North Polk Annual & Special Notifications        

Annual and Special Notifications

Anti-bullying/Anti-harassment policy [Policy 104]

Harassment and bullying of students and employees are against federal, state and local policy, and are not tolerated by the board. The board is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect. To that end, the board has in place policies, procedures, and practices that are designed to reduce and eliminate bullying and harassment as well as processes and procedures to deal with incidents of bullying and harassment. Bullying and harassment of students by students, school employees, and volunteers who have direct contact with students will not be tolerated in the school or school district.

The board prohibits harassment, bullying, hazing, or any other victimization, of students, based on any of the following actual or perceived traits or characteristics, including but not limited to, age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status. Harassment against employees based upon the employee’s race, color, creed, sex, sexual orientation, gender identity, national origin, religion, age or disability is also prohibited.

This policy is in effect while students or employees are on property within the jurisdiction of the board; while on school-owned or school-operated vehicles; while attending or engaged in school-sponsored activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school or school district.

If, after an investigation, a student is found to be in violation of this policy, the student shall be disciplined by appropriate measures which may include suspension or expulsion. If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures which may include termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures which may include exclusion from school grounds. “Volunteer” means an individual. who has regular, significant contact with students.

When looking at the totality of the circumstances, harassment and bullying mean any electronic, written, verbal, or physical act or conduct toward a student which is based on any actual or perceived trait or characteristic of the student and which creates an objectively hostile school environment that meets one or more of the following conditions:

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, electronic text messaging or similar technologies.

Harassment and bullying may include, but are not limited to, the following behaviors and circumstances

Sexual harassment of a student by an employee or volunteer means unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:

In situations between students and school officials, faculty, staff, or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

Any person who promptly, reasonable, and in good faith reports an incident of bullying or harassment under this policy to a school official, shall be immune from civil or criminal liability relating to such report and to the person’s participation in any administrative, judicial, or other proceeding relating to the report. Individuals who knowingly file a false complaint may be subject to appropriate disciplinary action.

Retaliation against any person, because the person has filed a bullying or harassment complaint or assisted or participated in a harassment investigation or proceeding, is also prohibited. Individuals who knowingly file false harassment complaints and any person who gives false statements in an investigation shall be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds.

The school or school district will promptly and reasonably investigate allegations of bullying or harassment. The building principal or designee will be responsible for handling all complaints by students alleging bullying or harassment. The Level I Investigator or designee will be responsible for investigating all allegations of student harassment or abuse; handling all complaints by employees; or volunteer alleging harassment.  The Level I investigator and alternate are approved annually by the Board of Education.

 

The board will annually publish this policy. The policy may be publicized by the following means:

 Anti-Bullying/Anti-Harassment Investigation Procedures

The North Polk Community School District is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect. Bullying and/or harassment of or by students, staff, and volunteers is against federal, state, and local policy and is not tolerated by the board. Bullying and/or harassing behavior can seriously disrupt the ability of school employees to maintain a safe and civil environment, and the ability of students to learn and succeed. Therefore, it is the policy of the state and the school district that school employees, volunteers, and students shall not engage in bullying or harassing behavior in school, on school property, or at any school function or school-sponsored activity.

 

Definitions

For the purposes of this policy, the defined words shall have the following meaning:

       “Electronic” means any communication involving the transmission of information by wire, radio, optic cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, and electronic text messaging.

       “Harassment” and “bullying” shall mean any electronic, written, verbal, or physical act or conduct toward a student based on the individual’s actual or perceived age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status, and which creates an objectively hostile school environment that meets one or more of the following conditions:

1.              Places the student in reasonable fear of harm to the student’s person or property.

2.              Has a substantial detrimental effect on the student’s physical or mental health.

3.              Has the effect of substantially interfering with a student’s academic performance.

4.              Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

 

Filing a Complaint

A Complainant who wishes to avail himself/herself of this procedure may do so by filing a complaint with the superintendent or superintendent’s designee. An alternate will be designated in the event it is claimed that the superintendent or superintendent’s designee committed the alleged discrimination or some other conflict of interest exists. Complaints shall be filed within 30 days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence. The Complainant will state the nature of the complaint and the remedy requested. The Complainant shall receive assistance as needed.

 

School employees, volunteers, and students shall not engage in reprisal, retaliation, or false accusation against a victim, witness, or an individual who has reliable information about an act of bullying or harassment.

 

Investigation

The school district will promptly and reasonably investigate allegations of bullying or harassment. The building principal (hereinafter “Investigator”) will be responsible for handling all complaints alleging bullying or harassment.

 

If the Complainant is under 18 years of age, the Investigator shall notify his or her parent(s)/guardian(s) that they may attend investigatory meetings in which the Complainant is involved. The complaint and identity of the Complainant, Respondent, or witnesses will only be disclosed as reasonably necessary in connection with the investigation or as required by law or policy. The investigation may include, but is not limited to the following:

 

The Investigator shall consider the totality of circumstances presented in determining whether conduct objectively constitutes bullying or harassment. Upon completion of the investigation, the Investigator shall issue a report with respect to the findings.

 

Decision

If, after an investigation, a student is found to be in violation of the policy, the student shall be disciplined by appropriate measures, which may include suspension and expulsion. If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures, which may include termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures, which may include exclusion from school grounds.

 

A school employee, volunteer, or student, or a student’s parent or guardian who promptly, reasonably, and in good faith reports an incident of bullying or harassment, in compliance with the procedures in the policy adopted pursuant to this section, to the appropriate school official designated by the school district, shall be immune from civil or criminal liability relating to such report and to participation in any administrative or judicial proceeding resulting from or relating to the report.

 

Individuals who knowingly file false bullying and/or harassment complaints and any person who gives false statements in an investigation may be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion.  Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds.

 

Board Support of Discipline Policies

The Board of Directors of the North Polk Community School District hereby confirms its intent to support the school discipline policy, to support staff that enforces the discipline policy, and to hold staff accountable for enforcing the discipline policy.

Communicable and Infectious Diseases 

Students who have an infectious or communicable disease are allowed to attend school as long as they are able to do so and their presence does not pose an unreasonable risk of harm to themselves or does not create a substantial risk of illness or transmission to other students or employees.  If there is a question about whether a student should continue to attend classes, the student shall not attend class or participate in school activities without their personal physician's approval.  Infectious or communicable diseases include, but are not limited to, mumps, measles and chicken pox.

Complaint Form:  (Discrimination, Anti-Bullying, and Anti-Harassment)--see next page

Corporal Punishment, Restraint, and Physical Confinement and Detention [503.5]

State law forbids schools employees from using corporal punishment against any student. Certain actions by school employees are not considered corporal punishment. Additionally, school employees may use “reasonable and necessary force, not designed or intended to cause pain” to do certain things, such as prevent harm to persons or property.

State law also places limits school employees’ abilities to restrain or confine and detain any student. The law limits why, how, where, and for how long a school employee may restrain or confine and detain a child. If a child is restrained or confined and detained, the school must maintain documentation and must provide certain types of notice to the child’s parent.

If you have any questions about this state law, please contact your child’s school. The complete text of the law and additional information is available on the Iowa Department of Education’s Web site: www.educateiowa.gov.


Complaint Form:  (Discrimination, Anti-Bullying, and Anti-Harassment)

 

 

Date of complaint:

 

Name of Complainant:

 

Are you filling out this form for yourself or someone else (please identify the individual if you are submitting on behalf of someone else):

 

Who or what entity do you believe discriminated against, harassed, or bullied you (or someone else)?

 

Date and place of alleged incident(s):

 

Names of any witnesses (if any):

 

 

Nature of discrimination, harassment, or bullying alleged (check all that apply):

 

Age

 

Physical Attribute

 

Sex

 

Disability

 

Physical/Mental Ability

 

Sexual Orientation

 

Familial Status

 

Political Belief

 

Socio-economic

Background

 

Gender Identity

 

Political Party

Preference

 

Other-Please Specify

 

Marital Status

 

Race/Color

 

 

 

National Origin/Ethnic

Background/Ancestry

 

Religion/Creed

 

 

 

In the space below, please describe what happened and why you believe that you or someone else has been discriminated against, harassed, or bullied. Please be as specific as possible and attach additional pages if necessary.

 

 

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

Signature:  

Date:

                                                                                                                       

District Grievance Procedure Relating to Discrimination [102]

It is the policy of the North Polk Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices (Board Policy 102). There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact MaryJane Stites, Director of Special Programs, 13930 NE 6th St., Alleman, IA  50007, 515-984-3400 or jill.versteeg@northpolk.org.

Students, parents of students, employees, and applicants for employment in the school district have the right to file a formal complaint alleging discrimination. The district has policies and procedures in place to identify and investigate complaints alleging discrimination. If appropriate, the district will take steps to prevent the recurrence of discrimination and to correct its discriminatory effects on the Complainant and others.

A Complainant may attempt to resolve the problem informally by discussing the matter with a building principal or a direct supervisor. However, the Complainant has the right to end the informal process at any time and pursue the formal grievance procedures outlined below. Use of the informal or formal grievance procedure is not a prerequisite to the pursuit of other remedies. Please note that informal processes and procedures are not to be used in certain circumstances (e.g., sexual harassment and sexual assault).

Filing a Complaint

A Complainant who wishes to avail himself/herself of this grievance procedure may do so by filing a complaint with the equity coordinator. An alternate will be designated in the event it is claimed that the equity coordinator or superintendent committed the alleged discrimination or some other conflict of interest exists. Complaints shall be filed within 15 calendar days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence. The Complainant will state the nature of the complaint and the remedy requested. The equity coordinator shall assist the Complainant as needed.

Investigation

Within 10 working days, the equity coordinator will begin the investigation of the complaint or appoint a qualified person to undertake the investigation (hereinafter “equity coordinator”).  If the Complainant is under 18 years of age, the equity coordinator shall notify his or her parent(s)/guardian(s) that they may attend investigatory meetings in which the Complainant is involved. The complaint and identity of the Complainant, Respondent, or witnesses will only be disclosed as reasonably necessary in connection with the investigation or as required by law or policy. The investigation may include, but is not limited to the following:

Within 45 working days, the equity coordinator shall complete the investigation and issue a report with respect to the findings.  The equity coordinator shall notify the Complainant and Respondent of the decision within five working days of completing the written report. Notification shall be by U.S. mail, first class.

Decision and Appeal

The complaint is closed after the equity coordinator has issued the report, unless within five working days after receiving the decision, either party appeals the decision to the superintendent by making a written request detailing why he/she believes the decision should be reconsidered. The equity coordinator shall promptly forward all materials relative to the complaint and appeal to the superintendent. Within 30 working days, the superintendent shall affirm, reverse, amend the decision, or direct the equity coordinator to gather additional information. The superintendent shall notify the Complainant, Respondent, and the equity coordinator of the decision within five working days of the decision. Notification shall be by U.S. mail, first class.

The decision of the superintendent shall be final.

The decision of the superintendent in no way prejudices a party from seeking redress through state or federal agencies as provided by in law.

Board Policy 102 and these procedures are to be used for complaints of discrimination, in lieu of any other general complaint policies or procedures that may be available.

If any of the stated timeframes cannot be met by the district, the district will notify the parties and pursue completion as promptly as possible.

Retaliation against any person, because the person has filed a complaint or assisted or participated in an investigation, is prohibited. Persons found to have engaged in retaliation shall be subject to discipline by appropriate measures.

 

Early Graduation [505.6]

Students may graduate early (i.e., after the last day of the first semester) if the course work required for graduation under board policy “Graduation Requirements” has been fulfilled.  Students interested in graduating early should contact the high school guidance counselor for an application form.  Credits from outside the regular school curriculum can only be used to replace hours the student has failed.  Students who graduate early cannot participate in any of the school activities, except for prom and commencement.

Educational Programs And Activities [603.4]

Student And Parental Rights

The North Polk Community School District does not discriminate in its educational programs and activities on the basis of a student's disability.  If it has been determined that your child has a qualifying disability for which accommodations may need to be made to meet his or her individual needs as adequately as the needs of other students, you have the right to the following:

Inquiries concerning the school district's compliance with the regulations implementing Title VI, Title IX, the Americans with Disabilities Act (ADA), § 504 or Iowa Code § 280.3 should be directed to:  Superintendent,13930 NE 6th St, Alleman, Iowa 50007, Telephone: 515-984-3400

English as Second Language (ESL)

The district has an approved process for identifying students to receive services in the ESL program.  Part of the identification process allows parents to nominate their child for this program.  If you would like additional information about the ESL, or would like to nominate your child, please contact your building principal or Ms.Madonna Rognes, district ESL teacher, at madonna.rognes@northpolk.org or 515-984-3400, x2436.  

Fee Waivers

Students whose families meet the income guidelines for free and reduced price meal, the Family Investment Program (FIP), Supplemental Security Income (SSI), transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived.  Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees.  Parents or students who believe they may qualify for fee waivers can pick up waiver forms in any school office.  This waiver does not carry over from year to year and must be completed annually.


Notification of Rights under FERPA for Elementary and Secondary Schools

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:

(1) The right to inspect and review the student's education records within 45 days of the day the School receives a request for access.  Parents or eligible students should submit to their child’s principal a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2) The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.  Parents or eligible students who wish to ask the School to amend a record should write the principal, clearly identify the part of the record they want changed, and specify why it should be changed. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

(3) The right to privacy of personally identifiable information in the student's education records, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has outsourced services or functions it would otherwise use its own employees to perform (such as an attorney, auditor, medical consultant, or therapist); a parent or student serving on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the School discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. [NOTE: FERPA requires a school district to make a reasonable attempt to notify the parent or student of the records request unless it states in its annual notification that it intends to forward records on request.]

(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202

Finding Medical help

If you are a new resident and do not have a doctor or dentist, you may call the Polk County Medical Society (288-0172) or the school nurse who will be glad to give you assistance. The Des Moines Health Center (244-9136) also provides medical and dental care for all eligible children from six months to 18 years of age.


Free and Reduced Lunch/Breakfast [710.2]

Families that meet federal guidelines can qualify for free or reduced breakfast or lunch.  Forms to make application for free or reduced lunches are in this newsletter, or may be picked up in any office after July 1, each year.

Health Care Coverage: Does Your Child Need Health Care Coverage?

Hawk-i (Healthy and Well kids in Iowa) is a low cost or free health insurance depending on your family’s income.   Qualified children must:

Live in Iowa        Be in a family that meets the hawk-i income limits

Be 0 to 19 years of age        Cannot be a dependent of a State of Iowa employee

Have no other health insurance        Be a citizen of the United States or a qualified alien

Children who qualify for Medicaid cannot get Hawk-i health insurance.  Some families pay nothing; other families may have to pay $10 or $20 per month for their children’s health insurance.

The following is a partial list of provided services:

Doctor visits        Vaccines

Outpatient hospital services        Eyeglasses and exams

Inpatient hospital service        Dental care

Prescription medications        Hearing services

Well-child visits        Mental health/substance abuse care

For more information, including income guidelines and application information, call 1-800-257-8563 or visit the website @ www.hawk-i.org

Health Records

In keeping adequate health histories we are better able to evaluate, understand, and be responsive to your child’s individual needs. Please send a note or call your child’s school nurse regarding any developments concerning your child’s health. This would include hospitalizations, all medications (type, amount and time given), fractures, all recent diagnoses of medical conditions and any other medical information that would be pertinent to the student’s performance and attendance.

Health Screening

Throughout the year, the school district sponsors health screening for vision, hearing, height, and weight measurements.  Students are automatically screened unless the parent/guardian submits a note asking the student be excused from the screening.  The grade levels included in the screening are determined annually.  Parents/guardians are notified prior to the health screening.  However, upon a teacher's recommendation and with parental permission, students not scheduled for screening may also be screened.

Healthy Kids Act

In May of 2008, Governor Culver signed the Healthy Kids Act.  This act has three major parts:  nutrition guidelines, CPR education and physical activity.  Nutrition guidelines go into effect July 2012 and changes have been made in the vending machines and in the breakfast and lunch programs.  All students are required to take a course leading to certification of Cardiopulmonary Resuscitation (CPR).  North Polk has integrated this training into the Health class, with CPR being taught to all freshmen and seniors at this time.  The final area is physical activity.  All physically able students in grades K-5 are required to engage in physical activity for a minimum of thirty minutes per day.  This requirement will be met with recess and PE.  All physically able students in grades six through twelve shall be required to engage in a physical activity for a minimum of one hundred twenty minutes per week.  This requirement can be met through physical education classes, school sponsored activities that involve physical activity, as well as non-school sponsored activities, including a home exercise program.  All students in grades 6-12 are required to complete a physical activity contract and return to the school stating other activities in which the student is involved.  Please contact your child's school principal with any questions.

Homeless Students [501.16]

In accordance with Chapter 33, Iowa Administrative Code, the North Polk Community School District encourages homeless children and youth to enroll in school.  A homeless child or youth of school age is defined as a child or youth the age of 3 years through 21 years who lacks a fixed, regular, and adequate nighttime residence and includes the following:

  1. A child or youth who is sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; is living in a motel, hotel, trailer park, or camping grounds due to the lack of alternative adequate accommodations; is living in an emergency or transitional shelter; is abandoned in a hospital; or is awaiting foster care placement;
  2. A child or youth who has a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;
  3. A child or youth who is living in a car, park, public space, abandoned building, substandard housing, bus or train station, or similar setting.

Even if homeless, children have a right to

Ms. Deena Leonard, At Risk Counselor, is the identified homeless education liaison for North Polk.  She can be contacted at 515-984-3400, ext. 2207.  

The State Coordinator for services for homeless students and their families is Sandra Johnson.  She can be contacted at 515-281-3965 or sandra.johnson@iowa.gov .  Additional information is available at the National Center for Homeless Education website: http://www.serve.org/nche.  

Home schooling (Competent Private Instruction) Information [604.9]

Home-schooled students in the North Polk Community School District have three options:

  1. No involvement with the school. Families choosing to have no involvement with the school district will need to complete and submit Form A.  No involvement with the school means that either parents/guardians are appropriately licensed Iowa teachers who are teaching the children themselves or working with an appropriately Iowa licensed teacher who either teach the classes or supervises the instruction provided by the parents/guardians.  

2.  Dual Enrollment.  Home-schooled students may enroll in academic programs, extracurricular activities, Special Education, and/or testing. If fees are charged to public school students, a fee may be charged for the class or activity. Dual enrolled students do not have to pay the cost of the annual assessment.  Form A is required as is the North Polk HSAP and Dual Enroll form.

3.   Home School Assistance Program (HSAP). This option provides families with a district-provided licensed instructor to supervise home instruction through a minimum of two contacts per month.  The contacts can be either through a telephone call and a face-to-face meeting or two face-to-face meetings.  In addition, the HSAP provides an allowance of $200.00 per student.  This allowance can be used to purchase non-religious consumable and non-consumable curricular resources for all subjects and grade levels.  Children enrolled in the HSAP are not required to be assessed annually but must show adequate progress. Form A is required as is the North Polk HSAP and Dual Enroll form.

Parents/guardians need to submit two copies of Form A for each child no later than August 20 to the North Polk Administrative Office.  Please deliver or mail these forms to the attention of Maranda Van Cleave, Director of Teaching and Learning, North Polk Community School District,13930 NE 6th St, Alleman, Iowa 50007.  These forms can also be signed, scanned, and e-mailed to kristi.mixdorf@northpolk.org

Copies of the handbook and Form A can be obtained from the North Polk district web page (click on Teaching and Learning, then Educational Programs, and finally Competent Private Instruction), by visiting the Iowa Department of Education web site at http://educateiowa.gov/index.php?option=com_content&task=view&id=301&Itemid=1335, or visiting www.homeschooliowa.org.  In order to be a complete document, items 1-6 must be completed, and a parent/guardian must sign Form A and include a copy of the plan of instruction.

If dual enrollment is desired for one or more academic courses or for extra curricular activities, please indicate that on the form and contact the appropriate school office(s) for scheduling these class assignments or activities.  Dual-enrolled students who attend classes are asked to complete an emergency contact form as a courtesy to school officials and for the safety of the student.  Submission of Form A is mandatory, as is payment of course fees for dual enrolled classes where applicable.  If you are in need of district "available" textbooks, please refer to the CPI handbook and allow the district about two weeks to assemble these materials.

If your child is currently identified as a child with a disability for whom you desire special education programs or services, permission to provide Competent Private Instruction for the child must be received in advance from the AEA’s special education director.  Contact Heartland Area Education Agency at toll free 800/362-2720 to speak with the Director of Special Education.  

In addition to Form A and the North Polk HSAP & Dual Enroll Form, there is also the Privacy Form for Dual Enrolled Students.  Parents/guardians are invited to download, review, and complete this form.

Competent Private Instruction (CPI) Summary of Responsibilities

  1. Submit Form A to the district of residence for each child by the first day of school, or within 14 days of removing the child from school, or within 14 days of moving into a new district.  Proof of immunization is also required of all children receiving home schooling, including those enrolled in a home-school assistance program.  

  1. If a parent/guardian desires dual enrollment for a child, let the district of residence know by September 15th.  The only exception is for parents/guardians who moved into the district or removed their child from school after September 15th.  If the parents moved or removed the child from school after September 15th, they have 14 calendar days from the data of the move to request dual enrollment.  

  1. If the parent/guardian is teaching the child and is not an Iowa licensed teacher or working with an Iowa licensed teacher, and the child is between the ages of 7 and 16, he/she must arrange baseline testing the first year using an assessment listed in the CPI handbook and an annual assessment (e.g., standardized test, accredited correspondence school report card, or portfolio) each subsequent year.  This assessment will need to be taken by May 1 of each year.  The local public school will contact parents/guardians of testing dates and times.  A list of acceptable annual assessments can be found in the CPI handbook.  [281 IAC 31.7(2)]

  1. A student under CPI must demonstrate proficiency in reading, mathematics, and science, but may do so by any one of the following means:

  1. Parents/guardians can send a written request to the Department of Education if they would like the child to take a standardized test other than one of those listed in the CPI handbook. [281 IAC 31.7(2)]

  1. If filing Form A for the first time, attach proof of immunization.  Proof of immunization is required of all children receiving home schooling, including those enrolled in a HSAP.  

  1. If open enrollment is desired, be sure to file the proper documents with the resident district.  The deadline is March 1.  Please contact your resident district for forms.

Human Growth and Development [603.5, 605.3]

The school district provides students with instruction in human growth and development.  Parents may review the human growth and development curriculum prior to its use and have their child excused from human growth and development instruction.  Parents should contact the principal if they wish to review the curriculum or to excuse their child from human growth and development instruction.  Instruction in human growth and development occurs primarily in grades 6, 7, 8, and high school health classes.  

Identification of Gifted and Talented Students [604.3]

The district has an approved process for identifying students to receive services in the gifted and talented program.  Part of the identification process allows parents to nominate their child for this program.  If you would like additional information about the gifted and talented selection process, or would like to nominate your child, please contact your building principal or the talented and gifted instructor of your school.  Please contact Ms. Vivian Schwab, Elementary ELP teacher at schwab@northpolk.org or 515-984-3400, x. 2450 or Mrs. Lori DeBoer, Secondary ELP teacher at deboer@northpolk.org or 515-984-3400, x. 2266.  


Investigation of Child Abuse by a School Employee [402.3]

In compliance with the child abuse policy passed by the State Board of Education, the North Polk Schools designate the following as investigators of physical and sexual abuse of students by school employees:

1.  Investigators for North Polk Community School District:

Primary Investigator        Alternate Investigator

Ms.  Maranda Van Cleave         Mr. Morgan Miller

Director of Teaching & Learning        Central Elementary Principal

13930 NE 6th St.        311 NE 6th St

Alleman, Iowa 50007        Alleman, IA  50007

515-984-3400, ext. 2153        515-984-3400, ext. 2461

2.  Second level investigator is Ms. Kathy Collins.  


The primary investigator will examine reported incidents of physical and sexual abuse of students by school employees.  She/he will review all allegations and determine whether a Level Two referral is warranted.  The investigator must notify local law enforcement authorities in cases of proven serious physical and sexual abuse.

The investigator must also give a copy of the report to the employee’s superintendent.  All proven cases of abuse by certified employees will be reported to the Iowa Professional Teaching Practices Commission.  Counseling services for the student will be arranged upon request from the parents or student.

Iowa Immunization Law [507.1]

  1. A parent or legal guardian shall assure that the person's minor children residing in the state are adequately immunized against diphtheria, pertussis, tetanus, poliomyelitis, measles, rubella, and hepatitis B according to recommendations provided by the state department subject to the provisions of subsections 3 and 4.
  1. A person shall not be enrolled in any elementary or secondary school in Iowa without evidence of adequate immunizations against diphtheria, pertussis, tetanus, poliomyelitis, measles, rubella, varicella, and hepatitis B.
  2. Evidence of adequate immunizations against diphtheria, pertussis, tetanus, poliomyelitis, measles, rubella, varicella, pneumococcal, and haemophilus influenza B shall be required prior to enrollment in any licensed child care center or pre-kindergarten program.
  3. Evidence of hepatitis type B immunization shall be required of a child born on or after July 1, 1994, prior to enrollment in school in kindergarten or in a grade.
  4. Immunizations shall be provided according to recommendations provided by the department subject to the provisions of subsections 3 and 4.
  1. Subject to the provision of subsection 4, the state board of health may modify or delete any of the immunizations in subsection 2.
  2. Immunization is not required for a person's enrollment in any elementary or secondary school or licensed child care center if either of the following applies:
  1. The applicant, or if the applicant is a minor, the applicant's parent or legal guardian, submits to the admitting official a statement signed by a physician, who is licensed by the state board of medical examiners, that, in the physician's opinion, the immunizations required would be injurious to the health and well-being of the applicant or any member of the applicant's family.
  2. The applicant, or if the applicant is a minor, the applicant's parent or legal guardian, submits an affidavit signed by the applicant, or if the applicant is a minor, the applicant's parent or legal guardian, stating that the immunization conflicts with the tenets and practices of a recognized religious denomination of which the applicant is an adherent or member.

The exemptions under this subsection do not apply in times of emergency or epidemic as determined by the state board of health and as declared by the director of public health.

  1. A person may be provisionally enrolled in an elementary or secondary school or licensed child care center if the person has begun the required immunizations and if the person continues to receive the necessary immunizations as rapidly as is medically feasible. The department shall adopt rules relating to the provisional admission of persons to an elementary or secondary school or licensed child care center.
  2. The local board shall furnish the department, within sixty days after the first official day of school, evidence that each person enrolled in any elementary or secondary school has been immunized as required in this section subject to subsection 4. The department shall adopt rules pursuant to chapter 17A relating to the reporting of evidence of immunization.
  3. Local boards shall provide the required immunizations to children in areas where no local provision of these services exists.
  4. Children under 6 to have at least one lead test and one dental screening before enrolling for school.
  5. Students that enter the 9th grade are required to have a dental screening.
  6. The department, in consultation with the director of the department of education, shall adopt rules for the implementation of this section and shall provide those rules to local school boards and local boards.

Iowa Sex Offender Registry

Many communities in Iowa, including Alleman, Elkhart, Polk City, and Sheldahl, have residents living in the community that are on the Iowa Sex Offender Registry.  We are aware of residents living in these communities that are on the sex offender register, although we no longer receive any official notification.  We want to make you aware of the situation so you can discuss it with your child(ren).

The sex offender register is available online at http://www.iowasexoffender.com/.  Parents are encouraged to be aware of this information by accessing this website.  If you do not have access to the Internet, or need assistance in accessing this information, please contact 992-3866.  If you are unable to access this information, we will provide the information verbally or send copies of the information in the mail.

Please be aware that this notification is to serve only as a means for the public to protect themselves.  Any action taken by anyone against these individuals, including vandalism of property, verbal or written threat of physical harm, or physical assault against these individuals or their family can result in arrest and prosecution.

Military Recruiter Access

Federal public law 107-110, section 9528 of the ESEA, “No Child Left Behind Act” requires school districts to release student names, addresses and phone numbers to military recruiters upon their request.  The law also requires the school district to notify you of your right to opt-out from this by requesting in writing that the district not release your information to military recruiters.  

If you wish to opt out of providing directory information (names, addresses and phone numbers) to military recruiters, please request a form from the North Polk High School Office, or print an Opt Out form from the “Guidance” link on the North Polk High School website.  

Forms must be filled out, signed and returned to the North Polk High School Office by September 15.  

Nondiscrimination Statement [102]

It is the policy of the North Polk Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the District’s Equity Coordinator, MaryJane Stites, Director of Special Programs, 13930 NE 6th St, Alleman, IA  50007; (515) 984-3400; or at jill.versteeg@northpolk.org.  

The North Polk Community School District offers career and technical programs in the following areas of study:  Agriculture, Business, Family & Consumer Science, and Industrial Technology.  It is the policy of the North Polk Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the District’s Equity Coordinator, MaryJane Stites, Director of Special Programs, 13930 NE 6th St, Alleman, IA  50007; (515) 984-3400; or at jill.versteeg@northpolk.org.  

Students, parents, employees and others doing business with or performing services for the North Polk Community School District are hereby notified that this school district does not discriminate on the basis of age( for employment), color, creed, disability, gender, gender identity, marital status (for programs), national origin, race, religion, sexual orientation, or socioeconomic status (for programs) in admission or access to, or treatment in, its programs and activities or hiring and employment practices.  Any person having inquiries concerning the school district's compliance with the regulations implementing Title VI, Title VII, Title IX, the Americans with Disabilities Act (ADA), ¬ß 504 or Iowa Code ¬ß 280.3 is directed to contact: Superintendent of Schools,13930 NE 6th St, Alleman, Iowa, 50007, telephone: 515-984-3400 who has been designated by the school district to coordinate the school district's efforts to comply with the regulations implementing Title VI, Title VII, Title IX, the ADA, ¬ß 504 and Iowa Code 280.3.

The notice may include:  Director of the Office for Civil Rights U.S. Department of Education, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, IL 60661-7204, Telephone: (312) 730-1560 Facsimile: (312) 730-1576, Email: OCR.Chicago@ed.gov)

No Tobacco Use [905.2]

Due to recent legislation and the support shown for the board policy regarding a tobacco free environment, tobacco use is prohibited in all district facilities, on school grounds, and in school vehicles.

North Polk’s policy states, “All school district facilities and property, including school buildings, vehicles and land shall be off limits for tobacco use.”  

The policy continues to state, “This requirement extends to employees, visitors, and students. This policy applies at all times, including school sponsored and non-school sponsored events.  Persons failing to abide by this request shall be required to extinguish their smoking material or leave the school district premises immediately and or be reported to appropriate authorities”

Patrons are asked to abstain from tobacco use on school property. This includes all school activities.  We will be announcing this at school events as a reminder.  We thank you for your continued cooperation.

Open Enrollment Notification [501.14]

Parents and guardians considering the use of the open enrollment option to enroll their child/children in another public school district in the state of Iowa should be aware of the following dates:

March 1, 2017:        Last date for regular open enrollment requests for the 2017-18 school year for grades 1 through 12.

September 1, 2017:        Last date for regular open enrollment requests for the 2017-18 school year for Kindergarten.

Parents and guardians of open enrolled students whose income falls below 160% of the federal poverty guidelines are eligible for transportation assistance. This may be in the form of actual transportation or in the form of a cash stipend.  Parents/guardians must complete an application form that is available on the North Polk district web site or by contacting the district administrative offices at 515-984-3400.  An Open Enrollment handbook and application are also available at the Iowa Department of Education website at https://www.educateiowa.gov/pk-12/options-educational-choice/open-enrollment. 

Within 30 days of a denial of an open enrollment request by a district board of education, the parent/guardian may file an appeal with the state board of education only if the open enrollment request was based on repeated acts of harassment or a serious health condition of the student that the district cannot adequately address; and that all other denials must be appealed to the district court in the county in which the primary business office of the district is located.

Parents should be aware that open enrollment might result in the loss of extra-curricular eligibility.

Post-Secondary Enrollment Option [604.6]

The State Board of Education has adopted administrative rules for the Iowa Administrative Code to implement the Post-secondary Enrollment Options Act.  This rule allows students in 11th and 12th grade and 9th and 10th grade students that have been identified as Talented and Gifted, to take classes at eligible post-secondary institutions.  If you have questions regarding this Act, please contact the high school counselor or principal at 515-984-3400.

Release for Student Information

Student directory information is designed to be used internally within the school district to assist certified personnel.

The principal or person in charge of each attendance center may release the following types of information to the public, where appropriate, keeping in mind the privacy of the student and the student’s family and the totality of the surrounding circumstances:

Name, address, telephone listing, date and place of birth, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous school or institution attended by the student, photograph, and other similar information.

If you choose not to allow any information to be released, please complete the appropriate form and send it to Superintendent’s Office, 13930 NE 6th St, Alleman, Iowa, 50007.  The form can be accessed on the school’s website, www.northpolk.org, or by calling 515-984-3400.  Please understand that by completing and signing this form, no information can be released, including athletic or music programs, plays, the district newsletter, etc.

Release of information on the district's web site does not allow for the identification of individual students’ contact information.

Student Lockers [502.5]

Student lockers are the property of the school.  As such, they should not be considered private or confidential.  Locker inspections without prior notice may be conducted periodically throughout the school year and when conducted, the students will be present for the inspection of their lockers.  Student lockers may also be searched in compliance with the board policy that regulates search and seizure.

Student Records [506.1]

The North Polk Community School District maintains records on each student in order to facilitate the instruction, guidance and educational progress of the student.  The records contain information about the student and his or her education and may include, but are not limited to, the following types of records: identification data, attendance data, record of achievement, family background data, aptitude tests, educational and vocational plans, honors and activities, discipline data, objective counselor or teacher ratings, and observations and external agency reports.

The records of each student are generally located in the school in which he or she is attending. The person in charge of record maintenance for each school building will note in the student’s other records any exception. The name and position of the person responsible for maintenance of student records for each school building is listed below:

Central Elementary        Mr. Morgan Miller, Principal

West Elementary        Mrs. Ann Mills, Principal

Middle School        Mr. Jon Richards, Principal

High School        Ms. Cynthia Phillips, Principal

The following persons, agencies and organizations may have restricted access to student records without prior written consent of the parent or student over the age of 18 years. Any other access to student records shall be only upon written consent or upon court order or legally issued subpoena.  Student records may be shared or sent to:

Student records are reviewed and inappropriate material destroyed periodically and, at a minimum, whenever a student moves from the elementary level to the middle school level, from middle school level to the high school level, and when a student transfers out of the district.  Those records not of permanent importance are destroyed within three years after graduation or discontinued attendance.

The parents of disabled students, or disabled students over age 18, will be informed when personally identifiable information in the records is no longer needed to provide educational services, and before the information is destroyed.

Parents of students under age 18, or over 18 if still claimed as a dependent, and students over age 18 may exercise the opportunity to review educational records of the student, to obtain copies of the records, to write a response to material in the record, to challenge the content of the record on grounds of inappropriateness, inaccuracy or an invasion of privacy, and to have the records explained.

The procedure to be followed in exercising any of the rights under school policies or files may be obtained from any of the aforementioned persons responsible for maintaining student records.

Students and parents may file with the Department of Education, complaints concerning alleged failures of the school district to comply with federal legislation dealing with student records. Correspondence should be addressed to: The Family Educational Rights and Privacy Act Office, Department of Education, Switzer Building, 330 C Street SW., Washington, D.C. 20201.

If you are the parent or legal guardian of a student, you have the right to (1) inspect and review your child’s educational records; (2) ask for an explanation of any item in the records; (3) have copies made at a reasonable cost; (4) be informed of types and locations of records being collected or used by the agency; (5) ask for the amendment of any record if you feel it is inaccurate, misleading or violates privacy rights; (6) a records hearing if the agency does not make the requested amendment; (7) give or withhold consent to disclose your child’s records; (8) be told to whom information has been disclosed.

Student Surveys

No student shall be required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:

  1. political affiliations or beliefs of the student or the student's parent;
  2. mental or psychological problems of the student or the student's family, (struck "potentially embarrassing to the student or family")
  3. sex behavior or attitudes; (used to be "and")
  4. illegal, anti-social, self-incriminating or demeaning behavior; (used to be "and")
  5. critical appraisals of other individuals with whom respondents have close family relationships;
  6. legally recognized privileged or analogous relationships, such as those of lawyers, physicians and ministers;
  7. religious practices, affiliations or beliefs of the students or student's parent, or
  8. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

Parents have the opportunity to opt their child out of the activity.  Parents have the following rights:

  1. the right of the parent to inspect a survey created by a third party before that survey is administered by the school to students; also must include any applicable procedures for granting the request within a reasonable time;  
  2. arrangements to protect student privacy rights when a survey is administered by the school which contains one of the prohibited eight from above, including the right of the parent to inspect the survey;
  3. the right of a parent to inspect any instructional material in the student's curriculum, including procedures for granting access within a reasonable time;  
  4. the administration of physical exams or screenings the school may administer;
  5. the collection, disclosure or use of student personal information for the purpose of marketing or selling that information, or providing the information to others for that purpose, including arrangements to protect student privacy in the event of such collection, disclosure or use. (Student personal information is defined as a student or parent's name, address, telephone number or Social Security number.) This does not include personal information collected for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions such as:  
  1. postsecondary institutions or military recruiters;
  2. book clubs, magazines and programs providing access to low-cost literary products;
  3. curriculum and instructional materials used by K-12 schools;
  4. tests and assessments used by K-12 to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students, or to generate other statistically useful data for the purpose of securing these tests and assessments, and the subsequent analysis and public release of the aggregate data from these tests and assessments;
  5. the sale by students of products or services to raise funds for school or education related activities; or,
  6. student recognition program.
  1. the right of a parent to inspect the instrument used to collect student personal information before use, including any applicable procedure for granting a request within a reasonable time.

Teacher Qualifications

Parents/Guardians in the North Polk Community School District have the right to learn about the following qualifications of their child's teacher: (a) whether the teacher has met state licensing criteria for the grade level(s) and subject area(s) taught; (b) whether the teacher is teaching under emergency or provisional status through which state licensing criteria have been waived; (c) the undergraduate degree major of the teacher, and (d) any graduate certification or degree held by the teacher, including the field of discipline of the certification or degree.  Parents/Guardians also have the right to learn about the qualifications of any paraprofessional that is providing services to their child.  Parents/Guardians may request this information from the Office of the Superintendent by calling 515-251-3400 or sending a letter of request to the Office of the Superintendent, 313 NE 141st Avenue, Alleman, Iowa 50007.  

The North Polk Community School District ensures that parents will be notified in writing if their child has been assigned, or has been taught by a teacher for four or more consecutive weeks by a teachers who is not considered highly qualified.  

Threats of Violence

All threats of violence, whether oral, written, or symbolic, against students, employees, visitors, or to school facilities are prohibited.  All such threats will be promptly investigated.  Law enforcement may be contacted.  Threats issued and delivered away from school or school activities may be grounds for disciplinary action if the threat impacts the orderly and efficient operation of the school.  Students engaging in threatening behavior will face disciplinary consequences up to and including expulsion.

The following factors will be considered in determining the extent to which a student will be disciplined for threatening or terrorist behavior; the background of the student, including any history of violence or prior threatening behavior; the student's access to weapons of any kind; the circumstances surrounding the threat; the age of the student; the mental and emotional maturity of the student; cooperation of the student and his or her parent(s) or guardian(s) in the investigation; the existence of the student's juvenile or criminal history; the degree of legitimate alarm or concern in the school community created by the threat; and any other relevant information from any credible source.

Parent and Family Engagement [505.8]

Parent and family engagement is an important component in a student’s success in school.  The board encourages parents and families to become involved in their child’s education to ensure the child’s academic success.  The board will:

  1. Ensure parents and families are included in the development of the Title I Plan via the North Polk Partnership Committee (formerly the School Improvement Advisory Committee).  This group, which includes parents and families, will annually review the Title I policy.
  2. Ensure a jointly developed school/parent and family compact outlines how parents and families, the school staff, and students will share the responsibility for improved student achievement.  This compact will be reviewed and distributed as part of the annual parent and family informational meeting.
  3. Ensure the Title I program provides opportunities for parents and families to become partners with the school in promoting the education of their children at home and school.  Parents and families are given assistance monitoring their student’s progress through individual contacts, conferences, and the annual family meeting.
  4. Ensure parents and families are given assistance in understanding the state’s academic content standards and student achievement standards, local academic assessments, how to monitor a child’s progress and how to work with teachers to improve the achievement of their children.
  5. Ensure parent and family evaluation surveys are sent home with students near the end of each school year.
  6. Ensure parents and families are invited to attend an annual information meeting, as well as fall and spring conferences.  Written progress reports are sent home each trimester to help parents and families monitor student’s progress.  Parents and families are encouraged to participate in the annual summer reading program.

Witness Disclosure Form: (Discrimination, Anti-Bullying, and Anti-Harassment)

 

Name of Witness:

 

Date of Interview:

 

Date of initial complaint:

 

Name of Complainant (include whether the Complainant is a student or employee):

 

Date and place of alleged incident(s):

 

 

Nature of discrimination, harassment, or bullying alleged (check all that apply):

 

Age

 

Physical Attribute

 

Sex

 

Disability

 

Physical/Mental Ability

 

Sexual Orientation

 

Familial Status

 

Political Belief

 

Socio-economic

Background

 

Gender Identity

 

Political Party

Preference

 

Other-Please Specify

 

Marital Status

 

Race/Color

 

 

 

National Origin/Ethnic

Background/Ancestry

 

Religion/Creed

 

 

 

In the space below, please describe the incident witnessed.

 

 

 

Additional Information:

 

 

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

Signature:  

Date:

 

Always check the district webpage for the most updated versions  of the Board Policies referenced after most titles.