Ottawa-Glandorf Elementary Schools Student/Parent Handbook 2024- 2025 |
TABLE OF CONTENTS
SECTION A: INTRODUCTION
FORWARD
This student handbook was developed to answer many commonly asked questions that you and your parents may have throughout the school year. This handbook contains important information that you are responsible for knowing; you should become familiar with the following information and keep the handbook available for frequent reference by you or your parents. If you have any questions that are not addressed in this handbook, you are encouraged to speak to the building principal. This handbook replaces all prior handbooks and other written materials on the same subject.
THE OTTAWA – GLANDORF DISTRICT MISSION STATEMENT
The commitment of the Ottawa – Glandorf schools, in partnership with our families and community, will provide superior educational opportunities for all children, to establish a foundation for a life of learning and personal success.
EQUAL EDUCATION OPPORTUNITY POLICY
It is the policy of the Ottawa – Glandorf Schools to provide an equal educational opportunity for all students. Any person who believes that the school or any staff member has discriminated against a student on the basis of race, color, creed, disability, religion, gender, ancestry, national origin, place of residence within the boundaries of the school district, or socioeconomic background, has the right to file a complaint. Complaints and / or questions should be directed to the Superintendent of Ottawa-Glandorf Schools at (419) 523 - 5261.
Complaints placed in writing will be investigated and a response will be provided to the person filing the complaint within thirty days. The Superintendent can provide additional information concerning access to an equal educational opportunity. Under no circumstances will the district threaten to retaliate against anyone who files a complaint.
HOURS OF OPERATION
Glandorf Elementary school hours begin at 7:50 a.m. and end at 2:50 p.m. for students in grades K-2 and end at 2:52 p.m. for students in grades 3 - 8. Ottawa Elementary school hours begin at 7:50 a.m. and end at 2:35 p.m. for all students in grades K - 8.
STUDENT RESPONSIBILITIES AND EXPECTED BEHAVIORS
The school rules and procedures are designed to allow students to be educated in a safe and orderly environment. Students are expected to conduct themselves in a respectable manner and consider the rights of others. Students are expected to cooperate and conform to school regulations and accept reasonable directions from authorized school personnel. A student who fails to comply with established school rules or with any reasonable request made by school personnel on school property and / or school related events is subject to approved student discipline regulations adopted by the school board.
The staff expects students to arrive prepared to learn. It is the student’s responsibility to arrive on time and be prepared to participate in the educational programs of this school. If this is not possible the student is to seek help from staff members or the building principal.
In order to keep parents informed of their child’s progress in school, parents will be provided information on a regular basis and / or whenever a concern arises. Many times it will be the responsibility of the student to deliver the information. Parents are encouraged to build a two-way link with their child’s teachers and support staff by informing the staff of suggestions or concerns that may help their child accomplish their educational goals.
STUDENT WELL BEING
Student safety is the responsibility of both the students and the staff. All staff members are familiar with the emergency procedures such as evacuation and tornado drills and reporting procedures. If a student is aware of any dangerous situation or accident, they are to notify a staff person immediately.
State law requires that all students have an emergency medical authorization form completed and on file with the school office.
SECTION B: ENROLLING IN THE SCHOOL
Enrolling in the School
Students are expected to enroll in the school district in which they live unless enrolling under the district’s open enrollment policy.
Students that are new to the Ottawa – Glandorf School District are required to enroll with their parents or legal guardian. Children must be five (5) years old on or before August 1st to enroll in kindergarten. When enrolling, the parents will need to bring:
Under certain circumstances, temporary enrollment may be permitted. If that is done, the parents will be told what records are needed to make the enrollment official.
Students enrolling from another accredited school must have an official transcript from the sending school in order to receive credit from that school. The office will assist in obtaining the transcript, if not present at the time of enrollment.
Homeless students who meet the Federal definition of homeless may enroll and will be under the District Liaison Homeless Children with regard to enrollment procedures.
In addition, if a new student resides in the District with a grandparent and is the subject of a: (1) power of attorney designating the grandparent as the attorney-of-fact; or (2) a caretaker authorization affidavit executed by the grandparent that provides the grandparent with authority over the care, physical custody, and control of the child, including the ability to enroll the child in school, consent in all school related matters, and discuss with the District the child’s educational progress, the student’s grandparent may enroll the child in school on a tuition-free basis. However, in addition to the above-referenced documents that are typically required for enrollment, the grandparent must provide the District with a duly executed and notarized copy of a power of attorney or caretaker authorization affidavit.
A student who has been suspended or expelled by another public school in Ohio may be temporarily denied admission to the district’s schools during the period of the suspension or expulsion, even if that student would otherwise be entitled to attend school in the district.
Likewise, a student who has been expelled or otherwise removed for disciplinary purposes from a public school in another state, and the period of expulsion or removal has not expired, may be temporarily denied admission to the district’s schools during the period of expulsion or removal or until the expiration of the period of expulsion or removal which the student would have received in the district had the student committed the offense while enrolled in the district. Prior to denying admission, however, the Superintendent shall offer the student an opportunity for a hearing to review the circumstances of the suspension or expulsion and any other factors the Superintendent determines to be relevant.
Transfers from School
If a student plans to transfer to another school, the parents must notify the principal. School records will be transferred within fourteen (14) days to the new school district.
SECTION C: MEDICAL RECORDS AND STUDENT HEALTH INFORMATION
Immunizations
Each student should have the immunizations required by law or have an authorized waiver. If a student does not have the necessary shots or waivers, the principal may remove the student or require compliance with a set deadline. This is for the safety of all students and in accordance with State law. Any questions should be directed to the principal or the school nurse.
Injury and Illness
All injuries must be reported to a staff member or the office. If the injuries are minor, the student will be treated and may return to class. If medical attention is required, the office will follow the school emergency procedures.
A student who becomes ill during the school day should request permission from the teacher to go to the office. The office and / or the school nurse will determine if the student should remain in school or go home. No student will be permitted to leave without proper permission from a parent or guardian.
Emergency Medical Authorization
The board has established a policy that every student must have an Emergency Medical Authorization Form completed on Final Forms in order to participate in any activity on the school grounds. This includes field trips, athletic and other extracurricular activities. The school makes the form available for all students at the time of enrollment. Failure to complete the form may jeopardize a student’s educational program.
Use of Medications and Drug Policy
In those circumstances where a student must take a prescribed medication during the school day, the following guidelines are to be observed:
If a student is found using or possessing a non-prescribed medication without parent and/or guardian authorization, he/she will be brought to the office and the parents will be contacted for authorization. The medication will be confiscated until the proper written authorization is received. Any student who distributes a medication of any kind to another student or is found to possess a medication other than the one authorized is in violation of the school’s Code of Conduct and will be disciplined in accordance with the drug-use provision of the Code.
A student may possess and use a metered dose inhaler or a dry powder inhaler to alleviate asthmatic symptoms or before exercise to prevent the onset of asthmatic symptoms, at school or at an activity, event, or program sponsored by or in which the student’s school is a participant, if the appropriate form is filled out and on file in the principal’s office. A student who is authorized to possess and use a metered dose or dry powder inhaler may not transfer possession of any inhaler or other medication to any other student.
Control of Casual – Contact Communicable Diseases
Because a school has a high concentration of people, it is necessary to take specific measures when the health or safety of the group is at risk. The school’s professional staff has the authority to remove or isolate a student who has been ill or has been exposed to a communicable disease or highly transient pest, such as lice.
Specific diseases include: diphtheria, scarlet fever, strep infections, whooping cough, mumps, measles, rubella, and other conditions indicated by the Local and State Health Departments.
Control of Non-casual–Contact Communicable Diseases
In the case of non-casual-contact communicable diseases, the school has an obligation to protect the safety of the staff and the students. In these cases, the person in question will have his / her status reviewed by a panel of resource people, including the County Health Department, to ensure that the rights of the individual are respected. The school will seek to keep students and staff in school unless there is definite evidence to warrant exclusion.
Non-casual-contact communicable diseases include sexually transmitted diseases, AIDS (Acquired Immune Deficiency Syndrome), Hepatitis B, and other diseases that may be specified by the State Board of Health.
Control of Blood Borne Pathogens
The School District seeks to provide a safe educational environment for students and take appropriate measures to protect those students who may be exposed to blood-borne pathogens in the school environment and/or during their participation in school-related activities. While the risks of students being exposed to blood-borne pathogens may be low, students must assume that all body fluids are potentially infectious and must take precautions to follow universal procedures in order to reduce such risks and minimize and/or prevent the potential for accidental infection.
Early Dismissal
No student will be allowed to leave school prior to dismissal time without communication by the parent guardian and the parent or guardian coming to the office to sign the student out. No student will be released to a person other than a custodial parent or guardian without a permission note signed by the custodial parent or guardian.
Picking Up and Dropping Off Students
Please do not pick up or drop off students at the same location as the buses. This represents a very dangerous situation and the safety and well being of every child is of the utmost importance.
Announcements of Weather Delays, Closings and Cancellations
Announcements of school closings and delays will be given on local radio and TV stations. Parents also have been automatically added to the Remind notification system. If other family members, babysitters, or etc. would like to be notified of school closings and delays, they will need to sign up to Remind. There are directions to this process on the school website (Remind Sign Up).
Cancellations and Delays
One-hour Delay Schedule 8:50 a.m. to 2:50/2:52 p.m. 8:50 a.m. to 2:35 p.m.
Two-hour Delay Schedule 9:50 a.m. to 2:50/2:52 p.m. 9:50 a.m. to 2:35 p.m.
Three-hour Delay Schedule 10:50 a.m. to 2:50/2:52 p.m. 10:50 a.m. to 2:35 p.m.
Scheduling Conferences with Teachers
Each Fall, prior to Thanksgiving break, Ottawa-Glandorf Schools provide a Parent – Teacher Conference. Parents are encouraged to come and visit with their child’s teachers to discuss their child’s progress and any concerns that may exist.
If at some time throughout the year, you feel that a conference is needed or you would like to contact your child’s teacher, please feel free to arrange a time through the office. Teachers’ email addresses are also posted on the schools web page.
Scheduling and Assignments
Schedules are provided to each junior high student at the beginning of the school year or upon enrolling. The schedule is based upon the student’s needs and the available space. Any changes in a student’s schedule should be handled through the principal’s office.
Student Records
Confidential records contain educational and behavioral information that has restricted access based on the Family Education Rights and Privacy Act (FERPA) and Ohio law. This information can only be released with the written consent of the parents. The only exception is to comply with State and Federal laws that authorize the release of such information without consent.
Confidential records include test scores, psychological reports, behavioral data, disciplinary actions, and communications with family and outside service providers. The school must have parents’ written consent to obtain records from an outside professional or agency. Confidential information that is in a student’s record that originates from an outside professional or agency may be released to the parent through the originator and parents should keep copies of such records for their home file. Parents may also provide the school with copies of records made by non-school professional agencies or individuals.
Students and parents have the right to review all educational records generated by the school district, request amendment to these records, insert addendum to records, and obtain copies of such records. Copying cost may be charged to the requestor. If a review of records is wanted, please contact the principal in writing, stating the records desired. The records will be collected and an appointment will be made with the appropriate persons present to answer any questions there may be.
Advertising Outside Activities
No announcements or posting of outside activities will be permitted without the approval of the principal. A minimum of a twenty-four (24) hours notice is required to ensure that the principal has the opportunity to review the announcement or posting. Flyers for only non-profit organizations will be passed out at school or posted on the schools website underneath “Clubs and Sports Sign Up Forms.” Only registration forms related to Ottawa-Glandorf Schools sponsored activities may be returned to the school office.
Student Fees, Fines, and Charges
Ottawa-Glandorf Schools charge specific workbook fees for each grade level. A price list for student workbooks/online technology fees will be sent home at the beginning of each school year. Book-bills should be paid during the first two weeks of the school year. Fees will be waived/decreased for those who qualify for free/reduced lunches.
All students will be issued several different items for their own use throughout the school year (i.e., textbooks, library books, art materials, chromebooks, etc.). Students are responsible for the items assigned to them. Students using school property and equipment can be fined for excessive wear and abuse of the property and equipment.
Failure to pay fines, fees, or charges may result in the withholding of student privileges (ie: class trips, rewards, etc.) and/or the school will file charges through small claims court.
Fundraising
Students participating in school-sponsored groups and activities will be allowed to solicit funds from other students, staff members, and members of the community in accordance with school guidelines. The following general rules will apply to all fund-raisers:
Students should not attempt to sell items at school that are not part of an approved Ottawa-Glandorf School’s sales project. No student is permitted to sell any item or service without the prior approval of the building principal. Violation of this may lead to disciplinary action.
Visitors
Visitors, particularly parents, are welcome at our school. In order to monitor the safety of students and staff, each visitor must report to the office upon entering the school to sign in. Any visitor found in the building without signing in shall be reported to the principal. If a person wishes to confer with a member of the staff, he/she should call for an appointment prior to coming to the school in order to prevent any inconvenience.
Students may not bring visitors to school without first obtaining written permission from the principal. This permission must be obtained at least 24 hours prior to the expected visit.
School Safety Plan
In the event of emergencies and/or catastrophic events, Ottawa-Glandorf Schools, in cooperation with the Putnam County EMA, and Sheriff Department have devised a School Safety Plan. Because the safety of our students and staff are top priority, this plan was devised to address crisis management responsibilities.
Ottawa-Glandorf Schools also participates in a safe school drill at least three times a year. During this drill, students and staff either go to a lock down stage or an evacuation to an off-site location. All of our staff members have received ALICE training.
Fire and Tornado Drills
Ottawa-Glandorf Schools complies with all fire and safety laws and will conduct fire drills in accordance with State law. Specific instructions on how to proceed will be provided to students by their teachers who will oversee the safe, prompt, and orderly evacuation of the building. Tornado drills will be conducted during the tornado season using the procedures prescribed by the State.
Meal Service and Lunch Program
Elementary students may purchase lunch and extra milk through our cafeteria. Students may purchase additional food items when available. Children from families whose income is at or below the income eligibility scale are eligible for either free meals or reduced price meals for lunch. Students who were eligible for these free or reduced price benefits during the previous school year will receive these same benefits for the first two weeks. You will need to reapply for this year. If you have any questions about the lunch program, please call the school.
Student Valuables
Students are encouraged not to bring items of value to school. Items such as jewelry, expensive clothing, electronic devices and equipment, and the like, are tempting targets for theft and extortion. The school is not responsible for their safekeeping and will not be liable for any loss or damage to personal valuables. These items as well as other items that are not appropriate for school may be confiscated and the student may be subject to disciplinary action for inappropriate use during school hours.
Use of Telephone
The telephones in the school office are for office use only. Students may be permitted to use these telephones in emergency situations only. Students must have permission from a teacher or staff member to go to the office to use the telephone.
Use of Wireless Communication Devices
Student cell phones/and or other electronic devices are to be turned off, kept out of sight, and not used during the school day. Violation of this rule will result in disciplinary action and confiscation of the device. The confiscated device will only be returned after the student's parent(s) claim it from the office.
Contents of the device may be searched if there exists a reasonable suspicion that it may have been used in an activity prohibited by the Code of Conduct.
Child Abuse
School personnel are required by law to report any evidence of child abuse or neglect to Putnam County Job & Family Services. The school is required to and will cooperate with law officials.
SECTION E: ACADEMICS
Individuals With Disabilities
A student can access special education services through the proper evaluation and placement procedure. Parent involvement in this procedure is required. To inquire about the procedure or programs, a parent should contact the principal.
Policy for Screening and Identifying Gifted Students
"Gifted" students perform or show potential for performing at remarkably high levels of accomplishment when compared to others of their age, experience, or environment. Annually, children who are gifted are identified by professionally qualified persons using a variety of assessment procedures. The Board encourages efforts to provide services for the children who are gifted as an integral part of the total kindergarten through grade 12 program.
Grading Periods
Keeping parents informed of the progress of their children is very important in assisting children in reaching their maximum potential. We will make every effort to keep the child and parents informed of their academic status. Grade cards will be sent home with students in grades K - 8 at the end of each nine-week grading period. Parents of students in Grades K – 8 will also be able to access their child’s grades through an on-line program entitled Schoology Gradebook.
Grading Scales
Ottawa Elementary and Glandorf Elementary Schools use the following grading system:
100 - A+ 81 - 78 C S → Satisfactory/Passing
99 - 96 A 77 - 75 C- U → Unsatisfactory/Failing
95 - 93 A- 74 - 72 D+ I → Incomplete
92 - 90 B+ 71 - 68 D
89 - 87 B 67 - 65 D-
86 - 85 B- 64 - 0 F
84 - 82 C+
Promotion and Retention
Promotion to the next grade level is based on the following criteria:
A student will be considered for retention if he/she is truant (absent without excuse) for more than ten percent (10%) of the required attendance days of the current school year or has failed two or more of the required curriculum subject areas in the current grade. Student’s average grade must be at or above a 65% to be considered passing.
Even if the student falls in the preceding category, a student may be promoted or placed if the principal and the teachers of the classes that the student failed agree that the student is academically prepared.
If a student fails two or more core courses in the 6th, 7th or 8th grade, they will be required to complete a summer credit recovery program through the Putnam County ESC to avoid retention.
Honor Rolls / Special Awards
Students who achieve a grade point average of 3.25 – 3.99 will be named to the Honor Roll, while students achieving all A’s will be part of our “All A” Honor Roll.
A student can receive a grade lower than a “B” in a subject and still be named to the Honor Roll provided that the student’s grade point average is 3.25 or higher. Any grade lower than a “C” excludes a student from being named to the honor roll regardless of the grade point average.
All courses are “weighted” based on the number of days the class meets per week.
State Assessments
The State of Ohio AIR Tests will be administered to students in grades 3, 4, 5, 6, 7 and 8. These tests are secured documents. A complete copy of the district’s test security provisions is available in the school office.
Students are given the opportunity to work on computers in the classroom, computer labs and portable labs. Every computer in the building is either wired or WiFi capable for internet usage. Students and their parents and/or guardians must have completed an Internet Usage Form that defines the conditions under which the student may utilize the school computer network. Students in grades 4 – 8 will be issued a chromebook each day to use while in school. Any damage to this computer may be charged to the parents to cover the repair costs. All violations will be reported to the principal. If a student violates our internet usage policy, then consequences will occur.
Student Activity Offerings
Ottawa-Glandorf Schools provide students with the opportunity to broaden their learning through curricular-related and extra-curricular activities.
The school has many student groups that are authorized by the school. It is the district’s policy that only authorized groups are those approved by the Board of Education and sponsored by a staff member.
All students are permitted to participate in the activities of their choosing, as long as they meet the eligibility requirements. Participation in these activities is a privilege and not a right, and students may be prohibited from all or part of their participation in such activities by authorized school personnel without further notice, hearing and/or appeal rights in accordance with Board Policy 5610.05.
Non-school Sponsored Clubs and Events
Non-school-sponsored student groups organized for religious, political, or philosophical reasons may meet during non-instructional hours. The application for permission can be obtained from the principal. School rules will still apply regarding behavior and equal opportunity to participate.
Membership in any fraternity, sorority, or other secret society as prescribed by law is not permitted. All groups must comply with school rules and must provide equal opportunity to participate.
A non-district-sponsored organization may not use the name of the school or school mascot.
Athletics
Ottawa and Glandorf Elementary Schools provide a variety of athletic activities in which students may participate providing they meet eligibility requirements that may apply. Participation in these activities is a privilege and not a right, and students may be prohibited from all or part of their participation in such activities by authorized school personnel without further notice, hearing and/or appeal rights in accordance with Board Policy 5610.05. The Ottawa Glandorf Student Athletic Handbook Grades 7-12 goes more in depth with eligibility and protocols.
Academic Eligibility
In order to maintain eligibility for grades 7 and 8, you must be currently enrolled in a member school or be participating in accordance with state law, and you must have received a 1.5 GPA in the immediately preceding grading period, as well as, passing FOUR of your classes.
Summer school and other educational options may not be used to bring a student into compliance with scholarship bylaws, nor can they be used to compensate for lack of courses taken in the preceding grading period.
In order to maintain eligibility for grade 9, you must be currently enrolled in a member school or be participating in accordance with state law, and you must have received a 1.5 GPA in the immediately preceding grading period, as well as, passing FOUR of your classes. This only applies to the upcoming fall sports season.
Student Attendance at School Events
Ottawa-Glandorf Schools encourages students to attend as many school events held after school as possible, without interfering with their schoolwork and home activities. Enthusiastic spectators help to build school spirit and encourage those students who are participating in the event. However, in order to ensure that students attending evening events as non-participants are properly safeguarded, it is strongly advised that all students should be accompanied by a parent or adult chaperone when they attend the event. The school is not responsible for supervising unaccompanied students nor will it be held responsible for students who arrive without an adult chaperone.
SECTION G: ATTENDANCE
Attendance
Compulsory education in Ohio has been established by law for many years. Every child of compulsory school age shall attend a school that conforms to the minimum standards prescribed by the State of Ohio. (Section 3321.03 Ohio Revised Code)
Compulsory school age in Ohio is between six (6) and eighteen (18) for the purpose of compulsory school attendance. (Section 3321.01 Ohio Revised Code) Kindergarten attendance is also mandatory.
Each parent, guardian, or other person having charge of any child of compulsory school age must send such child to school for the full time the school attended is in session. (Section 3321.04 Ohio Revised Code) According to these regulations a student may be given excused absence from school for the following reasons: personal illness, illness in family, funerals or death of a relative, quarantine, work at home, religious holidays, medical and dental appointments or vacations.
The Putnam County Schools’ policy and procedures in accordance with State Attendance Law provides attendance guidelines for parent(s), guardian(s), and school officials as follows:
The primary responsibility for a student's attendance rests with his/her parent(s) or guardian(s). The parent/guardian, or their designee must notify school office personnel when their child is absent (including vacations) by phone before 8:15 a.m.
If the parent/guardian fail in their responsibility to notify school authorities on any day the schools are in session that their child is absent, the principal or the principal's designee is required to make a reasonable attempt to notify by phone the student's parent(s), custodial parent, guardian, legal custodian or other dependable adult so designated by the parent(s) that the child is absent. Parent(s)/ guardian(s) shall provide the school with their current home and/or work telephone numbers and home addresses, as well as emergency telephone numbers.
An explanation of each past absence shall be made in writing by the parent or guardian to the school on the day the student returns to school following an absence if the school was not notified of the reason for the absence prior to the child's return. This excuse should include the date or dates of absence, reason for absence, and the signature of parent or guardian.
Early Dismissal
Students who wish to be dismissed early from school must have a note or a phone call from a parent and/or guardian to the principal’s office. The parent and/or guardian must sign the student out in the office before he/she will be dismissed. Please make arrangements to meet your child in the office when picking him/her up. Students in grades 6- 8 must have an early dismissal pass from the office to be dismissed early.
Tardiness
Tardiness will not be tolerated. Tardiness to school or class is very disruptive to both the class and to the student who is tardy. Students will be required to be on time to class so as not to disrupt the educational process. Students who are tardy to school must report to the office to obtain a pass before reporting to class.
Absences of Less Then One Day
The following procedures will be used to determine when a student will not be counted absent, or will be counted absent for a full or half-day.
Procedures for Reporting Attendance Problems
When the principal has determined that a student has had excessive, unnecessary and/or unexcused absences or tardiness, the following corrective procedures will take place:
SECTION H: DISCIPLINE CODE / CODE OF CONDUCT
Code of Conduct /Rules and Regulations
The Ottawa-Glandorf Local School Board in compliance with the Ohio Revised Code 3313.66 and 3313.661, known as the suspension/expulsion, due process law, establishes the following code as procedure to be followed by this school system.
The behavior of students in school is ultimately the responsibility of the parents. Parents need to be aware that if a student's behavior becomes disruptive of the educational program, is a danger to others, or becomes uncontrollable, the school may legally suspend or expel the student from school. Parents may also be held legally liable for vandalism, damage to school property, or injury to any person for which their child is responsible.
Parents are encouraged to talk to both their child and their child's teacher concerning school. If small problems are taken care of immediately, this will help everyone in having a better learning environment.
Serious discipline problems during school will be reported to the school office. The rights of others must be respected. Getting along with people is an important part of the learning process.
Violations of rules will be dealt with in a fair manner giving the students an opportunity to correct themselves. Occasionally parents may be called in for a conference.
Tolerance for individual differences will be respected, but recurring misbehavior, violation of school rules, and infringement upon the rights of others will not be tolerated. All rules of proper conduct apply to halls, cafeteria, gymnasium, playground, bus, and library, as well as the classroom. STUDENTS ARE TO REMEMBER THAT THE TEACHERS AND STAFF HAVE COMPLETE AUTHORITY ON THE SCHOOL PREMISES AT ALL TIMES.
A student shall not cause a disruption of the school and the educational process while in class, during extra-curricular activities, or on school property through:
If a situation occurs which is not covered in the "Student Handbook", it is the responsibility of the administration to take prudent and responsible action to protect the educational process from disruption and/or safety and welfare of students and staff in the school building.
Dress Code
Personal appearance is a matter of individual choice; however, there are certain standards that should be met. Students should not call undesirable attention to themselves by immodest or unkept appearance, or by any form of exaggerated style of clothing or hairdo.
Shorts may be worn in Aug., Sept. Oct., Apr. and May unless otherwise given permission by school administrator, but bare midriff blouses and tank tops are unacceptable. T-shirts with reference to alcohol, tobacco, drugs, pornography, or inappropriate language, are not permitted. Shorts must have an inseam at least 3 inches or greater. Shoes, boots, or sandals must always be worn. Hats during school hours will not be permitted. Any manner of dress which represents a threat to a student's health and safety, which may interfere with a student's work, or which may create a disruption to school must be avoided.
Since no code can take into account all circumstances, the final decision on appropriate dress shall rest with the administration.
Care of Property
Damage to or loss of school equipment and facilities wastes money and undermines the school program. Therefore, if a student does damage to or loses school property, the student or his/her parents will be required to pay for the replacement of damaged items.
Due Process Rights
Before a student may be suspended or expelled from school, there are specific procedures that must be followed.
As long as the in-school discipline is served entirely in the school setting, it will not require any notice or hearing subject to appeal.
When a student is being considered for a suspension, the administrator in charge will notify the student of the reason. The student will then be given an opportunity to explain his/her side. After that informal hearing, the principal or dean of students will make a decision whether or not to suspend. If a student is suspended, s/he and his/her parents will be notified, in writing within one (1) day, of the reason for and the length of the suspension. The suspension may be appealed, within ten (10) days after receipt of the suspension notice, to the principal. The request for an appeal must be in writing. During the appeal process, the student may be allowed to remain in school unless safety is a factor.
If the appeal is heard by the Superintendent or the Board designee, the appeal shall be conducted in a private meeting. If the appeal is heard by the Board of Education, the appeal shall be conducted in executive session unless the student or his/her representative requests otherwise. A verbatim transcript will be made and witnesses will be sworn in prior to giving testimony. If the appeal decision is to uphold the suspension, the next step in the appeal process is the Court of Common Pleas.
Students will be allowed the opportunity to complete school assignments for credit while suspended.
Emergency Removal
If a student’s presence poses a continuing danger to persons or property, or an ongoing threat of disrupting the academic process taking place either in a classroom or elsewhere on the school premises, the Superintendent or Principal may remove the student from any curricular or extracurricular activity or from the school premises. A teacher may remove the student from any curricular or extracurricular activity under the teacher’s supervision, but not from the premises.
If the emergency removal exceeds one (1) school day, then a hearing will be held within three (3) school days after the removal is ordered. Written notice of the hearing and the reasons for removal and any intended disciplinary action will be provided to the student, as soon as practical prior to the hearing. If the student is subject to an out of school suspension, the student will have the opportunity to appear at an informal hearing before the Principal and Superintendent and may challenge the reasons for the removal or otherwise explain his/her actions.
When a student is being considered for expulsion, the student will receive a formal letter of notification addressed to the student and the parents. This written notice will include the reasons for the intended expulsion, notification of the opportunity to appear in person before the Superintendent or the Superintendent’s designee to challenge the reasons for the expulsion and/or explain the student’s action, and notification of the time and place to appear. Students being considered for expulsion may or may not be removed immediately. A formal hearing will be scheduled no earlier than three (3), nor no later than five (5) school days after the notice is given. Parents may request an extension of time for the formal hearing. The student may be represented by his/her parents, legal counsel, and/or by a person of his/her choice at the hearing.
In accordance with Board Policy 5610, the Superintendent shall initiate expulsion proceedings against a student who has committed an act that warrants expulsion under Board policy even if the student withdraws from school prior to the hearing or decision to impose the expulsion. The expulsion will be imposed for the same duration that it would have been had the student remained enrolled.
If a student is expelled, the student and the student’s parents will receive written notice within one (1) school day of the imposed expulsion.
Within ten (10) days after the Superintendent notifies the parents of the expulsion, the expulsion may be appealed in writing to the Board of Education or its designee. The appeal will also be formal in nature with sworn testimony. All opportunities to earn grades or credit ends when a student is expelled. If the expulsion is upheld, the next step in the appeal process is the Court of Common Pleas.
Discipline of Students with Disabilities
Students with disabilities are entitled to the rights and procedures afforded by the Individuals with Disabilities Education Improvement Act (I.D.E.I.A.), and, where applicable, the Americans with Disabilities Act (A.D.A.), and/or Section 504 of the Rehabilitation Act of 1973.
Search and Seizure
Search of a student and his/her possession may be conducted at any time the student is under the jurisdiction of the Board of Education, if there is a reasonable suspicion that the student is in violation of law or school rules. A search may also be conducted to protect the safety of others. All searches may be conducted with or without a student’s consent.
Students are provided lockers, desks and other equipment in which to store materials. It should be clearly understood that this equipment is the property of the school and may be searched at any time if there is reasonable suspicion that a student has violated the law or school rules.
Anything that is found in the course of a search that may be evidence of a violation of school rules, or the law, may be taken and held or turned over to the police. The school reserves the right not to return items which have been confiscated.
Interrogation of Students
The Board of Education is committed to protecting students from harm that may or may not be directly associated with the school environment but also recognizes its responsibility to cooperate with law enforcement and public children's services agencies.
When law enforcement or other authorities arrive at the school and wish to interview a student or investigate an alleged violation of law, they must contact the building/district administrator indicating the nature of their investigation and their desire to question a student or students. In order to avoid disruption of the learning environment and the student's class schedule, such interviews should take place during a student's study hall period, if at all possible.
Before the student(s) is (are) questioned as a witness to or suspect in an alleged violation of law, the building/district administrator shall attempt to contact the parent prior to questioning and shall remain in the room during the questioning unless compelling reasons for exclusion are provided by the agency.
Detentions / Saturday Schools
Students may be assigned detention for minor violations of school rules and regulations. Detentions may be assigned by the principal, teacher, or anyone with authority. Students who are assigned to After School Detention are expected to furnish their own transportation and to use the time wisely.
In-School Detention Program is to help students stay in school and to provide an opportunity for supervised study. In-School Detention is offered to permit students who have violated the Student Code of Conduct an opportunity to maintain their educational program.
SECTION I: TRANSPORTATION
Bus Conduct
While the law requires the School District to furnish transportation, it does not relieve parents of students from the responsibility of supervision until such time as the child boards the bus in the morning and after the child leaves the bus at the end of the school day.
Once a child boards the bus, and only at that time, does he/she become the responsibility of the School District. Such responsibility will end when the child is delivered to the regular bus stop at the close of the school day.
Guidelines regarding conduct on school buses, as well as general information about the school transportation program, will be approved by the Board of Education and made available to all parents and students.
Students who are riding to and from school on transportation provided by the school are required to follow some basic safety rules.
The driver is responsible for student safety and may assign seating or direct the student in any reasonable manner to maintain safety.
Bus Pass Procedure
If a change in transportation is needed occasionally for your child, a note describing this change must be sent to the homeroom teacher. If a note is not sent to the teacher, the student will be sent home based on their transportation assignment. When the note is received, a Bus Pass will be issued. A Bus Pass is good for one day only. If the change in transportation is needed for more than one day, parents should obtain a long term Bus Pass from the office. This form must be completed and returned to the school office.
Videotapes on School Buses
The Board of Education has authorized the installation of video cameras on school buses for purposes of monitoring student behavior.
If a student is reported to have misbehaved on a bus and his/her actions were recorded on videotape, the tape will be submitted to the principal and may be used as evidence of misbehavior. Since these tapes are considered part of a student’s record, they can be viewed only in accordance with State and Federal law.
Penalties For Infractions
Students who are reported to the Principal’s office by the bus driver for misconduct on the bus may be given a warning, detention, loss of privileges at school, and/or removal from the bus.
A student who becomes a behavior problem on the bus shall be disciplined in accordance with the Student Discipline Code and may be deprived of the privilege of riding on the bus.
Suspension of Bus Riding/Transportation Privileges
When a student is being considered for suspension of bus riding/transportation privileges, the administrator in charge will notify the student of the reason. The student will then be given an opportunity to explain his/her side. After that informal hearing, the principal will make a decision whether or not to suspend his/her bus riding/transportation privileges for all or part of the school year.
If a student’s bus riding/transportation privileges are suspended, he/she and his/her parents will be notified, within one (1) day, in writing, of the reasons for and the length of the suspension.
SECTION J: BULLYING
The Board of Education is committed to providing a safe, positive, productive, and nurturing educational environment for all of its students. The Board encourages the promotion of positive interpersonal relations between members of the school community.
Harassment, intimidation, or bullying toward a student, whether by other students, staff, or third parties is strictly prohibited and will not be tolerated. This prohibition includes aggressive behavior, physical, verbal, and psychological abuse. The Board will not tolerate any gestures, comments, threats, or actions which cause or threaten to cause bodily harm or personal degradation. This policy applies to all activities in the District, including activities on school property, on a school bus, or while en-route to or from school, and those occurring off school property if the student or employee is at any school-sponsored, school-approved or school-related activity or function, such as field trips or athletic events where students are under the school’s control, in a school vehicle, or where an employee is engaged in school business.
This policy has been developed in consultation with parents, District employees, volunteers, students, and community members as prescribed in R.C. 3313.666 and the State Board of Education’s Model Policy.
Harassment, intimidation, or bullying means any intentional written, verbal, electronic, or physical act that a student or group of students exhibits toward another particular student(s) more than once and the behavior both causes mental or physical harm to the other student(s) and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student(s). “Electronic act” means an act committed through the use of a cellular telephone, computer, pager, personal communication device, or other electronic communication device. Aggressive behavior is defined as inappropriate conduct that is repeated enough, or serious enough, to negatively impact a student’s educational, physical , or emotional well being. This type of behavior is a form of intimidation and harassment, although it need not be based on any of the legally protected characteristics, such as sex, race, color, national origin, marital status, or disability. It would include, but not be limited to, such behaviors as stalking, bullying/cyberbullying, intimidating, menacing, coercion, name-calling, taunting, making threats, and hazing.
Harassment, intimidation, or bullying also means cyberbullying through electronically transmitted acts (i.e., internet, e-mail, cellular telephone, personal digital assistance (PDA), or wireless hand-held device) that a student(s) or a group of students exhibits toward another particular student(s) more than once and the behavior both causes mental and physical harm to the other student and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student(s).
Any student or student’s parent/guardian who believes s/he has been or is the victim of aggressive behavior should immediately report the situation to the building principal. The student may also report concerns to teachers and other school staff who will be responsible for notifying the appropriate administrator or Board official. Complaints against the building principal should be filed with the Superintendent. Complaints against the Superintendent should be filed with the Board President.
Every student is encouraged, and every staff member is required to report any situation that they believe to be aggressive behavior directed toward a student. Reports may be made to those identified above.
All complaints about aggressive behavior that may violate this policy shall be promptly investigated. The building principal shall prepare a written report of the investigation upon completion. Such a report shall include findings of fact, a determination of whether acts of harassment, intimidation, and/or bullying were verified, and, when prohibited acts are verified, a recommendation for intervention, including disciplinary action shall be included in the report. Where appropriate, written witness statements shall be attached to the report.
If the investigation finds an instance of harassment, intimidation, and/or bullying/cyberbullying by an electronic act or otherwise has occurred, it will result in prompt and appropriate remedial and/or disciplinary action. This may include suspension or expulsion for students, up to discharge for employees, exclusion for parents, guests, volunteers, and contractors, and removal from any official position and/or a request to resign for Board members. Individuals may also be referred to law enforcement officials.
Retaliation against any person who reports, is thought to have reported, files a complaint, or otherwise participates in an investigation or inquiry concerning allegations of aggressive behavior is prohibited and will not be tolerated. Such retaliation shall be considered a serious violation of Board policy and independent of whether a complaint is substantiated. Suspected retaliation should be reported in the same manner as aggressive behavior. Retaliation may result in disciplinary action as indicated above.
Deliberately making false reports about harassment, intimidation, bullying and/or other aggressive behavior for the purpose of getting someone in trouble is similarly prohibited and will not be tolerated. Deliberately making false reports may result in disciplinary action as indicated above.
If a student or other individual believes there has been aggressive behavior, regardless of whether it fits a particular definition, s/he should report it and allow the administration to determine the appropriate course of action.
The District shall implement intervention strategies (AG 5517.01) to protect a victim or other person from new or additional harassment, intimidation, or bullying and from retaliation following such a report.
This policy shall not be interpreted to infringe upon the First Amendment rights of students (i.e., to prohibit a reasoned and civil exchange of opinions, or debate, that is conducted at appropriate times and places during the school day and is protected by State or Federal law).
The complainant shall be notified of the findings of the investigation, and as appropriate, that remedial action has been taken. If after investigation, acts of bullying against a specific student are verified, the building principal shall notify the custodial parent/guardian of the victim of such finding. In providing such notification care shall be taken to respect the statutory privacy rights of the perpetrator of such harassment, intimidation, and/or bullying.
Complaints
Students and/or their parents/guardians may file reports regarding suspected harassment, intimidation, or bullying. Such reports shall be reasonably specific including person(s) involved, number of times and places of the alleged conduct, the target of suspected harassment, intimidation, and/or bullying, and the names of any potential student or staff witnesses. Such reports may be filed with any school staff member or administrator, and they shall be promptly forwarded to the building principal for review, investigation, and action.
Students, parents/guardians, and school personnel may make informal or anonymous complaints of conduct that they consider to be harassment, intimidation, and/or bullying by verbal report to a teacher, school administrator, or other school personnel. Such complaints shall be reasonably specific including person(s) involved, number of times and places of the alleged conduct, the target of suspected harassment, intimidation, and/or bullying, and the names of any potential student or staff witnesses. A school staff member or administrator who receives an informal or anonymous complaint shall promptly document the complaint in writing, including the information provided. This written report shall be promptly forwarded by the school staff member and/or administrator to the building principal for review, investigation, and appropriate action.
Individuals who make informal complaints as provided above may request that their name be maintained in confidence by the school staff member(s) and administrator(s) who receive the complaint. Anonymous complaints shall be reviewed and reasonable action shall be taken to address the situation, to the extent such action may be taken that (1) does not disclose the source of the complaint, and (2) is consistent with the due process rights of the student(s) alleged to have committed acts of harassment, intimidation, and/or bullying.
When an individual making an informal complaint has requested anonymity, the investigation of such complaint shall be limited as is appropriate in view of the anonymity of the complaint. Such limitation of investigation may include restricting action to a simple review of the complaint subject to receipt of further information and/or the withdrawal by the complaining student of the condition that his/her report be anonymous.
Privacy/Confidentiality
The School District will respect the privacy of the complainant, the individual(s) against whom the complaint is filed, and the witnesses as much as possible, consistent with the Board’s legal obligations to investigate, to take appropriate action, and to conform with any discovery or disclosure obligations. All records generated under this policy and its related administrative guidelines shall be maintained as confidential to the extent permitted by law.