MINUTES

Children’s Kiva Montessori School

Elementary/Middle School - Board of Directors Meeting

11.27.17 at 5:30 pm – 18 N. Beech Street

BOD Approved on 12.18.17

  1. Work Session - 5:30 to 7:00 pm
  1. Strategic Plan - Kelli
  1. Brainstorming activity.
  2. Kelli: email the strategic plan brainstorming pages to the board and admin by Friday, December 1st.
  3. All: review and comment on the strategic plan brainstorming document emailed by Kelli.

  1. Call to Order: Kelli called the meeting to order at 7:02 pm.

  1. Pledge of Allegiance

  1. Roll Call: Kelli Jackson, Vice President; Tamia Hurst, Secretary; Chad Fish, Treasurer; Kathy Clark, Member; Stacey Weyand, Member

Absent from BOD: Nate Seeley, President

Staff: Susan Likes, HOS; Aaron Knox, FD, Caitlin Munroe

Community Members: Andrew Campo, CH BOD member

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - Children’s Kiva Montessori School uses authentic Montessori Methods, Community-Based educational approaches, and integrated academics (STEAM) to support student academic success, responsibility, and independence.

Montessori Moment – Kelli

Volunteer for next Montessori Moment (TBD at meeting) – Stacey

  1. Approval of the Previous Minutes
  1. 10.23.17 Regular Meeting
  2. 10.30.17 Executive Session
  3. 11.09.17 Special Meeting

Kathy moved to approve the minutes as written, seconded, no discussion.  Motion approved unanimously.  Motion carried.

        

  1. Approval of Agenda: Tamia moved to approve the agenda with the elimination of item X. Annual Review with RE-1 - Lori Haukeness.  Motion seconded, no discussion, all in favor.  Motion carried.

  1. Community Member Forum
  1. No comments.

  1. Staff Comments
  1. No comments.

  1. Reports:

  1. BOD President -  Nate (Kelli)
  1. Recruitment, Retention, and Enrollment Policy - First Read

  1. Budget & Financial Oversight Committee - Chad
  1. Report - no report
  1. Nothing to report.

  1. Head of School - Susan
  1. Report
  1. Congratulations to Susan for completing her Masters on December 18th!
  1. Charter Renewal
  1. Kathy moved to approve the Charter Renewal, seconded, no discussion.  All in favor.  Motion carried.
  1. UIP
  1. Stacey moved to approve the current Unified Improvement Plan, seconded, no discussion.  All in favor.  Motion carried.
  1. School Safety Plan
  1. Tamia moved to approve the School Safety Plan, seconded, no discussion.  All in favor.  Motion carried.
  1. Annual Appeal letter
  1. Susan handed each board member their six copies of the annual appeal.
  2. Susan: send home the appeal letter with each student.
  1. Colorado Gives Day - December 5th
  1. Susan: upload our school's information to the Colorado Gives Day website and our Facebook page.
  1. 360 Evaluation Feedback
  1. Susan (and Aaron) has not received feedback regarding the 360 Evaluation and is requesting a summary ASAP.
  2. Evaluation Committee: review and provide a summary of the HOS and FD 360 Evaluation Responses and prepare for the next group of responses.
  1. Professional Development Plan 2017-2018
  1. Uploaded to the Board Packet - E/M S

  1. Finance Director - Aaron
  1. Report
  1. Review: Statement of Financial Position 10/31/17
  2. Review: Statement of Activities July – October, 2017
  3. Review: Cashflow Statement Ended October 31, 2017
  1. Approve and Sign 2017 Charter AFA to provide to district
  1. Chad moved to approve the 2017 Charter AFA, seconded, no discussion.  All in favor.  Motion carried.
  2. Nate: sign the 2017 Charter AFA by tomorrow, November 28th.

  1. Building and Location Committee
  1. Report

  1. Nominations and Board Development Committee
  1. Report
  2. Approval of the DRAFT 2018-2019 CKMS BOD Evaluation
  1. Kathy moved to approve the DRAFT 2018-2019 CKMS BOD Evaluation, seconded.  Discussion: Tamia will eliminate the word “DRAFT” from the title.  No further discussion.  All approved.  Motion carried.
  1. E/M S Annual Board Retreat
  1. Children’s House Annual Board Retreat: January 6, 2018.
  2. Tamia: send out a Doodle Poll with possible dates for the retreat.

  1. Development and Fundraising Committee
  1. Report 
  2. Reminder: the Friend-raising 2017 documents are in the Board Packet - Shared Documents.
  3. Discussion: sticky-note fundraiser idea.

  1. External Networking Report(s)

  1. New Business
  1. Procedure: Google for Education Super Administrator Account - Tamia
  1. Currently Tamia and Aaron both hold the password.  Once the transition is made, Tamia will become the Super Administrator.
  2. Chad is willing to help with the transition of Google for Education.
  1. 2018-2019 CKMS BOD Evaluation
  1. Tamia: send out the CKMS Board Evaluation (to be completed by December 11th).
  1. Tamia: add Master Calendar to Agenda Template.

  1. BOD Report to Kiva Kids Newsletter
  1. We are delighted to congratulate our Head of School, Susan Owen-Likes, on a major accomplishment!  On December 18th, Susan will have completed her Master of Arts in Montessori Leadership through Sarasota University.  Congratulations Susan!

  1. Shared Board Information
  1. Children’s House Annual Board Retreat: January 6, 2018.

  1. Community Member Forum
  1. No comments.

  1. Items for Future Agenda(s) – BOD President
  1. Next work session: Strategic Plan (90 minutes)
  2. Recruitment, Retention, and Enrollment Policy - Second Read (December)
  3. Master Calendar
  1. Approve SAC Questionnaire (December)
  2. Send out 360 Evaluations (December)
  1. HOS
  2. FD
  3. BOD
  1. Registration for CLC Conference, March 1 and 2 (early bird by December 22nd). (December)
  1. Susan and Aaron are already registered.  Can anyone from the board attend?

  1. Calendaring – BOD President
  1. Upcoming events
  1. December 1st, 10 am - Fundraising Committee Meeting
  2. December 1st, 1:30 pm - Nomination and Board Development Committee, Cortez Library
  3. December 2nd, 9 am to 12 noon - Substitute Teacher Orientation
  4. December 5th, 4 pm - School Accountability Committee, Beech Campus
  5. December 5th, 6 pm - Montessori Philosophy Night focusing on the Upper Elementary Classroom, Beech Campus
  6. December 12th, 5:30 pm - PTO Meeting, Trinity Lutheran Church
  7. December 14th, 6 pm - Winter Program, MCHS Auditorium
  8. December 21st - January 5th - Winter Break

  1. Next BOD meeting
  1. December 18, 2017
  1. Work Session: Strategic Plan - 5:30 to 7:00 pm
  2. Regular Meeting @ 7:00 pm
  1. Children’s House BOD Meeting (Kelli to attend)
  1. December 11, 2017 @ 5 pm (work session), 5:30 pm (regular meeting)

  1. Status of previous meeting’s action items – Tamia
  1. Kelli: take pictures of the results and share with the board.
  2. Kelli: reach out to Susan and Aaron to come up with a plan regarding night meetings.  Share decision(s) with the board.
  3. Nate: file the building corp paperwork.
  4. Evaluation Committee: Review the ‘BOD 360 Evaluation 2017-2018’ Google survey.

  1. Review all Action Items – Tamia
  1. Next Montessori Moment: Stacey
  2. Kelli: email the strategic plan brainstorming pages to the board and admin by Friday, December 1st.
  3. All: review and comment on the strategic plan brainstorming document emailed by Kelli.
  4. Susan: send home the appeal letter with each student.
  5. Susan: upload our school's information to the Colorado Gives Day website and our Facebook page.
  6. Evaluation Committee: review and provide a summary of the HOS and FD 360 Evaluation Responses and prepare for the next group of responses.
  7. Nate: sign the 2017 Charter AFA by tomorrow, November 28th.
  8. Tamia: send out a Doodle Poll with possible dates for the retreat.
  9. Tamia: send out the CKMS Board Evaluation (to be completed by December 11th).
  10. Tamia: add Master Calendar to Agenda Template.
  11. Kelli: attend the Children’s House BOD Meeting, December 11, 2017.

  1. Executive Session - not held

  1. Adjournment: Kelli moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 8:26 pm.

Prepared by Tamia Hurst, BOD Secretary

Page  of