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Team Meeting Form
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Team Meeting Form

To make sure everybody is on the same page, we ask the allied health assistant (AHA, also known as a therapy assistant) to fill out this form during a team meeting with the client’s family and client’s allied health professional (AHP).

AHAs, once you have completed the relevant sections of this form, please respond to the group email thread to notify the client/ client’s family, AHP and info@allyassist.com.au. This will allow all parties to confirm that everything is correct. AHA’s can then refer to this document when undertaking therapy sessions and update it as required.

AHPs, if you have any feedback you’d like to provide to Ally Assist directly, you can get in contact with us at info@allyassist.com.au or by calling 1800 921 422.

To see some examples of completed forms:

Date:

AHA to enter date when this form is completed

Identification

Client’s name:

Client’s Main Carer’s name:

AHP name

AHA name

Background information

Client condition(s) and symptoms

E.g. ABI - difficulty with communication, full body weakness, and poor balance

History of condition(s)

E.g. Car accident in 2017, 6 surgeries since then.

Goals

Please establish which of the client’s goals the therapy assistant will be working towards.

SMART format is recommended where possible.

Client long term goals

Long term goal: 12 months +

  • What are the client's overarching goals?

E.g. George would like to improve his handwriting

Client short term goals

Short term goal: Under 3 months 

  • Which of the client’s long term goals will the therapy assistant be working towards in the next few months?

E.g. George will independently sustain a tripod grasp of pencil for handwriting while performing homework writing assignments in 3 out of 4 opportunities over a 1 month period

Milestones

What should we expect?

  • How is the goal measured?
  • What milestones should be reached and when?
  • What does regression look like?

E.g. George should be able to sustain this pencil grasp for the majority of his sessions with a therapy assistant over the next month.

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Therapy Plan

Treatment plan for each goal

What are sessions going to look like?

  • Specific strategies, activities and dosage? Time periods for activities or repetitions?
  • Locations, equipment or mobility aids? Where will the session occur? What equipment is required?

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4.

Stepping up or stepping down

What should I do if things aren’t going to plan?

  • What to do if the client is progressing faster than expected?
  • What to do if the client seems to regress?
  • When and how should the client’s AHP be informed?


Risk Assessment

Considerations:

Potential risks identified

Behaviours of concern (BOC), manual handling, transfers, absconding behaviour.

Risk mitigation strategies

Triggers, early indicators and strategies to manage and de-escalate the BOC.

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Check-in

How and when should the therapy assistant check-in with the client’s AHP?

To learn more about how often you should conduct AHP-AHA check-ins and to read some domain specific examples of what a check in might look like please see the Team Meeting Guide.

Date or frequency of check-ins

E.g. Monthly

Duration of time required for check-ins?


E.g. 15 mins, 30 mins, 1 hour

How will check-ins occur? 

E.g. in-person, observe a therapy session, phone call, video chat.

Additional Notes: