Storage : France
Development : Sciences Po
Processor and Subcontractor : None
Legal information - Private web site
Legal responsibilities as for the General Data Protection Regulation 2016/679 - (“GDPR”)
Retention, archive, destruction of data
Categories of personal data processed and sources
Methods of transferring personal data to recipients of data
Transfers related to the public service mission of CIVICA Alliance
Transfers subject to express consent (opt-in) from the User
ACCESS, USE AND AVAILABILITY OF THE PLATFORM
Managing preferences on cookies
APPLICABLE AND LEGALLY COMPETENT LAW
CIVICA Alliance means the following Partners:
INSTITUT D’ETUDES POLITIQUES DE PARIS – a public scientific cultural and professional establishment registered under the SIREN number 197 534 316 managed by virtue of the provisions of article L758-1 of the French education code by FONDATION NATIONALE DES SCIENCES POLITIQUES- SCIENCES PO, represented by Bénédicte Durand
the Coordinator,
EUROPEAN UNIVERSITY INSTITUTE, established in VIA DEI ROCCETTINI 9, FIESOLE, 50014, Italy,
HANDELSHOGSKOLAN I STOCKHOLM – STOCKHOLM SCHOOL OF ECONOMICS, established in Sveavägen 65, Stockholm SE11383, Sweden, VAT number: SE802006207401
THE HERTIE SCHOOL GEMMEINNUTZIGE GMBH (Hertie School), established in FRIEDRICHTRASSE 180, BERLIN 10117, Germany, VAT number: DE241828668,
Közép-európai Egyetem (Central European University), Seat: 1051-Budapest, Nador u. 9., Hungary, Tax number: 18118463-2-44, EU VAT number: HU18118463, Registration number: FI27861,
CEU GmbH - CEU Central European University Private University, Seat: 1100-Wien, Quellenstrasse 51, Austria, Tax number: 09 339/3288, EU VAT number: ATU73982639, Registration number: FN 502313x
Jointly referred to as: Central European University, or CEU,
THE LONDON SCHOOL OF ECONOMICS AND POLITICAL SCIENCE, established in Houghton Street 1, London W2CA 2AE, United Kingdom, VAT number: GB629588094,
SCOALA NATIONALA DE STUDII POLITICE SI ADMINISTRATIVE, NATIONAL UNIVERSITY OF POLITICAL STUDIES AND PUBLIC ADMINISTRATION, established in STRADA POVERNEI, NR. 6, SECTOR 1, BUCURESTI 010643, Romania, VAT number: RO9510194
UNIVERSITA COMMERCIALE LUIGI BOCCONI – BOCCONI UNIVERSITY, established in VIA SARFATTI 25, MILANO 20136, Italy, VAT number: IT03628350153,
SZKOLA GLOWNA HANDLOWA W WARSZAWIE (SGH), established in
AL NIEPODLEGLOSCI 162, WARSZAWA 02 554, Poland
IE UNIVERSIDAD (IE UNIVERSIDAD), PIC 988410019, established in CALLE CARDENAL
ZUNIGA 12, SEGOVIA 40003, Spain,
Hereinafter, jointly referred to “CIVICA Alliance” or ”Partners”, or individually, referred to as “Partner”
Publication director of the Platform is CIVICA Alliance
The Partners act as Joint Controllers of the processing of the personal data of the User of the Platform. The User can exercise his rights whenever he wants by sending an email to the Data Protection Committee of CIVICA Alliance dpo@civica.eu.
The service in charge of editing the Platform is the IT Department of Sciences Po.
The development and the storage of the Platform are ensured by the IT Department of Sciences Po.
The purpose of these General Conditions is to determine the terms and conditions that the User agrees to comply with as he records his personal data and in particular:
In these General Conditions, the following terms starting with a capital letter will have the following respective meanings:
“General Conditions” means these General Conditions in their latest version. The General Conditions may be subject to modifications by CIVICA Alliance.
"Platform" means the website https://my.civica.eu/en/login, and more generally all the websites of CIVICA Alliance domain.
"User" means any User of the Platform who navigate on the Platform
The User agrees to comply with the terms and conditions of these General Conditions.
The User is informed that the General Conditions may be subject to modifications. Those modifications may be claimed to the User. The User is therefore invited to regularly read the provisions of the General Conditions.
The General Conditions remain applicable for the duration of availability of the Platform to Users.
The IT Department of Sciences Po manages, hosts and maintains the Platform. The User is informed that CIVICA Alliance can at any time subcontract all or part of the aforementioned missions without prior notice to the User and subject to compliance with the provisions provided for in the General Conditions.
CIVICA Alliance is committed to making its best efforts to provide continuity of availability of the Platform to Users. However, CIVICA Alliance can in no way be held responsible for any interruption of services occurring on the Platform.
CIVICA Alliance is responsible for the processing of personal data of the User of the Platform for the purposes described in article 2.e.vi.
The persons concerned by the processing (defined below) recognize and authorize CIVICA Alliance to subcontract the processing to any other party. In this context, CIVICA Alliance undertakes to ensure that its processors respect the same obligations as those under its responsibility described in these General Conditions, in particular in terms of the implementation of technical and organizational measures to ensure the protection of the data. CIVICA Alliance and its service provider undertake to respect and ensure respect by their staff and any processors of the data protection principles laid down by law, in particular: The principle of purpose of the processing, the principle of relevance, the minimization and proportionality of the data collected, the principle of a limited period of data retention, the principle of data security and confidentiality, the principle of information and respect for the rights of the persons concerned by the processing.
No use or consultation of this data for purposes other than storage and provision of service, and application of legal requirements may be realized by the provider of cloud messaging and collaborative applications. The User is informed that the exchanges by email between the User and the CIVICA Alliance services lead to transfer email data and various data to the various collaborative and messaging provider chosen by CIVICA Alliance, and this, until the end of his contractual relationship established between CIVICA Alliance and its processors. In this context, the User is informed that their personal data may be processed according to the contractual terms made between CIVICA Alliance and Google. The User may at any time request CIVICA Alliance to find out how to process their data, and the technical and organisational measures to protect the personal data. The collaborative and messaging tools of CIVICA Alliance may lead to transfer data out of the European Union, especially with storage in the United States of America (no adequacy decision between the European Union and the USA).
Under the European General Data Protection Regulation 2016/679 (known as “GDPR”), the personal data processed on the Platform are, depending on the processing purposes:
The processing of personal data does not provide for automated decision-making within the meaning of the article 22 of the GDPR.
In accordance with the General Data Protection Regulation 2016/679, the processing of personal data stored within the Platform has been declared in the CIVICA Alliance data processing register and have been subject to privacy impact assessments if legally mandatory.
The personal data collected within the Platform by CIVICA Alliance are hosted in France on the servers of Sciences Po.
The data processing carried out on the Platform concerns any User browsing on the website, any person contributing to the production of the published content (interviews, images, etc.) and any authenticated Users accessing the private services of the Partform.
More generally, the data processing carried out by CIVICA Alliance concerns:
The Platform is a communication and information medium intended for the public. It provides information and news about CIVICA Alliance and contributes to institutional outreach. It also provides access to private services to the Users after authentication : accessing the course catalogue, accessing “my courses” (courses enrolled by the User) and access the LMS (Whaller & social network)
The User understands that "communication and information medium" means in particular the implementation of the following processes:
Data relating to the traceability of access to the Platform is stored for the legal period of one year and destroyed when it expires.
The data used for education purposes, collected or produced by CIVICA Alliance are kept for up to 10 years in our current archives and are used to update our academic IT tools and our tools enabling statistical analyzes. They are stored in accordance with the rules in terms of administrative useful life and legal requirements. Subject to rules for the archiving of administrative documents by Law No. 78-753 of July 17, 1978, CIVICA Alliance can then archive academic data for the legal period of 50 years.
The data used for research purposes are kept in a current database until the end of the research project or its publication and are then transferred, in compliance with the principles of data protection, confidentiality, and possible limitation of the access to data, to intermediate archives such as research data warehouses, in accordance with the objectives of the Open Science National Plan.
By browsing the Platform and registered to a course, the User accepts that CIVICA Alliance collects his personal data for the purposes detailed above.
Data collected on the Platform and given directly or indirectly by the User
The User is informed that he has a right to access, be informed, modify and erase (in the respect of the above 2.g.vi article) his personal data.
The User also has a right to consent and to oppose, in particular if the data is used for marketing or commercial prospecting purposes, and a right to limit the processing of his data for legitimate reasons. The User can obtain the portability of his data and the right to decide the fate of his post-mortem data.
The collection and use of the User's identity photos are subject to their express consent and are subject to image rights.
The User can exercise his rights whenever he wants by sending an email to dpo@civica.eu. She or he can also contact the Data Protection Committee of CIVICA Alliance (dpo@civica.eu), if needed. Thirdly, he can eventually send a request to the Autorité de protection des données of Belgium..
The rights relating to the personal data of a minor may be exercised by the data subject or by their legal guardians. These rights then apply to all personal data processed by CIVICA Alliance, excluding health data entrusted directly by the minor to the Handicap Service and / or the Health Service of each Partners. On the date of the minor's 18th birthday, all of these rights expire: the transfer of personal data to legal guardians is subject exclusively to the consent of the person concerned.
Some personal data is collected indirectly (e.g. data from legal officials, education funders, emergency contacts).
In compliance with the General Data Protection Regulation 2016/679, CIVICA Alliance responds favorably to requests for accessing their personal data.
Funders of a student's education, as taxpayers must be able to justify the education of children for whom a tax benefit has been granted, in accordance with the General Tax Code (CGI) and social assistance / reductions of tax granted for children pursuing studies in higher education. They can request access from CIVICA Alliance services, in addition, to the school certificate of the student concerned.
The personal data collected is used for the purposes specified above by:
The User is informed that CIVICA Alliance can transfer his personal data to third parties for the purposes defined in these General Conditions.
The User is informed that he may occasionally receive requests from CIVICA Alliance concerning his authorization to transfer his personal data, in order to update or complete the previously consents. The User determines his preferences in a free and informed manner.
The other transfers described below are subject to the consent and to the User’s right to oppose.
Some data transfers to public or private third parties are part of the Partners' public service mission (education, research and documentation). The User agrees by nature to these transfers during the administrative registration process.
The User may be invited by CIVICA Alliance to accept the transfer of his personal data. CIVICA Alliance then precisely informs the purpose and terms of this transfer. The User's consent is completely free, informed, facultative, and univoq.
The transfers or data processings are by default organized, unless the User objects. The User can exercise their right to object to the Data Protection Committee of the CIVICA Alliance.
The personal information that the User transfers on the Platform is his full responsibility, without CIVICA Alliance being held liable. CIVICA Alliance does not accept responsibility for any damage, direct or indirect, linked to or caused by the communication of this information, except in cases of fraud or gross negligence.
Without limitation of the previous terms, the User formally acknowledges that CIVICA Alliance cannot be held responsible for any damage, of any kind whatsoever, direct or indirect, linked to (a) the use of material, information, any other document, service provided and / or controlled by a third party operator at CIVICA Alliance, which he would use to assist him in his online registration; (b) any virus imported or transmitted by the User into the CIVICA Alliance information system.
CIVICA Alliance makes every effort to offer Users available and verified information and / or tools. Despite all the care, the information is provided without warranty of any kind.
They are not contractual, may contain technical or typographical inaccuracies and are subject to change without notice. CIVICA Alliance cannot be held responsible for errors, lack of availability of information, accuracy, updates, completeness and / or the presence of a virus on the Platform.
CIVICA Alliance invites Users of the Platform to let the administration services know and to specify the nature of any omissions, errors or corrections, by sending an email to the address dpo@civica.eu.
Similarly, CIVICA Alliance cannot be held responsible in the event of improper use of the service by the User or in the event of temporary unavailability of the service (force majeure, maintenance period or technical incident, whatever is).
CIVICA Alliance invites Users to inform its services as soon as possible in the event of a data breach. Then complete the Notify of a data breach form or send an email to dpo@civica.eu.
It is expressly understood by the User of the Platform that CIVICA Alliance cannot be held responsible for any damage, direct or indirect, material or immaterial, resulting in particular from the consultation and / or use of the Platform (or other sites linked to it) and any downloadable applications, such as the use of textual or visual information, which could have been collected and in particular from any financial or commercial damage, loss of programs or data in its information system.
By using this Platform, the User acknowledges having had the opportunity to become aware of this warning.
The User of the Platform acknowledges having the skills and means necessary to access and use this Platform.
The User of the Platform acknowledges having verified that the computer configuration used does not contain any virus and that it is in perfect working order.
Entering the Username and Password of the User constitutes proof of their connection to the Platform. This username and password are strictly personal and confidential. They will be requested from the User each time they connect to the Platform.
They must not be communicated or shared with third parties. The User also guarantees that his username and password will not be saved automatically by his browser. Failing this, the User acknowledges being the sole responsible, with regard to CIVICA Alliance and / or any other person (natural or legal), for the use of his identification elements by third parties or actions or declarations made through the referral of his username and password.
In order to ensure the security of the Platform, of the CIVICA Alliance information system and to avoid any fraudulent intrusion by unauthorized persons, the User must take care to respect the rules and good practices set out in the Password Policy of CIVICA Alliance.
After accessing their account, the User must log out of it by clicking on the "Logout" tab so that any unauthorized person cannot access it. CIVICA Alliance invites the User to be vigilant in this regard, especially when they log into their account from public stations (internet cafes, libraries, universities, etc.).
CIVICA Alliance and/or its suppliers may (at any time) modify or interrupt, temporarily or permanently, all or part of the access to the Site. CIVICA Alliance is not responsible for any modification, suspension or interruption of this tool.
Users are required to comply with the provisions of the GDPR and, the violation of which is liable to prosecution. They must in particular refrain, with regard to the nominative and personal data to which they access, from any collection, any misuse and, in general, from any act likely to infringe the privacy or reputation of individuals or the related copyright.
The Platform, the Web form, its general structure, as well as the texts, images, animated or not, sounds, know-how, drawings, graphics (…) and any other element making up the Platform, are the exclusive property of CIVICA Alliance.
The same applies to the databases appearing on the CIVICA Alliance Platform which are protected by the provisions of the law of July 1, 1998 transposing into the Intellectual Property Code of the European directive of March 11, 1996 relating to the protection database, and of which CIVICA Alliance is a producer.
The brands of CIVICA Alliance and its partners, as well as the logos appearing on the Platform, are registered trademarks (semi-figurative or not).
Any use or reproduction, total or partial, of the Platform, of the elements which compose it and / or of the information which appears there, by any process whatsoever, is strictly prohibited and constitutes an infringement punishable by the Code of intellectual property, unless prior written agreement from CIVICA Alliance.
CIVICA Alliance reserves the right to pursue any act of infringement of its intellectual property rights.
Any User depositing a logo on the Platform expressly authorizes CIVICA Alliance to distribute it on the media concerned.
Any User submitting a photo on the Platform expressly authorizes CIVICA Alliance to use their image within the framework of the event.
The User is informed that, during his visits to the Platform, a cookie may be automatically installed on his browser. The cookie stores information relating to the user's navigation on the Platform (the pages that the User has consulted, the date and time of the consultation, etc.).
The site features listed below are based on services offered by third parties (eg Twitter feed, video).
When the User of the site gives his consent (consent), these third parties place cookies which allow him to directly view on the Platform content hosted by these third parties or to share its content.
All websites today use cookies. Here are the different types of cookies used on CIVICA Alliance websites. Via these cookies, these third parties collect and use navigation data for their own purposes, in accordance with their privacy policy (see for instance links below).
Audience measurement services make it possible to generate traffic statistics useful for improving the site (ie. Measuring the audience for the various contents and sections of the Platform, the paths to access them.). Especially :
The cookies that are placed via the social network buttons are intended to allow site users to facilitate content sharing and improve usability. Especially :
The purpose of cookies placed via video sharing services is to allow the user to view the multimedia content directly on the site. Especially :
CIVICA Alliance will be able to read this information on subsequent visits by the User, in order to improve the browsing experience.
Since the cookie indirectly collects personal information about the User, the latter also has a right of consultation, withdrawal and modification.
To exercise their rights over the data collected by third parties or for any questions about this processing, the User can directly contact the third parties presented above, and those mentioned in the information relating to cookies directly accessible when browsing the website. site, and updated automatically.
The CNIL website provides more information on cookies (Cf. http://www.cnil.fr/vos-droits/vos-traces/les-cookies/)
The Platform may contain hypertext links to other websites.
CIVICA Alliance cannot, however, be held liable for a third party site to which the User has had access via the Platform and which presents illegal or inaccurate content. CIVICA Alliance does not have any means of controlling the content of third-party sites. The decision whether or not to activate these hypertext links therefore rests exclusively with the Users.
Likewise, CIVICA Alliance cannot be held responsible for the unavailability or malfunction of these third-party sites.
CIVICA Alliance undertakes to terminate links to other websites at the first request from the companies to which the linked sites belong.
CIVICA Alliance must give its written authorization before setting up a hypertext link to the Platform and reserves the right to have this link deleted at any time.
These contractual clauses are subject to Belgium law.
Any dispute relating to the contractual clauses of the Platform will come under the jurisdiction of Belgium courts.
CIVICA Alliance thanks you for your visit.