Mahoney Middle School

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Student & Family Handbook 2021-2022

Mahoney Middle School

240 Ocean Street South Portland, Maine 04106

Phone 207.799.7386  Fax 207.767.7731

www.mahoney@spsd.org

Table of Contents

Welcome Letters

Faculty and Staff Contact Information

School Overview

Daily Schedule 2021-22

School Culture

Academic Programs

Grading System

Habits of Work (HOW)

Extracurricular Activities

All Things Mahoney

School Board Policies

Welcome Letters

Dear Students,

Welcome to Mahoney Middle School!  We are glad to have you here and we hope that you enjoy many satisfying and interesting learning experiences while you are here.  Academics are important and so we expect you to respect the teaching and learning that takes place in the building by following the 5 P's: Be Prompt, Positive, Polite, Prepared and Productive. It is your responsibility to allow and encourage others to do so, too.  We also hope you to find additional ways to participate.  With involvement, you learn or refine skills, and make or enhance friendships.

It is our expectation that every student reviews this handbook.  Please contact Mrs. Stilphen or Mr. Ouellet with any questions/concerns.

Mrs. Carrie Stilphen                                                Mr. Mitch Ouellet

Principal                                                        Assistant Principal

Dear Parent(s)/Guardian(s),

We request and encourage your input as your student attends school at Mahoney.  This is a period of tremendous change for all children.  We value who your student is academically, socially, and emotionally, and will provide guidance and support to help him/her develop.  Feel free to let our guidance office know of any concerns you may have as they will best know with whom to share this information and provide you with helpful information.  We look forward to developing a good line of communication so that we can all do our best to meet the needs of all the students here at Mahoney Middle School.  

It is our expectation that every parent/guardian review this handbook.  Please contact Mrs. Stilphen or Mr. Ouellet with any questions/concerns.

Mrs. Carrie Stilphen                                                Mr. Mitch Ouellet

Principal                                                        Assistant Principal

This Handbook serves as a guide for both families and students.  Other expectations/rules/procedures are covered within the classrooms by teachers or during grade level assemblies.  Within this handbook are selected district policies.   Please contact our main office, go to spsd.org, or Central Office for all other South Portland School Policies.  For your convenience, policy reference letters are provided where appropriate.

Faculty and Staff Contact Information

Main Office

Guidance/Student Support

Faculty and Staff Members

School Overview

Whether interested in becoming athletes, artists, musicians, writers, scientists, or environmentalists, there is something for everyone at Mahoney Middle School. Students showcase their talents and interests, both in and out of the classroom setting through sharing what they learn publicly and their participation in a variety of extracurricular activities available to them. Our school has a Yearbook Club, Student Council, Drama Club and Civil Rights Team. Our staff members believe that children benefit from being involved in a variety of activities in order to become well-rounded and productive citizens.

The School Day

MAHONEY DAILY SCHEDULE

2021-2022

Early Release Schedule 2021-2022

Schedule to be used on any early release day without a special event planned.

Dismissal at 12:15

Late Arrival Schedule 2021-2022

Schedule to be used on any late arrival day without a special event planned.

Mahoney Remote Learning Plan: 21-22  

Arrival and Departure

Students may not enter the building until 8:10 am.  Students who arrive onto school grounds prior to the 8;10 bell are expected to be kind and respectful while waiting for the school day to formally begin.  Students need to be in their Connections/Homeroom by 8:30 am.  Once a student arrives on school property, we ask that s/he remain on school grounds.  Also, once students are in the building, we ask that they remain inside.  Our location, at a busy intersection, leads us to urge all students to use care in crossing as they come to school.

At the end of the day, if students are staying with a teacher or for an activity/practice, we ask that they remain with the adult who is responsible for them.  Lacking any adult supervision, we insist that students leave school grounds by 3:00 p.m.        

Absences

Daily attendance in school is very important to students’ educational development.  We require that parents call the school (799-7386) to report student absences.  Also, for those families who find it necessary to plan family vacations during school time, a pre-approval form that can be obtained from the Main Office, needs to be completed.  We will call home or work whenever possible to verify student absences.  When there is no phone contact, students are required to submit a written note to the office, signed by a parent, stating the reason for the absence. If no family contact is made, the absence is determined to be unexcused.

Tardiness

Tardiness to school or class adversely impacts a student’s education.  We encourage students to arrive on time, but when a student is late to school in the morning, we require that the student first report to the main office.  Parents need to provide a note explaining the reason for the tardiness presented at the time of the student entering the building. You may also call prior to your child’s arrival to excuse the tardiness.

Truancy

Students who are truant (absent from school without family permission) will make up all missed time after school.   While they cannot make-up the valuable class time missed, it does allow time for the student to make-up the missed work.  Families of truant students will be notified by the attendance secretary or the school’s completion coordinator about their child’s absences.

A student in grade 6 who has had the equivalent of 7 full days of unexcused absences or 5 consecutive school days of unexcused absences during the school year is considered truant.

The school will contact families whose children are incurring absences before they reach the set limits to establish a plan for improving attendance.

Policies related to attendance, JEA, JEA-R, JEAR1.2, JEDA and JEDB, are available for your review online at spsd.org of the school.

Dismissals

If a student is to be dismissed during the day, s/he must be dismissed from the office.  A note from the parent or guardian must be taken to the office for approval before classes start in the morning.  The same applies for dismissals from comebacks and detentions.  If a student must be excused because of illness, there must be an adult who can be contacted and will assume responsibility for the student’s dismissal.  We ask that parents or guardians come to the main office to sign students in or out so that we can make certain that the student is properly supervised.  

(The School Policy on Student Dismissal (Policy JEDB) is available for review online at spsd.org..

School Culture

Community of Learners’ Code Overview

Mahoney Middle School

“Everyone Deserves to be Treated with Kindness and Respect”

At Mahoney we work hard to build a strong Community of Learners.  We have developed a Community of Learners' Code that consists of Posters and a Learners’ Code Challenge & Reflection Form.  We believe that instructional time is the key to student learning and should not be interrupted by student behavior.  The posters reinforce our motto -- Everyone Deserves to be Treated with Kindness and Respect, and outline the 5 P's – Prompt, Positive, Polite, Prepared, Productive..   

When a student is unable to make a positive behavior/action change, they are asked to go to the office, and complete a Learners’ Code Challenge & Reflection Form or “restorative sheet”.  On the back of this restorative sheet, students are required to examine their behaviors and reflect upon them by writing responses to the following questions:

• Think - What did I do that was not kind or respectful?  How did my actions affect others?  Whom and How?,
• Organize - What could I change about my behavior/actions?  What are my options?
• Proceed - What choice will I make?  How will I change my behavior/actions when I return to class?  

If an administrator determines that the restorative sheet was completed satisfactorily and the student agrees to make a positive behavior change, s/he returns to class without further disciplinary action.  If a student does not regroup and/or complete the form successfully, s/he remains in the office for the remainder of the class period. Students can be required to make up the missed instructional time with the teacher whose class they missed if the teacher and/or administrators deem that necessary.  

If a student receives two restorative sheets in a day s/he will finish the remainder of their school day in the office.  They will then be required to make up the missed instructional time with teachers that day or the following day.  Teachers will notify families when a student has been given a restorative sheet.  Families will be notified by administration when a student has received two restorative sheets in a day or a 3rd restorative sheet for the trimester.  Parent/Guardian, student, teacher, and administration will then collaborate on a plan to help support both the student and teacher.  A positive behavior support plan may be developed to support the student.

Remember, the big idea is that we want to keep our focus and energy on learning as much as possible.  We all make mistakes and need some support from time to time to learn from those mistakes.  At Mahoney, we believe in addressing issues as they come up, and working together to figure out the best way to proceed as individuals and as a community of learners.

Restorative Discipline Practices

Whenever possible, Mahoney Middle School uses the concept of restorative discipline practices with students who commit infractions of the disciplinary code.  Discipline is a necessity of any school. A restorative approach focuses not only on holding an offender accountable for their actions but also educating them on the harm caused by those actions. The goal of this type of discipline practice is to assist the student in understanding the impact of their actions on others in the school community.

When a discipline infraction occurs, students are guided to understand the impact their actions had on others through restorative conversations that focus not only their behavior but also on the steps that can be taken to repair the damage it caused. Students learn how to repair the damage (4 step process), and take ownership of their behavior.

Another goal of this process is to aid the student in developing empathy for others; a skill that grows substantially during the middle school years. Finally the aim of a restorative discipline practice is to ensure that students have made amends for their behavior and do not repeat their offense. The goal is that students will have not only received a punishment for an offense they committed, but also had conversations with the teacher and others who were affected. This will likely avoid reoccurrence of the problem behavior that would have come when they returned to that class or particular situation. It is our hope that by having these restorative conversations, and through providing students with some strategies to make amends and avoid similar behaviors in the future, that experience will be better for everyone within the school community.

Learners’ Code - 5 P’s Expectations

Mahoney Middle School

“Everyone Deserves to be Treated with Kindness and Respect”

Academic Programs

Mahoney Middle School provides academic programs in mathematics, humanities (language arts and social studies), science, physical education, art, STEM and health to all students in grades 6, 7 and 8. Foreign language (French or Spanish) is offered as a trimester course in grades 6 and 7. Students in grade 8 may elect to enroll in 2 trimesters of foreign language (French 1 or Spanish 1).  Instrumental and vocal music programs are offered as electives at all grade levels Instrumental music includes band sectionals, group band and jazz band for 6th, 7th, and 8th  grade students. The vocal music program is also available to all students.  Students who do not choose to participate in either vocal or instrumental music will be assigned to a Music Exploration class. 

Health and Physical Education are required and graded courses for all students. Space to store gym clothing is provided in student lockers, or, in the PE office. Students are asked to bring a lock to secure their belongings in these lockers. Students are expected to change into appropriate physical education clothing for class. All students must wear sneakers that tie to participate in gym class.

Dismissal from Physical Education

If a student needs to be excused from physical education class, the student is asked to bring a note, signed by a parent or guardian, which explains why the student cannot participate.  This note is to be given to the physical education teacher at the time of class.  The physical education teacher then excuses the student from class.  If the student is a member of a school sport, the coach will be notified that s/he will not be able to attend the practice or game that day.  The school will require a note from a physician for dismissal from physical education for any term longer than one week.

JMG
JMG, Jobs for Maine’s Graduates, meets during a related arts block and is designed to help students connect to school, foster healthy self esteem, receive academic support, and develop a variety of skills such as leadership, organization, critical thinking, and problem solving. All 6th graders take part in a one trimester JMG class.  7th and 8th grade JMG students participate in a variety of community service projects, field trips, and fundraising throughout the year. 7th and 8th grade students are nominated by teachers and selected to join a JMG class based on leadership potential and willingness to help the school and the local community.

Instructional Support & Enrichment
A continuum of instructional support services is offered at Mahoney Middle School. We adhere to State of Maine and federal laws in identifying and programming for students with special needs. Instructional support services are offered through the I.E.P. Team process. We also comply with Section 504 (Americans With Disabilities Act) requirements of providing all students equal access to educational programs.

Academically gifted (AG) services are offered to qualifying students in the area of mathematics and language arts. Qualifying students receive math instruction in an accelerated classroom setting. Students who qualify for Academically Gifted services in ELA will receive instruction in a class that is co-taught between the AG teacher and the student’s ELA teacher. In addition, the AG teacher will teach a pull-out unit for students in the program. The AG teachers also consult with students’ classroom teachers on a regular basis throughout the year.

Multi-Tiered Support Systems.

Multi-tiered support systems (MTSS) refers to a series of accommodations and additional supports that are put into place when a student is not progressing or meeting grade-level expectations academically or behaviorally.

When a concern arises about a student’s progress, the team of teachers meets with a guidance counselor to review concerns and to consider appropriate interventions to support the student. The team puts into place interventions that can include but are not limited to additional instructional time during WINN or Homework Club. The team of teachers reconvenes every 6 weeks to review the student’s progress. Should additional interventions be necessary, the team of teachers will work closely with other support personnel including our Intervention Strategists and Behavior Strategists.

What I Need Now (WINN)

WINN period is found at the end of every day at Mahoney for 55 minutes.  During this time students are drafted by teachers or can self-draft to any one of their current classes for extra help.  This is also the time of day that full Band and Chorus classes meet to rehearse.  WINN time can be a time to reteach certain aspects of a lesson to small groups, finish a science lab that has been missed, or to check in with teachers about missing assignments.    

Guidance

The Guidance counselor at Mahoney Middle School is available to assist students with any problems that they may encounter - from forgetting locker combinations, to understanding schedules or dealing with personal issues. The guidance secretary is always willing to assist students in making appointments with our counselor for non- academic times during the day (i.e. breaks, workshop time or lunchtime). Of course, if the need is more urgent, our secretary will find immediate help for the student.

The guidance counselor is also available to talk with families about concerns that might arise during the school year. Middle school is a time of changes, surprises, new friends and new experiences for everyone. Our Counselor understands families may need support or information and welcomes visits, calls and emails. His goal is to assist in any way she can to make middle school a positive experience.

Grading System

South Portland School Department

K-12 Proficiency-Based System

“Enriching Lives Through Quality Learning for All”

This document is derived from the works of educational researchers, including Ken O'Connor, Robert Marzano, Doug Reeves, Rick Wormeli, and Rick Stiggins. Additionally, the document is influenced by professional learning opportunities.

Overview

Changing practices and gaining new knowledge takes time, collaboration, and reflection. Success in implementing the Proficiency-Based System requires patience, persistence and the commitment of all stakeholders.

The administration and staff of the South Portland School Department are committed to supporting assessment practices that support student learning and that accurately report student progress in meeting the standards.

The South Portland School Department’s mission calls for students to be self-motivated and engaged in their own educational planning and success. We want:

• Students to be focused on what they need to know and be able to do;
• Students to take a greater role in understanding and managing their own learning; and
• Students and families to see progress and achievement in meaningful terms.

Proficiency-Based Learning

Proficiency-based learning is a system that evaluates students’ progress toward meeting a set of clearly

articulated, leveled learning targets. In South Portland School Department, we have Essential Learning

Targets defined for all content areas spanning the pre-K-12 curriculum.

The Essential Learning Targets have been synthesized from Maine’s content standards known as the

Learning Results and the Common Core State Standards for Mathematics and English/Language Arts. The

Essential Learning Targets are designed so that as students progress through the South Portland schools in

grades pre-K-12, they will demonstrate proficiency as described in these standards documents and as is

required by Maine law.

Assessments 

Assessments are given throughout grades pre-K-12. Assessments are an opportunity for students to show what they know and can do regarding the Essential Learning Targets being assessed.

Some assessments are used as “check-ins” to gauge how well students are progressing toward demonstration of proficiency on the Essential Learning Targets. These assessments provide students and teachers with information about support needed to help students as they continue to develop the targeted understanding. Such assessments are referred to as formative assessments.

Other, less frequent, more complex assessments are given toward the end of learning units and are given so that students are able to demonstrate that they have met proficiency on the Essential Learning Targets. These are referred to as summative assessments.

Both formative and summative assessments can take a variety of forms. Each of the following types of assessments has a specific purpose, and teachers use these various assessment strategies to determine where a student is in his or her progression to being proficient on the Essential Learning Targets:

• Selected Response Tasks: multiple-choice, true or false, matching, short answer, fill-in items, etc.;
• Constructed Response Tasks: essays, research papers, lab reports, etc.;
• Performance Tasks: presentations, experiments, projects, group discussions, debates, etc

Purpose of Grades/Grading

The purpose of any reporting system is to communicate information to students and families so that they know where students are in achievement of the Essential Learning Targets. A reporting system should exist to ensure that at any time students know how close they are to meeting proficiency of the standards or if they are making acceptable progress in each course they are taking.

“Grades” are a value that is assigned to the work demonstrated by the student.

The purpose of grading is to measure student understanding/learning on Essential Learning Targets. The intent of grading is to provide feedback and to create a report that shows how close students have come to meeting these standards. In SPSD, the following beliefs about grading guide grading practices.

• Grading should accurately reflect student progress toward meeting targets.
• Grading should provide information and feedback to students and families.
• Grading should never be used to threaten or punish students.
• Grading practices should be transparent & public.

Reporting Progress

Grades, therefore, are a method used to communicate progress toward meeting the targets and thereby meeting State and Federal standards.

Grading practices in SPSD are further delineated in SPSD policy IKA Grading.

As teachers teach, they assess students’ progress toward meeting the targets. Progress is reported by using the following terminology:

Score quartiles:  1, 2, 2.5, 2.75, 3, 3.25, 3.5, 4

Graduation Standard Mastery Key:

3.2 - 4.0= Generates new ideas and applies knowledge to new topics; create, hypothesize, formulate, etc.

2.8 - 3.19 = Understands the connections between parts of the topic; analyze, compare/contrast, explain the causes of, etc.

2.4 - 2.79 = Understands several parts of the topic; list, describe, combine, etc.

Below 2.4 = Little to no understanding of only one part of the topic

All content scores will be averaged over the whole year.  We will not use trending when student scores are calculated.  Formative and summative assessments will both be weighted when calculating content scores.

A student should not have to undertake a large amount of independent work to earn a “4”.  Opportunities to study advanced topics, tackle challenging problems, and develop advanced skills will be made explicit and actively supported as part of regular instruction whenever possible for all students.  

Student Academic Recognition (due to the extraordinary events of this year, recognition will look different).

Mahoney Scholar:

3.0 or above in each class

HOWs: Each HOW skill must be a minimum of 2.5 in each class

Mahoney Top Scholar:

3.2 or above in each class

HOWs: Each HOW skill must be a minimum of 2.5 in each class

Families can continually monitor their child(ren)’s progress using Jump Rope.  Jump Rope account information is electronically sent to parents at the beginning of every school year.  Please contact the office if you need assistance.

The School Board policy related to the Grading System (Policy IKA) is available for your review in the school office.

Habits of Work (HOW)

In a Proficiency-based system, a major focus is on student achievement of the Essential Learning Targets. To truly know whether a student has met proficiency on a target, it is important to separate work ethic and classroom behavior from the content standards. Thus, teachers will report habits of work separately. By reporting these scores separately students and families will have detailed information about students’ content knowledge and skills as well as students’ development of Habits of Work important to success in college and the workplace. Habits of Work expectations include 3 criteria: preparation for learning, engagement with learning, and interaction with teachers and peers.

Habits Of Work are scored:

• 3 (meets)
• 2 (partially meets)
• 1 (does not meet/needs intervention)

These are NOT used to compute course scores on Content Proficiency; HOW scores are reported separately and are used to determine co-curricular eligibility.

SOUTH PORTLAND SCHOOL DISTRICT

Student Habits of Work
Grades 6-12

Homework

     It is the policy of the South Portland School Board of Education that homework be assigned to students at all grades K-12.  Homework is defined as activities that provide practice and extension of material that has been previously taught and which fosters independent learning.  In keeping with this definition, the amount and type of homework will be developmentally appropriate and related to the individual’s aptitude and ability.  Homework is one means of informing families about curriculum.

     The Board’s policy sets guidelines of 60-90 minutes of homework four times weekly, plus special assignments for students in grades 6 and 7, and one to two hours four times per week plus special assignments for students in grade 8.  Special assignments refer to long-term projects such as book reports, research papers, art projects, interdisciplinary units, and other assignments that require the management of time and materials.

The School Board Homework Policy (Policy IKB) is available for your review at any time in the school office.

Make-up Work

     Make-up work is the student’s responsibility. Students should make arrangements to get any missed assignments from teachers and, if necessary, set a time to stay after school or see the teacher for assistance.  If a student has been or will be absent three or more days, families may call the school office to request homework assignments before the student returns.  For one or two day absences the student is expected to contact a friend to get the missed assignments.

     Students absent for legitimate reasons will be permitted to make up assignments missed.  All make-up work must be completed within a period of ten days from the date s/he returns to school.  If a student has an unexcused absence, the work may be made up to a passing grade.  Make-up work for unexcused absences must be completed within a period of one week from the date s/he returns to school.

     Students who will be missing school due to a trip that cannot be scheduled during a school vacation will need to submit the required form to their guidance counselor.  This form should detail the nature and date of the trip.  Students will be responsible for making up missed work within ten days of returning to school.

Missing Work - Understanding JumpRope data

“M” = Absent for a Summative or Formative assessment

• If a student has not completed a task due to an absence or some other valid reason,  an “M” will be recorded in JumpRope for the assessment.

“X” = Incomplete Work/Work Not Turned-in

• If a student has not done summative work then an “X” will be recorded for any content ELTs which mathematically factors in as a ‘1’.  

• Once the work is turned in, it will be graded at the teacher’s earliest convenience, and the X for the content ELT(s) is replaced with the score(s) the student earns on the content.  If graded for HOW, the HOW score for the assessment will not change.  

•  The “X” is intended to be used for summatives to serve as a red flag to students and parents that the summative must be completed.  

Extracurricular Activities

(listed alphabetically)

A variety of extracurricular activities are offered to students at Mahoney Middle School besides athletics and music.  Students may participate in the student council, yearbook staff, civil rights team and drama. These and other diversified programs of activities represent our attempt to address the developmental needs of the adolescent.  Their energy level and great desire to participate actively in learning activities motivates all of us to provide these programs.  Each year special activities are added through the initiative of teachers and volunteers.

Any student not in attendance at school on the day of a practice, game, performance or club meeting (i.e. drama, band or student council) will not be eligible to participate. Students must arrive by 9:00 am on the day of a competition or performance in order to be eligible to compete.  A student who receives an office detention for the day of a game day may not be eligible to participate on the day of the detention, at the administrator’s discretion.  

Eligibility

The intent of the Middle School extracurricular Program is to increase participation across all activities.  

To be eligible to tryout, practice or participate in co-curricular activities, sixth, seventh, and eighth grade

students must earn a 2.5 or above average for ALL of the three HOW standards across all classes using an average for each standard comprising of scores for the prior six weeks.  Eligibility reports will be generated for all students involved in co-curricular activities on Monday mornings.  For example,

Students with a grade below 2.5 for any Habits of Work average will be placed on academic probation. During the probation period, an intervention plan will be developed and implemented.  A student who is on probation must adhere to the intervention plan and show growth in HOW scores to reinstate eligibility. A student’s status will be reviewed weekly and a final decision regarding student eligibility will be made by the building administrator.  The purpose of eligibility requirements is not to be punitive, but to reinforce the academics-first mindset at Mahoney.

Initial eligibility for incoming 7th and 8th grade students will be determined by the previous end of the year score.

Eligibility will not carry over from elementary school to middle school or middle school to high school.

Eligibility Summary:

The Civil Rights Team Project (CRTP) is a school-based preventative program to combat hate violence, prejudice, harassment and bias in the schools. The CRTP builds a collaborative environment for students, faculty and community advisors to work together to create a safer environment for all students and to lower incidence of hate language in the school community. Through regional student and faculty training and in-service training on site, participant schools develop involved citizen behaviors that can reduce the incidence of bias language that too often leads to bias based threats and violence. Students learn intervention strategies and peer education strategies to reduce intolerance and build an understanding of Maine Civil Rights Act in the entire school community.

Drama

Hopefully you have been able to see one of the creative, fabulous productions of this hard working group!  This group has dedicated many hours and talent towards wonderful productions.  From scenery to lights to remembering lines, this club will challenge and inspire you.  Be sure to sign up if you think this is a way you would like to spend many of your afternoons.

Student Council

The purpose of the student council is to provide a student voice in the day-to-day operations and activities of the school.  Members of the council will actively participate in the planning of dances, school-wide spirit days and other major events within our school.  The role of the council is growing and changing each year.  If you think you may have some leadership qualities or would like to be a part of positive growth within our school,this may be the club for you!

Yearbook

A group of students, under the guidance of a teacher advisor, annually produces the Mahoney Middle School Yearbook and has the opportunity to try many different activities:  photography, writing, editing, sales, brainstorming, layout and team-building.  While this may be a time intensive activity for a short while, the efforts are easily seen when the yearbook is distributed at the end of the year!  

Interscholastic Athletic Programs

The following interscholastic sports are offered to Mahoney Middle School students.  Those marked with an asterisk are available to grade 6 students. 7th and 8th grade students can participate in all sports offered.  Programs for 6th graders are also offered through the South Portland Parks and Recreation Department.

FALL: Soccer, Cross Country*, Field hockey, and Tennis

WINTER (FIRST SEASON): Basketball

WINTER (SECOND SEASON): Swimming*, Indoor Track*

SPRING: Baseball, Softball, Outdoor Track*, Lacrosse

Physical Examinations

Before a student may practice, tryout or participate in athletics, s/he must provide the school with written evidence that s/he has had a physical and is in good health.  This must have the date of the physical exam and be signed by a physician, in order that s/he is able to participate in our interscholastic athletic program.  Also, evidence of medical insurance and a signed family permission form are also required.  The results of a physical examination are good for two years from the date of the last exam.          Please follow this link for the latest athletic updates from our Athletic Director.

Athletic Rules and Regulations

South Portland Middle School Athletes are given a copy of the rules and regulations.  All athletic rules and regulations are given to Mahoney by the Southern Maine Middle School Athletic Conference, which is affiliated with the National Federation of State High School Associations to which South Portland High School belongs.  Families are encouraged to read and discuss these regulations with their child.

Insurance

School/Athletic insurance forms are made available at the beginning of the school year. Purchase of such insurance is at the discretion of the family. Students must show proof of insurance to participate on any school athletic team.

All Things Mahoney

(listed alphabetically)

Bussing

Bussing shall be provided for students of kindergarten through grade 5 who live more than 1 mile and students in grades 6-12 if they live more than 1 ½ miles from their respective schools.  The South Portland Police Department’s measured mile will be accepted as the standard and measured in each case by the shortest route.  Exceptions to this policy may be made when, in the judgment of the Superintendent of Schools and the Board of Education, there exists a situation or condition that may endanger the safety of students or where individual cases of hardship can be identified.  

Bus Conduct--Masks must be worn on all busses until further notice

The busing of students as provided by the Board of Education is a privilege for those who qualify.  This section also pertains to all students who ride the bus during field trips and to and from athletic events.  The bus shall be considered an extension of the classroom and the Board requires that students conduct themselves, while on the bus, in a manner consistent with established standards for classroom behavior.  The bus driver is in charge of the bus and students are to comply with his/her requests.  The driver has the authority and responsibility to maintain orderly behavior of students on the bus.  Cases of improper conduct shall be reported to an administrator of the building.  Serious disciplinary problems may result in the suspension of riding privileges.  In such cases, it shall become the responsibility of the family of the student involved to see that the student gets to and from school safely and on time.  South Portland school buses are now equipped with camcorders to monitor student behavior.

Non-bus students wishing to ride the bus with a student who has bus privileges must make the request in writing in a note signed by a parent/guardian.  This note must be presented to a building administrator prior to the requested riding time so that the administrator can contact the Transportation Director to find out if there is room on the bus for an additional rider.  The driver and the Director of Transportation determine such availability.  

Policy EEAA is available, in full, online at spsd.org..

Class Placement

Due to the impact that a change in one student’s schedule can have on the rest of the grade level, these requests are examined carefully and steps are taken to avoid a change if possible.

It is our belief that with proper communication, situations can be resolved without making any schedule changes.  While working with a guidance counselor, these steps should be followed:

1. An appointment is made by the student with a guidance counselor to discuss the concern.

2. Guidance counselor, student (and parent/guardian), and teacher meet.

3. If a parent/guardian has not been involved up to this point then a meeting involving the parent/guardian, student and teacher is necessary.

4. Assistant principal, guidance counselor, student, parent/guardian and teacher meet.

Dances--Unfortunately, at this time there are no dances scheduled for this coming school year.

Mahoney hosts several dances during the school year, which are open to all Mahoney students (but not to students from other schools).  These dances begin at 6:00pm and end at 8:00pm.  Grade level teams, as well as groups within the school, sponsor dances.  The purpose of the dances is twofold: to offer a well-chaperoned social event for the enjoyment of our students and to raise funds to benefit student activities.  The dances are publicized ahead of time, so students are aware of the time and admission price.  All school rules apply.  Lack of cooperation at the dance will result in the student’s removal from the dance and possibly from others in the future.  A disc jockey is used to provide the music.  Often, there are refreshments for sale during the dance.

If students have been absent from school on the day of the dance or suspended prior to the day of the dance, they may not attend.  If a student’s behavior in school prior to the dance causes concern for the safety of Mahoney students, a student may not be allowed to attend a dance at the discretion of the Principal or Assistant Principal.  Those students that choose to skip teacher comebacks or office detentions can lose their privilege to attend a school dance.  If there are circumstances which a student or the student’s family feels are ones which an administrator should consider in making a final decision about a student’s attendance, please send a written note with the student or call the administrator.  

Electronics

Electronics can be amazing educational tools and a huge distraction for students during the school day.  Our Student Use of Electronic Devices policy, JICJ, states that students should not use cell phones and other non-school issued electronic devices during the school day.  Students are required to turn these electronics off and keep them stored away when they enter the school and they should stay off until 2:45.  They are only to be used with adult permission during the school day.  A student can always leave a phone in our main office where it will be kept safe during the school day.  If a device is out, a student will receive a warning to put the device away, or it may be confiscated and held in the main office until the end of the day.  If a device becomes a repeated distraction, a family member will be called and a plan will be developed with the student and family regarding electronic privileges.  Please support this policy by contacting the main office at 799-7386 if you need to get a message to your student. With teacher permission there is a student phone in the main lobby for students to use.

The school board policy related to use of electronic devices (Policy JICJ) is available for review online at spsd.org.

Field Trips--Unfortunately, there are no bussing field trips planned at this time.

Trips away from the classroom are an opportunity to extend learning. Field trips or “Fieldwork” are undertaken at the discretion of the team or individual teachers. Although fieldwork is not a budgeted item at Mahoney, funds may be available through a variety of sources, including fundraising efforts organized by the class planning the trip. Students are also often asked to pay all or a portion of the cost of the fieldwork. When a student is unable to pay, financial support is usually available.

Any time students leave on a class trip, it is expected that all students exhibit appropriate and respectful behavior.  In the unfortunate event this does not happen, disciplinary action may be warranted.  Whenever fieldwork is taken, it must be remembered that we are considered guests and must act as such.  

Hallway Passes

All students who are in the hallways during class time are required to have a pass in their possession.  It needs to be filled out and signed by a teacher; a signed planner will act as a student’s hallway pass.  If the office has called a student down, or a student is arriving in the office in the company of a family member or with a family member’s note, the office will issue a pass for the student.  Students who arrive to class late without a signed pass will receive the consequence deemed appropriate by that teacher.

iPads 

Students in grades 6, 7 and 8 receive iPads to use as tools in the classroom. Students will be instructed on the proper use and care of the iPad. All students and families must sign a use agreement that explains the guidelines in order for an iPad to be assigned.  iPads should be only used with teacher permission and direction; as students pass between classes in the hallways iPads should be in their cases and zipped for transport.

Damaged iPads will be dealt with in the same manner as any damaged school property. The consequence for accidental damage will be handled on an individual basis and could include the student covering a portion of the cost of the repair. Intentional damage or damage and/or loss that occurs when a student does not properly care for the iPad, will be the total responsibility of the student.

Grade 6, 7 & 8 students will be permitted to bring their iPads home.  When using the iPads at home, students are expected to adhere to the District’s acceptable use policy. Misuse of the iPad, including but not limited to erasing of history or excessive non-educational use may result in disciplinary action and/or loss of take-home iPad privileges.

The School Board Policy on Student Computer and Internet Use (Policy IJNDB) is available for review online at spsd.org..

Leave No Trace

A clean school is a pleasant place to learn and to work.  Please help keep the school clean by minimizing trash/waste, recycling when possible, and putting trash in its proper place.  Keep desks and lockers neat and clean.  In general, leave a place nicer than you found it!

Lockers/Student Storage

All students who accept the use of, or use, any “storage facility” shall thereby accept the limitations, restrictions, rules and regulations relating to such “storage facilities” as outlined in district policies.  

Corridor Lockers in the corridor are assigned to all students, usually near their Connections if that is possible.  Students are urged to not bring items of value to school; if they must all items should be locked securely in their locker.  Lock information should not be shared with friends.  It is recommended that students leave an extra key or the lock combination online at spsd.org for back-up.  Students supply their own locks for the locker.  Please practice using the locks, as ones are found often unlocked on lockers.

Gym lockers are made available for those students who have locks.  We strongly urge you to provide a lock for your son or daughter’s gym locker.  Items left in the locker room area are not secure.  During sports’ seasons there is often more than one sport going on.  The locker rooms are unlocked to provide the various athletes with access.

Lost and Found

Any money, purses, wallets, or other property that are found should be turned in to the school office where they can be claimed.  The office is not responsible for lost articles, but will make a reasonable effort to help students locate them.  A lost and found box is located right outside the office.  It is a place for students and families to check for missing items.  Items left for long periods of time, if unclaimed, will be sent to a charitable organization.

School Dress

1. The South Portland School Board encourages students to use sound judgment and reflect respect for themselves and others in dress and grooming.  Families are asked to monitor student dress and appearance.  In keeping with the district’s goals to provide a safe, healthy and non-discriminatory environment for educating students for maximum academic and social development, the Board specifically prohibits the following:

- Any clothing that causes a material and substantial disruption of the school

- Any clothing that promotes illegal activity (e.g., use of drugs)

- Any clothing that contains messages that violate the Board’s discrimination/harassment policies

Students may wear hats and hoods in shared spaces (e.g. hallways and the cafeteria). It is up to individual teacher’s discretion whether hats and hoods are permitted in his/her classroom. Hats and hoods may not distract from the learning environment, as determined by administration.

Additionally, families should be aware that students will be going outside for movement breaks during the fall and winter months. Please ensure that your student has clothing and footwear appropriate for outdoor play. If you need winter clothing or footwear for your student, please contact Memorial’s guidance office at extension 3411.

The School Board Appropriate Dress Policy (Policy JFCA) is available for review online.

School Lunch Program

For the 2021-2022 school year, breakfasts and lunches are free for all students.  A student may bring lunch and buy juice or milk.  Soda and energy drinks are not permitted during the school day.  Students are asked to bring drinks in plastic containers, not glass. The Snack Gallery, our a la carte line, offers a range of foods at varying prices.  In addition, an a la carte breakfast is offered daily, starting at 8:10am and ending at 8:25am.  The a la carte line closes five minutes before lunch dismissal.

When going through the lunch line, students will provide an individual pin number. All a la carte items must be purchased separately and do not come under the free or reduced plan.

All students will be issued an ID card that is used to record their lunch buying activities.  Families can send in money, go online (myschoolbucks.com), or call 1.855.832.5226 to put money into an account and students will be charged as they purchase items.  If students are overdrawn by more than $10.00, parents will be notified.

Cafeteria Expectations--Due to the need for contact tracing, assigned seats are necessary until further notice

In order to provide a healthy, pleasant atmosphere for meals, students are expected to behave in an orderly, responsible manner, and to respect fellow students, teachers, and cafeteria personnel.  Students are expected to find a seat quickly and are asked not to save places.  When the weather permits, we hope to allow students to head outside after they have finished eating.  Good table manners are expected, and courtesy is to be extended to teachers, workers, and fellow students.  Those students who behave in a manner that is disrespectful, may lose their privilege to sit where they choose or may be restricted from the cafeteria altogether for a period of time.  

All students are expected to eat lunch in the cafeteria with their classmates unless permission has been granted by a teacher or administrator.  Although lunch is not an academic portion of the day it is still important to follow the 5 Ps as every situation can be a learning experience.  Staff members who are on lunch duty will reinforce positive behavior with assigned seats, restorative sheets/meetings, teacher comebacks or office detentions as necessary if inappropriate behavior becomes an issue.

School Nurse

Mahoney is fortunate to have a full time nurse.  Students who become ill should come to the office with a pass from their teacher.  Families are encouraged to reach out to our nurse with any questions.

Health Records

The individual student health cards are maintained in Mahoney’s Nurse’s office.  It is important that this card be kept current.  All significant health problems should be noted on the card.  Information is initially gathered when a student enters the South Portland School System, but we depend on families to assist us by informing the nurse and/or guidance staff of any major change in the student’s health status.

School Accidents or Illnesses

An Emergency Information Form is sent home at the beginning of each school year and is given to each new student entering during the year.  These forms provide us with the information necessary to contact you during the day and also the emergency contact person(s).  A local telephone number is very important in case of any emergency.   These forms should be accurately completed and updated as necessary by the student’s parent(s) or legal guardian.

If your child is injured or becomes ill during the day, we will notify you and ask that you make arrangements for him/her.  If we cannot contact you, then the emergency person designated will be contacted.  If it is determined that a child must be transported to a hospital by emergency vehicle, we will try to contact you first but will transport your child if you or your designee cannot be reached.  (EBBA)

Authorization to Administer Medication in School

It is the policy of the South Portland School Department that only prescription and essential non-prescription medication will be administered to students in school.  Whenever possible, the schedule of medication administration should allow a student to receive all prescribed doses at home.  

The school board policy relating to medication administration (Policy JLCD) is available for review online at spsd.org..

Telephone Use

Office telephones are to be used by students only for urgent reasons—namely advising a family member of make-up sessions, comebacks or detentions, cancellation of planned trips, or other urgent needs as approved by the office.  We have a student phone that may be accessed during breaks and before or after school with a signed pass.  No student phone calls are to be made during the school day to request permission to attend after school activities, to go to a friend’s house or for other non-urgent reasons.  Cell phones are not to be used during the school day without adult permission.  If brought to school they should be turned off and kept out of sight between 8:10 and 2:45.

Textbooks, Equipment, Supplies, Etc

Mahoney Middle School provides students with books, athletic uniforms and gear, safety goggles, and other equipment that is appropriate.  It is the student’s responsibility to return all school materials to the teacher/coach in charge at the end of each course, athletic season, or program.  Failure to return school material will lead to the non-issuing of further items, including report cards, until the outstanding material is returned or paid for.

Vandalism

1. By state law, students and their family are liable for damage to school property or theft committed by students.  Besides school-imposed discipline, property damage and thefts will be reported to the police.  Students and their families will be billed for the repair and/or replacement of damaged items or property.

Valuables

Valuables and/or large sums of money should not be brought to school.  Personal items are to be kept in locked lockers when not on his/her person.  The school is not responsible for items lost or stolen at school or on field trips.

School Board Student Storage Facility policy (Policy JIH) is available for review online at spsd.org..

School Board Policies

System-wide Student Code of Conduct

Ethical and responsible student behavior is an essential part of the educational mission of our schools.  To that end, the Board has developed this System-Wide Code of Conduct with input from school staff, students, parents/guardians and the community.  The Code defines our expectations for student behavior and provides the framework for a safe, orderly and respectful learning environment.  

The School Board Student Records Policy (Policy JIC) is available for review online at spsd.org.

Ethical and responsible student behavior is an essential part of the educational mission of our schools. To that end, the Board has developed this System-Wide Code of Conduct with input from school staff, students, parents/guardians and the community. The Code defines our expectations for student behavior and provides the framework for a safe, orderly and respectful learning environment.

Article 1 – Standards for Ethical and Responsible Behavior

The Code of Conduct is intended to support and encourage students to meet the following statewide standards for ethical and responsible behavior:

• Respect
• Honesty
• Compassion
• Fairness
• Responsibility • Courage

Article 2 – Code of Conduct
All students are expected to comply with the Code of Conduct and all related Board policies and school rules. The Code applies to students:

• on school property
• while in attendance at school or at any school-sponsored activity, or
• at any time or place that such conduct directly interferes with the operations, discipline or general

welfare of the school.

Article 3 – General Behavior Expectations and Discipline Policies
The following expectations for student behavior are fundamental to a safe, orderly and respectful environment in our schools. Each student should:

1. Be courteous to fellow students, staff and visitors.
2. Respect the rights and privileges of other students and school staff.
3. Obey all Board policies and school rules governing student conduct.
4. Follow directions from school staff.
5. Cooperate with staff in maintaining school safety, order and discipline.
6. Attend school regularly (see Truancy Policy - #JEDA).
7. Meet school standards for grooming and dress (see Student Dress Code Policy - #JFCA)
8. Respect the property of others, including school property and facilities.
9. Refrain from cheating or plagiarizing the work of others.
10. Refrain from vulgarity, profanity, obscenity, lewdness, and indecency.

Violations of the Code of Conduct may result in disciplinary action. Disciplinary consequences depend upon the seriousness of the violation and the student’s prior disciplinary record. Consequences will range from a verbal warning for minor misconduct up to and including expulsion for the most serious offenses. Behavior that also violates the law may be referred to law enforcement authorities.

See policies:

Student Discipline - #JG & JK Detention of Students - #JGB Suspension of Students - #JKD Expulsion of Students - #JKE

Article 4 – Expectations
The following is a summary of the school unit’s expectations for student behavior. In many cases, the Board has adopted policies that address these expectations in greater detail. Students, parents/guardians and others should refer to the policies and student handbooks for more information about the expectations and consequences. In case of an inconsistency between the Code of Conduct, Board policies and/or school handbooks, Board policies will prevail.

A. Violence and Threats

Students shall not engage in violent or threatening behavior. Prohibited behavior includes fighting, assault and/or battery, taking hostages, threats to commit violence against persons or property, or threats, intimidation, or harassment. Violations may result in disciplinary action up to and including expulsion.

See policies:

Weapons, Violence and School Safety JICIA EBCC – Bomb Threats

B. Weapons

Students shall not possess or use weapons of any kind (examples include but are not limited to firearms, explosives and knives). Students also shall not use any object, although not necessarily designed to be a weapon, to inflict bodily harm and/or to threaten, intimidate, coerce or harass another person (examples include but are not limited to bats, lighters, tools and toy weapons). Firearms violations will result in expulsion in accordance with state and federal statutes; other weapons violations may result in disciplinary action up to and including expulsion.

See policies:

Weapons, Violence and School Safety JICIA

C. Hazing

Hazing is prohibited. Maine law defines injurious hazing as “any action or situation, including harassing behavior that recklessly or intentionally endangers the mental or physical health of any school personnel or a student enrolled in a public school.” No student shall plan, encourage, or engage in such activities in connection with any school program or activity, including extracurricular, co-curricular and athletic activities. Students who engage in hazing activities are subject to suspension, expulsion and/or other appropriate disciplinary measures.

See policies:
Hazing Policy ACAD

D. Discrimination and Harassment/Sexual Harassment

Students should not discriminate against other students on the basis of race, color, sex, religion, ancestry, national origin, or disability. Nor should students harass one another on the basis of race, color, sex, religion, ancestry, national origin, or disability. Sexual harassment is also prohibited. Harassment is grounds for disciplinary action up to and including expulsion.

See policies:

Nondiscrimination/Equal Opportunity and Affirmative Action AC Harassment and Sexual Harassment of Students ACAA

E. Drug and Alcohol Use

Students shall not distribute, possess, use or be under the influence of any alcoholic beverage, drug, or look-alike substance as described in Board policy. Violations may result in disciplinary action up to and including expulsion from school.

See policies:

Substance Abuse Policy - #JICH

F. Tobacco Use

Students shall not smoke, use, possess, sell, or distribute any tobacco products. Violations of this policy may result in disciplinary action up to and including suspension from school.

See policies:

Smoking on School Premises Prohibited ADC Substance Abuse Policy JICH

G. Conduct on School Buses

Students must comply with all Board policies and school rules while on school buses. Students who violate these policies and rules on a school bus may have their riding privileges suspended or revoked, and may also be subject to additional disciplinary action, up to and including expulsion, depending upon the particular violation.

See policies:

Student Conduct on School Buses JFCC

H. Computer/Internet Use

Students may use school computers, networks and Internet services only for educational purposes. Students shall comply with all policies and rules governing acceptable use. Unacceptable use may result in suspension or cancellation of computer privileges as well as additional disciplinary and/or legal action.

See policies:
Student Internet and Appropriate Use IJDNDB

I. Co-Curricular Code of Conduct

Students must follow all Board policies and school rules while participating in athletics and extracurricular activities. Students who violate Board policies and/or school rules may be subject to suspension or removal from the team/activity as well as additional disciplinary action under applicable Board policies and/or school rules.

See policies:

Co-Curricular Eligibility Policy IGDJ-R

Article 5 – Removal of Disruptive/Violent/ Threatening Students

1. Students who are disruptive, violent, or threatening death or bodily harm to others may be removed

from classrooms, school buses, or other school property when necessary to maintain order and safety. The staff member who orders the student removed should arrange to have the student escorted to the office or other designated location.

2. If a student does not comply with a staff member’s order to leave, the staff member will contact an administrator, or, if not available, another suitable person, who shall respond promptly.
3. Staff members should not use force or restraint, except only to the minimum extent necessary to protect any person from imminent physical harm. Staff members are not required to take action that puts them at risk of serious injury.

4. The responding administrator will take appropriate action. If the student fails to obey verbal directions, force or restraint may be used only to the minimum extent necessary to protect any person from imminent physical harm or to quell a disturbance. Whenever practicable, law enforcement should be called to restrain or physically remove the non-compliant student. The administrator may invoke the school unit’s crisis response plan if appropriate.

See policies and statutes:

20-A M.R.S.A. § 4009 – Protection from Liability See Crisis Response Plan EBCA

Article 6 – Special Services

1. Referral. The school unit has adopted policies and procedures for determining when a student shall

be referred for special services.

See policies:

Referral/Pre-Referral of Students with Disabilities Policy IHBAA Child Find Policy IHBAC

2. Review of Individual Educational Plan. The school shall schedule a PET meeting to review the IEP of a student who has been removed from class when: a) school officials and/or the parent/guardian believes the student may present a substantial likelihood of injury to himself/herself or others; b) the class removals are sufficient to constitute a change in the student’s special education program; or c) school officials or the parent/guardian believes that the student’s behavior may warrant a change in educational programming.

See policies:

Disciplinary Removals of Students with Disabilities Policy JKF & JKF-R

3. Time Out Room

Article 7 – Referrals to Law Enforcement Authorities
The Superintendent and administrators have the authority to seek the assistance of law enforcement authorities when there is a substantial threat to the safety of the schools, students or staff. The Superintendent or administration may also inform law enforcement authorities when they have reason to suspect that a student or staff member may have violated a local, state or federal statute. All serious offenses, as determined by the Superintendent, must be reported to law enforcement authorities.

Article 8 – Dissemination of System-Wide Student Code of Conduct
The System-Wide Student Code of Conduct shall be distributed to staff, students and parents/guardians through handbooks and/or other means selected by the Superintendent and building administrators.
See policies and statutes: 20-A M.R.S.A. §§ 254 (11); 1001 (15) Cross Reference: Taking Responsibility: Standards for Ethical and Responsible Behavior in Maine Schools and Communities (Report of The Commission for Ethical and Responsible Behavior, February 2001)

3. Disciplinary Guidelines

When addressing a student’s violation of the Code of Conduct, the following guidelines will be taken into consideration when determining appropriate consequences. Administration may weight individual circumstances and histories when assigning consequences. With the exception of district policy violations (i.e. weapons, drug/alcohol violations, physical violence, etc.) administrators will use restorative practices when appropriate.

A Restorative Practices Model is a philosophy or guiding principle that sees relationships as central to learning, growth, and developing a healthy school climate for students and adults. When appropriate, administrators will utilize the concept of restorative discipline practices in lieu of or to augment the following:

Level I Infractions

Level I infractions interfere with teaching and learning. These infractions include, but are not limited to, missing class work or homework, missing classroom supplies, tardiness, disruptive behavior, rudeness, misuse of electronics, work refusal or unsafe behavior. For these infractions, the teacher will take care of the situation within the classroom. Procedures include, but are not limited to:

• ♦ •Verbal warning
• ♦ •In-class intervention
• ♦ •Parent/Guardian contact
• ♦ •Classroom time-out
• ♦ •Change of seating
• ♦ •Behavioral contract
• ♦ •Parent/Guardian-teacher-student conference

Potential Consequences/Responses:

Teacher Interventions, Teacher Comeback, Restorative Conversation, Parent/Guardian Contact, Office Timeout, Referral to Guidance/Social Worker

Level II Infractions

Level II infractions include behaviors that are more serious than classroom infractions and have a detrimental impact on school climate. They include, but are not limited to the following behaviors:

• Intimidation
• Bullying
• Defiance
• Unsafe behavior
• Cheating/plagiarism/forgery
• Skipping class
• Profanity towards student
• Minor Theft
• Skipping teacher comeback
• Hazing
• Minor vandalism
• Unsafe behavior (purposeful)
• Chronic Level I violations

        Potential Consequences:

        Office detention, Restorative Action, In-School Suspension

Level III Infractions

Level III infractions are behaviors that cause or create a substantial disruption or that create a reasonable likelihood that they will interfere with the health, safety or well-being, or the rights of another student or others. Level III infractions include but are not limited to the following infractions:

• Insubordination
• Disorderly conduct
• Profanity towards staff
• Fighting/inciting/encouraging a fight
• Assault
• Violent threat
• Harassment
• Chronic Level II violations

Potential Consequences:

Restorative Action, In-School Suspension, Out-of-School Suspension

Level IV Infractions
MAJOR INFRACTIONS are those that (1) threaten the safety of any person or (2) may result in damage to school or personal property. For these infractions, the student will be sent to the office immediately. These infractions include, but are not limited to:

• Violation of the weapon policy
• Possession or use of tobacco
• Vandalism and or thefts of school or personal property
• Physical contact with or aggression toward staff member
• Harassment*, sexual or otherwise.
• Issuing a threat or causing a major disruption to the school (i.e. threat intimidation, bomb

threats, pulling fire alarm)

These infractions warrant immediate removal of a student from the classroom setting and will result in suspension or, in the case of specific Board of Education policies, action prescribed by that policy. Students suspended for any reason will automatically be excluded from school dances and/or other school functions. Police will be contacted if necessary.

*Educating our students around harassment and acceptable social behavior is of primary importance to the South Portland schools. Mahoney administrators and our guidance counselor will visit every classroom during the first weeks of school to review and discuss the schools’ harassment policy and educational process. Concerns around an individual student’s behavior may result in specific and intensive educational consequences for the student. These may include written assignments on harassment, civil rights or discriminations, meetings with guidance counselor or other school personnel or meetings with other district or community resources. As district policy states, harassment issues can also result in punitive action as deemed necessary by administration.

In the case of Level IV Infractions, administration may suspend for up to 10 days and/or

recommend the expulsion of students who violate any of these policies based upon the facts of each case and in accordance with applicable state and federal laws. Law enforcement will be contacted and the Superintendent and/or School Board will be informed of the situation.

Student cooperation and honesty is expected when working with school staff. If a student interferes with the discipline process by being dishonest or by withholding information, the student may receive more serious consequences.

The School Board policy on student discipline (Policy JK) is available for review online at spsd.org.

SUSPENSION OF STUDENTS

The Board of Education delegates to the principals, to the assistant principals, to the Superintendent of Schools, and to the Deputy Superintendent authority to suspend disobedient and disorderly manner for a student who behaves in a period not to exceed ten (10) school days. Suspensions longer that 10 days may be imposed by the Board of Education.

Prior to the suspensions, except as hereinafter provided:
1.The student shall be given oral or written notices of the charge(s) against him/her;
2.The student shall be given an explanation of the evidence forming the basis for the charge(s);
3.The student shall be given an opportunity to present his/her version of the incident.

A student whose presence poses a continuing danger to persons or property or an ongoing threat of disrupting the instructional process may be immediately removed from school. In such cases, the notice of charges, explanation of evidence and the student’s opportunity to present his/her version of the incident shall be arranged as soon as practicable after removal of the student from the school.

The student’s parents/guardians shall be notified of the suspension as soon as practicable by telephone (if possible) and by written notice sent by mail. A copy of the notice shall also be sent to the Office of the Superintendent.

Students shall be responsible for any schoolwork missed during their suspension. After re- admittance, they shall be permitted to take tests, quizzes or any other form of evaluation affecting their grades.

The School Board Suspension of Students Policy (Policy JKD) is available for review online at spsd.org.

Student Safety

     The safety of students shall be assured through close supervision of students in all school buildings and on all school grounds and through special attention to the following:

1. Maintaining a safe school environment.
2. Practicing safety in all areas, and in particular in those of instructional or extracurricular activities which offer special hazards (javelin, football, gymnastics, etc., to include laboratory sciences, industrial technology, etc.)
3. Providing school nurse services and first aid care for students in the case of accidents or illness.
4. Notifying the police of suspicious strangers loitering in or near the school buildings.
5. Instruction of students as to the dangers of accepting gifts or rides from strangers and their responsibility to report all suspicious strangers to the principal, teacher, their parents/guardians or the police.

Other School Board Policies

Student Computer and Internet Use Rules

A.  Computer Use is a Privilege, Not a Right

        Student use of the school unit’s computers, networks and Internet services is a privilege, not a right.  Unacceptable use/activity may result in suspension or cancellation of privileges as well as additional disciplinary and/or legal action.  The building principal shall have final authority to decide whether a student’s privileges will be denied or revoked.

2.  Acceptable Use

        Student access to the school unit’s computers, networks and Internet services are provided for educational purposes and research consistent with the school unit’s educational mission, curriculum and instructional goals.  The same rules and expectations govern student use of computers as apply to other student conduct and communications. Students are further expected to comply with these rules and all specific instructions from the teacher or other supervising staff member/volunteer when accessing the school unit’s computers, networks and Internet services.

3.  Prohibited Use

        The user is responsible for his/her actions and activities involving school unit computers, networks and Internet services, and for his/her computer files, passwords and accounts.  Examples of unacceptable uses that are expressly prohibited include, but are not limited to, the following:

1. Accessing Inappropriate Materials – Accessing, submitting, posting, publishing, forwarding, downloading, scanning or displaying materials that are defamatory, abusive, obscene, vulgar, sexually explicit, sexually suggestive, threatening, discriminatory, harassing and/or illegal;
2. Illegal Activities – Using the school unit’s computers, networks and Internet services for any illegal activity or that violates other Board policies, procedures and/or school rules;
3. Violating Copyrights – Copying or downloading copyrighted materials without the owner’s permission;
4. Plagiarism – Representing as one’s own work any materials obtained on the Internet (such as term papers, articles, etc.)  When Internet sources are used in student work, the author, publisher and Web site must be identified;
5. Copying Software – Copying or downloading software without the express authorization of the system administrator;
6. Non-School-Related Uses – Using the school unit’s computers, networks and Internet services for non-school-related purposes such as private financial gain; commercial, advertising or solicitation purposes, or for any other personal use.
7. Misuse of Passwords/Unauthorized Access – Sharing passwords, using other users’ passwords without permission and/or accessing other users’ accounts;
8. Malicious Use/Vandalism – Any malicious use, disruption or harm to the school unit’s computers, networks and Internet services, including but not limited to hacking activities and creation/uploading of computer viruses;
9. Unauthorized Access to Chat Rooms/News Groups – Accessing chat rooms or news groups without specific authorization from the supervising teacher;

4. No Expectation of Privacy

        The school unit retains control, custody and supervision of all computers, networks and Internet services owned or leased by the school unit.  The school unit reserves the right to monitor all computer and Internet activity by students.  Students have no expectation of privacy in their use of school computers, including e-mail and stored files.

5. Compensation for Losses, Costs and/or Damages

        The student and/or the student’s parent/guardian shall be responsible for compensating the school unit for any losses, costs or damages incurred by the school unit related to violations of policy IJNDB and/or these rules, including investigation of violations.

6. School Unit Assumes No Responsibility for Unauthorized Charges, Costs, or Illegal Use

        The school unit assumes no responsibility for any unauthorized charges made by students, including but not limited to credit card charges, long distance telephone charges, equipment and line costs, or for any illegal use of its computers such as copyright violations.

7. Student Security

        A student shall not reveal his/her full name, address or telephone number on the Internet without prior permission from a supervising teacher.  Students should never meet people they have contacted through the Internet without parental/guardian permission.  Students should inform their supervising teacher if they access information or messages that are dangerous, inappropriate or make them uncomfortable in any way.

8. System Security

        The security of the school unit’s computers, networks and Internet services is a high priority.  Any user who identifies a security problem must notify the system administrator, supervising teacher or principal.

The user shall not demonstrate the problem to others.  Any user who attempts or causes a breach of system security shall have his/her privileges revoked and may be subject to additional disciplinary and/or legal action.

These rules implement Board policy IJNDB – Student Computer and Internet Use.  The rules are intended to provide general guidelines and examples of prohibited uses, but do not attempt to state all required or prohibited activities by users.  Failure to comply with Board policy IJNDB and these rules may result in loss of computer and Internet access privileges, disciplinary action and/or legal action.

Pesticide Use

1.      The South Portland School Department uses an Integrated Pest management (IPM) approach to the control of insects, rodents, microorganisms, weeds and other pests in school buildings and on school grounds.  IPM combines a variety of methods of managing pests including monitoring, improved sanitation and food storage practices, pest exclusion and removal biological control, and pesticides.  The objective of the IPM program is to provide effective pest control while minimizing pesticide use.  

Policy ECB-E1 related to pesticide use is available for your review online at spsd.org of the school.

AFFIRMATIVE ACTION STATEMENT

In keeping with federal and state guidelines, the South Portland School Department does not and will not discriminate on the basis of sex, race, color, religion, national origin, ancestry, age or physical handicap, in the educational programs or activities which it operates, and is required by Title VII of the Civil Rights Act of 1964 as amended by the Equal Employment Opportunity Act of 1972 and Title IX of the Education Amendment of 1972 and Part 86 of Title 45, Code of Federal Regulations not to discriminate in such a manner, including Section 504 of the Rehabilitation Act of 1973.

The requirement not to discriminate in educational programs and activities extends to employment practices in the school system and to the admission and treatment of students.

The South Portland Board of Education has appointed an Affirmative Action Officer to coordinate its efforts to comply with and carry out its policies and responsibilities regarding non-discrimination.

Inquiries concerning the application of Title VII, Title IX, Part 86 and Section 504 to the School Department should be addressed to: Mr. Ken Kunin, Superintendent of Schools, 130 Wescott Road, South Portland, Maine 04106. Telephone 871-0555.

BULLYING PREVENTION

The Board believes that bullying, including cyber-bullying, is detrimental to student well-being and to student learning and achievement. It interferes with the mission of the schools to educate their students and disrupts the operations of the schools. Bullying affects not only students who are targets but also those who participate in and witness such behavior.

Bullying Prohibited
Bullying, including “cyber-bullying,” is not acceptable conduct in the South Portland School Department and is prohibited.

Retaliation for the reporting of incidents of such behavior is also prohibited.

In adopting this policy, it is not the Board’s intent to prohibit students from expressing their ideas, including religious, political and philosophical views that may offend the sensibilities of others, or from engaging in civil debate. However, the Board does not condone and will take action in response to conduct that directly interferes with students’ rights at school under applicable laws or with the educational mission, operations, discipline or general welfare of the schools.

Definition of Bullying

“Bullying” and “cyber-bullying” have the same meaning in this policy as in Maine law:

Bullying

“Bullying” includes, but is not limited to a written, oral or electronic expression or a physical act or gesture or any combination thereof directed at a student or students that:

A. Has, or a reasonable person would expect it to have, the effect of:

C. Is based on:

1. Physically harming a student or damaging a student’s property; or
2. Placing a student in reasonable fear of physical harm or damage to his/her property;

B. Interferes with the rights of a student by:
1. Creating an intimidating or hostile educational environment for the student; or

2. Interfering with the student’s academic performance or ability to participate in or benefit from the services, activities or privileges provided by the school; or

1. A student’s actual or perceived characteristics identified in 5 MRSA § 4602 or 4684-A (including race; color; ancestry; national origin; sex; sexual orientation; gender identity or expression; religion; physical or mental disability) or other distinguishing

personal characteristics (such as socioeconomic status; age; physical appearance; weight; or family status); or

2. A student’s association with a person with one or more of these actual or perceived characteristics or any other distinguishing characteristics;
3. and that has the effect described in subparagraph A. or B. above.

Cyber-bullying

“Cyber-bullying” means bullying through the use of technology or any electronic communication, including but not limited to, a transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted by the use of any electronic device including, but not limited to, a computer, telephone, cellular telephone, text messaging device or personal digital assistant.

Application of Policy

This policy applies to bullying that:

A. Takes place at school or on school grounds, at any school-sponsored or school-related activity or event or while students are being transported to or from school or school- sponsored activities or events; or

B. Takes place elsewhere or through the use of technology, but only if the bullying also infringes on the rights of the student at school as set forth in the definition of “bullying.”

Consequences for Policy Violations

Students

Students who violate this policy may be subject to disciplinary action which may include suspension, expulsion or a series of graduated consequences including alternative discipline or other behavioral interventions.

The Board retains the right to impose disciplinary consequences for bullying and other conduct that occurs at any time or place that substantially disrupts the instructional program, operations of the schools or welfare of students.

Any student violating this policy may also be subject to civil or criminal penalties.

School Employees and Others

Administrators, professional staff and all other employees who violate this policy may be subject to disciplinary action up to and including dismissal, and in accordance with any applicable collective bargaining agreements.

Volunteers, contractors and visitors who violate this policy will be barred from school property until the Superintendent is satisfied that the person will comply with Maine’s bullying law and this policy.

Any person violating this policy may also be subject to civil or criminal penalties.

Any school-affiliated organization that authorizes or engages in bullying or retaliation is subject to forfeiture of Board approval/sanctioning and/or suspension or revocation of its permission to operate on school grounds.

Staff Training

The South Portland School Department will provide professional development and staff training in bullying prevention and response.

Delegation of Responsibility

The Superintendent will designate the school principal and/or other school personnel to be responsible for implementation/enforcement of this policy and associated procedures on the school level.

The Superintendent/designee will be responsible for developing and implementing procedures in accordance with applicable law to implement this policy.

Dissemination of Policy

This policy, any associated administrative procedures and the names of the person(s) responsible for implementing the policy/procedure at the school level will be provided, in writing to students, parents/guardians, school employees and volunteers in handbooks, and on the school unit’s website and by such other means (if any) as may be determined by the Superintendent.

Legal Reference: 20-A M.R.S.A. § 1001(15), 6554
Cross Reference: AC - Nondiscrimination, Equal Opportunity ACAA-R - Harassment and Sexual Harassment of Students ACAD - Hazing
ADF - School District Commitment to Learning Results CHCAA - Student Handbooks
JI - Student Rights and Responsibilities
JIC - Student Code of Conduct
JICC - Student Conduct on Buses
JICIA - Weapons, Violence and School Safety
JK - Student Discipline
JKD - Suspension of Students
JKE - Expulsion of Students
KLG - Relations with Law Enforcement Authorities

Adopted: January 14, 2013

COMPLAINTS OR CONCERNS

Throughout the school year, concerns may arise that warrant direct intervention. Our priority is for these and all situations to be resolved in a constructive and professional manner. If you do have a concern, please contact the person with whom you have a complaint and discuss the issue to seek resolution.

If this is deemed not appropriate because of the nature or severity of the complaint, request a conference with the Principal to discuss the complaint.

The Principal or a designee will be responsible for investigating the complaint and communicating with the person making the complaint within five school days of its receipt. The person making the complaint will be encouraged to put the complaint in writing. A written record of the complaint will be maintained by the Principal and copies provided to the employee.

If still unresolved, the Superintendent will be contacted and s/he will investigate and communicate a response within five school days. Finally, if the complaint is still unresolved, the Superintendent will refer the complaint to the Board of Education for consideration at a future meeting.

Any report of a sexual nature will be referred to the Superintendent immediately.

The complete policy concerning public complaints regarding school personnel (Policy KLD) is available online at spsd.org.

Public Complaints Regarding School Personnel

  The Board believes that public complaints about school personnel should be handled in a timely manner for the benefit of students, parents/guardians and staff.  Therefore, the Board has developed this policy that has several specific purposes:  

1. To create a climate in the schools whereby persons having school-related complaints concerning school personnel will be encouraged to bring those complaints to the attention of school officials
2. To explain the responsibilities of school officials in handling such complaints to ensure administrative accountability and follow-through, and
3. To guarantee that the school department will be responsive to such complaints so that mistrust will be prevented and corrective measures taken as appropriate.

The School Board Student Records Policy (Policy KLD) is available for review online at spsd.org.

Public Complains About Instruction Materials or Methods

Challenged Materials

Despite the care taken to select materials for student and teacher use and the qualifications of the persons who select the materials, the Board recognized that objections may be raised occasionally by students, parents/guardians, school staff or community members.

  In the event a complaint is made, the following procedures will apply:

1. The complaint shall be heard first by the person providing the materials in question.
2. If the complaint is not resolved, the complainant shall be referred to the building Principal and requested to fill out the “Instructional and Library-Media Materials Challenge Form.”  A copy of the form will be forwarded to the Superintendent.
3. The Superintendent shall appoint a committee composed of the following persons to review the complaint:  one Principal at the appropriate grade level; one librarian/media specialist; one classroom teacher; the department head in the subject area of the challenged materials; one community member.
4. The review committee shall:  read and examine the materials referred to them; check general acceptance of materials by reading reviews; weigh values and faults against each other and form opinions based on the material as a whole and not on passages or portions pulled out of context; meet to discuss the material and to prepare a written report on it.
5. The report of the committee shall be forwarded to the Superintendent who will inform the complainant of the results.

  No materials shall be removed from use until the review committee has made a final decision.  

The School Board Student Records Policy (Policy IJJ) is available for review online at spsd.org.

CONTROVERSIAL/POLITICAL ISSUES

Board of Education policy notes that occasionally it is appropriate for students and teachers to cover topics on which people will have differing opinions. Staff must be sensitive to the intensity of feelings these topics can arouse and always present a non-judgmental perspective, avoiding any appearance of politicizing.

JJIF - MANAGEMENT OF CONCUSSIONS AND OTHER HEAD INJURIES

MANAGEMENT OF CONCUSSIONS AND OTHER HEAD INJURIES
The Board recognizes that concussions and other head injuries are potentially serious and may result in significant brain damage if not recognized and managed properly. The Board adopts this policy to promote the safety of students participating in school-sponsored activities, including but not limited to interscholastic sports and co-curricular activities.

COGNITIVE AND ACADEMIC CONSIDERATIONS
School personnel should be alert to cognitive and academic issues that may be experienced by students who have suffered a concussion or other head injury, including but not limited to difficulty with concentration, organization, long-and-short term memory and sensitivity to bright lights and sounds, and accommodate a gradual return to full participation in academic activities as appropriate, based on the recommendations of
the student’s health care provider and appropriate designated school personnel (e.g., 504 Coordinator or school nurse). Full participation in academics will be required before resumption of non-academic school activities is allowed.

MANAGEMENT OF CONCUSSIVE AND OTHER HEAD INJURIES
It is the responsibility of staff members involved in a school activity and trained in the signs and symptoms related to concussion or other head injury, to act in accordance with this policy when the staff member recognizes that a student may be exhibiting signs, symptoms and behaviors associated with a concussion or other head injury.

Any student suspected of having sustained a concussion or other head injury during a school-sponsored activity including but not limited to competition, practice or scrimmage, must be removed from the activity immediately. The student and his/her parent(s)/guardian(s) will be informed of the need for an evaluation for brain injury before the student will be allowed to return to the activity.

No student will be permitted to return to the activity or to participate in any other school- sponsored athletic activity on the day of the suspected concussion.

Any student who is suspected of having sustained a concussion or other head injury shall be prohibited from further participation in school-sponsored activities until he/she has been evaluated and received written medical clearance preferably from a licensed health care provider who is qualified and trained in concussion management.

School personnel shall comply with the student’s health care provider’s recommendations and in the absence of specific recommendations, with accepted district protocols in regard to gradual return to participation. No student will be permitted to return to full participation until cleared to do so. More than one evaluation by the student’s health care provider may be necessary before the student is cleared for full participation.

STUDENT INFORMATION DENIAL OF CONSENT TO RELEASE

Federal law and regulations pertaining to family educational rights and privacy (FERPA) allow schools, without prior consent, to release certain information at their discretion by the school system as “directory information.” The South Portland School Department has designated the following as directory information: student’s name, participation in officially recognized activities and sports, weight and height of student athletes, grade level in school of participants in extracurricular activities, date of attendance at local school unit schools, and honors and awards received. If you do not want the school to release directory information, you can complete a form available online at spsd.org.

The School Board Denial of Consent to Release Student Information Policy (Policy JRA- E-2) is available for review online at spsd.org.

EDUCATIONAL RESEARCH: STUDENT SUBMISSION TO SURVEYS, ANALYSES, OR EVALUATIONS

In this policy, “surveys, analyses, or evaluations” refer to methods of gathering data for research purposes.

No student shall be required as part of any program wholly or partially funded by the U.S. Department of Education to submit to a survey, analysis, or evaluation that reveals information concerning:

1. Political affiliations or beliefs of the student or the student’s parent/guardian;
2. Mental or psychological problems of the student or the student’s family;
3. Sex behavior or attitudes;
4. Illegal, anti-social, self-incriminating, or demeaning behavior;
5. Critical appraisals of other individuals with whom respondents have close family relationships;
6. Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
7. Religious practices, affiliations, or beliefs of the student or student’s parents/guardians; or
8. Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program) without the prior written consent of the student’s parent/guardian, or of the student, if he/she is 18 years of age or older.

All instructional materials, including teachers’ manuals, films, tapes, or other supplementary material which will be used in connection with any such survey, analysis, or evaluation shall be available upon request for inspection by the student’s parent/guardian. For the purpose of this policy, “instructional material” does not include academic tests or assessments.

A parent/guardian may inspect, upon request, a survey created by a third party before the survey is administered or distributed to a student.

The Superintendent/designee will be responsible for implementing any procedures necessary to protect the privacy of participating students and to provide parents/guardians with access to surveys within a reasonable time before administration or distribution.

The school unit will notify parents/guardians of this policy at least annually at the beginning of the school year and within a reasonable time of any substantive change in policy. Insofar as practicable, the school unit will also directly notify parents/guardians annually at the beginning of the school year when surveys, analyses, or evaluations are scheduled or anticipated. Parents/Guardians shall have the opportunity to opt their child out of participation in any survey, analysis, or evaluation. Students who are 18 years of age or older may opt out of such surveys, analyses, or evaluations.

Legal Reference: 20 U.S.C. § 1232(h)
Cross Reference: ILD-Student Educational Records