MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

11.13.17 @ 5:00 pm - Children’s House, 1204 E. Empire

BOD Approved on 12.11.17

  1. Work Session
  1. CH Strategic Plan: People Development Plan
  1. We reviewed, commented, and edited the above listed section of the ‘CH Strategic Plan’ via Google Drive.

Next work session:

  1. Call to Order: Andrew called the meeting to order at 5:30 pm.

  1. Roll Call: Andrew Campo, President; Gabi Morey, VP; Tamia Hurst, Secretary; Cayce Hamerschlag, Member

Absent from BOD: Eric Ikenouye, Treasurer

Staff: Alexia Hudson, CHD

Community Members: Nate Seeley, E/M S BOD Member

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion - Alexia

  1. Article for the Month: Montessori Preschools Boost Academic Results
  1. Alexia: include Montessori article in the appeal packet.

Lead for next Montessori Article Discussion - Alexia

  1. Approval of Previous Minutes
  1. 10.16.17 - Regular CH BOD Meeting Minutes

Andrew moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Andrew moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No comments

  1. Staff Comments
  1. No comments

  1. Reports:

  1. BOD President
  1. Exit Interview with Susan Lucas
  1. Uploaded to the drive.

  1. Budget & Financial Oversight Committee
  1. Report - verbal
  2. CH. Financials Oct 17.pdf (uploaded to the drive)
  3. Final budget approved
  1. Approved at the previous board meeting.

  1. Children’s House Director
  1. Report
  1. Alexia reported on her observation at the Ute Mountain Head Start.
  1. Encouraged board members to go observe.
  2. Alexia will email the board the next time she is doing an observation.
  1. Annual Appeal Documents
  1. BOD: review and provide feedback to Alexia on the Annual Appeal documents by Tuesday, November 14th.
  2. Alexia: provide Annual Appeal packets to the board on Thursday, November 16th.

  1. Additional Committee Reports (uploaded to Google)
  1. Development and Fundraising
  1. Report
  1. “Friendraising” Event
  2. BOD: Input all potential asks in the Donor Tracking spreadsheet (Board Packet - Shared Documents).
  3. Gabi: Compile Friend-raising Agreements into a spreadsheet.
  1. Nominations and Board Development Committee
  1. Report
  1. Update on potential board members
  2. Gallup Strengths Finder
  1. BOD: complete the Gallup Strengths Finder and submit results to Susan Likes.
  1. Approval of 2018-2019 CKMS Board Self-Evaluation
  1. BOD: review the 2018-2019 CKMS Board Self-Evaluation and provide feedback to Tamia.
  2. Approve in December
  1. Board Retreat, January
  1. Tamia: create a doodle-poll for the Board Retreat.

  1. Unfinished Business
  1. None

  1. New Business
  1. None

  1. BOD Report for Monthly Newsletter
  1. Gabi: submit a board report for the school newsletter to Alexia.

  1. Shared Board Information
  1. None

  1. Items for Future Agenda(s) – BOD President
  1. Work Session
  1. CH Strategic Plan: Risks and Opportunities - SWOT Analysis

  1. Calendaring – BOD President
  1. Upcoming events
  1. November 16 - Stone Soup
  2. November 20 - 24, 2017 - Thanksgiving Break
  3. December 8, 2017, 8:00 - 11:15 AM @ Children’s House - 3rd Year Seminar
  1. Next BOD meeting
  1. December 11, 2017 at 5:00 PM - Children’s House
  1. Work Session (30 minutes)
  1. E/M S BOD Meeting, November 27, 2017 @ 5:30 pm (Andrew to attend)
  2. E/M S BOD Meeting, December 18, 2017 @ 5:30 pm (Cayce to attend)

  1. Status of previous meeting’s action items – Tamia
  1. Alexia: create a double-sided brochure (complete by September, Alexia requested it be moved to November).
  2. Tamia: meet with Alexia regarding a new format for the Task Calendar.
  3. Eric: provide DSB with a signed copy of the Business Manager Service Notice.

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia
  2. Everyone: review and comment on the following section of the CH Strategic Plan: Risks and Opportunities - SWOT Analysis.
  3. Alexia: include Montessori article in the appeal packet.
  4. BOD: review and provide feedback to Alexia on the Annual Appeal documents by Tuesday, November 14th.
  5. Alexia: provide Annual Appeal packets to the board on Thursday, November 16th.
  6. BOD: Input all potential asks in the Donor Tracking spreadsheet (Board Packet - Shared Documents).
  7. Gabi: Compile Friend-raising Agreements into a spreadsheet.
  8. BOD: complete the Gallup Strengths Finder and submit results to Susan Likes.
  9. BOD: review the 2018-2019 CKMS Board Self-Evaluation and provide feedback to Tamia.
  10. Tamia: create a doodle-poll for the Board Retreat.
  11. Gabi: submit a board report for the school newsletter to Alexia.

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:40 pm.

Prepared by Tamia Hurst, BOD Secretary

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