HAMILTON-WENHAM REGIONAL SCHOOL DISTRICT

WENHAM, MA

D4018

PURCHASING REQUIREMENTS

(OVER $50,000)

An effort will be made to procure multiple bids for all purchases over $50,000. When recommending acceptance of a bid, the Chief Procurement Officer will inform the School Committee whether the bid was a competitive sealed bid or a request for proposals.

When bidding procedures are used, bids will be advertised appropriately. Suppliers will be invited to have their names placed on mailing lists to receive invitations to bid. When specifications are prepared, they will be mailed to all merchants and firms who have indicated an interest in bidding.

All bids will be submitted in sealed envelopes, addressed to the Chief Procurement Officer and plainly marked with the name of the bid and the time of the bid opening. Bids will be opened in public at the time specified, and all bidders will be invited to be present.

The School Committee reserves the right to reject any or all bids and to accept the bid that appears to be in the best interest of the school district. The Committee reserves the right to waive any confusing bid line items, or reject, any or all bids or any part of any bid. Any bid maybe withdrawn prior to the scheduled time for the opening of the bids. Any bid received after the time and date specified will not be considered. All bids will remain firm for a period of 30 days after opening.

The bidder to whom an award is made will be required to enter into a written contract with the School District.

LEGAL REFS: M.G.L. 7:22A; 7:22B; 30B

Adopted: January 3, 2013

Reviewed: April 6, 2017