Board Meeting March 2019

March, 19, 2019

ATTENDEES

President - Keith Apperson

Secretary - Jolene Danner

Treasurer - Erica Loppnow

Board Members -Laura Shaw, Courtnie Dritz, Jon Dehning, Neal Blooflat

AGENDA

Secretary’s Report

  1. Minutes from last meeting were read by Jolene Danner

Motion was made to approve minutes form Dec 11th, 2018 meeting as read. Approval passed.

Treasurer’s Report

  1. Treasurer’s Report: Review current budget https://drive.google.com/open?id=1RYRjCAO5Ckysbds2Wb7IVWBHNqTmUKBbAJ8mPmdGEv0

4 Laptops were donated by FPX so we did not have to purchase them.

Idea to add water bottles with our logo on them to the budget. Estimated cost with minimal research about $1/bottle. We can get water to our GM’s by giving these out, be more environmentally friendly and it’s good advertising. Can we modify the budget this year?

Motion made to add $300 to the budget to purchase water bottles.

Motion passed.

Erica has not yet looked into state tax exemption. But will soon to be able to help companies donate to us more easily so we can re-sell things that are donated.

April Snyder at Magnatron would like to purchase computers from us that are donated by a company that are interested in making donations but Magnatron is not a 501(c)3. Selling donated items is something that is done often by charitable organizations so we are looking into doing this as well.

Current Account Balance $4,240.81

Old Business

  1. Neal and JD Stockset got together and put a lease agreement together. We get a check as a deposit for the equipment and return the check when we get the assets back in the same condition. The equipment exchange went well. Magnatron was very grateful to use our equipment. They told us multiple times at the After Con Meeting in March.
  2. Update bylaws to change officers election to yearly from every two years and updating wording to officers versus regular board members.
  1. Section 2 - Existing and Suggested Changes
  1. Section 2 — Terms: All board members shall serve two-year terms, but are eligible for re-election for up to five consecutive terms.
  2. Section 2 — Terms: All board members shall serve one-year terms, but are eligible for re-election for up to ten consecutive terms.
  1. Section 4 - Existing and Suggested Changes
  1. Section 4 — Board elections: During the last quarter of each fiscal year of the corporation, the board of directors shall elect Directors to replace those whose terms will expire at the end of the fiscal year. …
  2. Section 4 — Board elections: During the last quarter of each fiscal year of the corporation, the board of directors shall elect directors and officers to replace those whose terms will expire at the end of the fiscal year. …
  1. Section 5 - Existing and Suggested Changes
  1. Section 5 — Election procedures: New directors shall be elected by a majority of directors present at such a meeting, provided there is a quorum present. Directors so elected shall serve a term beginning on the first day of the next fiscal year.
  2. Section 5 — Election procedures: New directors and officers shall be elected by a majority of directors present at such a meeting, provided there is a quorum present. Members so elected shall serve a term beginning on the first day of the next fiscal year.
  1. Committee updated
  1. SkalCon - nothing to report, no meeting yet.
  2. PR - met in february - The were able to set committee guidelines, standards, and goals. Also goals for quarter and year were laid out. Ideas on how to be better at a public facing entity. Getting a document together about ways to give to 10k. The water bottle discussion under the treasurer’s report was discussed.
  3. Partnership committee - meeting ongoing online - goals to define partnership, different levels, and expectations. Have identified other organizations that have done this and can assist us with putting this together and provide guidance.
  4. Reg App - Has not met yet. Erica will get on that. Moving work item requests on to GitHub.
  5. CRM Committee - Keith is still working on this. He did create admin accounts for everyone. We are going to restart the process because of all the new additions to the SalesForce options that we have access to.

New Business

Motion made to adjourn at 7:40. Motion passed.    

NOTES

ACTION ITEMS

  1. SkalCon Meeting
  2. RegApp Meeting
  3. Review ByLaw changes before next meeting
  4. Look into water bottle pricing
  5. Look into MN tax exempt status
  6. Get CRM going and teach people to use it

NEXT MEETING’S AGENDA