324. PERSONNEL FILES - Pg.
324. PERSONNEL FILES
Orderly operation of the school district requires maintaining a file for the retention of all records relative to an individual's duties and responsibilities as an administrative, professional or support employee of the district.
The Board requires that sufficient records be maintained to ensure an employee's qualifications for the job held, compliance with federal and state requirements and local benefit programs; conformance with Board policies, administrative regulations, rules and procedures; and evidence of completed evaluations.
2. Delegation of Responsibility
The Board delegates the establishment and maintenance of official personnel records to the Superintendent or designee, who shall prepare administrative regulations defining the material to be incorporated into personnel files.
A central file shall be maintained; supplemental records may be maintained only for ease in data gathering.
Sec. 2000ff et seq
Medical records shall be kept in a file separate from the employee's personnel file.
Only information that pertains to the professional role of the employee and is submitted by duly authorized administrative personnel and the Board may be entered in the official personnel file.
A copy of each entry shall be made available to the employee, except for matters pertaining to pending litigation or criminal investigation.
Personnel records shall not be available to individual Board members.
Personnel files shall be reviewed periodically, and material no longer required shall be destroyed.
Sec. 1321, 1322
Administrative, professional and support employees shall have access to their own file. Information relative to confidential employment references/recommendations, are not part of the personnel file and shall not be available for review by the employee.
Sec. 1322, 1323
Employees who wish to review their own records shall:
To appeal material in their personnel file, employees shall submit a written request to the administrator delegated to maintain the records and shall specify:
The responsible administrator shall:
Sec. 6311, 7801
Sec. 6311, 7801
Title I Schools
In accordance with law, the district shall release to parents/guardians, upon request, information regarding the professional qualifications and academic degrees of any teacher providing instruction to their child at a school receiving Title I funds. The district shall annually notify parents/guardians at the beginning of the school year about their right to request such information.
The district shall notify parents/guardians of students attending Title I schools when their child has been assigned to or taught for four (4) or more consecutive weeks by a teacher who is not highly qualified, as defined by federal law.
In accordance with law, the district shall release to parents/guardians, upon request, the qualifications of any paraprofessionals who provide instructional support to their child at a school receiving Title I funds. The district shall annually notify parents/guardians at the beginning of the school year about their right to request such information.
Sec. 8.1 et seq
23 Pa. C.S.A. Sec. 6301 et seq
School Code – 24 P.S. Sec. 111, 510
State Board of Education Regulations – 22 PA Code Sec. 8.1 et seq., 403.4, 403.5
Child Protective Services Law – 23 Pa. C.S.A. Sec. 6301 et seq.
Inspection of Personnel Files – 43 P.S. Sec. 1321 et seq.
No Child Left Behind Act – 20 U.S.C. Sec. 6311, 7801
Genetic Information Nondiscrimination Act of 2008 – 42 U.S.C. Sec. 2000ff et seq.
Americans With Disabilities Act – 42 U.S.C. Sec. 12101 et seq.
Immigration Reform and Control, Title 8, Code of Federal Regulations – 8 CFR
Board Policy – 000, 304