Published using Google Docs
Tournament Director Duties - 2021
Updated automatically every 5 minutes

MGA Tournament Director (TD) Duties  

  1. Tournament Director (TD) Schedule Changes: If you must change your scheduled day as a TD, swap with another TD and immediately notify your Group Coordinator of the change. If you can’t find a substitute, contact your Group Coordinator or the Tournament Committee Chairman.
  2. Pick Up Scorecards: Scorecards and pairing sheets are normally available for pick up at the POA Golf Department by the Thursday prior to your event. Call the POA Golf Department (501-922-2858) to confirm they are ready. Review the pairing sheet to ensure your name and phone number are correct. Make sure you have some extra blank scorecards.  Remember the POA closes at 5PM M-F.
  3. Pairing Changes: Once all late additions and cancellations are made, do your best to substitute like handicaps, depending on the format, making foursomes a priority. When satisfied with pairings, notify the added players of their tee times, and make scorecard and pairing sheet changes. Assign any new foursomes to the last tee times in your group.
  4. Forms: The TD will receive an email containing all needed forms. You will receive these forms; TD Duties, Score Posting Info, Group Breaks and Rules, Flight Master Guide and three different Event Summary sheets.
  5. Tournament Day: Arrive 45 minutes before your group’s first tee time. Give your revised pairing sheet to the Pro Shop and check for additional cancellations. The Pro Shop will provide a table to check-in players.
  6. Event Instructions: Players are expected to bring their own copy of the Event Rules. The TD will give one member of each foursome their scorecard. Instruct players to return properly signed scorecards to the MGA group collection box after play.
  7. Playing Conditions:  The TD will decide whether to lift/clean/place and/or rake traps. In general, if it is cart path only due to wetness, play lift/clean/place. A rubber stamp is in all MGA scorecard boxes to mark all scorecards with the playing conditions. Stamp all scorecards to indicate the playing conditions.
  8. Check Results:  After completion of play, collect all scorecards for your group. Audit scorecards for accuracy and correct errors if needed. Do not disqualify anyone for addition errors. 
  9. Ties: Break ties for 1st place only using the USGA recommended practice in the following order: 1) Total of holes 10 - 18 (final 9 holes); 2) Total of holes 13 - 18 (final 6); 3) Total of holes 16 - 18 (final 3); 4) Score on hole 18 (last hole); 5) Repeat steps 1 thru 4 for first 9 holes played.

**All ties other than 1st place are not to be broken and will split appropriate place awards.

  1. Record and Deliver Results: Complete all information on the provided “Event Summary” form with the exception of the Points column. Point determinations will be completed by your Group Coordinator. Deliver (email or text) this form to your Group Coordinator by the end of the tournament day.  In the case of events where members are required to post their score, scorecards from the winners need to be forwarded (email or text a picture) to the Group Coordinator. Keep scorecards for two weeks (or give them to your group coordinator).  If after two weeks no questions arise, the scorecards can be thrown away.
  2. Posting of Scores: Players are responsible for posting their scores. Maximum score on any hole will be NET DOUBLE BOGEY (Par + 2 + any handicap strokes you receive). Some MGA events are designated as either *H or *C. *H event scores must be entered into GHIN as HOME. *C scores must be entered as COMPETITION.
  3. Hole-In-One:  If a player records a GROSS hole in one, record the player’s name, the hole number, and names of witnesses on the bottom of the “Event Results Summary” form.
  4. Weather Decisions:  The Group TD will decide as to when play for his group is to be suspended or cancelled, regardless of what other groups have done. Be sure to notify participants if the event is suspended or canceled. For an event to be official, 50% of group players must complete at least 9 holes. If 50% of players complete 18 holes, the event will be considered complete and results will be from those that played 18 holes. If less than 50% complete 18 holes, results will be based on the first 9 holes only. At no time does the MGA want players to take any unreasonable risk. Ultimately it is the responsibility of each player to decide when conditions are not safe.

Thank you for volunteering for this very important task.  The MGA could not do this without you.  Your time and efforts are greatly appreciated.

File Location: HSVMGA18/My Drive/Tournament Chairman/TD Files