5. Celebration Update - Celebration is still in need of a few chair persons for: raffle and silent auction.  Hawks Dessert room will also need as many desserts donated as possible (they ran out last year)

6. Teacher Appreciation Week Update - Stephanie reports on schedule for week of May 1-5.  Sign up genius goes out next week.

7. Green Team, Farm to School Update - Becky reviews composting program and an Earth Day event on May 15th, 8:45 am. with MT Rep. Zach Brown, who will talk to students about climate change.

8. Meeting Adjourned

Hawthorne PAC Meeting Agenda

Thursday, April 13, 2017  -  2:30 pm

1. Welcome and Approval of March Minutes

2. President’s Report - Sarah

3. Treasurer’s Report - Paul

4. Principal’s Report - Casey

5. Celebration Update

6. Teacher Appreciation Week Update - Stephanie

7. Green Team, Farm to School Update

8. Meeting Adjourned

Hawthorne PAC Meeting Minutes

Thursday, March 9, 2017  -  2:30 pm

Attending: Courtney Dodson, Stephanie Dennee, Karen Davis, Erika Cannon, Kim Graham, Brett Schomer, Starlyn Green, Jennifer Boyer, Kimberly Sacry, Jennie Holter, Paul Swift, BEcky DiCola, Katey Franklin, Val VanAmburg, Sarah Andresen, Shannon Fay, Cheryl Eshbaugh, Casey Bertram, Todd Swinehart, Mike Waterman

2:35 pm Meeting called to order.

1. Sarah moves to approve minutes.  Courtney seconds.  Approved.

2. Special Presentation by district employees Todd Swinehart and Mike Waterman on the May 2nd ballot item for the New High Schools Bond.  Todd and Mike review the history of the 2007 $35 million bond for the current high school renovation and then move through the specifics of the new bond, including what the bond will pay for in both the new high school and the renovation of the current high school, anticipated transition timelines and tax payer impacts.  Todd and Mike then field questions from the PAC group.

Some of the specifics presented include:

3. Principal’s Report: Move in days Sunday 2-5, Monday 20 all day

4. Presidents report:

5. Treasurer’s Balances: Sarah reports on account balances for Paul.

6. Carnival Recap: Thanks from Sarah to volunteers on a successful event.

7. Celebration Update: Celebration set for May 19th.  Kim Thorne and Brett Schomer will be chairing next year and will be assisting Kim in her last year to learn the ins and outs of the event.  Kim will be chairing raffle.  Brett is chairing la casita.  Brett asks that one parent from each classroom contribute to la casita creations.  Brett is pulling together a group of easy ideas.  Bozeman High will help with the Art rooms.

8. Green Team: Becky is getting ready for an Earth Day activity.

9. New Business: Val VanAmburg is working on a fundraiser called Coin War with Mr. Fisher to benefit a local non-profit for families of children with cancer, The Bozeman 3.  She is hoping to connect with a parent at Irving to challenge that school for the fundraiser.  Asks group for assistance.

3:30 pm: meeting adjourned

Hawthorne PAC Meeting Agenda

Thursday, March 9, 2017  -  2:30 pm

1. Welcome and Approval of February Minutes

2.  Future High Schools Presentation by Superintendent Rob Watson

3. President’s Report - Sarah and Shannon

4. Treasurer’s Report - Paul

5. Principal’s Report - Casey

6. Carnival Recap - Sarah  

7. Celebration Update

8. Green Team, Farm to School Update

9. Meeting Adjourned

Hawthorne PAC Minutes

February 9th, 2017

In Attendance- Casey Bertram, Shannon Fay, Sarah Andreson, Paul Swift, Heather Margolis, Erin Shanahan, Jennie Lawson, Val VanAmberg, Erika Cannon, Becky DiCola, Julie Collins, Carolyn Wiseman and Todd Swinehart, director of facilities.

The first order of business was to approve the January minutes. Minutes approved.

President’s Report-Shannon Fay talked about Parent University.  Upcoming classes include

2/16 Recognizing and Overcoming Perfectionism

2/21  Life Stressors and Raising Resilience

3/2 Helping Our Children Become Readers

3/7  Creating a culture of Giving

A list of classes can be at bsd7.org under Parent University.

Upcoming Hawthorne Events

2/17  Carnival from 5-7pm

2/20 NO SCHOOL

School Safety Committee- Sarah Andreson gave the report on the school safety committee.

This committee discusses every aspect of child’s safety while at school.  Last month there was a youth risk behavior survey and a prevention needs assessment survey of kids in 8th -12th grade. The data analyst believes that the sample size is working and follows local trends.  

Chief Joseph Middle School PAC wants Safety Resource Officers to teach classes on internet/phone safety as they are seeing, sexting, cyberbullying, students searching porn and addictions to social media

These classes would be taught at night and anyone would be welcome.

Surprises and Concerns from the survey included

-Suicidal ideation and depression are alarmingly high

-There were no sexting questions on the survey

-28% of high school students admitted to having been offered drugs, analysts say, this is most likely too low

-The amount of kids who admitted to distracted driving also seemed too low

-High school suicide risk factors are lower in Bozeman than the rest of the state

What Keeps the District and Parents up at Night

1. Run Lock Fight- What directions should be given for RLF scenarios

2. Food Issues- Wasting food and the quality of the food served at school

3. Teaching kids to be aware of, and thoughtful of their surroundings, using the buddy system for drunk driving and the student resource officer to talk about party safety

4. Student Pressures-Academics, AP Classes, Sports, Coping (depression, drugs and alcohol) Need to teach kids how to deal with stress

5. Transitioning kids to High School- Seminars, Parent nights, Jump-up Day, working with counselors

6. District Website-Too complex and not user friendly

Treasurer’s Report-Paul Swift went over the PAC’s finances.

Principal’s Report- Casey Bertram

Casey announced a Save the Date for March 20th.  The first day after spring break if everything goes as planned, will be Hawthorne’s Mass Moving day!  Volunteers will be needed to get all classrooms back in order as well as moving items from City Hall back over to Hawthorne.

The State of Montana and the City have signed off on the Rouse expansion.  There will be a left turn lane on Lamme onto Rouse.

There will also be 18 additional diagonal parking spots on Lamme.  There will be a middle area for bike racks and garbage cans.  All these spots are available on a first come first serve basis, but will most likely be filled by staff who arrive early.

Erika Cannon asked if there couldn’t be a 4 way stop at the corner of Church and Lamme stating that she has seen many near accidents at that intersection.  Casey said that he would look into it.

The remaining Ash trees will be removed on Lamme.  Todd stated that they will be replaced with the largest possible trees.

Another change, is that after the expansion, the buses will drop off on Rouse and that on Church street it will be very much like an airport drop off, with minimal time taken to safely get students out of vehicles.

Sarah Andreson stated that STEAM Night was well run and well attended and that Molly Kappenman will continue to chair the event until her daughter Poppy is in 5th grade.

Carnival is February 17th from 5-7.  Please sign up and encourage others to do so.  Celebration will be May 20th.  This will be the last year that Kim Sacry will chair the event and is currently training Kim Thorne to replace her but they are still looking for a co-chair.  

Sarah stated that they are looking for someone to take on the job of Box Tops coordinator, Becky DiCola volunteered.

Green Team- Erin Shanahan

Erin stated that the Green Team is getting ready for The Earth Day Celebration and that she has talked to a Molly Cross, a climatologist, to come in and talk about climate change.

Shannon Fay stated that she has an action item that the board needs to vote on.  In order to continue with the architectural landscape planning, the PAC needs to vote to pay the amount of the bill from Design 5, which is not to exceed $12,300.

Casey explained that the PAC would pay this fee immediately to keep the ball rolling on the landscape design and that the rest of the amount will hopefully be paid by the bond for construction.  Casey further stated that the expense would cover a water system for the ice rink, underground sprinklers, turf, gardens and the landscape master plan.

Currently the construction is on schedule and on budget. They are hoping to break ground on the landscaping as soon as school is out.

There will be a meeting for parents, teachers and students to help come up with a master plan for the gardens.

Todd Swinehart jumped in to say that the new total not to exceed would be $8,800.  

The lifespan of the building is 50 years so the plan would be for the greenspace to have the same lifetime.

A motion was made for the PAC to pay the initial fee not to exceed $8,800.  The motion was seconded and the motion passed.

All in attendance then went on a tour of the new construction.  The new construction includes a full commercial grade kitchen, a girls bathroom, 1st grade classrooms, 3rd grade classrooms, an elevator and a special education bathroom equipped with a lift and a shower.

Casey also mentioned that the lunchroom is very loud and that acoustical ceiling tiles would be added to reduce sound.  The meeting was adjourned to tour the new construction.

Hawthorne PAC Meeting Agenda

Thursday, February 9, 2017  -  2:30 pm

1. Welcome and Approval of January Minutes

2. President’s Report - Sarah and Shannon

3. Treasurer’s Report - Paul

4. Principal’s Report - Casey

5.  STEAM Night Review

6. Carnival Update - Sarah  

7. Celebration Update

8. Green Team, Farm to School Update

9.  Tour of New School Wing Construction

10. Meeting Adjourned

Hawthorne PAC Meeting Minutes

Thursday, January 12, 2017 - 2:30 pm

Attending: Shannon Fay, Erika Cannon, Becky Dicola, Paul Swift, Erin Shanahan, Courtney Dodson, Heather Margolis, Casey Bertram, Stephanie Dennee

  1. Welcome by Shannon.  Paul moves to and approve December minutes.  Erin seconds.  Approved.
  2. President’s Report.  

3. Treasurer’s Report.  Paul updates on account balances.

4. Principal’s Report - Casey

5. Carnival Update - Sarah will send out sign up genius shortly.

6. Green Team, Farm to School Update.  Erin will plan an Earth Day Activity.   Gallatin Valley Farm to School will be having their annual fundraiser, Farm to Table Feast,  on January 28th at the 1915 Barn.

7. Science Standards Review Update.  Stephanie overviews the proposed new BSD science standards.

8. Taproom Update.  Stephanie reviews the Monday, January 9 City Commission meeting and the Taproom’s renewal of their beer and wine license.

9.  Heather overviews the Spring 2017 World Language offerings; enrollment starting this week.

10. Meeting Adjourned

Hawthorne PAC Meeting Agenda

Thursday, January 12, 2017  -  2:30 pm

1. Welcome and Approval of December Minutes

2. Eric Fisher Presentation

3. President’s Report - Sarah and Shannon

4. Treasurer’s Report - Paul

5. Principal’s Report - Casey

6. Carnival Update - Sarah  

7. Green Team, Farm to School Update

8.  Science Standards Review Update - Stephanie

9. Taproom Update

10. Meeting Adjourned

Hawthorne PAC Meeting Minutes

Thursday, December 8, 2016 - 2:30 pm

Attending: Paul Swift, Evan Center, Katey Franklin, Travis Collins, Julie Collins, Val VanAmburg, Sarah Andresen, Shannon Fay, Stephanie Dennee, Becky Dicola, Jennifer O’Brien, Mike Lynch, Erin Shanah, Cheryl Eschbaugh, Frank Harriman, Courtney Dodson, Lucian Hand, Dan Center, Katrina Kern, Lisa Taylor, Julie Kleine, Heather Margolis, Carolyn Wiseman

1. Welcome and Approval of November Minutes

Shannon moves to approve November minutes.  Approved.

2. President’s Report - Sarah and Shannon

3.  Treasurer’s Report - Paul

Paul reports on account balances.

3. Principal’s Report - Casey

5. Holiday Program Update - Shannon

Shannon gives schedule for the evening and update on new decoration purchases.  

6. Carnival Update - Sarah

Carnival date is set for Friday Feb 17th, 5-7.  A sign up genius will be sent out.

7. Green Team, Farm to School Update

Erin, with Casey met with grade 3/4/5 teachers to discuss FTS programming that might fit the 3/4/5 curriculum.  Will likely need more money from the budget to proceed.

8. Taproom Task Force Update

Katie Franklin presents some of the concerns that the task force has identified including:  

Cheryl reviews the code and how the code was interpreted in the initial CUP request.

Casey touches upon the school district’s initial response and their next steps.  Monday School Board Meeting.

Discussion by group.

9. Meeting Adjourned

Hawthorne PAC Meeting Agenda

Thursday, December 8, 2016  -  2:30 pm

1. Welcome and Approval of November Minutes

2. President’s Report - Sarah and Shannon

3. Treasurer’s Report - Paul

4. Principal’s Report - Casey

5.  Holiday Program Update - Shannon

6. Carnival Update - Sarah  

7. Green Team, Farm to School Update

8.  Fifth Grade Field Trip

9. Taproom Task Force Update

10. Meeting Adjourned

Hawthorne PAC Meeting Minutes

Thursday, November 10, 2016

Attending:  Paul Swift, Evan Center, Katey Franklin, Heather Margolis, Val VanAmburg, Sarah Andresen, Shannon Fay, Becky Dicola, Wendy Tage - School Board Trustee, Courtney Dodson, Casey Bertram, Stephanie Dennee  

Meeting called to order:  2:35

  1. Welcome from Sarah. Shannon moves to approve October minutes, Sarah seconds.  Approved.

2. President’s Report - Shannon and Sarah

a. Shannon reviews Super PAC meeting she attended on October 14th.  Majority of meeting was review of Run, Lock, Fight program.  District is working on grade appropriate videos for this.  

b.  Sarah reviews important dates including:

Tuesday 11/15 - Raising a Motivated Child Parent University course.

Thanksgiving Holiday Break - 11/23-28 (including PIR day)

Holiday Program, Thursday Dec 15th at 6:30.  Shannon will be heading up decorating committee.  Request for a little budget to replace some of the tired, broken decorations.

Steam night  Thursday, 1/6/17,  Molly Kappenman.  Still need to find more presenters.

c. Deb Beigel is retiring at the end of the year.  Looking for ways to celebrate her legacy.

3. Treasurer’s Report

Paul reports on account balances.

4. Principal’s Report - Casey

a. Bozeman School Foundation awarded $1,700 to Eric Fisher’s Drum Fit Program

b. Teachers are beginning to use the art budget to integrate art with curriculum and lesson content.  Artist residencies have begun.

c. Construction still on budget and on schedule.  The lunch room should be complete sometime around Thanksgiving.

d. The decision has been had with Roger to forego the ice rink this winter to make sure we have enough field play space.

5.  Fun Run Recap - Becky/Courtney

Becky reports that approximately $35,000 was raised.  $3,000 went to prizes.  $1,300 in donations were received to cover expenses on water bottles, bags.

6. Green Team Update

a. Casey has spoken with Erin re: curriculum matches with Gallatin Valley Farm to School.

b. Design committee for green space is still in formation.  Still looking for Landscape Architect.    

9.  Fifth Grade Field Trip

Casey discusses details and budget of field trip to Yellowstone.  Bussing costs are $1,400.00  Food costs are $1,500.00.  Per student prices are $45/night for three nights.  Park Service will scholarship up to 80% of students’ nighty costs.  Board discusses what they can do to help make it affordable for all.

Sarah moves to have PAC contribute $2,900 from the general fund to cover bus and food expenses.  All in favor.  Approved.

10. Katey Franklin addresses Bozeman Taproom concerns.   She informs PAC that the Taproom is applying for a liquor license.  On Monday, November 14th, 6 pm at City Hall, the City Commission will decide if they will take up the review of their Conditional Use Permit to do this.  Hawthorne parents have the opportunity to voice concerns or request that certain concessions be made to create a buffer between the bar environment the school.

11. Wendy Tage introduces herself and her role as Trustee for the School Board.  She discusses the planning progress of the second High School.

3:20 Meeting Adjourned

Hawthorne PAC Meeting Agenda

Thursday, November 10, 2016  -  2:30 pm

1. Welcome and Approval of October Minutes

2. Bozeman Schools Foundation Presentation - Mandy Leipheimer and Melissa Moran

3. President’s Report - Sarah and Shannon

4. Treasurer’s Report - Paul

5. Principal’s Report - Casey

6.  Fun Run Recap - Becky/Courtney

7.  Holiday Program Update - Shannon

8. Green Team Update

9.  Fifth Grade Field Trip

10. Meeting Adjourned

Hawthorne PAC Meeting Minutes

Thursday, October 13, 2016

Attending:  Shannon Fay, Sarah Andresen, Casey Bertram, Courtney Dodson, Heather Margolis, Julie Collins, Stephanie Dennee

Meeting called to order at 2:35

1. Shannon moves to approve September Minutes.  Sarah seconds. Approved.

2. President’s Report

Sarah updates on what was presented at Super PAC meeting, including:

  1. Bozeman Schools Foundation presentation.  STEM initiative is their largest goal this year.
  2. City presented on Law and Justice Center on the ballot in November.
  3. Superintendent Rob Watson presented on the new high school on the ballot in May, set to open 2020.

Sarah reviews the October is Farm to School Month events.

Sarah reviews a group formed by Anne Edwards at CJMS called Help Homeless Youth.

Introduction of MT Code Girls program offered in Bozeman to girls age 9 and up.

Shannon thanks Casey for school wide directory, for Parent Teacher lunch contributions and book fair helpers.

Thanks for Giving is coming up in November, with the collection of clothing donations being coordinated.  More information to come.    

Parent University overviewed.  A link will be put into the daily email for parents on upcoming class offerings.

3. Treasurer’s Report

Shannon updates for Paul on account balances.

4. Principal’s Report

  1. Casey met with Todd Swinehart, Director of Facilities, on the upcoming green space design needs.  Todd recommended Design 5, having worked with them on other projects.  Casey has contacted Design 5.
  2. Casey spoke with teachers in regards to their interest level in increase Farm to School programming.  K-2 is interested in increasing lessons with Farm to School.  Grades 3-5 need to meet with Farm to School to see what programs can be integrated into curriculum standards.
  3. 5th grade field trip.  Fifth grade is looking into Yellowstone in December for a weekend field trip.  Review of budget and discussion of how PAC can help balance costs.
  4. December 13th 5 to 6 is the District wide science standards review.  Representation from our school is needed.  Stephanie Dennee volunteered to attend.
  5. District wide safety meeting is also being formed.  A representative will be needed.  Details to follow.
  6. Halloween parade is set for 1 to 2 pm.  
  7. Update on construction: automated door locking system is being installed, project is on schedule and on budget.

5.    Fun Run Recap

Courtney recaps the success of this year’s Fun Run.  Almost all money is collected; roughly $35,000 was raised.  Prizes are being ordered.

6.    World Language Update

Heather updates on program enrollment numbers and payment collection.

7. Green Team Update

A committee will be formed (teachers, students, families) to begin concept design of green space.

8. Other Business

Thursday December 15th, 7 pm has been chosen for Holiday Program.  Casey to check on potential conflict with CJMS choir performance on the same night.  Request from Casey for balcony exit door help.  

Date chosen for Carnival: Friday Feb 17, 5-7p

STEAM Night.  Need to finalize date.  Mrs. Garrott volunteered to contact Molly

Meeting Adjourned at 3:25

Hawthorne PAC Meeting Agenda

Thursday, October 13, 2016  -  2:30 pm

1. Welcome and Approval of September Minutes

2. President’s Report - Sarah

3. Treasurer’s Report - Paul

4. Principal’s Report - Casey

5.  Fun Run Recap - Becky/Courtney

6.  World Language Update

7. Green Team Update

8. Meeting Adjourned

Hawthorne PAC Meeting Minutes

Thursday, September 8th, 2016

2:30 pm - Mrs. Garrott’s Classroom

Attending: Eric Vandersloot (Bozeman PD-SRO), Lucian Hand, Heather Margolis, Val VanAmburg, Casey Bertram (Principal), Paul Swift, Shannon Fay, Stephanie Dennee, Courtney Dodson, Sarah Andresen, Becky Dicola, Jess Snyder

Meeting called to order at 2:35

1. Sarah moves to approve May, 2016 meeting minutes.  Courtney Seconds.  Approved.

2. Sarah welcomes the group and reviews the PAC Board’s goals for this year to help students, staff and families with the transition through the construction process, and to look ahead to the development of the new green space after construction completion.

3. 2016/2017 Board introduces themselves.

4. Shannon reviews the PAC’s responsibilities throughout the year.

5. Treasurer’s Report.  Paul updates group on the transition of Treasurer roles from Heather to himself and reports on account balances.

6. Principal's Update

  1. Casey introduces Eric Vandersloot from the Bozeman PD.  Eric presents overview of his relationship with school and staff.  Heather Margolis offers help to seek out more visible crosswalk signage for Rouse crossing.
  2. Casey overviews construction process and upcoming school events

7. Courtney and Becky Update on Fun Run

8. Sarah updates on picture day: Thursday, 9/29.   Volunteers are still needed to help in the afternoon to walk students to/from picture sessions.

9. Heather updates on World Language Program

  1. Heather asks PAC board to determine what level of funding the PAC will put to the program and how many scholarships should be made available.
  2. Discussion of how the World Language program works to eliminate repetition of coursework for students enrolling in multiple years.

10. Becky gives update on Green Team

  1. Reviews ‘15/’16 Gallatin Valley Farm to School programming
  2. Green Team is researching additional lunchroom recycling options

Meeting adjourned at 3:20

Hawthorne PAC Meeting Agenda

Thursday, September 8th, 2016  -  2:30 pm

1. Welcome and Approval of May Minutes

2. PAC Board Introductions

 

3. What PAC Does - Sarah/Shannon

4. Treasurer’s Report - Paul

5. Principal’s Report - Casey

6. Fun Run Update - Becky/Courtney

7. Picture Day Info - Sarah

8. World Language Update - Heather

9. Green Team Update

10. Meeting Adjourned