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Level 2 and 3 Health and Safety Plan - August, 2021
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Alert Level 2 and 3 Health and Safety Plan

August 2021

LINK to Ministry of Education Document for Health and Safety in Schools for COVID-19

LINK to Ministry of Education website:  Guidance for Schools at Alert Level 1-4

LINK  Public Health Requirements

Public Health Measure and Recommendations

Measure/ Risk

Alert Level 2

Alert Level 3

Overarching description / implication for education

The disease is contained, but the risk of community transmission remains.

It is safe to send students to school. There will be appropriate measures in place.

High risk the disease is not contained

MGC can safely open but will have limited capacity.

Students should learn at home if possible.

Public health Measures at all alert levels

If staff and students are sick, they should stay home (phone Healthline or their GP and get tested if they have flu-like symptoms)

  • Staff are to observe students on arrival checking for symptoms and ask those presenting as unwell to go home or arrange for parents and caregivers to come and pick up. Please note, this does not mean that temperatures are to be taken.
  • MJ as principal has the authority to preclude a student from attending if they believe on reasonable grounds they may have a communicable disease under section 19 of the Education Act – see Guide to Legal Powers

Contact the local medical officer of health if there are any concerns about someone believed on reasonable grounds to be ill, refusing to stay away.

Clear communication to all staff and students to wash and dry hands, cough into the elbow,  and not to touch your face.

Schools connected to a confirmed or probable case of COVID-19 must close on an individual or group basis for 72 hours to allow contact tracing and cleaning. School could be closed for a further 14 days (but open for distance learning) –  we are to work with public health units to manage this and the   direction to close will come from the Medical Officer of Health.

Self-isolation for those who display relevant symptoms of COVID-19, test positive for COVID-19, have been in close contact with someone who tests positive for COVID-19, or have been overseas in the last 14 days – Ministry of Health information for self-isolation

Face coverings are highly recommended.  Those who choose to wear or not wear face coverings will be supported to do so.

It is recommended that we keep classroom temperatures to 18 degrees. 18 – 20 degrees is a comfortable temperature, below that there is increased risk.

Teaching spaces must be ventilated, the easiest way to do so is to open windows, doors and any vents.

Measure /Risk

Management of Risk: Alert Level 2

Management of Risk: Alert Level 3

Who will implement them?

Attendance onsite

  • It is safe for all students to be onsite (some students vulnerable to illness may choose to remain at home).
  • Anyone self-isolating, waiting for a test result or who is ill, must remain at home.
  • Students learn from home if possible.
  • Onsite delivery only for years 9 – 10.
  • Years 11 – 13 to learn from home.
  • Anyone self-isolating, waiting for a test result or who is ill, must remain at home.

Staff

Physical Distancing

  • Students and staff should be far enough away from each other so that they are not breathing on or touching each other, coupled with good hygiene practices and regular cleaning of commonly touched surfaces.
  • There does not need to be a specific measurement but where practicable and reasonable 1 metre can be used as a guide, particularly between adults.
  • Physical distancing of 2 metres is recommended for parents and caregivers, from people they don’t know (to align with public health measures outside the school grounds).
  • Staff to monitor closeness of students in and around school
  • Teachers, where feasible to have a seating plan.
  • 1.5m (head to head) distance required if students are seating in an exam situation.
  • Everyone must maintain a 2 metre physical distance outside and 1 metre inside during breaks and 1 metre on school transport.
  • Visitors, including parents and caregivers, should maintain a 2m distance from those who are not part of either their household or workplace/school bubble.
  • ‘School bubbles’ of no more than 10 students formed.
  • Introduce staggered entry times into classes with one time for school transport.
  • Breaks, starts and finishes should be staggered and student’s stay in their bubbles, to minimise congregation of students in shared spaces.
  • NB school bubbles can move classrooms but only if high-touch surfaces are cleaned in between bubbles and no bubbles mix that aren’t already sharing a space. Recommended to keep any movement to a minimum.  
  • If singing, this should be done outside, with a 2m distance between students.

All staff and students

Method of delivery for learning

  • Onsite with distance learning provided for those requiring to self-isolate, waiting for a test result or choosing to remain at home because they are vulnerable to illness.
  • Blended delivery – onsite for children of workers who can not provide care for their child and distance learning.

Staff

Cleaning

  • Disinfect and clean all surfaces daily, alongside the usual cleaning schedule, including: door handles, push plates, desk tops, light switches.
  • Photocopiers and computer keyboards to be wiped by staff and students using alcohol wipes.
  • Cleaning surfaces information LINK
  • Regular check of cleaning and meetings with cleaning company

  • Disinfect and clean all surfaces daily.
  • NB: school bubbles can move classrooms but only if high-touch surfaces are cleaned in between bubbles and no bubbles mix that aren’t already sharing a space. Recommended to keep any movement to a minimum.  

Business Manager

Cleaning Contractor

Unwell staff or students

  • School staff are to observe students on arrival into the classroom checking for symptoms and ask those presenting as unwell to go home (via sick bay to arrange for parents and caregivers to come and pick up).
  • Students and staff must stay at home if they are unwell.
  • Any students or staff who become sick will be sent home immediately. Principal can require people not to attend school (see above).
  • Students and staff must stay at home if they are unwell.

All Staff

Health Measures

  • Hand sanitiser at entry to class rooms and in shared spaces (reception, gym, staff room, library, Visual Arts, canteen, guidance, student resource centre, attendance, music block).  
  • Soap, water and the ability to dry hands provided in all bathrooms.
  • If hand sanitiser is in short supply, washing and drying hands with soap is still the most effective hygiene measure.
  • Manage cues/entry to rooms, buildings - ensure students are not touching or breathing on one another
  • Explicit communication to students about these health and safety measures (whanau letters, posters, teacher reinforcement)
  • Health Measures :
  • Posters around school
  • Hand washing and drying,
  • Social distancing
  • Good cough and sneeze etiquette
  • Staying home if sick
  • Hand sanitiser at entry to classrooms and in shared spaces.  Soap, water and the ability to dry hands must be provided in bathrooms. If hand sanitiser is in short supply, washing and drying hands with soap is still the most effective hygiene measure.

Business Manager

Teachers

Sharing of Equipment

  • Each teacher can wipe down the desk at the end of each lesson.  However, if students wash and dry their hands before the beginning of each lesson, staff do not need to wipe desks down each lesson.
  • Cleaners will disinfect and clean all surfaces (includes desks and tables) daily
  • Students and staff practice health measures
  • Shared supplies and equipment are able to be used if students and staff are undertaking regular hand washing and staying away if sick
  • Cleaning of equipment after use - detergent, diluted bleach disinfectant (science equipment, kitchen, technology, PE)
  • Avoid using shared supplies
  • If shared supplies are necessary within a bubble, consider using designated bins for clean and used supplies. Shared supplies are considered high-touch and should be cleaned frequently.

Teachers

Library

  • The library will be open as the virus does not survive for long on paper and cardboard (less than 24 hours).
  • Books and other paper and cardboard will be put aside overnight and used the next day by other students.
  • Books with plastic sleeves to be wiped down with a disinfectant wipe before re-issuing the next day.
  • Handling to be done by library staff only
  • The library may open (depending on staff)
  • Books and other paper and cardboard will be put aside overnight and used the next day by other students.
  • Books with plastic sleeves should be wiped down with a disinfectant wipe before re-issuing the next day.
  • Handling to be done by library staff only

Library staff

Canteen/Food Preparation

MPI guidance on re-opening food businesses 

Ensure we and any suppliers meet all health and safety requirements

  • Contactless payment
  • Duty roster for canteen
  • Duty Staff to ensure no overcrowding, and spacing of the students
  • Hand sanitiser on entry
  • Ensure canteen staff know and implement these requirements
  • Canteen will not operate

Resource Manager

Canteen contractors

Shared Food (meetings, hui’s)

  • Where feasible food should be individually wrapped.
  • Distributed by an adult wearing gloves and using tongs or similar equipment.
  • No bowls or plates of unwrapped food to share.
  • Shared food will not be provided

SLT and Teachers

PPE and face coverings

  • Face coverings are recommended
  • Students and staff are supported if they choose to wear face coverings, especially on school buses.
  • Masks are not required at schools and early learning services at Alert levels 2 and 3.
  • Students and staff are supported if they choose to wear face coverings, esp on school buses.

Social gatherings of high numbers (eg: assemblies) including staff meetings

  • Schools, like workplaces, are not considered to be gatherings.
  • If however a school brings others onsite eg, hire out school hall, use of buildings by community groups, or events like school productions and school balls then rules for gatherings and other public health measures would apply.
  • Seating to placed further apart
  • Management of students, staff when entering the hall or space
  • No gatherings – people asked to stay at home other than for essential personal movement

Caretaker

SLT ic day to day events

Staff

Staff at higher-risk of severe illness from COVID-19  (e.g. those with underlying medical conditions, especially if not well-controlled)

  • Staff are able to work on-site if they can do it in a safe way. Staff and employers should discuss and agree whether additional control measures can be put in place, whether these workers can work from home, or if not, what leave and pay arrangements will apply.
  • Staff to work with their GP or specialist if they need help understanding their own level of risk and how best to stay healthy.
  • The public health measures will minimise risk, including ensuring anyone who is sick remains at home.
  • Staff who have a higher risk of severe illness from COVID-19 should stay at home. If they want to come to school you may agree to the request only if it can be assured that it is safe for them to do so.
  • Staff to work with their GP or specialist if they need help understanding their own level of risk and how best to stay healthy.

Principal

Students at higher-risk of severe illness from COVID-19  (e.g. those with underlying medical conditions, especially if not well-controlled)

  • Students are encouraged to take additional precautions when leaving home.
  • Parents, caregivers and students will need to work with the school to develop a plan to manage a safe return to school. Distance learning will continue to be available to those who choose to remain at home.
  • Students at higher risk of severe illness from COVID-19 are encouraged to stay home wherever possible.
  • Distance learning will continue to be available to those who are able to remain at home.

Contact Tracing - Staff

  • Contact tracing register (a combination of timetable, attendance register and visitor register) is sufficient
  • Register to be kept for at least 2 months.
  • Reinforce attendance is completed on time.  
  • Staff must sign in and out if they need to leave the school property during the day - this includes part time staff.

  • Contact tracing register (a combination of timetable, attendance register and visitor register) is sufficient
  • Register to be kept for at least 2 months.

Staff

Contact Tracing - Visitors

  • Parents and caregivers who come on site need to sign into the visitors register at reception.
  • Visitors Register: to record name,  where they visited and phone and physical address information.
  • Volunteers can be used at Alert Level 2 in class as long as they are meeting all the public health requirements and are recorded in the timetable and/or visitor register (make sure you have up to date contact information for them).
  • Physical distancing of 2 meters is recommended for parents and caregivers, from people they don’t know.
  • No non-essential visitors.
  • No volunteers for classroom activities.
  • Only one entry point to the school- at reception.
  • Visitor Register
  • Visitor register to be kept for at least 2 months.

Staff

Reception

Contact Tracing - Students

  • Attendance and our timetable is sufficient for contact tracing registers.
  • All students (including seniors) stay in school for lunch.
  • Reinforce students to be in the right place/right time
  • Where feasible have a seating plan
  • Students should be reminded that they need to be mindful of where they are located and who they are with especially at break times.
  • Attendance and our timetable is sufficient for contact tracing registers.
  • To support contact tracing students should sit in the same place each day

Students

Staff

Attendance

Large gathering of students and staff

  • If there is an evacuation, usual procedures apply
  • Social distancing enforced during an evacuation as much as possible
  • No evacuation practices during Level 2
  • Health measures
  • When very large numbers of students are congregating, such as at assemblies and when watching sports events or cultural events on school grounds, consider how these might best be managed. If these events do go ahead, public health advice is that they should take place in well-ventilated areas or outdoors and spectators/attendees should be physically distanced.
  • Only Year Level assemblies
  • Usual procedures apply
  • Social distancing enforced during evacuation as much as possible
  • No evacuation practices during Level 3
  • Health measures

All staff

Sick Bay

  • Maximum of 4 students in sick bay
  • Parents contacted immediately to collect student or send home
  • Overflow of students - in seminar room in Guidance
  • Student office staff to wear PPE
  • Maximum of 4 students in sick bay
  • Parents contacted immediately to collect student or send home
  • Barb to wear PPE

Student Office

Anxiety/Wellbeing  of students

  • Identification of students by Deans and names given to guidance (use of at risk student register)
  • Support, strategies and programmes developed by Counsellors  to be implemented. Action plans & safety plans for all students at risk level 6 and above.
  • Staff to monitor the well being of all their students, any concerns to Deans
  • Deans and Counsellors to regularly update at risk register
  • Reporting on weekly basis to SLT re students on at risk register
  • Students who are anxious or uncomfortable at being at school to be sent home.

Deans

Guidance

Anxiety /wellbeing of staff

  • EAP counselling, resources, and webinars offered to staff
  • SLT to keep in contact with CLs
  • CLs and team leaders to support staff
  • Key stress reducing strategies shared with staff
  • Clear comms strategies to help with joint problem identification and solving
  • Staff to update MJ on concerns & health register
  • Staff to contact GP & Health provider re managing safe work environment at school.
  • Staff who are anxious or uncomfortable at being at school to work from home.

SLT,

CLs

Sport/Physical Activity/PE

  • School playgrounds, sports equipment use and activities can resume.  
  • Extra emphasis on hand washing and drying before & after taking part in sport/PE
  • Reconsideration of activities in PE classes to avoid close contact and over use of equipment
  • Cleaning of equipment at the end of the lesson.
  • Only staff members to lock/unlock the changing rooms.
  • Contact tracing who is on site during school hours and at school team training and competitions.  
  • Team lists up to date, attendance taken at each practice (on and off site)
  • Contact sports can continue.  
  • Any inter school events that take place will need to have a contact tracing register in place to record those playing for and against teams & no spectator crowds. Total gathering not to be more than 100

LINK to Sport NZ Level 2 Guidelines

LINK to MGC PE Guidelines

  • Physical education classes and break time activities not to include sports with <2m physical distance or where the same equipment is touched by different students (balls, ropes, sticks, etc).

Sports Coordinator

CL PE & Health

PE department

Cultural Activities (choir, productions, performances)

  • Practices and rehearsals will be able to go ahead (note the physical distancing recommendation of 1 metre distance where practicable, for singing and wind instruments).
  • Higher-risk activities, such as singing, dancing, congregating and talking, and shouting should be done in well-ventilated areas or outdoors.
  • Performances where visitors are attending, including parents and caregivers, will need to align with public health requirements for gatherings.
  • Extra emphasis on hand washing and drying before & after taking part in activities.
  • Regular cleaning of shared equipment.
  • Activities where visitors are attending, including parents and caregivers, will need to align with public health requirements for gatherings.
  • No public performances
  • Do not share instruments between students or school bubbles. For example musical instruments unless they are student-owned and only handled by that student, should not be used.
  • Playing wind instruments (eg recorders) is not recommended in Level 3 (except at home in their home bubble)

Teacher i/c music

Cultural Coordinator

External students onsite (eg, interchange, pasifika dance)

  • Other schools’ students can come on-site during the week and for school-run out of hours’ programmes. External providers can come onsite including for example other teachers and team coaches/managers.
  • Develop a specific health and safety plan for managing the programme. Minimising congestion is a key priority for that plan, including in the classrooms or spaces being used for delivery.
  • If parents and caregivers come into the classrooms or other teaching spaces to observe, the current rules for gatherings at this alert level will apply.
  • No external students and staff onsite.

Staff

Day Trips

  • Day trips are possible, but approval prior to planning from the Principal is required.
  • Health measures enforced on day trips
  • Local excursions only eg: walk to Taylor River Reserve

SLT i/c EOTC

Overnight trips and camps

  • Overnight camping/trips/courses are possible but require approval prior to planning from the principal.
  • Overnight trips will be approved on a case by case basis.
  • All approved overnight trips must follow and adhere to our Level 2 Health and Safety Plan for Overnight Trips LINK

  • No overnight trips.

SLT i/c EOTC

Principal

Hiring of our facilities to the community

  • Update of contract with regular hirers of school facilities to include meeting health requirements
  • Register of visitors/users on site maintained by hirer
  • Clear communication about health measures by school
  • Facilities not to be hired to the community

Facilities Hire Coordinator

Business Manager

Drinking fountains at school

  • No drinking from fountains allowed
  • Drinking fountains closed (only gym, canteen and guidance fountains open)
  • Regularly clean the surfaces of the fountain as part of our cleaning programme

Clear communication to the students on the following guidelines:

  • You will only be able to fill your water bottle and not to allow your bottle to come into contact with the nozzle when refilling.
  • If the fountain requires you to push a button or lever, clean the surface before and after, or you could use your elbow, sleeve or a tissue.
  • If your hands have touched the fountain directly, clean them afterwards with soap and water or hand sanitiser if available
  • Drinking fountains closed.
  •  Water bottles should be used and appropriate health and safety considerations followed.

Staff

Caretaker

Buses

  • Ministry bus services will run to normal timetables.
  • The Ministry is supplying hand sanitiser for students and drivers to use on every journey, and increased cleaning and sanitisation practices will be made after each trip.
  • Student bus lists have been provided to bus company.
  • Bus drivers will attempt to keep an empty row of seats between them and the students to allow them social distancing.  On some buses this is unnecessary - up to the drivers discretion.
  • All bus drivers are wearing a face mask.
  • Students are supported to wear a face covering on the school bus if they wish to, but school bus services do not require face coverings.
  • The Picton bus is a public service, therefore students are required to wear a face covering when travelling on this bus.
  • Limited bus service depending on the demand
  • Same health measures in place as for Level 2

Bus Controller

SLT i/c transport

Uniform Shop

  • All visitors must sign in using the Covid Tracer App.
  • 4 customers allowed in the shop at a time.  Families may come in together.
  • Face coverings are recommended.
  • Customers to keep 2m apart.
  • Hand sanitiser available and to be used on entry
  • Students are encouraged to only try on what they need.
  • Cash is accepted
  • Surfaces are cleaned at the close of business each Monday, Wednesday, Friday.
  • The EFTPOS machine is wiped down after each use.
  • Door handles on dressing rooms are wiped down after each use.
  • Uniform Shop will be closed

Uniform Shop Coordinator

Business Manager

SLT ic Uniform